Test 4B (Units 7-8) Name: Mark:

Reading Comprehension (20 points)

1 Read the e-mail. Then complete the sentences below. (10 points)
New message

To Laura
From Peter

Subject While I’m away

Hi Laura,
As you know, I’ll be out of the office all next week. I’ll be attending the
international trade exhibition in Birmingham until Thursday. On Friday, I’m
going to meet two of our manufacturers in Birmingham to discuss new lines
of products with them.
Please take care of the following while I’m away:
1. Call Mr Stone and tell him that the freight container with his order arrived in
Hull yesterday. The goods will be unloaded today and should reach him by
Uiuu8
tomorrow afternoon.
2. I’d like us to serve a buffet lunch at our product demonstration for Wilton’s
next Tuesday. Please confirm with Kate from Wilton’s exactly how many
people are coming and notify Denise by Thursday. She’ll organise the lunch.
I’ve already booked the big conference room on the fifth floor from 10:00 to
15:00. There’s no need to organise any special equipment for the
demonstration. The standard audio-visual equipment is enough.
3. We’re holding the quarterly sales meeting on 15th July, and I need to start
preparing the agenda as soon as I get back. Please prepare the sales
figures for the Asian market and e-mail them to me.
While I’m away, you can contact me by e-mail or call my mobile phone if you
have any urgent questions.
Thanks,
Peter

1. Peter is going to meet two manufacturers next week so he can ......................................................................................... .

2. Laura should tell Mr Stone that his order is currently ......................................................................................... .
3. Kate needs to tell Laura how many people will attend the ......................................................................................... .
4. When Peter returns to the office, he must ......................................................................................... .
5. While Peter’s away, Laura can get in touch with him ......................................................................................... .
2 Answer the questions. (10 points)
1. When is Peter going to be at the international trade exhibition?
..............................................................................................................................................................................................................................................
2. When will Mr Stone receive his order?
..............................................................................................................................................................................................................................................
3. What is Denise going to do?
..............................................................................................................................................................................................................................................
4. Where will the product demonstration take place?
..............................................................................................................................................................................................................................................
5. What does Peter ask Laura to send him?
..............................................................................................................................................................................................................................................
Test 4B: Units 7-8
 Test 4B: Units 7-8

Vocabulary (50 points)

1 Add one of the words below to each of the word groups. (8 points)
display  board  clarify  reschedule  delegate  action point  menu  daily
1. analyse  focus  ...................................................
2. annual  quarterly  ...................................................
3. demonstration  exhibition  ...................................................
4. issue  objective  ...................................................
5. briefing  orientation  ...................................................
6. attendee  client  ...................................................
7. attend  postpone  ...................................................
8. buffet lunch  catered  ...................................................
2 The words and phrases in bold are in the wrong sentences. Write them next to the correct sentences.
(8 points)
1. We’ll have a ten-minute details for coffee halfway through the meeting. ...................................................
2. Several attendees arrived at the last frame, just before the meeting started. ...................................................
3. The customers for holding the convention is £24,000. ...................................................
4. The training of all the issues we’ll discuss at the meeting are on the agenda. ...................................................
5. The satisfaction of our break is our top priority – if they’re happy, we’re happy! ...................................................
6. The time budget for this project is six weeks. ...................................................
7. I need some issue in using the phone system. ...................................................
8. The main minute we need to talk about is hiring new staff. ...................................................
3 Match the sentences in A to the responses in B. Use the words in bold to help you. (8 points)
A
1. What are the pros and cons of off-site meetings? .......... a. Yes, they take place every Thursday.
2. Can you clarify the rules for what staff can wear? .......... b. No, everyone’s in town so it’s face to face.
3. Are the staff meetings weekly? .......... c. Anything they like as long as it’s smart.
4. Have you checked the attendance list? .......... d. You need to sign in at the desk over there.
5. Is it a virtual meeting tomorrow? .......... e. Some pictures of our latest products.
6. I’ll take care of the agenda and minutes. .......... f. Yes, and everyone’s here except Michael.
7. What are we going to put on the displays? .......... g. That’s very kind of you.
8. Where is the registration for the exhibition? .......... h. They’re expensive, but you get to spend time
somewhere different.
4 Complete the sentences with the words below. (10 points)
objection  analyse  directors  expansion  accurate  make  auditorium  opening remarks
summarise  apologies
1. Fiona can’t ................................................... it to the meeting – she’s seeing a client.
2. The convention was in a huge ................................................... at a conference centre.
3. The CEO will make some ................................................... in the first few minutes of the meeting.
4. I’ll ................................................... the main points people made in the meeting and put them in the minutes.
5. Jack sends his ................................................... , but he won’t be at the meeting this afternoon.
6. The board of ................................................... are meeting this evening.
7. The recent ................................................... of the company and its product lines is a big success story.
8. I need to ................................................... the information carefully before making a decision.
9. Make sure all of the information is ................................................... before you send it out.
10. My main ................................................... to the plan is that I think it’s too expensive.
 Test 4B: Units 7-8

5 Write the word that fits the description. (6 points)

1. organise s................................................... u...................................................
2. another word for a drink b...................................................
3. worth remembering m...................................................
4. meeting for thinking of different ideas b................................................... s...................................................
5. a thing you have to do t...................................................
6. important m...................................................
6 Match A to B to form phrases. Then complete each sentence with the correct phrase. (10 points)
A B
1. key .......... a. session
2. take .......... b. call
3. conference .......... c. notes
4. closing .......... d. decision
5. action .......... e. point
1. After the ....................................................................................... at 4 pm, you’re all free to go home.
2. I’m going to ....................................................................................... of what people say because this is an important meeting.
3. There’s one ....................................................................................... from the meeting that I need to take care of.
4. The ....................................................................................... we need to make is where to advertise the product.
5. Several of the sales staff are out of town, so we’re having a ....................................................................................... .

Functional Language (10 points)

Circle the correct response.

1. Emma has got a meeting with Dan arranged for 6. We don’t want him to overrun.
tomorrow at 2.00 pm. a. Yes, that’s a very good idea.
a. What date is that for? b. It’ll be fine – it’s only 15 minutes long.
b. I don’t think he’ll be available then. c. I’ve read through the agenda carefully.
c. I’ll have to see her at another time. 7. Send your notes to the attendees and everyone on the
2. Let’s try to organise it for next week, shall we? cc list.
a. Yes, I’m free any day then. a. I’ll do that straight after the meeting.
b. Yes, I thought it went very well. b. I’ll contact a few places and get quotes.
c. I thought everyone could come at that time. c. One of the sales reps tried to assist us.
3. I’m afraid that won’t work, as she’s got a previous 8. What other requirements have you got?
commitment. a. Our reps are going to greet customers.
a. Oh dear, is she ill? b. There isn’t any special equipment.
b. What about the day after that? c. Tea and coffee should be available all day.
c. Great, so let’s schedule it for 8.30. 9. What’s the next item on the programme?
4. I’d like you to look for a venue. a. Let’s try for next week, shall we?
a. No problem. How big does it need to be? b. A discussion about how to increase sales.
b. But that one’s really expensive. c. I’m going to have to postpone the meeting.
c. Yes, I really enjoyed it too. 10. It’s an hour long, plus 25 minutes for questions.
5. Will you require any special equipment? a. OK, so he’ll finish at about 11.30.
a. It’ll take 30 minutes to bring it in. b. But that’s not included in the agenda.
b. How many do you have? c. Sorry, but I’m busy at that time.
c. Just a projector, please.
 Test 4B: Units 7-8

Listening Comprehension 10 (10 points)

1 Listen to two phone conversations and circle the correct answers. (5 points)
1. Dan Martin tried to contact Robert on Friday / Thursday / Wednesday.
2. Robert cannot meet next week / Monday or Tuesday / Wednesday.
3. Susan arranges Robert’s meeting with Dan for 2 / 3 / 11 o’clock.
4. When John Sullivan called, Mr Stevens was on holiday / on the phone / out of town.
5. John is calling Mr Stevens to complain / make an order / open an account.
2 Listen again and answer the questions. (5 points)
1. Which company does Robert Watkins work for?
..............................................................................................................................................................................................................................................
2. Why was Mr Martin trying to contact Robert?
..............................................................................................................................................................................................................................................
3. Why did Robert suggest Monday instead of Tuesday?
..............................................................................................................................................................................................................................................
4. Why does John Sullivan want to wait until Mr Stevens is free?
..............................................................................................................................................................................................................................................
5. When did Mr Stevens say John’s order would arrive?
..............................................................................................................................................................................................................................................

Writing (10 points)

Imagine you recently attended an off-site event with some colleagues from your company.
Write an e-mail to another colleague who couldn’t attend, telling them about the event.
Include information about:
• what the event was
• where the event was
• who you went with
• what you did and saw at the event