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Conference-Room-Instructions-for-Web-Conference-03.06.2020

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7 views

Conference-Room-Instructions-for-Web-Conference-03.06.2020

Uploaded by

gamtamara
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Web Conference Instructions

3/28/18

ZOOM
 ZOOM features virtual meetings for your desktop, or our conference room G75. Screen sharing is available. You
will need to have a camera setup if you want your face visible during the meeting.
 Set up the conference: In advance of the meeting, at your computer or phone:
o Go to: http://washington.zoom.us
o Choose “Standard UW Zoom Account.”
o UW Net ID: [email protected].
o Select “Schedule a meeting” and follow the instructions (you will receive link and unique meeting code).
 Topic
 Description
 Date
 Time
 Duration
 Time Zone
 Check box if recurring meeting
 Check box for registration if required (usually no)
 Video: Check box if Video will be used for host or participant (usually no)
 Audio: Either telephone/computer audio or both (click “Both”)
 Check all meeting options that apply
 Save
o Copy and paste meeting ID number in the subject line of the meeting invite in Outlook.
o Copy and email the “Join URL” link which contains the unique meeting code and login information to
attendees; in addition, copy and paste the link into an Outlook meeting invitation and send to attendees.
 At the time of the meeting in G75
o At computer in G75: turn on power with remote.


o Click control-alt-delete and login in as “other user” using your UW Net ID and password.
o Import any files you plan to share via a USB drive. If you plan on sharing files or presentations, put these
on a USB drive.
o Start your meeting!
 Launch Zoom by double-clicking the icon, and enter the unique meeting code provided.
 Click on Join-a-meeting.
 Add meeting ID (This will be on the Outlook invite. If you have scheduled this meeting, be sure
to add all meeting detail to the Outlook invite.)
 Click join.
 Click audio conference by computer if you are in the conference room or desktop. You also can
call-in; instructions will be on the Outlook invite.
 Click desired features (see bottom of screen):
 Share screen
 Whiteboard
 Use iPhone
 To open and share documents: either open up files from a USB drive, or click on the icon for the
PC shortcut to get to your directories or shared drives and open document(s). You can work on
these documents in a shared screen and can edit and save document(s). If you want to go back
to the Whiteboard, stop Share screen and open the Whiteboard.
 To chat during the meeting type in the bottom dialogue box.
 Video capability is available for ZOOM meetings.
o When the meeting is ended, logout of Zoom, logout of the system (click on the “person” icon, click on
“switch account” and turn off the TV.

Resources
UWIT ZOOM webpage
UWIT ZOOM FAQs

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