Date: 05.03.

2018
Dispatch Instruction for Spares to be shipped to Isgec-Warehouse

1. Consignor for GR/LR) : Vendor’s Name & Address

2. Consignee (in GR/LR) : -

3. Mode of Transport : By road through M/s

(Name of the Transporter to be filled in)

4. Destination of GR/LR) : C-3, UPSIDC Industrial Area, Sikhandrabad, Bulandshahar – 203205 (U.P.)

5. Freight : As per Terms of PO

6. Transit Insurance : As per Terms of PO

7. Special Instruction :
i) e-Way Bill or any other documents as prescribed by the Government for movement of goods, if required,
shall be used.
ii) Vendor Shall prepare Invoice strictly in accordance with Tax Invoice, Debit & Credit Notes Rules
under GST
iii) Vendor Invoice must be eligible for Input Tax Credit as per GST Rules 2017.
iv) In case of Goods Supplied from any State other than Uttar Pradesh, Vendor shall charge IGST and
in case of Goods Supplied form Uttar Pradesh, Vendor shall charge SGST + CGST.
v) If the credit is disallowed due to any reason attributable to the Vendor then in such a situation the
loss including interest and penalty, if any, will be to the Vendor’s Account
8. Invoice:

i) Vendor’s Tax Invoice is to be raised in the name and address of : (Bill to)
ISGEC Heavy Engineering Limited,
A-4, Sector-24, Noida – 201 301
State – Uttar Pradesh
State Code - 09
GSTIN : 09AAACT5540K2Z4

Ship to:
ISGEC Heavy Engineering Limited,
C-3, UPSIDC Industrial Area,
Sikhandrabad,
Bulandshahar – 203205 (U.P.)
State – Uttar Pradesh
State Code - 09
GSTIN : 09AAACT5540K2Z4

ii) In addition to the title description “As Mentioned in PO” the Tax Invoices must give, HSN in Four
Digits, Quantity and value of goods dispatched, amount and percentage of GST applicable
thereon.

iii) Invoice must contain details given as under:

Name, Address, Sate, State Code and GSTIN of the Vendor/Supplier

9. Goods Receipt (GR/LR):

a) GR/LR should be clean i.e. without any remarks about defective packing etc. by carriers. Any
addition/correction must be authenticated by the transporter with seal and signature.
 b) GR/LR should mention the following:

i) Item Description: “As Mentioned in PO”

ii) Place of Destination/Delivery: - C-3, UPSIDC Industrial Area, Sikhandrabad, Bulandshahar –
203205 (U.P.)
iii) GST No. of Consignor: to be filled Vendor’s GSTIN No.
iv) GST No. of Buyer : ISGEC Heavy Engineering Limited :- 09AAACT5540K2Z4
v) Invoice No. and Value of the Goods: - Rs. _______ (Invoice attached).
vi) Vehicle No._________

10. Packing:
All goods should be suitably packed and protected to prevent damages thereto during transportation, Loading
and unloading. The marking on packages/cases wherever they are packed in cases, shall be as follows:
i) Place of destination.
ii)Consignor.
iii) Consignee.
iv) Gross Weight.
v) Net Weight.
vi) Package/Case No.
vii) Item Description
All the above markings shall be in English language.

11. Documents to be accompanied with the Lorry/Truck. The Lorry driver must carry with the Lorry/Truck
the following documents:
i) Duplicate for Transporter copy of the Invoice of the consignor.
ii) Driver copy of GR/LR and additional copy of GR (To enable Driver to obtain receipt of delivery to
Consignee.
iii) One copy of packing list.
iv) Copy of Test Report/Inspection Certificate, whichever applicable.
v) E-way Bill or any other documents as prescribed by the Government for movement of goods, if
required, shall be used.

12. Following documents should reach ISGEC Heavy Engineering Limited at A-7, Sector-63, NOIDA-201301,
U. P. through a reliable/reputed courier or special messenger immediately after despatches.

i) Clean Consignee Copy of GR/LR/TR.

ii)Original Supplier’s/consigner’s Invoice plus 2 copies thereof.
iii) Four Copies of Packing List giving complete description and quantity of items dispatched, gross weight,
net weight of package and the title description as “As per terms of PO” showing full consignee name
and address. (If consignee is different from Buyer)
iv) Manufacturers/ Supplier’s Performance and Warranty Certificate, if any.
v) Final Inspection clearance by the Purchaser, if applicable.
vi) Copy of Insurance Intimation as per Annexure `C’.
vii) e-Way Bill or any other documents as prescribed by the Government for movement of goods.
 ANNEXURE - C
TO BE SENT BY E- MAIL TO ISGEC HEAVY ENGINEERING LIMITED BY VENDORS IMMEDIATELY ON
DESPATCH OF MATERIALS

Ref. No. Date :

Mr. Sunil Kumar – Project Manager, ( FAX NO. 0120- 4085000, 4085300 ),
Isgec Heavy Engineering Limited, ( E-mail : [email protected] )
A-7, Sector –63,
NOIDA – 201301 (U.P.)

Project: :

Your Purchase Order No. Dated ___________________________

Transporter’s Name :- ________________________________________Truck No._____________

GR No. Dated From To__________________

No. of Packages: ___________________________ Description of Item:_______________________

Value of Goods (Excluding Freight): _______________________________

We confirm having dispatched the following items to “M/s Isgec Heavy Engineering Limited, C-3,
UPSIDC Industrial Area, Sikhandrabad, Bulandshahar – 203205 (U.P.)” under Transit Insurance Policy arranged
by As per Terms of Purchase Order No._______________ dated ____________.

For……………………………
( Full Name of the Vendor)
( To be signed with stamp)
(Authorised Signatory )

DETAILS OF ITEMS DISPATCHED

S. No. Item Description All item dispatched If Part item Remarks, if
against the B.O.M. dispatched then any
balance which are
not despatched
Yes No
1.
2.
3.
4.

For ISGEC Heavy Engineering Limited

(Project Manager)