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The Parts & Functions of Microsoft Word

Date: December 9, 2017Author: Comp21010

Ribbon

The Ribbon is the strip of buttons and icons located above the work area in Word 2007. The Ribbon
replaces the menus and toolbars found in earlier versions of Word. Each ribbon contains groups of
command buttons with common purpose. Each ribbon contains 7 tabs.

Office Button

Click the Office Button to find a drop down menu containing options, such as: open, save, and print. Also
shows previously opened files, which you may choose to “pin” them to make them “permanent”choices.

Rulers

Gives you an idea of where you are on the page

Tab Selector Button

You can easily set tab stops by clicking on the desired position on the ruler. This buttonallows you to
determine which type of tab will be set left aligned , right aligned , center aligned or decimal tab . Clicking
on this button will allow you to change the tab style.

This is what you are typing/what will print out.

Status Bar

This row can be customized by right-clicking and selecting desired options. Desired options may include
page number/number of total page, word count, insert/overtype mode, caps lock, and zoom slide.

View Shortcuts
These four buttons allow you to change the way you view your document on the screen. From left to right
they are: print layout, full screen reading, web layout and draft. These can be added/removed by right
clicking anywhere on the status bar and checking/unchecking View shortcuts.

Task Bar

Shows open programs.

Zoom Slide

Allows you to increase/decrease the amount of the document you see on the screen.

View Ruler Button

Allows you to view/hide the rulers.

Screen Split Button

At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny button that looks
like a minus sign that lets you split your screen in two when double-clicked. Double-clicking it a second
time will unsplit your screen.

Scroll Bars

Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal
scroll bar).

Right Indent

Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move the
triangle to the right of the margin to allow the right side of the paragraph to extend beyond the margin.
The triangle at the margin will keep the right side of the paragraph with the margin.

Group

Command buttons with a common purpose are clustered together. Each ribbon contains several
groups.Some groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right
hand corner.

Quick Launch Bar/Dialogue Box Launcher

It is the arrow in the bottom right hand corner of some groups. When clicked, it will bring up a dialog box
where additional options/changes can be entered.

Title Bar

Shows name of program and open document. Also contains minimize, maximize and close buttons.

Quick Access Toolbar

This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the
end of the toolbar to add/remove command buttons – or – right-click on any command button and choose
Add to Quick Access Toolbar.

Tab

The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups. To
select a tab, simply click on it and the appropriate groups will be displayed.

First Line Indent

This triangle controls where the first line of a paragraph begins. Moved to the left of the margin, will allow
the first paragraph to be in the left margin. Can be moved to the right of the margin to indent your
paragraph.

Hanging Indent

The opposite of a first line indent. It is often moved to the right of the first line indent, which allows the
remaining lines of a paragraph to be indented according to placement of the triangle.

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The Parts & Functions of Microsoft Word

Date: December 9, 2017Author: Comp21010

Gives you an idea of where you are on the page

Tab Selector Button

This is what you are typing/what will print out.

Shows open programs.

View Ruler Button

Allows you to view/hide the rulers.

Screen Split Button

Quick Launch Bar/Dialogue Box Launcher

Quick Access Toolbar

First Line Indent

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