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Assignment Activity Unit 8

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14 views

Assignment Activity Unit 8

Uploaded by

boge5ayman1
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Scenario: Writing a workplace email to inform employees about upcoming

changes to the company’s remote work policy.

Message:
Subject: Important Update on Remote Work Policy

Dear Team,

I hope this email finds you well. As part of our ongoing efforts to improve
work flexibility and maintain a healthy work-life balance, we are
implementing some changes to our remote work policy starting next month.

Here’s a summary of the key changes:

1. Remote Work Days: Employees will now be allowed to work remotely


up to three days a week. The remaining two days will require in-office
attendance to maintain team collaboration and ensure essential in-
person interactions.

2. Office Hours: To help with scheduling and coordination, employees


must indicate their in-office days at the beginning of each month via
the new internal system, which will be available by next week.

3. Equipment and Support: The company will continue providing


remote workers with the necessary equipment, including laptops,
ergonomic chairs, and other work-from-home essentials. If you
encounter any issues with your setup, please contact IT support.

These changes will be effective from February 1st, and we encourage you to
reach out to your department heads if you have any concerns or need
clarification. We’re committed to ensuring that all employees have the
resources and flexibility to succeed in their roles.

Thank you for your understanding, and we look forward to working together
to make this transition smooth.

Best regards,
[AbdulRahman Heiba]
[CEO]
[Heiba groub]

Reflection:
To ensure that this workplace email was clear and effective, I followed a
structured writing process, which I will break down step by step.

Prewriting:
Before drafting the email, I identified the purpose of the message: to inform
employees about the updated remote work policy. I thought about the
essential information that needed to be conveyed, ensuring the message
was both informative and actionable. I considered the possible concerns of
employees and ensured the changes were clearly explained, with no room
for ambiguity.

Drafting:
The first draft focused on covering all the necessary points. I included a
subject line that was both informative and concise. In the body, I broke down
the information into easy-to-read bullet points to make the message
digestible. I ensured that the tone remained professional yet approachable,
making the email easy to understand for a diverse audience.

Revising:
After completing the first draft, I reviewed the message for clarity and
coherence. I identified that the first paragraph needed to be more concise
and made adjustments to ensure that the email started with the most
important information upfront. I also considered the employees’ potential
questions regarding the changes and clarified how the new system for
indicating in-office days would work.

Editing:
In the final editing phase, I checked for grammar and spelling errors and
ensured that the tone remained professional and respectful. I simplified
some sentences to improve the flow of information, and I made sure the
overall length was appropriate. The email was re-read several times to
ensure there were no redundant statements and that the formatting was
clean.

Challenges:
One of the challenges I encountered was ensuring that the information was
both concise and thorough. I had to strike a balance between providing
enough detail to avoid confusion while avoiding overwhelming employees
with too much information. To address this, I used bullet points and clear
subheadings, which allowed me to present complex information in a more
digestible format.
The writing process helped me break down the task into manageable steps,
ensuring the final message was clear and precise. By following this process, I
was able to keep the employees’ needs in mind while presenting the
changes in a way that was easy to follow.

Reference

 Lunsford, A. A., & Lunsford, K. J. (2008). "Thinking rhetorically." Writing in


the Disciplines, 3rd edition, 100–125.

 Smith, J. (2021). The importance of clear communication in professional


emails. Journal of Communication Studies, 28(4), 230–245.
https://doi.org/10.1016/j.jcomstud.2021.03.005

 Zinsser, W. (2006). On writing well: The classic guide to writing nonfiction


(30th ed.). HarperCollins.

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