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Technical_Report_Writing

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Technical_Report_Writing

Uploaded by

consciousness400
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Technical Report Writing

1. Basic Difference Between Technical Writing and General Writing

Technical writing is focused on delivering specific, factual information to a particular audience,

usually in a clear, concise, and objective manner. It is often used in manuals, reports, instructions,

and documentation.

General writing, on the other hand, is more flexible, often subjective, and can include storytelling,

creative expressions, and personal opinions. General writing includes forms like novels, essays, and

articles, where style and tone vary depending on the writer's purpose.

2. Types of Technical Reports

There are several types of technical reports, including:

- **Informational Reports**: These reports provide factual data, analysis, or research without offering

recommendations.

- **Analytical Reports**: These involve data analysis, presenting findings, and often include

recommendations.

- **Progress Reports**: These provide updates on the status of ongoing projects.

- **Feasibility Reports**: These assess the practicality and viability of a proposed project or solution.

- **Research Reports**: These provide a detailed account of research findings and methodologies.

- **Technical Manuals**: These provide instructions or guidelines for using equipment or software.

3. Style and Content Inclusion as Per the Type of Document

The style and content vary depending on the type of document:

- **Informational Reports**: Should focus on clear, precise data presentation without opinions. Use

bullet points, headings, and simple language.

- **Analytical Reports**: Should include a structured format, starting with an introduction, followed by

methods, results, and conclusions. Analytical language is important.


- **Progress Reports**: Should focus on timelines, progress made, and any issues encountered.

- **Feasibility Reports**: Should include analysis, evaluation of alternatives, and recommendations.

- **Research Reports**: Should follow academic writing standards, with clear sections for

methodology, findings, and conclusions.

4. Prerequisites for Technical Report Writing

Before writing a technical report, the following prerequisites should be met:

- **Clear Objective**: Know the purpose of the report.

- **Audience Understanding**: Understand who the report is for and what their expectations are.

- **Research**: Gather all necessary data and information to ensure the report is accurate.

- **Outline**: Plan the structure and flow of the report.

- **Software Tools**: Be familiar with word processors and presentation tools used for report

creation.

5. English in Technical Report Writing

The use of English in technical report writing must be formal, clear, and precise. Avoid jargon and

ambiguity. Key guidelines include:

- **Clarity**: Use simple and straightforward language.

- **Conciseness**: Be brief and avoid unnecessary details.

- **Objectivity**: Keep a neutral tone, focusing on facts and data.

- **Consistency**: Use consistent terminology and formatting.

- **Correctness**: Ensure grammar and spelling are accurate, and the technical content is correct.

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