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12 views

Information-Sheet-5

Uploaded by

Marianne Arcayan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 7

Program : BACHELOR OF SCIENCE IN

OFFICE MANAGEMENT

Course Code : ISA 113

Course Title : Integrated Software Application

Contact Hours : 54 hrs./


Course Credit : 3 units
3 hrs. per week

BULACAN POLYTECHNIC COLLEGE


Bulihan, City of Malolos
Introduction to Electronic Mails via Microsoft Outlook
MODULE MATERIALS

List of Modules

No. MODULE
MODULE TITLE
CODE

1. Basic Computer Concepts and Terminologies ISA-113-1

2. Microsoft Windows and Basic Computer Operations ISA-113-2

3. Basic Word Processing ISA-113-3

4. Advance Word Processing Functions ISA-113-4


Introduction to Electronic Mails via Microsoft
5. ISA-113-5
Outlook

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 2 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113
Introduction to
Electronic Mails
via Microsoft
Outlook

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 3 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113
MODULE CONTENT

COURSE TITLE: Integrated Application Software

MODULE TITLE: Introduction to Electronic Mails via Microsoft


Outlook

NOMINAL DURATION: 12 hours

SPECIFIC LEARNING OBJECTIVES:


At the end of this module, one should be able to:
1. Familiarize with EMails and common terminologies.
2. Execute different functionalities of Microsoft Word to appreciate its
features that will benefit its future usage in the workplace environment.

TOPIC:

1. Tables

2. Mail Merge

3. Headers and Footers

4. Print Documents

a. Margins

b. Paper Size

ASSESSMENT METHOD/S:
Hands-on activity
REFERENCE/S:
• https://support.microsoft.com/en-us/office/basic-tasks-in-
outlook-192eb102-2ee2-4049-b7f5-aa0eb4231fbb
• https://www.namecheap.com/hosting/EMail-glossary/

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 4 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113
Information Sheet - Introduction to Electronic Mails via
Microsoft Outlook

Microsoft Outlook
As per Wikipedia, Microsoft Outlook is a personal information manager
from Microsoft, available as a part of the Microsoft Office suite. Aside from being
an EMail client, Outlook also includes such functions as calendaring, task
managing, contact managing, note-taking, journal logging, and web browsing.
Outlook organizes your EMails, calendars, contacts, tasks, and to-do lists, all in
one place.

Set up Microsoft Outlook


1. Your first action is to set up your Outlook account. After that, you’ll be
ready to start receiving and sending EMail, use the calendar, create
contacts, and work with Outlook tasks.
a. You’ll be asked for your name, EMail address, and a password.
That’s usually enough, but if automatic setup fails, Outlook will ask
for a few more pieces of information, such as your mail server name.
If you don’t have that info, your EMail provider can give you the
details.

Fig. 5.1 – Register Account


2. For the quick access bar, it is typically located at the bottom of the
Outlook window, the quick access bar shows—depending on selected
settings—either button names (left image) or icons (right image)
associated with feature names.

Fig. 5.2 – Quick Access bar

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 5 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113
Create Messages
1. From any mail folder (such as your Inbox), choose New EMail. Keyboard
shortcut: To create an EMail message, press Ctrl+Shift+M.

Fig. 5.3 – New Mail


2. If multiple EMail accounts are configured in Microsoft Outlook, the From
button appears and the account that will send the message is shown. To
change the account, click From and pick the account.
3. In the Subject box, type the subject of the message.
4. Enter the recipients' EMail addresses or names in the To, Cc, or Bcc
boxes. Separate multiple recipients with a semicolon.
5. Click Attach File to add an attachment. Or click Attach Item to attach
Outlook items, such as EMail messages, tasks, contacts, or calendar
items.

Fig. 5.4 – File Attachment


6. When you’re done composing your EMail, choose to Send.
Forward or reply to an EMail message
1. On the ribbon or in the reading pane, choose Reply, Reply All, or Forward.

Fig. 5.4 – Reply Mail


2. Follow the same steps in making a mail, then reply to the message.

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 6 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113
EMail commonly used terms:
1. Attachment
• An EMail attachment is any type of file sent along with an EMail
message. Including an attachment in an EMail is a simple way to
share documents and images.
2. Email Address Fields

• To: The "To" line is for the primary recipient. Put the EMail address
here if the message is for this recipient’s action and attention only.
This line is visible to all other recipients (CC, and BCC) by default.
• CC: Stands for Carbon Copy. Put EMail address(es) here if you plan
to send a copy to other recipients in addition to those listed in the
‘To’ field. This is used if you don’t mind that recipients seeing who
else is getting a copy because the list of recipients is included in the
header message.
• BCC: Similar to CC, Blind Carbon Copy sends a copy of a message
for the information of a large number of people. It is used if you are
sending someone a copy of an EMail, and you don’t want the other
recipients to see that it was also sent to this EMail address because
the message doesn’t include that information in its header fields.
Bcc recipients can see those listed in the To and Cc list.
• From: As you might have expected, the From header field contains
the message's author. The author's EMail address is always
included in the From field. You can also include a name to appear
alongside your EMail address by updating the Personal Information
settings in your EMail client. Including your name will not only look
more professional to outsiders, it removes any ambiguity over who
is sending the message.
3. Inbox
• Inbox is an area where you can see all the received mails.
4. Outbox
• Outbox is an area where the outgoing messages or messages which
are in the process of sending or which are failed to send are stored.
5. Sent mail
• Sent mail is an area to view all the sent or successfully delivered
emails.
6. Spam
• Also known as junk EMail is when unsolicited messages are sent via
EMail.
• To be classed as spam, an EMail has to be not only commercial but
have fraudulent or malicious intent.
• These are often sent in bulk (the act of spamming) by people you
don’t know.

Bulacan Date Developed:


Bachelor of Science in June 2020
Office Management Polytechnic Date Revised: Page 7 of 7
College July 2020
Integrated Software
Document No. Developed by:
Application (ISA 113) Eldrid Genesis M. Santos Revision # 02
30-ISA 113

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