INTACT CONSTRUCTION PLC

(GC 5) TECHNICAL DOCUMENT

ኢን ታክት ኮን ስትራክሽን ኃላ /የ ተ/የ ግ/ማህበር

ጠቅላ ላ ስራ ተቋራጭ(ደረ ጃ 5) ቴክኒ ካል

ሰነ ድ

Addis Ababa - Ethiopia,

Telephone: +251931888282

አ ዲስ አ በባ - ኢትዮጲያ
 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Contents
COMPANY PROFILE ................................................................................................................................................................ 3

BACKGROUND OF THE COMPAY ........................................................................................................................................ 4

COVER LETTER ...................................................................................................................................................................... 8

POWER OF ATTORNEY .......................................................................................................................................................... 10

BID SUBMISSION SHEET FORM ........................................................................................................................................... 12

ANTI-BRIBERY PLEDGE FORM .............................................................................................................................................. 17

LEGAL QUALIFICATION ......................................................................................................................................................... 19

BIDDER CERTIFICATION OF COMPLIANCE .......................................................................................................................... 21

FINANCIALSTANDING ................................................................................................................................................................. 24

BIDDER'S ORGANIZATION ........................................................................................................................................................... 26

TECHNICAL QUALIFICATIONS, COMPETENCE, AND EXPERIENCE IN THE PROCUREMENT OBJECT.............................. 25

HISTORICAL CONTRACT NON- PERFORMANCE ................................................................................................................. 33

PROFESSIONAL QUALIFICATIONS AND CAPABILITIES ........................................................................................................ 35

QUALITY ASSURANCE / MANAGERIAL AND CONTROL PROCEDURES............................................................................... 37

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 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

COMPANY PROFILE

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 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

BACKGROUND OF THE COMPAY

INTAC CONSTRUCTION PLC, here in after referred as INTACT
CONSTRUCTION PLC, is a general contractor registered by the Ethiopian
Construction Authority as a Category (Grade 5) firm.
The company has been in the fields of Construction of buildings, Special foundation structures
such as for telecommunication towers, related structures.
The Company is established to become a strong development partner by way of providing
quality construction service, these include, among others, construction of buildings, foundation
structures, soil and water retaining structures, maintenance and renovation works

Vision
To become a trusted, innovative and strong construction firm that provides value and quality
to society.

Mission
INTACT CONSTRUCTION PLC is committed to provide quality construction service with
due concern to meet and abide by applicable regulatory requirements. We offer our clients best
quality, in time deliverable through our qualified and competent staff and management skills.

Values
We value:
 The concept of trust and integrity by way of untiring commitment to „always do
what is right‟.
 Our employees respect the diversity of their ideas and cultures.
 And recognize the critical contribution that employees of a privately owned
company play in supporting the economy and other needs of our country.
 Treasure our clients and deliver excellent service and customer care by way of
keeping schedules and quality standards of construction.
 And are committed to continuous improvement through training and shared best
practice.
 Environmental stewardship by way of striving to construct projects with due
concern for the preservation, protection, conservation and restoration of our
resources.
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THE MAIN PRODUCTS OR SERVICES

 Construction work
 Project management services
 Structural design
 Construction provision
 Contract administration
 Design checking

MAIN CUSTOMERS AND END USER OF THE COMPANY

INTACT P CONSTRUCTION PLC mainly focuses on building construction and related
work sectors. Hence, its service has shown to directly impact and benefit of different
communities in the surrounding. Considering the company different projects, the main
customers are peoples including Diaspora, governmental & non-governmental
organizations. Any financially able person can order any types of construction like (for
residential, commercial, mixed used …) or related works in a fixed time interval with any
types of design if it is safe and economical. And other construction and related companies
are the main customers in need of advice like Construction provision, administration.
Design checking, Failure analysis and other COMPANY WORK FLOW
Any project whether it is big or small it requires proper organization and work flow for the
active progress of the project and also for the quality of the works to be executed. The
organization of a project may depend on the following key points.

 The time required to finish the project

 The number of employees involved
 The scale of the project
 The type of the project
 The location of the site
 External factors The different staff present

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Manpower – Head Office and near sites only

No. Position Qty

1 General Manager 1
2 Secretary 1
3 Finance & Admin. Division Head 1
4 Construction Division Head 1
5 Logistic Division Head 1
6 Project Engineer* 2
7 Office Engineer 2
8 Data Collector & Time Keeper 2
9 Office girl & Cleaner 1
10 Guard 8
11 Semi Skilled labors 20
12 Daily labors 46
Total 85

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Equipment’s and Machinery – in different sites and head office

Condition ( new,
Description, Owned/
No Item of equipment good, poor) and
mak leased
number available
e, and age (year)

1 Concrete Mixer 750 Lit, 2012 New, 1 available Owned

2 Concrete Mixer 360 lit, 3 years of age Good, 1 available Owned

3 Vibrator 3 years of age Good, 2 available Owned

4 Plate compactor 3 years of age Good, 1 available Owned

5 Metal cutting machine 6 month of age New, 1 available Owned

6 Grinding Machine 1 year of age New, 1 available Owned

7 Welding Machine 1 year of age Good, 1 available Owned

8 Drilling Machine 1 year of age Good, 1 available Owned

16m3 loading capacity, Owned

9 Damp truck Good, 1 available
year of make 2005
5m3 loading Owned
10 Damp truck capacity, Good, 1 available

year of make 2004

4m3 loading Owned
11 6 ton Compactor capacity, Good, 1 available

year of make1995
1m3 loading Owned
12 Pick up capacity Good, 1available
,
year of make 2008
Hollow Conncrete 20cm, 15cm and 10 cm Owned
12 BlockMachine with size block, year of New 1 available
electric motor make 2013

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 INTACT CONSTRUCTION PLC
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COVER LETTER

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Dear Sirs;
As per your call for the for procurement of construction works, we, INTACT
CONSTRUCTIONG PLC, take the great pleasure and honor to express our interest in the
appreciated regard.
We hereby pleased to present our technical and financial offer for the consideration of
your good office.
We believe that our proposal is prepared in compliance with the requirements as stated in your
bid document, and it is our sincere hope to develop long term mutual benefit with your office
within set standards and the set time line.
We hope that our offer will meet your requirements. Should you have any enquiry, please don‟t
hesitate to contact.

Best regards,

Nebiyat Assefa
General Manager

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POWER OF ATTORNEY

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Power of Attorney
Principal: Nebiyat Assefa (General Manager)
Address: Addis Ababa, Ethiopia, Lami Kura sub-city, KuraWereda 03,House
New Telephone : +251931888282

Agent: Nebiyat Assefa (General Manager)

Address: Addis Ababa, Ethiopia, Lami Kur sub-city, House New Telephone:
+251931888282

TO ALL WHOM THESE PRESENT SHALL COME, WE INTACT CONSTRUCTION

PLC, a company having its registered offic e in Addis Ababa, Ethiopia sends greetings:
WHEREAS the company is desirous of appointing Mr Nebiyat Assefa, a General Manager
of the company, to be its Attorney and conferring upon him as its Attorney, the powers
authorities and discretion herein after appearing.
NOW THESE PRESENT WITNESSETH that the company hereby appointed Mr Nebiyat
Assefa as its true and lawful Attorney in the name and on behalf of the following things: To
enter into, make sign, seal, execute, deliver, acknowledge, sign the bid and subsequent
correspondence and negotiations for project of construction/erection, testing and
commissioning with your good office.
The Agent May not delegate this authority to any third person without prior consent of the
principal which should be in writing and be communicated with your good office.
This Power of Attorney is made pursuant to Article 2199 of Ethiopian Civil Code and Shall
remain in force.
Signature of Mr. Nebiyat Assefa is attested below.
IN WITNESS WHEREOF, I have executed this power of Attorney for and on behalf of the
Company, in Addis Ababa, Ethiopia.

Nebiyat Assefa Signature of Nebiyat Assefa

Manager General Manager

Attested
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BID SUBMISSION SHEET

FORM

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A. Bid Submission Sheet

Place and Date:
Procurement Reference Number:

To: Name of public body -

Name of authorized person -
P.O.Box -
Addres -
Ethiopia

SUBMITTED BY: INTACT CONSTRUCTION PLC

In response to your Bidding Documents for the above Procurement Number:
Complete Legal Name and Address of the Seat of
Nationality
the Bidder
Name : INTACT CONSTRUCTION PLC Ethiopian
Leader Address: Addis Ababa, Lami Kura sub-city.
Telephone: +251931888282

, we, the undersigned, hereby declare that:

(a) We have examined and accept in full the content of the Bidding Documents for the,
Procurement Number:
We hereby accept its provisions in their entirety, without reservation or restriction.
(b) We hereby declare that all the information and statements made in this Bid are true and
accept that any misinterpretation contained in it may lead to our disqualification.
(c) We, the undersigned, offer to execute in conformity with the Bidding Documents dated
the following Works :

(d) The total price of our Bid, excluding any discounts offered in item (e) below is: The amount
stated on the financial proposal.

(e) The discounts offered and the methodologies for their application are: None.

Unconditional Discounts: If our bid is accepted, the following discounts shall apply.

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Methodology of Application of the Discounts: The discounts shall be applied using the
following method:
Conditional Discounts: If our bid(s) are accepted, the following discounts shall apply.
Methodology of Application of the Discounts: The discounts shall be applied using the
following method:
(f) Our Bid shall be valid for a period of days from the date fixed for the Bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding upon us
and may be accepted at any time before expiry of that period;
(g) The prices in this bid have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
bidder or competitor relating to:

i. Those prices;
ii. The intention to submit a bid; or
iii. The methods or factors used to calculate the prices offered.
(h) The prices in this bid have not been and will not be knowingly disclosed by the
INTACT CONSTRUCCONSTRUCTION Plc. directly or indirectly, to any other bidder
or competitor before bid opening.
(i) We, including any subcontractors for any part of the contract resulting from this
procurement process, are eligible to participate in public procurement in accordance with
ITB Clause 4.1 and have not been debarred by a decision of the Public Procurement and
Property Administration Agency from participating in public procurements for breach of
our obligation under previous contract

(j) We are not insolvent, in receivership, bankrupt or being wound up, not have had our
business activities suspended and not be the subject of legal proceedings for any of the
foregoing;
(k) We have fulfilled our obligations to pay taxes according to Ethiopian Tax laws
(l) We have read and understood the provisions on fraud and corruption in GCC Clause 5 and
confirm and assure to the Public Body that we will not engage ourselves into these evil
practices during the procurement process and the execution of any resulting contract;
(m) We have not committed an act of embezzlement, fraud or connivance with other Bidders.
(n) We have not given or have been offered to give inducement or bribe to an official or
procurement staff of your good office to influence the result of the Bid in our favor.
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(o) We are not participating, as Bidders, in more than one bid in this bidding process, other
than alternative bids in accordance with the Bidding Document;
(p) We do not have any conflict of interest and have not participated in the preparation of the
original Schedule of Requirements for the Public Body;
(q) If our bid is accepted, we commit to submit a performance security in accordance with the
GCC Clause 58 of the Bidding Documents, in the amount of ten percent (10%) of the final
contract amount for the due performance of the Contract;
(r) We, including any subcontractors or suppliers for any part of the Contract, have
nationalities from eligible countries: Ethiopian;
(s) We will inform the public body immediately if there is any change in the above
circumstances at any stage during the implementation of the contract. We also fully
recognize and accept that any inaccurate or incomplete information deliberately provided
in this Bid may result in our exclusion from this and other contracts funded by the
Government of the Federal Democratic Republic of Ethiopia.
(t) We understand that this Bid, together with your written acceptance thereof included in your
notification of award, shall not constitute a binding contract between us, until a formal
contract is prepared and executed.
(u) We understand that you reserve the right to reject any or all Bids that you may receive.

Name -Nebiyat Assefa

In the capacity of General Mnager
Signed

Duly authorized to sign the Bid for and on behalf of INTACT CONSTRUCTION PLC

Attachments:
1. Valid trade license indicating the stream of business in which the INTACT
CONSTRUCTION PLC is engaged;
2. VAT registration certificate issued by the tax authority;
3. TIN registration certificate;
4. A valid tax clearance certificate issued by the tax authority;
5. Relevant professional practice certificates;
6. Registration certificate in Public Procurement and Property Administration Agency's
Suppliers list;
7. Bid Security; and
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8. Other documents requested by the Public Body.

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ANTI-BRIBERY PLEDGE
FORM

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Anti-Bribery Pledge Form

To:

Dear Sirs;
Having examined the under mentioned “corrupt and Fraudulent Practice” We have agreed to
sign this anti-Bribery pledge form and confirm and assure to purchaser that will not at any time
engage ourselves into these evil practices.
In pursuance of this policy the purchaser defines:-
a) I. “Corrupt Practice” means one offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the procurement process or in contract execution; and

II. “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the purchaser and
includes collusive practice among bidders (Prior to or after bid submission designed to
establish bid prices at artificial non-competitive levels and to deprive the purchaser of the
benefits of free and open competition.
b) Will reject a proposal for award if it determines that the Bidders recommended for award has
engaged in corrupt of fraudulent practices in competing for the contract in question;
c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a
contract if it at any time determines that the firm has engaged in corrupt of fraudulent practices
in competing for, or in executing a contract.
In addition to this, we understand that the purchaser has the right to reject firms which are found
to be corrupted and fraudulent.

Date: _

Nebiyat Assefa General Manager

Name Signature and seal (In capacity of)

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LEGAL QUALIFICATION

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Refer the bid submission sheet form

Nationality - Ethiopian
Conflict of Interest - None
Debarred by decision of the FPPA – None
Government Owned Entity – None

Attachments:
1. Valid trade license or business organization registration certificate
2. VAT registration certificate
3. Valid tax clearance certificate
4. TIN registration certificate;
5. Relevant professional practice certificates;
6. Registration in the FPPA's Suppliers List
7. Bid Security;

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BIDDER CERTIFICATION OF
COMPLIANCE

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B. Bidder Certification of Compliance

Place and Date:
Procurement Reference Number:

To: Name of public body -

Name of authorized person -
P.O.Box -
Addres -
Ethiopia

1. General Information About the Bidder

INTACT CONSTRUCTION PLC

Bidder‟s Legal Name:

In ase of Joint
Venture, legal name of
each party:
Ethiopia
Place of Registration:
Addis Ababa, Ethiopia, Lemi Kura sub-city.
Legal Address in
Country of Registration:
Name: Nebiyat Assefa Position:
Authorized General Manager
Representative Address: Addis Ababa, Ethiopia, Lemi Kura sub-city.
Information Telephone/Fax: +251931888282
E-mail address:

In case of JV, letter of intent to form JV including a draft

agreement, or agreement governing formation of
JV, in accordance with ITB Sub-Clause 4.1
Attached copies of
original documents of: Form Data on Joint Ventures
In case of government owned entity from the Public
Body‟s country, documents establishing legal and
financial autonomy and compliance with the principles
of commercial law, in accordance with ITB
Sub-Clause 4.4.

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We have attached an official written statement by a power of attorney proving that the above
person, who signed the Bid on behalf of the company, is duly authorized to do so.

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FINANCIAL STANDING

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2. Financial Standing
INTACT CONSTRUCTION PLC have adequate financial resources to manage this
Contract as established by our audited financial statements, audited by an independent auditor,
submitted in this Bid. The following table contains our financial data. These data are based on
our annual audited accounts. Figures in all columns have been provided on the same basis to
allow a direct, year-on-year comparison to be made.

A. Information from Balance Sheet

1.Total Assets 25,192,060

2. Total Liabilities 25,192,060

I. Net Value (1-2)

3. Current Assets 23,163,994

16,565,638

II. Working Capital (3-4) 6,598,356

B. Information from Income Statement

1. Total Revenue 22,713,94
3
2. Pre-tax Profits 1,192,59
3
3. Losses
Along with financial data we provided above we have attached the following documents as
proof of our financial standing, as required in the BDS:
Attached documents comply with the following conditions:
 Historic financial statements are audited by a certified accountant;
 Historic financial statements are complete, including all notes to the financial statements;
 Historic financial statements correspond to accounting periods already completed and
audited.

Financial Resources
No. Source of Financing Amount

1 Own cash (at banks & payment to be collected

from 4,500,000.00
finished projects
2 Unconditional Credit facilities from bank 20,000,000.00

Page 25 of 86
 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

BIDDER'S ORGANIZATION

Page 26 of 86
 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

3. Bidder's Organization
GENERAL STRUCTURE ORGANIZATION OF THE COMPANY

General Manager

Executive Secretary

Finance and Administration Engineering Department

Auditor

Finance Administration Project M Office Engineer

Section Section anagers

PROJECTS ORGANIZATION STRUCTURE

STRUCTURES
Project Manager

Project Secretary

Project Administrator Site Engineers 1.

Office Engineer

Data Clerk

Finance Human Resour Forman Machine

Clerk ce Clerk Operators

Page 27 of 86
 INTACT CONSTRUCTION PLC
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

TECHNICAL
QUALIFICATIONS,
COMPETENCE, AND
EXPERIENCE IN THE
PROCUREMENT OBJECT

Page 25 of 86
 ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

4. Technical Qualifications, Competence, and Experience in the

Procurement Object
As proof of the technical and professional ability in executing Works of a similar nature and
volume to the ones listed in our Bid the table below summarizes the major relevant contracts
successfully completed in the course of the past years with a budget of at least that of this Bid.

Prime Final
Percentage
Value of Period of Client and Contractor (P) acceptanc
Name of project/kind of Works
Works Contract Place or e issued?
of works Completed
Subcontractor
(S)

A. In Home Country
1. Construction of September
Jimma zone Yes:
Jimma Zone 08/2016EC
23,585,290.00 100% Adm. P Not Yet
Administration to
No:
Seminar August
buildings with site .30/2016
works

2. Construction of Gibe
Agriculture
Development and
Agro Industry s.c
G+2 Head quarter at Oc.07,2016 Yes:
29,763,680. to 100% P
Adis Ababa Not Yet
Nifas Silk Lafto sub Sep.20/2017 No:
city wereda 05

3. Construction of
concrete compound
pavement and -Alage
Rehabilitation of staff agricultural
residence blocks, Mar-8-2024 TVET Yes:
23,235,366.6 75% P
Kitchens & store at up to now collage Not Yet
Alage TVET collage ( -Alage No:
construction of
1200sq.M concrete
compound pavement &
renovation works of 4
blocks of staff
residences, 2 blocks
Kitchen & 1 store,)
Nov.10/2024 Chora Botor
4. Construction of
To Wereda Rural
third level Gravel Yes:
June 30/2024 Road Authority
Road fron Mecha to 55,954,009.51 100% P Not Yet
GC
Cheleleki Farm State No:
15km

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 ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)
5. Adis Ababa city JAN.09 Addis Ababa
Administration 82,043,488.65 /2024 to Green and Yes:
Corridor Project August 100% Beautification P Not Yet
22/2024 Office No:

6.Construction of 17,800,445.00 Dec.03/2024 90%

Ato Nigusu
Warehouse at up to now
Tadesse
Debrebrehan Town p

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Page 29 of 86
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Page 30 of 86
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Chora botor Gravel Road

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

HISTORICAL
CONTRACT NON-
PERFORMANCE

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5. Historical Contract Non-Performance

Non-Performing Contracts in accordance with Section 3, Evaluation and Qualification Criteria

Contract non-performance did not occur during the stipulated period, in accordance with Sub-
Factor 3.3 of Section 3, Evaluation and Qualification Criteria.

Contract non-performance during the stipulated period, in accordance with Sub-Factor 3.3 of
Section 3, Evaluation and Qualification Criteria.
Outcome Contract Identification
Total Contract
as
Year Amount
Percent
(current value)
of Total
Assets
Contract
Identification: Name
of Client: Address of
Client:
Matter in dispute:
Pending Litigation, in accordance with Section 3, Evaluation and Qualification Criteria

No pending litigation in accordance with Sub-Factor 3.4 of Section 3, Evaluation

and Qualification Criteria

Pending litigation in accordance with Sub-Factor 3.4 of Section 3, Evaluation and Qualification
Criteria, as indicated below
Outcome
Total Contract
as
Year Contract Identification Amount
Percent
(current value)
of Total
Assets
Contract
Identification: Name
of Client: Address of
Client:
Matter in dispute:
Contract
Identification: Name
of Client: Address of
Client:
Matter in dispute:

Page 34 of 86
ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

PROFESSIONAL
QUALIFICATIONS AND
CAPABILITIES

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

6. Professional Qualifications and Capabilities – in head office and

different sites
In order to proof our professional qualifications and capability the following table contains
personnel statistics for the current and the two previous years.

Year before last Last year

Average Specialists Specialists
in in
manpower Overall Overall
Technical Technical
Area Area
Permanent 30 10 40 15
Temporary 6o 5 55 5
TOTAL 90 15 95 20

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

QUALITY ASSURANCE /
MANAGERIAL AND
CONTROL
PROCEDURES

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)
7. Quality Assurance / Managerial and Control Procedures
Brief description of quality assurance of INTACT CONSTRUCTION PLC

One of the basic objectives of INTACT CONSTRUCTION PLC is o operate with strong
commitment for high quality service at reasonable price, in an efficient and systematic way.
Since its establishment INTACT CONSTRUCTION PLC, u ed to upgrade the company‟s
Structural organization managerial Capability & controlling system by introducing modern
Management system, Giving short term training to the company‟s employee , developing
Different Control format and procedures to be implement by each department of the company
and Introducing modern Construction technology in the company. The quality assurance for
the works is detailed as follows:

Technical department to manage the project

The management of the site logistics is key to the success of the project and will require a
dedicated logistics team to develop a detailed plan to control and manage the site.

A delivery zone will be established on site and will be able to hold say two to three rucks at any
time with consideration being given to the provision of an off-site holding area for vehicles with
possibly limited material storage to facilitate efficient deliveries. It is anticipated that site
logistics will form a significant part of the work and that regular coordination meetings with the
engineer will be held throughout the construction phase of the project.

In view of the location of the site, the constraints on traffic and the permits that will be required
for vehicles to access the site and public way, a senior project manager will be appointed to
work as a liaison officer and coordinator responsible for communication with the client, the
appointed engineer, and neighbors and the project management as whole. In this way it is
anticipated that the risk of material shortages at key times can be reduced to a minimum.

So the assigned project manager who is qualified and having experience of managing similar
and higher projects will have responsibilities to;-

 Representation on behalf of the contractor in all discussions, correspondence and

matters relating to the works on site,

 Coordination and monitoring of the contract progress, which shall include the
preparation of the contract program, monitoring of progress and submission of progress
reports. At the discretion of the office engineer, regular meetings shall be called at which
the project managers shall give a full account of the contract progress and program.

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)
 Coordination and checking of designs, drawings and submissions. The office engineer
shall be responsible for coordinating the design and technical information. All
calculations, drawings and information submitted to the engineer shall be checked before
submission.

 Contract communication. The general managers (team leader for this particular project)
or his delegate shall attend all meetings involving the contractor and the client, and shall
have full delegated authority on behalf of the contractor.

 Coordination and programming of factory tests, and the submission of test certificates.

 Production of detail method statements of any work which involves or affects the
performance of existing equipment, processes, or connections to or disruption of existing
supplies or services.

 Submission of payment changes, variations and claims.

In addition to the above site technical team the following technical departments will involve in
t managerial administration of the project

The General Manager (team leader for this particular project) will lead & coordinate the
technical crew assigned for the project with other departments of the company to smooth flow
of the work. He receive a day to day report of the project status to assure the timely completion
of the project work

The Engineering department at head level assigns competent Project manager for the project
who will responsible to manage Man power, equipment , material utilization, control the
overall activities of project work, make correspondence with the client/consultant
representative on site, Follow & ensure the implement of the company quality assurance &
control procedures by using check list & quality assurance forms of the company at project level
and other duties relevant to the project for the timely completion of the project.

The Contract administration department at head level assigns competent office engineer for
the project who will responsible to control The quality of each activities of work, evaluate &
follow timely execution of each activities of work based on the master schedule , revise the
master schedule for timely completion of the project & other relevant works related to the
project.

The consultant will be assigned by our company as sub contractor to assist the technical staff
of our company in preparing working drawing, checking the to execution of the work as to be

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)
per drawings & quality with reference to the proposed architectural, electrical sanitary
drawings.

Project control procedure

During the implementation & the timely completion of project works of the contract, KING
GENERAL TRADING PLC follows the following project organization, procurement and
project communication procedures:

 Project organization procedure

The technical staff from head will be mobilized of within a days after hand over & other
necessary skilled & semi-skilled will be tested for their competence & employed by the project
manager.

Following the mobilization of man power, Equipment & material necessary for the execution
of the whole project, material will be quantified with specification and procurement schedule
by the office engineer

The Project manager requestS immediately in writing the head office Finance & property
Administration for procurement of the material as specified & quantified by the office engineer.
Copy of the request letter has to be made for the General Manager (team leader for this project)

 Procurement procedure

Upon receiving the quantities of material & their procurement schedule request, the Purchasing
Section of the Finance department will assess the type of material & submit samples for approval
to the client/consultant before purchasing the material. Upon receiving approval of material
samples, purchasing will be carried out based on the company‟s procurement procedures.

The material will be purchased a head of their schedule & delivered to site for execution of the
work item.

Quality control engineer in the engineering department who is responsible to assure the quality
of each material that will be purchased in head office & Project sites based on the specification
proposed to the works. We will also bring the matter to the Consultant/Client to Re-evaluate
the proposed for unforeseen circumstances or incorrect design decisions made during our
Proposal & material specification.

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

Quality assurance system

INTACT CONSTRUCTION PLC beleves that the implementing the quality assurance
system in the project management is the key requirement element for successful completion of
the Project work. The details of quality assurance system we implement to complete the works
as scheduled will be:

- By applying different check list forms of the company which was prepared to be used at
project levels such as mobilization check list, check list of each activity of work ( site work
,excavation , block & masonry work, roofing etc.) Check list for timely delivery of
material, check list for timely deploy of man power & equipment, etc.

- By mobilizing & implementing the proposed technical personnel & equipment for works
on time.

- By implementing the proposed work Methodology, work plan, staff organization &
procurement schedule as efficiently as possible by using the quality assurance system of
the company.

- By requesting the consultant/client for the approval of construction materials to be

supplied from local sources and abroad prior to their scheduled delivery time to the
construction site

Finally, the out Put of implementing the managerial quality assurance & control procedures we
described above to carry out the refurbishing project enable us to execute and complete the
project work on time &to the required quality.

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

C. Technical Proposal
Place and Date:
Procurement Reference Number:

To: Name of public body -

Name of orizperson -
P.O.Box -
Addres -
Ethiopia

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

1. Personnel – in head office and near sites only

The following Team Skill Matrix identifies the personnel to be employed on the contract and
their skills that are relevant to the role in the contract team and are required for successful
execution of the contract:
Company Personnel

No. Position Qty

1 General Manager 1
2 Secretary 1
3 Finance & Admin. Division Head 1
4 Construction Division Head 1
5 Logistic Division Head 1
6 Project Engineer* 2
7 Foreperson* 2
8 Data Collector & Time Keeper 2
9 Office girl & Cleaner 1
10 Guard 8
11 Semi Skilled labors 20
12 Daily labors 46
Total 85

Proposed Personnel
Experience indicated in the matrix is backed up in the individual‟s resume.
We have used the following ratings in order to accurately reflect the skill ratings of our team:

Has exposure to education in the subject area but has not used this skill
U Understanding
set in practice.
W Working Has limited working experience using this skill set.
Has hands-on experience using this skill set to implement between 2 to 5
P Proficient
projects of various scope/complexity.
Has hands-on experience using this skill set in a key role to implement
X Expert
more than 5 projects of various scope/complexity.

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2. Equipment – in different sites and head office

Condition( new,
Description, Owned/
No Item of equipment good, poor) and
mak leased
number available
e, and age (year)

1 Concrete Mixer 750 Lit, 2012 New, 1 available Owned

2 Concrete Mixer 360 lit, 3 years of age Good, 1 Owned

available
3 Vibrator 3 years of age Good, 2 available Owned

4 Plate compactor 3 years of age Good, 1 Owned

available
5 Metal cutting machine 6 month of age New, 1 available Owned

6 Grinding Machine 1 year of age New, 1 available Owned

7 Welding Machine 1 year of age Good, 1 Owned

available
8 Drilling Machine 1 year of age Good, 1 Owned
available
16m3 loading capacity, Owned
9 Damp truck Good, 1
year of make 2005 available
5m3 loading capacity, Owned
10 Damp truck Good, 1
year of make 2004 available
4m3 loading capacity, Owned
11 Damp truck Good, 1
year of make1995 available
1m3 loading capacity, Owned
12 Pick up Good, 1available
year of make 2002
Hollow Block Machine 20cm, 15cm and 10 cm Owned
12 with electric motor size block, year of New, 1 available
make 2013

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3. Work Plan and Site Organization

GENERAL STRUCTURAL ORGANIZATION OF THE COMPANY

General Manager

Executive Secretary

Finance and Administration Engineering Department

Auditor

Finance Administration Project M Office Engineer

Section Section anagers

PROJECTS STRUCTURAL ORGANIZATION

Project Manager

Project Secretary

Project Administrator Site Engineers 9.

Office Engineer

Data Clerk

Finance Human Resour Forman Machine

Clerk ce Clerk Operators

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ኢንታክት ኮንስትራክሽን ኃላ/የተ/የግ/ማህበር ጠቅላላ ስራ ተቋራጭ (ደረጃ 5)

4. Method Statement
Introduction to site establishment
It is our company objectives to mobilize and move onto site as soon as possible after the site is
handed over by the employer. Site establishment is a very important element in the performance
of any contract. If the site establishment is well planned and executed, the contractor can greatly
increase productivity and efficiency. A well -organized site which is neat, tidy and clean will
not only look professional but will also reduce waste, accidents and lost time in searching for
items that are needed.

Site layout considerations

The arrangement of site accommodation such as offices, storage sheds, mechanical service
yards and access routes is normally a first consideration when establishing a site. Other aspects
such as the location of services such as water, electricity and telephones can also play an
important part in the site layout. When planning the layout of the site, it is important to also
consider the owners or occupants of the areas next door to the site. Loud noise from a machine
can disturb the neighbors if it will be running for long periods, and complaints will be received
about this disturbance. In such a case, the machine should be shielded in order to reduce any
possible disturbance to a minimum.

When planning the site layout, our company will consider at least the following:

 Location of the site.

 Conditions on site.

 Access to the site.

 Drainage of the site.

 Ground conditions (wet weather conditions, marshy conditions, ground movements).

 Services available (water, sewers, electricity, telephones, etc.).

 The type and quantities of material that is to be stored.

 The type of construction equipment that is to be used.

 Disposal sites for excess soil or rubbish.

 Security on site (access security, security of materials delivered, etc.).

 Accommodation requirements for the employer and his representatives.

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Access
Access to the site and movement around the site must be well planned. This entails the planning
for access by heavy trucks to deliver major plant, materials and equipment as well as by light
vehicles to drop off personnel. There will also be pedestrian access points to consider, since
many people will come to site on foot. Parking space is also needed for site management, and
for the employer and his representatives.

Site facilities

General considerations
Different sites will require different types of site facilities. It is important to know what is to be
accommodated on site when the contractor starts to plan the site establishment. The number of
personnel, types and quantities of materials which will be required, equipment that will be used,
and the security requirements for the site must all be carefully considered.

Administrative offices
The administrative offices will vary depending on the size of the project and the duration of the
works. The number and quality of the office accommodation should be appropriate to the length
of time that site staff will be using them and by the number of personnel that will be using them.
The site offices will be as far as possible watertight, dust proof and of a solid construction.
Suitable lighting and ventilation will be fitted either in the form of windows or lights.it is our
company believes that good internal and external finishes will enhance site staff‟s working
environment and will promote pride in their work.

Facilities for workers

Safety tools will be provided for workers. Canteen areas will be provided if the project is on a
remote site far away from existing settlements.

Ablution facilities

Toilets will be provided in sufficient quantity for all staff and workers including those employed
by subcontractors. The number of these ablutions should be appropriate to the size of the site
and should be well - kept. Clean water should be provided at all times for workers to drink and
wash with.
Providing good facilities can result in increased productivity, high morale in the workforce and
reduced labour force turnover.

Storage shed and areas

Depending on the size and nature of the project, other general sheds may also be needed.
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Storage sheds are almost always needed to keep small tools, equipment and materials dry and
secure during idle time. These need to be built to the required size, and with the appropriate
amount of security for the site location and the nature of the items to be stored. Storage is often
also to be provided for subcontractors. When positioning storage sheds and areas, it is important
to reduce the amount of handling that is required for those materials. The more materials are
handled, the greater the possibility of damage or contamination and the more expensive and
time consuming it becomes to work with them. The type of materials or equipment to be stored
needs to be considered as well. Fuels have very strict storage requirements. Plastic pipes may
require shade from the sun in order not to be damaged whilst Stored and electrical equipment
will need to be stored in a dry place. Cement is normally stored either in weatherproof stores,
on platforms or pallets off the floor.

Construct ion equipment areas

Certain projects require heavy machinery such as graders, bulldozers, excavators and dump
trucks. These machines need an area in which they can be maintained and also a location where
they can be safely stored overnight. Depending on the nature of the project, the machines may
be stored next to where they happen to be working, well away from the main site offices.
However, security must be provided for this situation. Servicing of machines is normally done
where they are working on a regular scheduled basis. Repairs are often required wherever the
machine breaks down, but often a central workshop is used to do major servicing or larger repair
jobs. A workshops area would be required for this type of support work.

Work areas
Work areas will include those parts of the site where the contractor will construct the works, as
well as any areas that are used to assemble or produce elements for the works. These areas
would include

pre - casting yards, batching plants, areas where reinforcing cages are tied ready to be positioned
and
Other areas where built - in elements are assembled prior to installation. These work areas will
be positioned carefully on the site in order to maximize efficiency in the construction process.
Careful planning will be done over the duration and function of some items that will function
within these working areas, so that they do not need to be relocated during the project, causing
delays to production.

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Security
Site security is a critical part of the establishment. The perimeter of the site will be secured from
a health and safety perspective to prevent unauthorized persons from gaining access to the site.
Perimeter security is also required to prevent vandalism or damage to the works by
unauthorized people entering the site. Watchmen are usually posted at night or over weekends
when in order to maintain this security. Suitable accommodation needs to be provided for these
watchmen to shelter. Stores should be secured against theft and efficient systems put in place in
order to ensure that materials are not stolen

SAFETY OF PERSONNEL AND ENVIROMENT

Safety Program

INTACT CONSTRUCTION PLC will be willitted to establishing and maintaining a safe and
healthy work environment. Our commitment involves the development, implementation and
compliance an Accident Prevention Program
Our safety program will design to prevent events that could lead to injuries and illnesses by
identifying, evaluating, controlling and eliminating potential hazards. Since each job has its
own hazards, it is not possible to develop a standard program which equally effective for all
types of jobs involved .thus, the program will be emphasize incorporating safety and health
measures into each tasks.
The physical condition of a new employee will be checked prior to employment and at the
same time he shall be formed of the hazard of his job and explained how he can reduce the
danger of accident to himself and others.
The safety policy is established based on specific requirements including that relating to:

 Fall protection.

 Structures (buildings, structures other than buildings, formwork, false work, scaffold or
any fixed plant).

 Formwork and support work.

 Excavation work.

 Demolition work.

 Scaffolding.

 Suspended platforms.

 Material hoists.

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 Batch plants.

 Explosive powered tools.

 Cranes.

 Construction vehicles and mobile plant.

 Electrical installations and machinery on construction sites.

 Use and temporary storage of flammable liquids on construction sites.

 Water environments.

 Housekeeping on construction sites.

 Stacking and storage on construction sites.

 Fire precautions on construction sites.

 Construction welfare facilities.

Maintain adequate first aid facilities and other infrastructures

Work site will be fully equipped with first aid facilities and each worker should know how to
secure it when it is needed. Because of all the minor injuries can be treated satisfactorily at the
job site. Thus it is the duty of the employer to inform all employees of the arrangements that
have been made for rendering first aid including the location of equipments, facilities and
personnel.
Other infrastructures pertaining to the health, safety of welfare of the employees consist of the
following-
 Provision of telephone service so that during any casualty, it may help in calling
ambulance immediately.
 Availability of vehicle meant for use in case of an accident.
 Sufficient no. of fire extinguishers and sprinklers to prevent fire hazards.
 Proper communication system.
 Provision of sufficient softy accessories to each worker.

Protective Equipment’s
Our company will provide Protective equipment‟s to workers to reduce the accident hazards
while performing particular jobs. The list will includes Helmets, Safety shoes, safety goggles,
Mask, leather gloves, and hearing protection.

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Environment Protection
During the construction work, our Company will sincerely care to preserve the natural
landscape and shall perform the construction work so as to prevent unnecessary destruction of
the natural surroundings in the vicinity of the work. We will plan and execute activities with
noise and vibration in such a way that not to disturb the occupants in the adjacent Buildings.
Waste disposal: Waste expected in this particular project is site office waste and house hold
waste. Therefore, this waste will be dispose outside the premises. But the reinforcement bar
waste, Cement Bags and other workshop waste will be disposed as follows
o Cement Bags: There are some companies which need the cement bag as a raw material
/for recycle/ and the project will sell the bags.

o Waste reinforcement Bar: There are companies which are collecting scraps of metal.
Therefore the project will sell the scrap to these companies.

o Nails: Any unwanted nails will be removed immediately after the shattering is
dismantled and will be ready for reuse. But if the nail is scrap /after 5 usages/ it will be
collected with the scraps of reinforcement bars.

o Other harmful construction materials will be disposed according to the

manufacturer’s manual.

METHODES STATEMENT
These method of working and quality of work control is a thorough and clear descriptions as to
how to control the construction of Buildings which we, INTAC CONSTRUCTION PLC ¡
believes will help in meeting the desired quality with the given time in the budget allocated
for it. At the end of the methodology we have attached the site visit pictures we took in
Hawassa University during the site visit along with your office representative.

General
It is one of the Company‟s objectives to introduce modern techniques to the construction
industry. In order to ensure the timely completion and quality of works, we exhibit our
methodology of the works as follows.

1. Mobilization
As soon as contract is signed and the necessary formalities are fulfilled, mobilization will be
started.

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The mobilization involves organizing and making available for the construction works all
machinery, equipment, personnel, site offices & stores and the necessary facilities. Set up for
the above resources and facilities will be detailed out on a master plan. The main facilities to be
set up will be the following.

- Construction of Site Office for own use

- Construction of Site Office for Supervisor

- Construction of stores
- Avail construction materials, especially local materials( sand, aggregate, stone &
eucalyptus)

- Make ready both skilled and unskilled manpower

- Preparing stock yards for re-bars (including shade) , sand & aggregate, etc.
- Acquire telephone & fax lines, power supply & water

- Avail standby Generator

- Any additional facility as required by the Engineer
Tentative site arrangement for the above facilities will be made subject to the approval of the
Engineer (supervisor).

2. Site Organization
Site Organization and Management is the planning, running, overseeing and generally
organizing of the construction project. The firm believes that Site Managers and facilities are
the key to the success of a construction project. The firm will deploy a team of prominent
engineers mustered to implement the construction of the project. In addition, it will assign
qualified Office Engineers, Quantity Surveyor, Administrator, Accountant, Purchasers and
other staff to support the construction team.

In particular, the Project Manager will be basically responsible for running the construction site.
The candidate is a highly professional person, with several years in the industry.
At the Head Office, a full-time Project Coordinator & Office Engineer will be assigned which
attend to the planning, execution, controlling and reporting of the project.

3. Procurement
Procurement is a key element in this project, and there will be a considerable emphasis on it
through out the contract period. An on-site team under the control of a Project Manager will be
responsible for initiating purchase orders and monitoring their progress through various phases

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of the procurement process. Regarding the procurement of sub-contract items, the sub-
contractor will be required to work out the procurement schedule based on the master schedule
and submit for approval. Then the status of the procurement schedule will be monitored by the
Project Manager and Chief Engineer at Head Office level.
Purchasing procedures include submission of catalogues & samples for approval to the
consultant in order to ensure that quality standards which are laid down in the specification.
Our procurement schedule will be issued for early vetting, in order to avoid risk of purchasing.

4. Planning
We firmly believe that before entering into any work, well prepared and exhaustive plan is
essential for the successful completion of any project. We summarize below some of the
numerous procedures and documents which make up the overall process of planning and
coordination. All elements of the project including machinery & equipment, labor, materials,
sub-contractors and information are covered within the system.

4.1. Project Planning Meeting

Immediately after our appointment a meeting of our project team led by the Chief Engineer will
be convened. Its purpose is to confirm the construction methods to be used on the contract, and
to decide on the specific planning, progressing and coordination systems required.

Master Schedule (Refere the General, manpower machinery detail schedule attached)
Based on the discussions at the Project Planning Meeting and methods identified there, the
Head Office Engineering Department will carry out the initial planning and the development of
the Master Schedule. The responsibility for the production of a realistic Master Schedule,
however, still rests with the Project Manager.

The Master Schedule will be prepared using computer based software, including not only on-
site activities but also off-site appointments and procurement items. It will be issued to the
Engineer in the form of a bar chart of site works. Critical project milestones will be highlighted,
and their achievement closely monitored by our project team.

Construction Schedules
As soon as the site office is established, all planning and coordination activities will become
site-based, carried out by the Project Manager and his team of Construction & Office Engineers.

Detail Schedules

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Through out the construction period, Stage Schedules will be prepared to cover agreed phases
of the project and periods of time in greater detail than the Master Schedule. The day to
daplanning and detailed integration and coordination of onsite and offsite activities will be
achieved through the preparation of fort nightly schedules. They will be discussed and agreed
at weekly meetings.

Procurement Schedules
Based on the Master and Construction Schedules, the Procurement Schedules for the materials,
equipment & manpower required for the project will be prepared. The schedule will be
monitored such that they will be delivered in time and ensure the smooth progress of the project
works.

Monitoring and Reporting

Monitoring of the progress of all activities, on-site and off-site will be carried out on a weekly
basis for internal reporting. If and when important and if approved by the supervisor,
Subcontractors‟ progress will be reviewed with each specialist at regular meetings for both on-
site and off-site activities. The interfaces of the subcontractor‟s activities will be reviewed to
ensure coordination of their activities.

5. Construction

5.1. Surveying
The site, at which the construction will be implemented, is closely observed by our company as
we have attached a photograph of it on the last page of methodology and topographic survey of
the overall site will be conducted before commencing the earthwork if we get a chance to work
on the site.

5.2. Earth Work, Bulk and Trench Excavation

Both bulk and trench excavation works will be done by Bulldozer, Excavator and Backhoe
Loader as per the design requirement. A careful consideration will be made to environmental,
infrastructure and social issues. High capacity Dump Trucks will be assigned to cart away and
shuttle the excavated material.

5.3. Concrete Work

In this project all concrete works will be cast-in-situ and site mix will be employed using
Concrete pumps, Truck mixers and cranes for its consistency and quality.

Materials supply

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The materials to be used for the concrete works are sand, crushed aggregate, cement and water.
Sand will be obtained from the surrounding vicinity. The crushed aggregate to be used for the

project will be purchased from local sources or produced at site. But both materials have to
fulfill the test requirement and should get Engineers approval before dumping them on site.

Testing of Materials
Before starting any concrete works of the project physical and chemical tests will be carried out
on sand and aggregate to be used for the works at a laboratory acceptable by the Engineer. The
test results will be submitted to the Engineer for approval. The water to be used for concrete
mixing & curing is to be obtained from the municipality line which is used for drinking water.

Mix Designs
After checking the suitability of sand and aggregate for the use of concrete; and they are accepted
by the Engineer, mix designs for the various grades of concrete will be made using different
proportions of the sand, aggregate, cement and water cement ratio. Based on the mix design
results, the mixes to be used for the various grades of concrete will be submitted to the Engineer
for approval.

Preparation of Ingredients
Standard wooden boxes will be prepared for measuring the quantities of ingredients to be used
for the different grades of concrete based on the mix designs approved by the Engineer. In order
to ensure the production of good quality concrete, the silt contents of the sand aggregates will
be kept to minimum allowable limit, if required even by washing with water.

Mixing
Mixing is a very important parameter in achieving a homogeneous paste which is vital in
attaining the required concrete strength. Therefore, to ensure homogeneous mixing of the
ingredients, efficient mixers will be used. It is evident that such machine-aided methods provide
efficient and quality works.

Casting

Casting of concrete will be done using concrete pumps, Truck mixers, Tower crane, and Mobile
mixer and Hoist pulley where appropriate. The fact that the Firm uses machines for such works,
quality and efficiency can be assured both to the Client and the Contractor. This is one of the
competitive advantages that the Firm enjoys.

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Placing of fresh concrete and curing
Timely placing of concrete before it sets is very important. Therefore, this will be ensured by
using crane, dampers & hoists. Curing plays a vital role in preventing the loss of moisture from

fresh concrete which necessary for the hydration process. Therefore, the fresh concrete surfaces
will be cured by spraying water and covering with jute for at least 7 days.

Test Cubes
In order to check the quality of concrete works, test cubes will be prepared from the respective
batches of concrete as per the requirements of the contract specification and as directed by the
Engineer.

5.4. Reinforcement
The reinforcement bars to be used for the project will be purchased from reliable suppliers. In
order to ensure the required quality of reinforcements, all reinforcement consignments will be
accompanied with test certificates. Since test certificates could be easily fabricated, we would
also take a sample of bars from each diameter and make a test from a recognized testing
company and then we will ask approval from the supervisor before dumping any sort of
reinforcement on site. Due to the large consumption and size of the reinforcement bar, our firm
will employ qualified Bar Benders and machines to streamline the just-in-time production of the
required steel bar.

5.5. Formwork
Formwork will be supplied by our firm in sufficient amount and good quality. The formwork
to be used will be metal panels, steel scaffolding and props and timber formworks where
appropriate. Regarding the scaffolding, metallic and wooden members will be used for the deck
work. In addition, the firm will ensure that design shape and sizes are followed and executed
by using appropriate material and size of formwork.

5.6. Hollow Block Works

The hollow blocks required for the project will be purchased and or produced on site. Moreover,
samples will be taken and tested at a laboratory acceptable to the Engineer.
Our firm will tweak its standard building methods to suit the required material production need
of the project. For this purpose the block work will be carried out in such a way that the final
outcome ensures standard requirements by using quality hollow blocks and employing qualified
and well-experienced Masons.

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5.7. Carpentry and Joinery

All carpentry and joinery works will be made by qualified Forman and Carpenters. Approved
construction material will be used for quality output.

5.8. Finishing Works

All Finishing works will be made in order to meet the standard specification of the contract
agreement for quality as well as aesthetic value of the entire project. Since the project has a
much work to do finishng items with all the best finishing materials available on the market, a
close follow up on each implementation is a must. Especially finishing materials should in no
way be used on site before it is approved by the Supervisor and for smooth and fast progress of
the project, sample for approval should be submitted prior to starting any type of the works.

5.9. Sanitary Installation

All sanitary works will be made in order to meet the standard of specification and should be
approved by the supervisor for quality as well as aesthetic value of the entire project. Regarding
the materials to be used for the project, the materials will be purchased from reliable &
dependable suppliers in terms of quality. In order to ensure the required standards & quality of
materials, samples and catalogues will be submitted to the Engineer for approval, when
necessary, before initiating any purchase order.

5.13 Electrical Installation

All Electrical works will be made in order to meet the standard of specification and should be
approved by the supervisor for quality as well as aesthetic value of the entire project. Regarding
the materials to be used for the project, the materials will be purchased from reliable &
dependable suppliers in terms of quality. In order to ensure the required standards & quality of
materials, samples and catalogues will be submitted to the Engineer for approval, when
necessary, before initiating any purchase order.

6. Quality Control
Our Firm believes that as with cost control, the most important decisions regarding the quality
of a completed facility are made during the design and planning stages rather than during
construction. Quality control during the Construction the project consists largely of insuring
conformance to the original designs and planning decisions.

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While conformance to existing design decisions is the primary focus of quality control, from
experience we noted that there are exceptions to this rule. For instance, if we found unforeseen
circumstances or incorrect design decisions or changes desired, we will bring the matter to the
Consultant to re-evaluate design decisions during the course of construction.

In our opinion, since the requirement of the Project as regards to quality may be to the highest
standard, we believe that the construction materials to be supplied from local sources and
abroad need approval by the consultant prior to their delivery to the construction site.
Quality work is a function of using approved quality materials, deploying qualified & competent
manpower and appropriate machinery & equipment. Therefore, our firm will do its best to
ensure this requirement. In view of this, our firm will give due attention to get approval of all
materials required to undertake the works.

7. Clearing &moving out

Our company gives due consideration to the completion and handing over of the project as
smoothly as possible. In view of this, from the outset of the contract we will pay particular
attention to the regular site clearing of rubbish and debris, both by direct and sub-contract trades.
Demobilization will be effected with proper site clearing and removing of all ancillary works as
ordered by the Client and the Consultant. The firm will exert all the required effort to comply
with the required precautions, and instructions with special attention to environmental and
social issues.
A great care should be taken in keeping the safety and health of employees, Consulting staff and
Client‟s representatives and properties while closing out.
Even though cleanings are carried from time to time final clearing will be performed to the
satisfaction of the engineer. Removal of temporary buildings constructed for the use of the
contractor, the engineer & construction equipment, which was deployed for the work, will be
removed from site. All temporary works, scaffoldings will also be dismantled and removed from
site after completion of the work.

8. Preliminary Work Plan

A Preliminary Work Plan for the project will be presented with the financial proposal in the
form of bar chart including monthly value of activities to be executed during the project period
considering the logical sequence of the construction activities.
Moreover, the monthly cumulative value of planed work during the project period is presented
in the form of S-Curve. This can give a brief indication to the Client about the cash-flow
requirement of the project during the contract period.
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In below describe the details for quality of work control for each item.

1. INTRODUCTION
The duty or the Project Manager is to ensure that the construction works are executed in
accordance with the contract requirements. Therefore in the application of this check-list the
details specified in the contract document always precede before the application and use of it.
There are also checklists and forms that help us record of the incidences affecting the work and
as references. In addition, the standard technical specification is used as references on the
preparation of this check-list.

2. INVITATION AND PREPARATION OF SITE

CHECK:-
2.1. The site visually, if underground utilities cross it.
2.2. The site on maps showing the location of underground structures and utilities to
avoid breaking them during construction.
2.3. The site plan and layout of buildings and shower system especially concerning levels
and soil condition. If changes and necessary submit a written report to the designer.
2.4. The area to be cleared off and take measurements.
2.5. The trees and buses within the foundation to be cut and rooted up as given in
the standard technical specification.
2.6. Permission is obtained from local authorities to cut down trees outside the
foundation areas.
2.7. Boarder lines are agreed with local municipality and corner stones placed.
2.8. The connection points for water and electricity are agreed upon with local authorities.
2.9. All necessary temporary drains are constructed to keep the site free of water.

3 SETING OUT
The overall setting out will be done totally basing it on the city urban and planning master plan
which we are sure considers all the nearby infrastructure especially nearby road. This all
consideration will be done by the collaboration of our supervisor and the city Engineer.

CHECK:-
3.1 The setting out is done correctly with proper measuring tape and accurate leveling
instrument.
3.2 All measurements to confirm the accuracy and correct locations of working area are
properly stated out.
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3.3 The elevation reference point in accordance with the survey map, and confirm.
3.4 All bottom of trenches and floor levels are according to the elevations shown on the
drawings.

4 EXCAVATION & EARTHWORK

CHECK:-
4.1 Check all top soil is excavated separately
4.2 Decide the place to pile up the suitable excavated material and check it is 2 meters
outside the building perimeter.
4.3 Decide the place for the cart away which is not necessary for backfilling or terracing.
4.4 For sites where blasting is proposed, the explosives are used in the quantities and manner
recommended by the manufactures. Check a written consent is obtained on each
occasion the contractor wished to use explosives.
4.5 All the excavations are carried out to the lines, levels, widths and depts. shown on the
drawings.
4.6 Any discrepancies in levels, dispositions etc. are reported to the engineer prior to
proceeding with the works.
4.7 All necessary temporary drains and culverts are constructed to keep the site free of water.
4.8 Slops to combats, cuttings, shoulders, ditches etc; are trimmed to the dimensions and
inclinations shown on drawings.
4.9 Cut for roads is carried out until a level of suitable material in allowed.
4.10 Excavations are suitably trimmed and leveled before any concrete or masonry work in
placed.
4.11 In locations where the soil is subject to softening during excavation, a bottom layer of
soil removed immediately before the placing of concrete, in accordance with the
standard technical specification.

5 FOUNADTION TRENCH & PIT EXCAVATION

CHECK:-
5.1 The foundation drawings to correspond with the conditions on the site, if not report and
submit to the designer immediately.
5.2 The foundation depth, width, line and levels to correspond the drawings.
5.3 The excavation or foundation executed 25cm wider on each side of the thickness of the
foundation wall as given in the standard technical specification.
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5.4 The trench and pits to be clean from grass, bushes and pieces of wood.
5.5 The trench and pits to be kept free of water by pumping or other means.
5.6 The foundation engineer has accepted the excavated foundation depth.
5.7 The foundation excavation is suitably trimmed and leveled before concreter masonry
work is placed.
5.8 In the event of over excavation, without approval the area to be filled with selected
excavation or borrowed material or class 5 concrete in accordance with the standard
technical specification.
5.9 The faces of excavation are retained with shooting, timbering, strutting and shoring to
protect workmen and prevent damage where necessary.

6 FOUNDATION IN STONE MASONARY

CHECK:-
6.1 The trench to be clean from grass, bushes and pieces of wood.
6.2 The stone is of the type given on specifications.
6.3 The stone to be hard & sound free from cracks and decay and not weathered.
6.4 The stone is preferably quarried from an approved quarry.
6.5 The stone not to be round surfaced.
6.6 The stone masonry execution is with specified mortar and with well filled joints.
6.7 The stone masonry during execution is kept free from solid and other kind of dirt.
6.8 The length of stone does not exceed three times its height.
6.9 The mix of lean concert to correspond the specification.
6.10 The mix proportion of mortar is correct.

7 BACKFILLING

CHECK:-
7.1 All backfilling to be in layers and compacted to 95% of maximum dry density in
accordance with the standard technical specification.
7.2 All internal backfilling is done with approved material, if possible with material
excavated on the site.

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7.3 All external backfilling ground foundation walls and behind retaining walls shall be done
with approved selected materials, if possible with material excavated on the site which
is capable of being compacted and form a stable filling.
7.4 All organic materials, such as pieces of wood, roots, bushes and black cotton soil are
removed from all backfill material.
7.5 All ground trenches and places here backfilling shall be executed are clean from grass,
bushes and pieces of wood.
7.6 Where pipes and electrical cables are in connection with the backfilling, the work shall
be executed very carefully, on they do not-break or get damaged.
7.7 Each layer to be well rimmed and consolidated with the addition of water as necessary
to achieve the required compaction.
7.8 The maximum layer of fill for none time compaction does not exceed 20 cm. thicknesses
in accordance with the standard technical specification.
7.9 Depressions or voids that are created during trimming of slopes to embankments,
cuttings, shoulders, ditches etc., are filled with suitable material and to approved
compaction.
7.10 Any material which after repeated compaction does not fulfill the requirements is
removed and replaced.

8 HARD CORE

CHECK:-
8.1 Stone for hardcore is sound and approved quality.
8.2 All stones in the hardcore are of approximately equal and recommended size.
8.3 All hardcore in well rammed and consolidated with the top surface blinded with crushed
aggregate of 20mm. thickness in accordance with the standard technical specification.
8.4 The thickness of the hardcore satisfies the specification or design.
8.5 The placing of stones to result in minimum voids.

9 CONCRETE

CHJECK:-
9.1 All ingredients cement, aggregates and water are of the type and quality specified.
9.2 Cement is fresh, not older than six months and is delivered to the site in the
manufacturer's original sold bags.

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9.3 Cement is stored in a dry and well ventilated store, on a wooden floor raised minimum
20cm. above the ground.
9.4 Cement is stoked separately.
9.5 The cement has markings showing the type and date of consignment pinned to it and
checks it is used in the order of its arrival.
9.6 Cement more than six moths old after production is tested to satisfy the specified
requirements.
9.7 Sand or fine aggregate to be clean river or pits sand of approved quality and consist of
hard, dense, durable uncoated rock fragment.
9.8 Sand to be clear of impurities like dust, mica and organic matter.
9.9 Rejected samples of aggregates are removed from the site with in 24 hours.

9.10 Coarse aggregate to be crushed basaltic stone or gravel of approved quality.

9.11 Coarse aggregate to be bard, dense, durable non-porous and uncoated rock fragments.
9.12 Coarse aggregate to be free from impurities like clay, soft thin elongated or laminated
pieces and shall be free from alkali and organic matter.
9.13 The gradation of coarse aggregate to comply with the standard technical specification
which means a detail sieve analysis check will be done prior to using any of them for
concrete.
9.14 Before any coarse aggregate to comply with the required gradation given by the sieve
analysis test result.
9.15 Aggregate are stored on clear hard surface to prevent contamination by soil.
9.16 Different grades are stocked independently.
9.17 Water used for mixing concrete is clean and free from injurious amounts of oil, acids,
alkalis, organic materials.
9.18 Water is not taken from sea or tidal rivers to be used for structural concrete. If possible
water shall be piped or otherwise stored in an enclosed container free from
contamination.
9.19 If there are any doubts about the quality of the water a sample shall be sent to the designer
or consultant for testing.
9.20 If the temperature of the water exceeds 600c it is first mixed with the aggregate before the
cement is added.

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9.21 The concrete is mixed to a uniform color and consistency prior to placing.
9.22 Hand mixing is not allowed but if unavoidable shall be used only for class II concrete
and shall under no circumstance be allowed for concrete of class C-20 and higher.
9.23 Concrete is mixed in an approved mechanical batch mixer machine; the mixer is
thoroughly cleaned from hardened concrete and other kind of dirt before use.
9.24 Mixer which has been out of use for more than 20 minutes is thoroughly washed before
any fresh concrete is mixed as specified in the standard technical specification.
9.25 The mixer drum is tight to avoid loss of mortar. The valor must not leak mixing water.
9.26 The specified mixing time is carefully adhered to, but in no way shall the mixing
discontinue for less than 2 minutes after adding water as specified in the standard
technical specification.
9.27 The Contractor must not be allowed to exceed the batch capacity when mixing is
proceeded.
9.28 The materials enter the drum rapidly.
9.29 The whole of the mixer batch is removed before materials for fresh batch enter the mixer.
9.30 Mixed concrete is not modified by the addition of extra water or cement, in order to
facilitate handling or any other purpose.
9.31 Before any casting stars at the site, test cubes of side dimension 15x15x15 or cylinders of
diameter 15cm and length 30m of wood or steel are made ready.
9.32 All reinforcement and formwork are properly placed prior to any concreting and the mix
approved and should be approved by the supervisor.
9.33 For any one structure samples are made at the same time from the same batch and the
date clearly marked on each cube.
9.34 Three Test cubes are made when directed but not less than on sot of nine cubes for each
100m3 of concrete placed, or if the rate of placing is less than 100m3 than each 10 days
or every floor for multi-storey structures in accordance with the standard technical
specifications.
9.35 There cubes of each set are tested at 3 and 7 and 14 days and the third at 28 days all in
accordance with the code of practice.
9.36 Before any casting starts the consistency of fresh concrete must be checked by the
supervisor and if necessary a test should be done.

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9.37 Concrete is so transported as rapidly practicable and placed such that segregation or less
of consistent materials does not occur.
9.38 All placing of concrete starts from on and continue in the same direction with out any
break.
9.39 Concrete is deposited as near as practicable and no concrete is dropped from a height
exceeding 2 meters as specified on the standard technical specification.
9.40 When chutings is used the inclination of the chute shall be such as to allow the concrete
to flow without the use of water in excess of the specified volume for mix and with out
segregation or less of the ingredients. Details of any proposed cutting plant must be
approved before the plant is delivered.
9.41 The vibration carefully done, and continues until a dense homogeneous mass in
produced and surface in fairly smooth.
9.42 Concrete is not over vibrated so that the consistency of the concrete is maintained and
separation of materials is caused.
9.43 If construction joints are necessary they are approved by the designer.
9.44 When concrete casting continues on a construction joint, the joint is clean from foreign
matter.
9.45 When concrete casting continues on a construction joint, the surface of the joint is
roughened and aggregate is exposed.
9.46 The roughened surface of the construction joint is wetted with thin layer of mortar prior
to concreting.
9.47 After casting is completed and for 7 days thereafter that the concrete is kept damp (cured)
to minimize loss of moisture from the concrete.
9.48 Inspection prior to concreting.

CHECK:-

 The rigidity of the scaffolding and buttering

 The leak-tightness of joints between for work cements

 Conformity of the dimensions of the formwork with the (drawings)

 The cleanliness of the formwork

 The surface condition of the reinforcement

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 The rigidity of the reinforcement securing systems, and the quality of the joints
between bars.

 Cover to reinforcement is correct.

 Class of concrete, mix design and water cement ratio.

10 FORM WORK

CHECK:-
10.1 Formwork is so constructed that it can be stripped from the hardened concrete easily
without hammering or without such shack or vibration in order to protect the concrete
of reduces labor cost.

10.2 The bracing of the formwork. The formwork must be strong enough to carry the load
until the concrete is strong enough to carry itself and hardened sufficiently.
10.3 The inside surface of formworks shall, except for permanent formworks, or unless
otherwise agreed by the engineer, are coated with a release agent.
10.4 Release agents do not came into contact with the reinforcement and anchorages, and
should not be visible on the finished works.
10.5 Wooden formworks for unexposed concrete surface are executed of the same thickness.
10.6 Wooden formworks for exposed concrete surface are generally of tongued and grooved
boards of the same thickness and formwork knots, bolos, cracks and splits.
10.7 Framework lumber shall be kept under shed ad in varying thickness and width and shall
be constantly aerated and under weight to prevent it from decay.
10.8 Before any concreting stars, the formwork has the right dimensions and is level and
straight.
10.9 Before any concreting starts, all formworks are thoroughly cleaned out and free from
holes and dirt.
10.10 The top level of the formwork is ate the same level as the top of the finished concrete.
10.11 All formwork is removed without any damage to the concrete during the striking.
10.12 After removal of the formwork remedial treatment to surfaces of the burdened concrete
is carried out immediately with cut
Delay and period of removal list as follows.
For vertical formwork to columns, walls, beams - 16hrs
For soffit Formwork to slab ................................. 21days

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For props to slabs .......................................... 14days
For soffit formwork to beams ............................ 21days
For props to beams ................................................ 14days
In according to the standard technical specification.
10.13 Where intended to re-use formwork it is thoroughly cleaned and made good to the
satisfaction of the engineer.
10.14 Stripping of formwork not to be done until concrete is sot i.e. should ring under a
hammer blow. In no circumstances shall formwork be struck until the concrete attains
cube strength of at least twice the stress to which it may be subjected at the time of
striking.
10.15 All formwork construction and quality should comply with the standard technical
specification.

11 STEEL REINFORCEMENT

CHECK:-
11.1 Steel reinforcement is steered in clean condition. it should be free from loss rust.
11.2 All reinforcement bars are of the specified quality and in accordance with the standard
technical specification.
11.3 Given in the design in cases where certificates for ultimate strength, yield stress,
elongation and cold bond tests are not issued by the manufactures.
11.4 The dimension, length and shape of the reinforcement bars is according to the drawings
and specifications.
11.5 Bonding of reinforcement bars is done with adequate bonding tools. But heat is strictly
not allowed for bonding of reinforcement bars.
11.6 All bars with cracks or splits at the bond are not used for construction.

11.7 All mild steels have their ands booed, and the bonding radius meets the specification.
11.8 All reinforcement bars are clan and free from loose rust, grease, oil, or tar and other kind
of dirt.
11.9 The reinforcement bars are placed in position according to the drawings, and firmly
bound together with mild Stoll wire, diameter 1.6mm in accordance with the standard
technical specification.

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11.10 Before any coasting of concrete stars, that pre cast concrete blocks or spacers or metal
chairs are prepared ad all reinforcement bars are placed on then.
11.11 These blocks or spacers do not turn over when concrete is casted.
11.12 The thickness of concrete cove is according to the requirements of the drawings and
specifications.
11.13 And approve the placing of the reinforcement and formwork condition before any
concrete is casted.
11.14 The reinforcement in structures is not welded unless permitted by the designer.
11.15 All reinforcement quality and work comply the standard technical specification.

12 MORTAR

CHECK:-
12.1 All mortar is if possible mixed in an approved mechanical batch mixer. If not possible it
could be mixed by hand until its color and consistency are uniform.
12.2 Lime for mortar is freshly burnt limestone. Lime shall be delivered to the site in large
lumps, slaked, run to putty and nature for not less than two weeks before use.
12.3 If hydraulic lime is used, it is stored in the same manner as described for cement.
12.4 Cement used in mortar is port land cement and of suitably as described for concrete
works.
12.5 Sand for mortar is quality as described for concrete works.
12.6 Water is of quality described for concrete works.
12.7 Cement mortar consists of cement and sand as specified. if not given in the specification,
check that cement mortar consists of one part cement to three parts of sand (1:3)
measured by volume.
12.8 Compo mortar consists of cement, lime and sand as specified. if not specified, check that
the compo mortar is composed of one part cement two parts of lime and nine parts of
sand (1:2:9) measured by volume.
12.9 Cement mortar is used within 30 minutes of the duration of cement.

13 STONE MASONARY WALL

CHECK:-
13.1 Stone is of type given on specification
13.2 The stone is hard, sound, free from cracks and decay and not weathered

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13.3 The stone is freshly quarried from an approved quarry.
13.4 The stone masonry execution is with specified mortar and with well finished joints.
13.5 All mortar for stone masonry bedding and jointing is 20mm thick.
13.6 Stone masonry during execution is kept free from solid and other kind of dirt.
13.7 Stone walling is carried up with no portion more than 100mm above adjacent wall at
any one time.
13.8 Sample panel of wall not less than 1m2 in area including joint pointing as specified is
prepared and approved.
13.9 The type size and pattern of laying is as detailed on drawing.
13.10 All stone masonry walling comply with the standard technical specification.

14 HOLLOW CONCRETE BLOCK WALL

CHECK:-
14.1 The hollow concrete blocks are free from laminations, cracks and other defeats that
would impair the proper setting, strength of permanence of the co9nstruction.
14.2 The hollow concrete blocks are well compacted, properly cured and uniform color and
texture.
14.3 The hollow concrete blocks manufactured on the site have the quality of cement and
aggregate as described for concrete works.
14.4 All blocks are manufactured in an approved special bellow block machine and under
shod.
14.5 Before any manufacturing in big scale starts on the site, test samples are made, cured and
sent for testing and test results are approved by the designer.
14.6 For curing of bellow blocks, that they are kept moist, at least for seven days after casting.
14.7 That the blocks are properly dried under shade for at least 14 days before they are used
for construction.
14.8 Damaged of blocks with defects in the walls are replaced with good ones at the expenses
of the contractor.
14.9 Hollow blocks and the walls are kept free from soil and other kind of dirt during
execution.
14.10 All joints vertical and horizontal are well filled with specified mortar.

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14.11 Walling is carried up with no portion more than 1000mm. above adjacent wall at any
time.
14.12 Partition walls are well bended to elevations walls.
14.13 That the joints and the walls are in plumb with in 3m.
14.14 If the wall is designated as load bearing by the designer and special care is taken for the
execution of the work.
14.15 A minimum of 6 block per 100pcs. For site manufactured blocks are tested.
14.16 The thickness of the joints do not exceed 15mm.
14.17 The compo mortar is used only above ground level.
14.18 The drawings carefully before any wall construction if extra reinforcement or expansion
joints are proscribed.
14.19 The minimum compressive strength class A, class B ad class C, hollow concrete blocks
is as follows according to the standard

CLASS AVERAGE OF 6 BLOCKS INDIVIDUAL

BLOCKS
Class A 42kg/cm2 38kg/cm2
Class B 35kg/cm2 32kg/cm2
Class C 20kg/cm2 18kg/cm2

14.20 All bellow concrete block walling comply with the standard technical specification.

15 ROOFING WORK

STRUCTURAL WORK

CHECK:-
15.1 The shape and size of structural steel members comply with the requirements of the
specification and the manufactures standards.
15.2 Size, location, elevation and plumbing of another bolts.

15.3 Condition and capacity of welding equipment.

15.4 Conformity of electrodes to specifications and correct usage.
15.5 Production and assembly of Stoll is carried out in accordance with the detail drawings
and specifications.
15.6 Steel before and after fabrication is straight and free from twist or other damages.
15.7 Cutting is done by shearing, cropping, sawing or machine flame cutting.
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15.8 Cutting by hand operated flame is approved.
15.9 Sheared or dropped edges are dressed to a neat machine work and are prepared for
welding finish.
15.10 Welded section are inspected and approved prior to priming.
15.11 The maximum gap for butt welded sections is less than 3mm.
15.12 Each weld is continuous, sound and without interruption and free of creators.
15.13 Slag is taken away immediately after welding and the weld cleared with metal brush.
15.14 All ends of rectangular, square and circular sections (RHS, CHS) are sealed by welding
to prevent ingress of moisture.
15.15 The steel structure is securely bolted to plates, channels or angle cleats during erection.
15.16 Direct bolting to sides of steel hollow sections is not carried on.
15.17 Holes for fixing electrical fittings, partitions etc... are correctly positioned.
15.18 All structural steel is protected from chemical solutions.
15.19 All structural steel ready to erect is prevented from water of dirt accumulated against any
of the surfaces.
15.20 All steel which will have concrete cast against them are clean and free from lose rust at
the time of concreting.
15.21 All structural steel work complies with the standard technical specification.

16 ROOFING AND CLADDING

CHECK:-
16.1 Brick brown factory painted Ega 500, 0.4 mm thick roof cover will be used for roofing.
16.2 The surface of Ega 500, 0.4 mm sheet is uniform in texture.
16.3 Galvanized plain and corrugated sheets comply the manufacture's specifications.
16.4 Steel block bolts and nuts are zinc coated, the size and use of which shall be as per
manufacturer's instruction.
16.5 Fixing of roofing and flashing is made fully water tight and performed to the standard of
best workmanship.
16.6 Steel block bolts and nuts are used to fix Ega 500, 0.4 mm sheet roofing and flashing to
RHS truss members.
16.7 Fixing holes are drilled in crown of corrugations of roofing sheets.

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16.8 Holes are 5mm larger in diameter than bolts or screws.
16.9 Holes are 40mm far from edges of shoot.
16.10 Shoots are laid with laps not less than 150mm.
16.11 Side laps of shoots are minimum one and half corrugations.
16.12 Upper laps of sheets are constructed away from prevailing wind.
16.13 No person other than workmen in roofing has access to roof area.
16.14 All roofing work complies with the standard technical specification.

17 COPPING, GUTTERS AND DOWN PIPES

CHECK:-
17.1 Copping, Gutters and down pipes are formed with Brown factory painted galvanized
flat metal sheet 0.4 mm thick form with specified lengths and shapes shown on the
drawings.
17.2 Gutter bangers and down pipe supports are 2.25mm anti-rust painted flat sheet spaced
at 1 meter center maximum unless otherwise specified.
17.3 Joints of gutter are lapped 15cm and welded.
17.4 Joints of gutter after welding treated with three coats of zinc paint.

18 CARPENTRY AND JOINERY

CEILING

CHECK:-
18.1 Chipwood/Armstrong acoustic ceiling (DUNA MAX TEGULAR & ORCAL
PERFORATED TEGULAR METAL) material with dimension 600*600*18 mm &
600*600*33 mm are used to ceiling.
18.2 Before any mounting, painting of parts in connection with the ceiling such as steel guides
and walls is completed.

18.3 The ceiling is cleaned and well fixed when the work is completed.

WOODEN DOORS

CHECK:-
18.4 Timber for Carpentry and joinery is as specified and of best quality.
18.5 Timber to reasonably straight grained and obtained from an approved source.
18.6 And inspect the timber as it arrives, any timber not is removed forth with.

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18.7 Timber is open stacked for as long as possible before use.
18.8 Timber and assembled wood work are protected from rain and sun.
18.9 Timber and assembled wood work are stored in such a way as to prevent attack by
termites, insects or decayed fungi.
18.10 Timber ready for use is free from live borer, beetle or other insect attack.
18.11 All measures to eradicate insect attack of timber are approved.
18.12 Timber is seasoned to moisture content of not more than 20% for carpentry and 12% for
joinery.
18.13 All timber surface exposed by cutting are treated with three coats of approved
preservations.
18.14 Fixed joinery is completely protected from damage until the completion of the
construction.
18.15 Profile of sections is not modified from these shown on drawings without approval.
18.16 Right type of door is fixed in the right place and that the doors swing is accordance to
the drawings.
18.17 Door frames and window frames are fixed straight and in plumb.
18.18 Hinges, locks, latches and bandles are of approved type and properly fixed.
18.19 Window panels are of the right thickness and properly fixed.

18.20 All carpentry and joinery to comply with the standard technical specification.

19 THERMAL & MOISTURE PROTECTION

CHECK:-
19.1 The reinforced concrete surfaces must be cleaned & free of laitance, dirt, films,
paint, coatings or other foreign materials.
19.2 Average 6 mm thick light weight concrete spread over & leveled over roof slab with
2% slope towards the down pipe.
19.3 Cement screed will be applied over the light weight concrete.
19.4 The membrane applied is Proofex Torchseal 4p 0r Dr. Fixit Torchshield APP modified
membrane w/h is manufactured from premium grade heavily modified bitumen,
reinforced with a core of non-woven polyester fabric.
19.5 All surfaces shall be dry & free from frost, laitance & contamination.

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19.6 Primer will be applied to the substrate & allowed to dry until it is tack free, prior to the
application of the membrane.
19.7 All surfaces must be re-primed if left more than 24 hours prior to the application of
membranes.
19.8 Make sure the membrane is unrolled & placed in the correct position where it is to be
torched on later.
19.9 During each stage, each roll must overlap the next layer by at least 10 cm.
19.10 The surface will be lightly heated, transversally, by means of a propane gas torch, thus
causing surface melting & subsequent adhesion to the surface. End joints will be made
with a minimum 15 cm overlap.
19.11 The tools required to apply the membrane include a propane gas torch with related gas
cylinder, a knife for cutting the membrane to size & trowel with a round trip. Protective
gloves & goggles are also necessary while using the gas torch.

PVC, ALUMINIUM & METAL WORK

CHECK:-
1.1 The PVC is as specified and of best quality.
1.2 The Aluminum is anodized profile & its thickness is15-20 micro meter & also comply
with the specified quality
1.3 Its alloy is 6063, norm EN 573-3/EN 755-2/ EN 755 & EN 12020
1.4 Its tensile strength is 215 N/mm2
1.5 Dimension of window shapes will be measured & shop drawing will be submitted for
approval before production.
1.6 All aluminum comply with the standard technical specification.

20 PLASTER AND POINTING

CHECK:-
20.1 The cement plaster and compo plaster quality mixture; thickness and type of surface are
according to the specification and drawing.
20.2 That cement plaster is used where water effect is expected such as in toilets, laundries
and external walls while compo mortar is used in all cases unless otherwise specified.
20.3 Before any plaster is applied, the wall is thoroughly cleaned from dirt and dust.
20.4 All plaster is mixed in a mechanical mixer of approved type is possible.

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20.5 The wall, depending on the material is kept wet for some time before any plaster is
applied. It's not enough to sprinkle water just before plastering.
20.6 All pointing if prescribed is done with cement mortar.
20.7 All pointing is plumb and level.

20.8 All plastering and pointing comply with the standard technical specification.

21 WALL FINISH

CHECK:-
21.1 High quality porcelain ceramic wall tiles are sacked in clean water before laying and
taken out just before use.
21.2 Tiles are bedded with straight joints in cement and sand (1:3) and grouted in white
cement.
21.3 The work when completed is cleaned properly before approval.
21.4 Only tiles free from defects are used for the construction.

22 FLOOR FINISH

CHECK:-
22.1 Floor tiles are laid on floor screeds with approved glue and in accordance with
manufacture's instruction.
22.2 Only tiles free from defects are used for the construction.
22.3 Damaged tiles are replaced with good ones at the contractor's expense.

23 GLAZING

CHECK:-
23.1 Frames are fixed straight and in plumb.
23.2 The type and thickness of glass is according to the specifications and drawings.
23.3 The application and properness of putty.

24 PAINTING

CHECK:-
24.1 Plastic emulsion will be applied to all internal walls, beams & columns.
24.2 Quartz paint will be applied to external wall surfaces.
24.3 The painting is done according to the manufacturer‟s instructions.

24.4 The paint is not diluted unless specified by the manufacturer.

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24.5 All surfaces to be painted are clean from dust and dirt.
24.6 All surfaces to be painted are absolutely dry and free from directs before painting.
24.7 All brushes and tins used for painting are clean and free from old paint.
24.8 The room is closed until the paint dries.
24.9 All electrical appliances, iron and brass works are removed before painting properly re
fixed after painting.

25 SITE WORK(ASPHALT WORK)

CHECK:-
25.1 The clearing of the area is up to 1 meter over the road area, and check this limit is
approved by the designer.
25.2 The ground soil is then be leveled, graded & rolled with 10-16 tone roller until fully
consolidated.
25.3 Each layer of backfilling is well rammed and consolidated with addition of water if
necessary.
25.4 Selected material for Sub base course will be brought from quarry, and well compacted
& rolled with 10-16 tone roller at every 25 cm depth with passing standards.
25.5 All stones used for Base course should be basaltic and hard approximately equal size of
25 cm thick .
25.6 40. -60 mm thick crushed aggregate will be used for blinding.
25.7 The top surface is executed with Asphalt material as per the drawings.

26 PAVMENT

CHECK:-
26.1 Before any paving starts, the earth work will be completed properly.
26.2 Hexagonal colored Checkered Cement tiles will be used for the pavement..
26.3 The bedding is red ash
26.4 The bedding thickness is 2 - 3cm.
26.5 The tiles are gently knocked down into the bedding so the mortar will be forced up in
the joints approximately 5mm.
26.6 When the bedding in hard enough usually after one day the joints which shall be 2 -4mm
wide are filled with cement mortar.

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26.7 The complete floor under construction is protected for the first 14 days and kept wet and
is protected against damage.

27 DRAIN CHANNEL

CHECK:-
27.1 Drain channels are according to the measurements on the drawings.
27.2 Drain channels to have a minimum slope of 1:200, unless otherwise specified.
27.3 Channels of half-concrete pipes ( diameter 400 mm) are on a well compacted layer of
fine aggregate with a thickness 50cm.
27.4 Half-concrete pipes are laid in and joined with cement mortar (1:3).
27.5 All pipes are laid so that each one is in contact with the bed throughout the length of its
barred.

28 WATER BODY, FOUNTAIN CONSTRUCTION & GREENERY SITE WORK

CHECK:-
28.1 Dimension and type of water body is according to the specifications and drawings.
28.2 Trench excavation, Stone masonry & Backfilling work will be executed properly as
specified in the methodology of their topic above.
28.3 All plastering in and out, in with cement plaster with thickness and mixture according
to specifications and drawings.
28.4 Italian Mosaic tile with continuous joints filled with color cement slurry & jointed with
in cement mortar to the internal surfaces of bodies according to specifications
28.5 All water proofing is done according to specifications and drawings.
28.6 Greenery site work will be executed according to the specification.

29 ELECTRICAL INSTALLATION

CHECK:-
29.1 The electrical installation is approved by EEPCO or the designated professional.
29.2 Materials to be used for the installation strictly follow the specifications and the
drawings.
29.3 The electrical subcontractor has a valid certificate issued by EEPCO before be starts his
work and his Forman is competent.
29.4 The conduits are free from defects and cover the wires all the way.

29.5 All switches and outlets are properly fixed according to the drawings.
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29.6 Connection of wires are always done in junction boxes.
29.7 All external cables are placed with a 110mm & 150 mm diameter PVC pipes.
29.8 The excavation is in a straight line between the inspection pits.
29.9 The inspection pits are constructed every 30cm unless otherwise specified.
29.10 All trenches before pipes are laid.
29.11 The pipes are laid on a minimum 10cm thick sand bed unless otherwise specified.
29.12 The backfill soil is of good quality, free from stones and it is not top soil.
29.13 The backfilling is in layers of minimum 20cm, if vibrating of roller machine is used the
thickness of the layer can be 40cm unless otherwise specified.
29.14 Each layer of backfill is well rammed and consolidated with the addition of water is
necessary.
29.15 All underground cable joining are done in special water-tight junction box approved by
EEPCO or designated professional.
29.16 All junction boxes used are placed in the inspection pits.
29.17 Measure the correct lengths of all trenches and cables.
29.18 Correct position of external cables and pits and prepare a sketch on the site plan to send
to the designer for preparing drawings showing their correct positions as built on site.
29.19 All Distribution boards , light fittings, Fire alarm control pane , elevator will be installed
properly by the supplier.
29.20 All electrical installation complies with the standard technical specification.

30 WATER SUPPLY LINES

CHECK:-
30.1 The dimensions and types, tubes valves and water tower is according to the specifications
and drawings.
30.2 All valves, unless otherwise specified is buried in the ground to a minimum depth of
30cm.
30.3 All valves are placed according to the drawings.
30.4 Inspect and approve the supply line before any backfilling starts.

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31 PLUMBING AND SANITARY INSTALLATIONS

CHECK:-

31.1 Dimensions and types of pipes, tubes, valves and sanitary ware is according to the
specification drawings.
31.2 All pipes and tubes to be installed in the floor and placed in position.
31.3 All joints before mass concrete is cast.
31.4 Pipes and tubes are placed in the hardcore with minimum 40cm covering layer of sand
or in channels of floors as indicated on the drawings.
31.5 All sanitary ware is properly fixed in its correct position.
31.6 All connection between sanitary ware and shower system is done with the proscribed
symptom.
31.7 All exposed pipes and tubes are well cleaned and painted as specified.
31.8 All sanitary work complies with the standard technical specification.

32 SEWER SYSTEM

CHECK:-
32.1 Dimensions and types of pipes and inspection pits are according to the specification and
the drawing.
32.2 The excavation measurements of the sewer lines are according to the drawings.
32.3 The excavation is done in straight lines between the manholes.
32.4 All trenches before pipes are laid.
32.5 Unless otherwise specified, the pipes are laid on a sand bed with a minimum thickness
of 10cm and in an absolutely straight line with an even slope of minimum 1:100 and
covering soil layer is minimum 50cm. mortar, the joint completely filled all around.
32.6 Joining of asbestos cement pipes is done according to the manufacturer's instruction.
32.7 Inspection pit is according to the drawing before backfilling.
32.8 All pipes connected to the inspection pit come approximately on the same level and
aback channel formed in concrete ate the bottom the pit.
32.9 Backfill soil is of good quality, free from stones and it is not top soil.
32.10 Backfilling is in layers of minimum 20cm, if vibrating or roller machine is used the
thickness of the layer can be 40cm unless otherwise specified.

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32.11 Each layer of backfill is well rammed and consolidates with the addition of water if
necessary.

32.12 The correct position of the water and shower systems and proper a sketch on the site
plan to send to the designer for preparing drawings showing their correct positions as
built on site.
32.13 Measure the correct lengths of all trenches of all tubes and pipes.

33 SITE WORK

CHECK:-
33.1 The clearing of buildings is up to 2 meters from elevation wall on all sides, and check
this limit is approved by the designer.
33.2 The clearing for roads, tooth paths and parking areas in up to 1 meter from their
boundaries and check this limit as approved by the designer.
33.3 All roots are taken out within the building area, under roads foot paths and parking lets
and transported away the site.
33.4 The place for the down trees and check the are with in the building site.
33.5 All top soil is excavated separately.
33.6 And decide the place to pile up the excavated to soil and check it is 2 meters outside the
building perimeter.
33.7 And decide the place for the cart away which is not necessary for backfilling or terracing.
33.8 All backfilling and terracing is done in layers not exceeding 20cm and if vibrating or
roller machine is used the thickness must be 40cm.
33.9 Each layer of backfilling and terracing is well rammed and consolidated.
33.10 Backfilling and terracing is not with top soil.
33.11 All site work complies with the standard technical specification.

34 ROADS AND FOOTPATHS

CHECK:-
34.1 Excavation for roads footpaths is executed to bottom of hardcore.
34.2 Backfilling for roads and footpaths is done with the on expansive selected material.
34.3 All backfilling is done in layers not exceeding 20cm and if vibrating or roller machi8ne
is used the thickness must be 40cms.

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34.4 Each layer of backfilling is well rammed and consolidated with addition of water if
necessary.

34.5 Before backfilling starts the ground is free from top soil, grass, bushes, roots and pieces
of wood.
34.6 Stone for harder is of approved quality.
34.7 All stones in ht harder are of approximately equal size.
34.8 The hardcore is well rammed, consolidated and the top tightened with crushed stones of
gravel.
34.9 The thickness of harder is not less than specified.
34.10 The hardcore as well as the top surface is executed with a minimum slope of 1:100
towards the sides.
34.11 The top surface is executed with material on the specifications or drawings.

35 PREPARATION OF PAYMENT

CHECK:-
35.1 Payment certificate should be prepared on official formats.
35.2 Payment certificates should be prepared in sufficient copies as needed.
35.3 Payment certificates should be signed by:-
a. The supervisor
b. Consultant, if there is contract provision for such supervision
c. The contractor
d. The Client
35.4 The supervisor shall check-payment against
a. Arithmetic error
b. Contract prices
c. contract quantities
d. Actual measurement sheets

e. Variation orders
f. Supplementary agreements
g. Validity of performance bond
h. Progress reports

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36 INFORMATION ON CONSTRUCTION PROCEDURES

CHECK:-

36.1 A site book is kept for any construction work and the following information is included:-
 Records of site handover dates, date of notice to commence and date of
commencement of works.
 Dates on which excavation, concrete casting, stripping of formwork,
backfilling, site work has taken place.
 Acceptance of materials and components
 Results of tests and measurements
 Type of cement and aggregate
 Inspection and measurement reports of the positioning of reinforcement.
 Important instructions received
 Description of any incidents.

5. Mobilization Schedule
As soon as contract is signed and the necessary formalities are fulfilled, mobilization will be
started.
The mobilization involves organizing and making available for the construction works all
machinery, equipment, personnel, site offices & stores and the necessary facilities. Set up for
the above resources and facilities will be detailed out on a master plan. The main facilities to be
set up will be the following.

- Construction of Site Office for own use

- Construction of Site Office for Supervisor

- Construction of stores
- Avail construction materials, especially local materials( sand, aggregate, stone &
eucalyptus)

- Make ready both skilled and unskilled manpower

- Preparing stock yards for re-bars (including shade) , sand & aggregate, etc.

- Acquire telephone & fax lines, power supply & water

- Avail standby Generator
- Any additional facility as required by the Engineer

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Tentative site arrangement for the above facilities will be made subject to the approval of the
Engineer (supervisor).

6. Construction Schedule
Master Schedule (General, manpower machinery detail schedule)
Based on the discussions at the Project Planning Meeting and methods identified there, the
Head Office Engineering Department will carry out the initial planning and the development of
the Master Schedule. The responsibility for the production of a realistic Master Schedule,
however, still rests with the Project Manager.
The Master Schedule will be prepared using computer based software, including not only on-
site activities but also off-site appointments and procurement items. It will be issued to the
Engineer in the form of a bar chart of site works. Critical project milestones will be highlighted,
and their achievement closely monitored by our project team.

Construction Schedules
As soon as the site office is established, all planning and coordination activities will become
site-based, carried out by the Project Manager and his team of Construction & Office Engineers.

Detail Schedules
Through out the construction period, Stage Schedules will be prepared to cover agreed phases
of the project and periods of time in greater detail than the Master Schedule. The day to day
planning and detailed integration and coordination of onsite and offsite activities will be
achieved through the preparation of fort nightly schedules. They will be discussed and agreed
at weekly meetings.

Procurement Schedules
Based on the Master and Construction Schedules, the Procurement Schedules for the materials,
equipment & manpower required for the project will be prepared. The schedule will be
monitored such that they will be delivered in time and ensure the smooth progress of the project
works.

Monitoring and Reporting

Monitoring of the progress of all activities, on-site and off-site will be carried out on a weekly basis
for internal reporting. If and when important and if approved by the supervisor, Subcontractors‟
progress will be reviewed with each specialist at regular meetings for both on- site and off-site
activities. The interfaces of the subcontractor‟s activities will be reviewed to ensure coordination
of their activities.

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