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(clients, team members, suppliers, etc.

) throughout 15)Define "Project monitoring information system"


the project and at the end helps assess whether the and requirement for an "Integrated Information
project is aligned with their expectations and System" for a projects evaluation. Project Monitoring
requirements. 5. Project Performance Evaluation: o At Information System (PMIS) A Project Monitoring
the completion of the project, evaluate the project’s Information System (PMIS) is a tool or system
performance by comparing actual results against the designed to collect, analyze, and distribute data
original project plan. 6. Lessons Learned: o A crucial related to the performance of a project. Key
part of the project assessment process is identifying Components of PMIS: 1. Data Collection: o PMIS
lessons learned. 7. Final Report and Documentation: collects data from various project sources such as
o A final assessment report should be created that progress reports, financial reports, quality audits, and
summarizes the project's performance, key team feedback. 2. Data Analysis: o Once the data is
outcomes, challenges faced, and lessons learned. 8. collected, the system analyzes it to assess how well
Project Closure: o The final assessment results in the the project is performing in comparison to the original
official closure of the project. This includes final plan (e.g., schedule, cost, scope). 3. Reporting and
approval from stakeholders, release of resources, and Communication: o The system generates reports to
the closing of contracts and payments. Steps in Multi- share with stakeholders, project teams, and
Project Resource Scheduling: 1. Resource management. 4. Risk and Issue Tracking: o PMIS
Identification and Pooling: o Identify all resources monitors risks and issues, tracking their resolution
available for the projects, including human resources and providing updates on mitigation strategies. 5.
(e.g., project managers, developers, engineers), Performance Metrics: o Key performance indicators
equipment, and materials. 2. Prioritization of (KPIs) such as schedule variance (SV), cost variance
Projects: o Rank projects based on their priority, (CV), and overall project health are tracked using PMIS
strategic value, and deadlines.. Allocation of to assess project performance. • Early Problem
Resources to Projects: o Assign resources to the Detection: PMIS helps detect deviations early,
different projects, considering the workload, skill sets, allowing corrective actions to be taken promptly. Key
and resource availability. 4. Resource Balancing: o Requirements for an Integrated Information System:
Ensure that resources are being used efficiently across 1. Centralized Data Management: o The system
all projects. 5. Critical Path Analysis: o For each should be able to collect, store, and manage data
project, perform a Critical Path Method (CPM) from different sources like financials, schedules,
analysis to identify the most important tasks that resources, and deliverables, and consolidate them in
affect the project’s timeline. 6. Monitoring Resource a single repository. 2. Real-Time Data Processing and
Usage: o Continuously monitor the use of resources Updates: o The system should allow real-time updates
and their allocation across projects. 7. Address on the project’s progress, providing current status of
Resource Conflicts: o Conflicts may arise when the key metrics such as cost, time, and scope. 3. Data
same resource is needed on multiple projects Integration from Multiple Sources: o The system must
simultaneously. 8. Resource Forecasting: o Predict integrate data from different project management
future resource needs based on project requirements, tools (e.g., MS Project, Primavera, ERP systems) and
schedules, and potential changes in project scope. 9. departments (e.g., finance, procurement, HR, and
Effective Communication: o Regular communication operations). 4. Automated Reporting: o The system
among project managers and team leads is essential should generate automatic reports that can be used
to resolve conflicts, adjust schedules, and ensure that for project evaluation, such as progress reports,
resources are being utilized effectively across all financial summaries, risk reports, and issue resolution
projects. • Gantt Charts: Use Gantt charts to visualize reports. 5. Analytical Tools for Evaluation: o The
resource allocation across different projects, helping system should provide tools for performing
identify bottlenecks and gaps. • Kanban Boards: In performance analysis, such as trend analysis, variance
Agile environments, Kanban boards can be used to analysis, and earned value management (EVM). o It
visualize the status of resources and tasks across should help in measuring project performance against
multiple projects. the baseline and project goals. 6. Scalability and
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