Production Orders

Purchase Additional Raw Materials

To manufacture Snack Bars, we need to purchase the remaining raw materials. Previously, we
created a purchase requisition, then used the requisition to develop a production order. This
time, we will create a production order directly.

Note: The screenshots need to be modified to change the materials

to the NRG-B bars (##F110 and ##S210)

1. Purchase Order Creation

To create a purchase order, follow the menu path:

Logistics > Materials Management > Purchasing > Purchase Order > Create >
Vendor/Supplying Plant Known

This will produce the following screen:

Click here to turn off Document Overview

We will turn off the Document Overview because we will be creating this purchase order
directly rather than starting with a purchase requisition.

Next, we need to open the header section of the purchase order screen to enter organizational
data values:

Enter ##PR for Purch. Org., ##S for

Purch. Group and ##FS for Company
COde

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Next, to make entering the data easier, close the header section of the screen and open the line
item section:

Make sure header section is closed

Make sure line item section is open

We are going to purchase these materials from Battle Creek Baking Supplies. We assigned this
vendor the number ##S100, so enter that number in the Vendor field:

Enter vendor number ##S100

and press the enter key

Entering vendor ##S100 and pressing the enter key will produce the following screen:

Enter ##S for Purch. Group

and press the enter key

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Close the Header portion of the screen

Close the Header portion of the screen, then enter the remaining materials that need to be
purchased as shown below:

Enter the material number

and quantities as shown
here and in the table below

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Material Qty
##R300 1000
##R310 1000
##R320 500
##R330 500
##R340 1000
##R350 1000
##R360 500
##R370 500
##R390 2000
##R400 1000
##R410 500

After entering the materials and quantities from the list above, press the enter key and SAP will
add the material descriptions (aka Short Text) and units of measure, as well as some warning
messages:

Descriptions and Units of

Measure are now added

Warning message about delivery dates

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In SAP you can bypass warning messages by pressing the enter key. In this case the warning
message is questioning whether the delivery date is reasonable. Because we are not actually
buying materials, we can ignore them. To do this, continue to press the enter key until the
warning messages disappear—SAP is going to ask it for every material in the order.

Next, click on the Check icon ( ) to check the PO for errors:

Click to check the Purchase Order

Clicking on the check icon will produce the following screen:

No errors

This screen shows there are not errors in the purchase order—just warnings that are not a
problem.

Click on the cancel icon ( ) to close the message window. Finally, enter 100 for the storage

location for each material:

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Enter 100 for storage

location and then press the
enter key

After entering 100 for the storage location and pressing the enter key, the SAP system will show
the description of the storage location:

Storage location text now displayed

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Click on the Save icon ( ) to save the purchase order. This will produce the following pop-
up window:

Click on Save

Click on Save to save the purchase order.

2. Create a Goods Receipt

To create a goods receipt, follow the menu path:

Logistics > Materials Management > Inventory Management > Goods Movement > GR
for Purchase Order

This will produce the following screen:

Click on the Purchase Order Field,

then click on the search icon

Click on the Purchase Order Field, and then click on the search icon, which will produce the
following search window:

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Click on the tab icon ( ) to get a list of search tabs, then select Purchasing Documents per
Supplier

Select the tab Purchasing

Documents per Supplier

Make sure the vendor field is blank and that the purchasing organization is ##PR and the
purchasing group is ##S:

After selecting the Purchasing

Documents per Supplier tab,
enter ##S100 for Vendor. Make
sure the purchasing organization is
correct, then click on Start Search

The search should find your purchase order:

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Double-click on the purchase

order line to select it

After selecting your purchase order, the number will appear on the goods receipt screen, but
the details won’t appear until you press the enter key:

Press the enter key to call up

the purchase order details

If the Details Data section is open, click on the icon to close it ( ):

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If the detail window is open, close it

by clicking the Close Detail Data icon

Press the enter key to call up the items in the purchase order:

Click OK for all items, then

click on Post

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Check OK for all items, then click on Post to save the goods receipt.

3. Check Material Levels

To view the Stock/Requirements list, follow the menu path:

Logistics > Production > MRP > Evaluations > Stock/Requirements List Collective
Display

which will produce the following screen:

Enter ##PT for plant and 0## for MRP

Controller, then click on the Continue icon

Enter ##PT for the plant and 0## for MRP Controller, then click on Continue to produce the
following screen:

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Note that there are now raw

materials in inventory

You should now have inventory on hand for all raw materials.

4. Create Production Order for ## Dough NRG-B

To produce finished snack bars, first we must process a production order for the dough, then
we must process a production order for the snack bars (which uses the dough that was just
produced). To do this, fir st select the dough (##S210) and snack bar (##F11
0) materials:

Select the materials ##S210 and

##F110, and then click on the display
Selected stock/requirements lists

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Next, click on the Show Overview Tree icon to see both materials:

Click on Show Overview Tree

Now both materials can be viewed. Double-click on ##S210 to make sure it is selected:

Double-click on ##S210 and

make sure that the dough
material is being displayed

Next, double-click on the first planned order:

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Double-click on the first planned order

This will call up the following pop-up window:

Click on -> Prod.Ord

Click on the convert planned order to production order icon ( ), which will
produce the following screen:

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Confirm “Release carried out” then click

on Save to finish the converting the
planned order into a production order

Click on the Save icon ( ) to save the production order. You will get the following
message:

Click on Yes

This message is warning us that costs cannot be calculated based on the material routing as we
have not provided enough cost information. This level of configuration is beyond the scope of
this course. After clicking on Yes you should get a message like the following:

Click on the refresh icon ( ) on the Stock/Requirements List to see the new production order:

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The planned order (PldOrd) is

now a production order (PrdOrd)

To make things easier, we will copy this order number from the stock/requirements list. To do
this, click on the details icon ( ) next to the production order:

Click on the details icon

This will produce the following pop-up window:

Highlight the order number, then use Ctrl-C

to copy it to the clipboard, and then click the
continue icon to close the pop-up window

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5. Goods Issue
To complete the production order for ## Dough NRG-A, we need to issue the raw materials that
make up the dough so they can be taken to the mixer and mixed into dough. Create another
session by pressing the Ctrl plus N keys. Then follow the menu path:

Logistics > Production > Shop Floor Control > Goods Movement > Goods Issue / Goods
Receipt

which will produce the following screen:

Select Goods Issue from the first

pulldown list and Order from the second
pulldown list, then paste the production
order number into the order field using
the Ctrl plus V keys.

From the dropdown lists, choose Goods Issue and Order. Then paste your production order
number in the field next to the Order pulldown using the keys Ctrl and V:

Next, follow the pulldown menu path More→Settings→Default Values:

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This will produce the following screen:

Enter 100 for the storage location, ##PT for Plant, select
Propose the OK Function in the Future and Propose All Items
and then click on the Adopt icon ( )

This will produce the following pop-up window:

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Click on the Continue icon ( ) to close the message window

Press the enter key and all items from your purchase order will be displayed with the OK value
checked for each item and the storage location set to 100:

Click on Post

click the Post icon ( ) and you should be returned to the Enter Goods Issue: Initial Screen
and with the following message:

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6. Enter Confirmation of Production
With the raw materials issued, we can mix them together to produce ## Dough NRG-A. When
the dough is mixed, we need to tell the SAP system that it is available. To do this, follow the
menu path:

Logistics > Production > Shop Floor Control > Confirmation > Enter > For Order

which will produce the following screen:

Use Ctrl-V to paste your production

order number here, then press the
enter key

Paste your order number in the Order field, then press the enter key and the following screen
will appear:

Enter 500 for Yield to conf.,

then click on the save icon

Enter 500 for Yield to conf., then click on the Save icon ( ) and the following message
should appear:

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7. Enter Goods Receipt from Production

Logistics > Production > Shop Floor Control > Goods Movements > Goods Issue / Goods
Receipt

which will produce the following screen:

From the pulldown lists, choose Goods

Receipt and Order.
Use Ctrl-V to paste your order number,
then press the enter key.

Select Goods Receipt and Order from the pulldown lists, paste your production order in the
field next to Order using the Ctrl-V, then press the enter key. This will produce the following
screen:

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We want to receive the batch of snack bar

dough into the production storage location, so
we need to change it from the default value.
Click on the storage location field then click on
the search icon ( )

Clicking on the search icon ( ) will produce the following list:

Double-click on the Production line

Select OK then click on Post ( ):

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Select OK, then

click on Post

After clicking on Post icon ( ) and you will get a message like the following:

Switch back to the session with the Stock/Requirements List:

Click on the refresh icon, and the

Production order will disappear, and
the available quantity is now 500 lb.

Click on the refresh icon ( ) to confirm that you now have 500 lb. of dough in stock.

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8. Create Production Order for NRG-B Bars
Now that you have a batch of snack bar dough, you can process that into 7 cases of snack bars.
To do this, we first need to create a production order for NRG-B snack bars. First, double-click
on the material ##F110 to select it:

Double-click on material ##F110 and confirm

that you are looking at the NRG-B snack bars

With ##F110 selected, double-click on the first planned order to begin the process of converting
it into a production order:

Double-click on the first planned

order to call up the pop-up
window

Then click on the convert planned order to production order icon ( ):

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Click on -> Prod.Ord

This will produce the following screen:

Confirm that you are producing 7 cases

of ##F110, then click on the save icon

After confirming that the production order is for 7 cases of snack bar, click on the Save icon
( ) to save the production order. Click Yes on the warning message:

Click Yes

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After clicking on Yes you should get a message like the following:

Click on the refresh icon ( ) on the Stock/Requirements List to see the new production order:

The planned order (PldOrd) is

now a production order (PrdOrd)

Next, copy the production order number from the stock/requirements list. To do this, click on
the details icon ( ) next to the production order:

Click on the details icon

This will produce the following pop-up window:

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Highlight the order number, then use Ctrl-C

to copy it to the clipboard, and then click
enter to close the pop-up window

9. Goods Issue
To complete the production order for ## NRG-A bars, we need to issue the batch of dough that
we made previously. Switch to another session, then follow the menu path:

Logistics > Production > Shop Floor Control > Goods Movement > Goods Issue / Goods
Receipt

which will produce the following screen:

Select Goods Issue and Order from the pulldown lists,

then use Ctrl-V to paste the production order in the field
next to the order pulldown

After pasting the order number and clicking on the enter key, the following screen will appear:

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Change the storage location to 200

(Production, press the enter key and
then click on the Post icon ( )

Change the storage location to 200 (Production), press the enter key and then click on the Post
icon ( ) to confirm the goods issue. You should be returned to the Enter Goods Issue:
Initial Screen and with the following message:

10. Enter Confirmation of Production

With the raw materials issued, we can mix them together to produce ## Dough NRG-A. When
the dough is mixed, we need to tell the SAP system that it is available. To do this, follow the
menu path:

Logistics > Production > Shop Floor Control > Confirmation > Enter > For Order

which will produce the following screen:

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Use Ctrl-V to paste your

production order number here,
then click on the Continue

Paste your order number in the Order field and click on the Continue icon ( ) and the
following screen will appear:

Enter 7 for Yield to conf.,

then click on the save icon

Enter 7 for Yield to conf., then click on the Save icon ( ) and the following message should
appear:

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11. Enter Goods Receipt from Production

Logistics > Production > Shop Floor Control > Goods Movements > Goods Issue/ Goods
Receipt

which will produce the following screen:

Select Goods Receipt and Order from

the pulldown lists, paste your order
number in the field next to the Order
pulldown, then press the enter key

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Select storage location 300 (Finished Goods)

and then click on the Post icon ( )

Switch back to the session with the Stock/Requirements List:

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Click on the refresh icon, and the

Production order will disappear and
the available quantity is now 7 cases

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