PROJECT ITEMS CHECK LIST

Project No._________________________

Action Action Form Action or Form Responsible

Required Completed No Name for work
Obtain plans, proposals and cross sections from the Construction Project Manager
1 F F Office. and/or Inspector

Check the quantities on the contract plans. Project Manager

2 F F and/or Inspector

Make out field books Project Manager

3 F F and/or Inspector

Review section II of the KDOT construction manual. Project Manager

4 F F and/or Inspector

Complete a general review of the plans, proposals and cross Project Manager
5 F F sections and review project site. and/or Inspector

Obtain a copy of the CMS materials report from the Office Project Manager
6 F F Coordinator or CMS Technician. and/or
Bookkeeper

Obtain a laptop/PC from the Office Coordinator or CMS Project Manager

7 F F Technician and load project data. and/or
Bookkeeper

Format disks to be used for data transfer to the area machine and Project Manager
8 F F daily backup, (M,W,F)(T,Th,S). and/or
Bookkeeper

Review the CMS Materials Report and mark material items Project Manager
9 F F which will not be required

Review the CMS Materials Report for basis of acceptance of Project Manager
10 F F primary and component materials.

Create a list of required material certifications to presented to the Project Manager

1 F F contractor at the precon. conference.

259 & Send a letter to the successful bidder to advise him who to Office
260 contact to schedule preconstruction conference, include copies of
12 F F breakdown of trade wages. Include copies of KDOT forms no.
259 and 260, request for approval of subcontractors.

13 F F

14 F F

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 Required Submittals from Contractor
(Office will give copies to the Project Manager)

Names of all material suppliers with a list of their respective

1. F F materials.

Name and telephone number of project superintendent

2. F F including after hours number.

Name and telephone number of those responsible for traffic

3. F F control, including after hours number.

4. F F Mix design information. (concrete, bituminous, etc.)

Concrete Admixtures (see Special Provision 90M-30-R2) &

5. F F trial batches.

6. F F Process control plan.

7. F F Electronic fund transfer, (estimate payment), if desired.

8. F F SWPPP Plan from Contractor

9. F F Drill Shaft Plan.

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 Preconstruction Meeting

Forms Forms Form Contractor should submit the following

Required Completed No. items: Progress work schedule, safety
plan, EEO plan, breakdown of trade
259 & wages forms, KDOT forms 259 and
260 260, If not previously submitted,
F F & quality control plan, details and
1002 locations of borrow areas, construction
details and locations of haul roads,
1
details and locations of waste areas.
Submit form 1002, request for approval
of trainees Highway. If applicable, a
letter requesting Bi-monthly pay
estimates, a letter and invoice for the
payment of contract bond if applicable.
A request for electronic payment of
estimates.

2 F F Review project evaluation form. Project Manager

Check file copies of environmental Project Manager

3 F F permits.

4 F F Review Erosion control plan. Project Manager

5 F F Review Drilled Shaft plan. Project Manager

6 Talk to contractor about section corners Office and Project Manager

F F and quarter section points that will be
disturbed.

Inform the prime contractor of what is Office

7 F F require for the project bulletin board.

Record the minutes of the Office

8 F F Preconstruction meeting.

Write press release and notify District Office

9 F F PAM

10 F F Complete Alert Bulletin Office

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 Project Started

Submit for approval contractor borrow and/or waste areas, (cross section if Project Manager and/or
1 F F applicable.) Inspector

At least one month before construction of drilled shafts insure that the Project Manager and/or
2 F F contractor has submitted a drilled shaft installation plan. Inspector

Sample soil from borrow area and submit to regional materials lab for Project Manager and/or
3 F F standard proctor & atterburg limits. Inspector

Enter all test results and pay quantities (at a minimum of weekly.) Project Manager and/or
4 F F Inspector

Insure that all survey information is turned in to meet specification which Project Manager and/or
5 F F should include that the section corners have been referenced Inspector

6 F F 258 Check with CMS technician /Office Coordinator to insure that notice to
proceed has been issued.
Project Manager

Check with CMS technician/Office Coordinator to insure that all Project Manager
7 F F subcontractors for the project have been approved.

8 F F 258A Notify the CMS technician/Office Coordinator of work starting this date,
same day work begins. Notice of Work Starting
Project Manager

7 days in advance of the work, submit any information concerning road Project Manager and/or
9 F F closures, lasting for more than one day to the Construction Office. Inspector

Submit weekly: data transfer disk Project Manager and/or

10 F F Bookkeeper

Submit daily to the Construction Office: Lane closures or traffic control Project Manager and/or
1 F F changes for the next days work prior to 3:30 PM. Inspector

Submit Bi-monthly: Data transfer disk containing template data, which has Project Manager and/or
12 F F been checked against field books for contractor pay estimates. Bookkeeper

Check contractor bulletin board to insure conformance with special Project Manager and/or
13 F F provisions. Inspector

Videotape designated haul roads that were submitted at the preconstruction Project Manager and/or
14 F F conference. Inspector

Check to insure that the contractor has submitted an information sheet Project Manager and/or
15 F F (information on surveyor) to the office. Inspector

Check certified payrolls weekly for both the Prime and sub-contractors. Project Manager and/or
16 F F Inspector

Submit to Office reports for trainee hours. Project Manager and/or

17 F F Bookkeeper

18 F F 209 Conduct wage rate interviews, one per quarter, per contractor or sub-
contractor.
Project Manager and/or
Inspector

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 Enter test reports, as certifications are received, of materials used to complete Project Manager and/or
19 F F the Contract Materials Report Final. Inspector

Review Contract Materials Report @25%, 50%, 75%, or 20%, 40%, 60% Project Manager and/or
20 F F complete to insure that it is accurate and up to date. Inspector

2 F F 217 Submit as required: Log of Pile Project Manager and/or

Inspector

Submit as required: verification samples, i.e., Lime, Thermo plastic fly ash, Project Manager and/or
22 F F pavement marking beads, re-steel, cement, ect. Inspector

Check segregation of bituminous material. Project Manager and/or

23 F F Inspector

Begin a punch list for items requiring the contractor’s attention at the end of Project Manager and/or
24 F F phase or completion of project. Inspector

Record the completion date of pavement marking installation. Project Manager and/or
25 F F Inspector

Insure punch list item work is completed. Project Manager and/or

26 F F Inspector

27 F F 232 Have the project reviewed by the Engineer for issuance of Notice of partial
acceptance or, Notice of Acceptance.
Project Manager

28 F F 290 Submit form no. 290 for all accidents in the work zone. Project Manager and/or
Inspector

Check the percent of work completed against the percent of time completed. Project Manager and/or
29 F F See sect. 108.04, Std. Spec. Inspector

30 F F As project progress fill out project evaluation form. Project Manager

Check on QC/QA price adjustment during the contract. Project Manager and/or
3 F F Inspector

32 F F 242B
242C
or Check smoothness recap when complete. Project Manager and/or
Inspector

33 F F 266 Complete Earthwork Computations Project Manager and/or

Inspector

On projects with full federal oversight the FHWA must be notified of major Office and Project
34 F F changes in contractor. Manager

Deduct liquidated damages as soon as incurred, with approval of the Bureau Project Manager and/or
35 F F of Construction and Maintenance. Inspector

36 F F

37 F F

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 Finaling the Project

Establish the final quantities for each contract item. Project Manager and/or
1. F F Inspector

Enter comment into field documentation for all lines that are zeroed by Project Manager and/or
2. F F change order. Inspector

Write final change orders for the project based on final quantities and Project Manager and/or
3. F F submit to Construction Office. Inspector

292 Complete Price adjustment for Bituminous material on project. (IF Project Manager and/or
4. F F QC/QA project only need this form for the Commercial Grade Material, Inspector
i.e.: Class A or Class B)

Insure that the computations and recaps are submitted with the change Project Manager and/or
5. F F orders. Inspector

Balance Materials Report Final based on final change order quantities. Project Manager and/or
6. F F Inspector

Insure that the contractor has submitted all staking notes per Std. Spec. Project Manager and/or
7. F F Inspector

Pay final estimate quantities at the time of change order approval. Project Manager and/or
8. F F Inspector

9. F F 47 FHWA-47, Submit within 180 days of final acceptance Office

Review pavement marking at the end of the 180 day evaluation. Project Manager and/or
10. F F Inspector

11. F F 232 Issue Notice of Acceptance forms to District Office. Office

12. F F Std.
77
Std. Form no. 77, Tax exempt projects Office

13. F F 220 Certification of Completion of work. Office

14. F F 222 Affidavit of contractor Office

15. F F 265 Recapitulation of working days. (Projects under disincentive. Office

16. F F 270 DBE Affidavit. Office

17. F F 276 Certified inspector review, (LPA only). LPA Coordinator

18. F F 277 Complete Contractor Review Questionnaire Project Manager

Complete As-Built Plans Project Manager and/or

19. F F Inspector and/or Surveyor

20. 1 F F Letter of certification of acceptance tests. Project Manager

21. F F Deviations and Exceptions report. Project Manager

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 When 657 form from the District Engineer is received, archive the Office, Project Manager &
22. F F project off of the area machine and submit files and field books to the Bookkeeper
district office.

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 COMPLETION OF PROJECT

1. 299 Forms 299 shall be submitted when all items are Office
F F complete.

2. 235 LPA Projects – Complete Project Related Items Checklist LPA Coordinator
F F

3. In-depth inspection reports for all new or repaired Office and/or

F F bridges. Project Manager

4. Submit completed project rehabilitation form. Office and/or

F F Project Manager

5. F F

6. F F