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: KSU-CCJE-01
Kalinga State University
Effectivity Date:
COLLEGE OF CRIMINAL JUSTICE EDUCATION Revision No.:

Learning Module Page No.: 1

LAW ENFORCEMENT ORGANIZATION AND ADMINISTRATION

Lesson 6

Topic: POLICE PERSONNEL MANAGEMENT

Learning Objectives: At the end of the lesson, the learners should be able to:
1. Discuss the concept of Police Personnel Management
2. Identify the unit of the PNP that is responsible for the overall management of the organization
3. Grasp the theories of management that they could apply in the future

I. LESSON DISCUSSION

A. Terms to Ponder
a. Management is the process of organizing, leading, and controlling the efforts of the organization
members utilizing available resources to achieve organizational goals.
b. Personnel Management is that field of management involving planning, organizing, directing and
controlling the efforts of a group of people toward achieving a common goal with maximum dispatch
and minimum expense.
c. Personnel Administration is the technique of organizing and handling of people at work in all levels
and types of management.
d. Supervision refers to the leadership and direction of employees towards the objective of getting work
done and accomplishing the organization’s objectives. It consist of directing and controlling work,
training and developing employees in knowledge, work, skills, habits and attitudes, and will to work,
coordinating efforts of workers, reviewing and evaluating the work, results, methods, techniques and
attitudes of groups and individuals.

B. Managing Self-Effectively
a. Re-examine your goal- In managing ourselves, we should consider if the goals that we have are
attainable within the level of our capabilities. We should apply some of the principles in research
(Measurable, Attainable, Realistic, and Time-Bound)
b. Engage in a systematic appraisal- We should evaluate our selves. We should accept our mistakes and
adopt the corrections.
c. Check your job satisfaction level- It is very important for an employee to check his job satisfaction
level. This will serve as the basis of self-improvement.
d. Have a clear value and priorities in life- We should prioritize the things that will satisfy our needs, let
us set aside our wants for the fulfillment of our duty.
e. Assess your impact on others- We should consider our impact on others by observing them and also
ourselves. We should ask others’ evaluation of us in order to seek our strengths and weaknesses.
f. Review your work style- We should live in accordance with the ethical standards of law enforcers, and
also of civilians. We should consider the things that will make us a better person. Let us prioritize
those things that will help us to achieve our goals in life.
g. Gauge your performance and contributions- Let us evaluate ourselves by setting standards and
checking them if we meet those standards. We should identify the things that need improvement.
h. Experience and experiments- Experience is a very good teacher, it will impart the wisdom that we can
use in every similar situation. Experiments are very important in addressing situations that are
unknown to us.

C. Nature of Management
 a. Management of Money- In an organization, the management of money is very important. It is where
budget, expenditures, and fund allocation are being financially managed in accordance with the vision
and mission of the PNP.
b. Management of Method- In an organization, the management of methods is very important. It is
where the plans are being formulated in order for the organization to address present and future
problems. This includes also the procedures and processes. For example, Police Operational
Procedures.
c. Management of Materials- In an organization, the management of materials (logistics) is very
important in the attainment of the goals and objectives of the organization especially in providing the
needs of every member of the organization. For example, mobile car, maintenance of machines and
facilities.
d. Management of Men- Among the different nature of management, this is the most important.
Personnel is the most important component of an organization, without them, the vision and mission of
the PNP organization will not be attained. Police Personnel and Records Management (PNP-DPRMM)
is the responsible support unit that manages both personnel of the PNP and all records or documents of
the PNP regarding their personnel.

D. Theories of Police Management

a. Scientific Management in the Organization (Frederick Taylor)- Emphasis on planning,
standardizing, and improving human effort in the operational level of the organization.
b. Bureaucratic Model of Organization (Max Weber)- It gives emphasis on the characteristics of
bureaucracy, division of labor, centralization of authority, rational program of personal administration,
rules and regulation, and written records
c. The Principles Of Organization (James Mooney And Alan Reiley)- Coordination as the
preeminent element of organizational designs. Thus, Coordination is the mother of principles.
d. Theory X and Theory Y (Douglas McGregor)
Theory X – Assumes that employees dislike work, lack ambition, avoid responsibility, and must be
directed and coerced to perform.
Theory Y – Assumes that employees like work, seek responsibility, and are capable of making
decisions, and exercise self-direction and self-control when committed to a goal.
e. Scientific Management in Organization (Frederick Taylor)- He emphasized on planning,
standardizing, and improving Human efforts in the operational level of the organization.
Father of Scientific Management- Frederick Taylor
Taylor's Four Principles of Scientific Management
1. Replace working by "rule of thumb," or simple habit and common sense, and instead use the
scientific method to study work and determine the most efficient way to perform specific tasks.
2. Rather than simply assign workers to just any job, match workers to their jobs based on
capability and motivation, and train them to work at maximum efficiency.
3. Monitor worker performance, and provide instructions and supervision to ensure that they're
using the most efficient ways of working.
4. Allocate the work between managers and workers so that the managers spend their time planning
and training, allowing the workers to perform their tasks efficiently.
f. General Management Theory (Henry Fayol)- He emphasized the elements on forecasting, planning,
organizing, command, coordination and control.
Principles of Management by Henri Fayol
1. Division of Work – Divide work in specialized tasks and assigned responsibilities to specific
individuals. Division of work leads to specialization, and specialization increases efficiency,
improves the productivity and profitability of the organization.
2. Authority and Responsibility – Delegate authority along with responsibility. There should be
balance between authority (power) and responsibility (duties).
3. Discipline – Employees must obey and respect the rules that govern the organization. Good
discipline is the result of effective leadership, a clear understanding between management and
workers regarding organization’s rules, and the judicious use of penalties for infractions of the
rules.
4. Unity of Command – Each employee has one and only one Boss/Commander. A subordinate
must report to one superior.
 5. Unity of Direction – All activities which have some objectives must be directed by one manager,
and he must use one plan. Direction also means leading
6. Subordination of Individual Interests to General Interest – When at work, only matter related
to the job or duties should be focused pursued and thought. The individual interest should be given
less importance, while the general interest should be given most importance.
7. Remuneration - Payments of salaries and incentives for workers in appreciation of their service.
This principle should give maximum satisfaction to both employer and employees.
8. Centralization - Decisions are made from the top.
9. Scalar Chain – Refers to number of levels in the hierarchy from ultimate authority to the lowest
level in the organization. Having a formal chain of command from top to bottom.
10. Order - The workplace facilities must be clean, tidy and safe for employees. Everything should
have its place.
11. Equity – Equality of treatment without indiscrimination for the gender, creed or ethnicity. Equity
creates loyalty and devotion in the employees.
12. Stability of Tenure of Personnel – Employees work better if job security and career progress are
assured to them. An insecure tenure and high rate of employee turnover will affect the
organization adversely.
13. Initiatives – Eagerness to do something
14. Esprit de Corp – Means union is strength. Personnel should develop team spirit. Every employee
must work as part of the team. Managers must develop a feeling of belongingness among
employees.
g. Science of Administration (Luther Gulick and Lyndal Urwick)- This is applied in Police Personnel
Management
1. Planning - The process of selecting goals and determining how to achieve them.
2. Organizing - The process of making an organization fit with its objectives, resources, and
environment.
3. Staffing - The act of placing personnel to the positions in the organizational structure considering
their qualifications.
Different Activities of Staffing
i. Recruitment - The process of encouraging job applicants from an organization to seek
employment in an organization.
ii. Selection - Concerned in screening out undesirable candidates after they have applied and
appointing the best qualified.
iii. Appraisal - The process of measuring performance.
iv. Training - The act of improving the ability required in the current job.
v. Development - The act of improving the ability required in the future job.
vi. Directing - The process of giving orders, commands, directives, or instructions to personnel in
order to rule or guide them in accomplishing the goals or objectives of an organization.
vii. Coordinating - The manner of integrating the different elements within and outside of an
organization into a harmonious relationship.
viii. Recording - The system of classifying and compiling written communications going inside
and outside of an organization.
ix. Budgeting - It is the management of income and expenditures within the organization.

II. A. REFERENCES:
 Guevara & Dela Cruz. (2008). Police Organization and Administration with Police Planning:
Wiseman’s Books Trading, Inc.
 Arangorin, O. Compiled Notes: Police Organization and Administration. C/A+CT College.
Unpublished.
B. SUGGESTED READINGS:
 Bigwas. (2016). Police Personnel and Records Management Reviewer. Retrieved September 20, 2020
from: https://www.bigwas.com/2014/10/police-personnel-and-records-management.html