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Project Managements the systematic approach

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13 views

Project Managements the systematic approach

Uploaded by

arya.saca88
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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What is Project Management?

Project management is a systematic approach to organizing and guiding a project from start to
finish. It ensures the project achieves specific goals, meets quality standards, and delivers value
to stakeholders. This requires balancing the three main constraints of any project:

●​ Scope (what needs to be done),


●​ Time (deadlines and schedules), and
●​ Cost (budget).

The Core Components of Project Management

1.​ Project Lifecycle: Every project has distinct phases:


○​ Initiation: Where the idea is assessed and validated.
○​ Planning: Detailed strategies for execution are developed.
○​ Execution: Tasks are carried out to produce deliverables.
○​ Monitoring & Controlling: Ensuring the project stays on track and meets
objectives.
○​ Closure: Finalizing and evaluating the project.
2.​ Key Roles:
○​ Project Manager: Oversees the entire project, making decisions and keeping
everything aligned.
○​ Team Members: Individuals who execute specific tasks.
○​ Stakeholders: Anyone impacted by or involved in the project, including clients,
customers, or leadership.
3.​ Knowledge Areas: Project managers focus on these 10 areas (defined by PMI’s
PMBOK Guide):
○​ Integration: Aligning all project activities.
○​ Scope: Ensuring all necessary tasks are included.
○​ Time: Scheduling and deadline management.
○​ Cost: Budget planning and adherence.
○​ Quality: Maintaining high standards in deliverables.
○​ Resource: Allocating and managing team members and materials.
○​ Communication: Ensuring clear and efficient interaction among stakeholders.
○​ Risk: Identifying and mitigating potential issues.
○​ Procurement: Managing external vendors or purchases.
○​ Stakeholder Engagement: Keeping stakeholders informed and satisfied.

Methodologies in Project Management

Different methodologies offer frameworks for managing projects, depending on their complexity,
industry, and goals:
1.​ Waterfall: A sequential approach, best for projects with well-defined requirements (e.g.,
construction).
2.​ Agile: Flexible and iterative, ideal for software development or evolving needs.
3.​ Scrum: A subset of Agile focused on delivering work in short, focused cycles (sprints).
4.​ Kanban: Visual task management to improve workflow.
5.​ Lean: Prioritizes efficiency and eliminating waste.
6.​ Hybrid: Combines elements of Agile and Waterfall.

Tools and Techniques

●​ Work Breakdown Structure (WBS): Breaks down the project into smaller, manageable
tasks.
●​ Critical Path Method (CPM): Identifies the longest sequence of tasks to finish the
project.
●​ Earned Value Management (EVM): Tracks project performance and budget.

Benefits of Project Management

1.​ Clear Direction: Ensures everyone understands goals and their roles.
2.​ Efficient Resource Use: Optimizes time, money, and manpower.
3.​ Risk Mitigation: Identifies and addresses issues proactively.
4.​ Improved Communication: Keeps stakeholders aligned.
5.​ Higher Success Rates: Increases the chances of delivering quality results on time.

Examples in Action

●​ Building a Mobile App:


○​ Scope: Define the app's features.
○​ Time: Set a 6-month development timeline.
○​ Cost: Allocate a $50,000 budget.
○​ Execution: Use Agile to iterate on features based on user feedback.
●​ Event Planning:
○​ Scope: Plan a conference for 500 attendees.
○​ Time: Coordinate tasks leading to the event date.
○​ Cost: Manage a $100,000 budget.

In essence, project management is about transforming visions into reality while navigating
constraints, managing risks, and ensuring satisfaction for everyone involved. It’s both a science
and an art, blending structured processes with human skills like leadership and communication.

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