SUPPLIER MASTER DATA

UPLOAD USING
SAP MIGRATION COCKPIT
SAP S4 HANA 2023

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our Vendor Account Groups is:

1. MML Domestic Vendor Group (Group Name: MMDG)

2. MML International Vendor Group (Group Name: MMIG)

MML Domestic Vendor Group (Group Name: MMDG)

MML Company operates in the automobile manufacturing industry and is based in India. For the
MMDG vendor group, we can select 5 suppliers from India whose business focuses on providing raw
materials specifically for automobile manufacturing companies.

Here is a list of five suppliers based on your MMDG (MML Domestic Vendor Group). These suppliers
are from India and specialize in providing raw materials for automobile manufacturing companies:

MMDG (Domestic Vendor Group) - Suppliers in India:

1. SteelCore India Pvt. Ltd.

o Country: India

o Address: Pune, Maharashtra

o Mobile No: +91 123 456 7890

o Currency: INR (Indian Rupee)

o Material Provided: High-grade steel and aluminum for automobile frames and
components

o Specialty: ISO-certified supplier for precision raw materials

o Postal Code: 411001

2. PolyFab Solutions

o Country: India

o Address: Bengaluru, Karnataka

o Mobile No: +91 987 654 3210

o Currency: INR (Indian Rupee)

o Material Provided: Polypropylene and other polymer-based raw materials for

interior components

o Specialty: Custom polymer solutions for lightweight vehicles

o Postal Code: 560001

3. AutoChem Industries

o Country: India

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o Address: Chennai, Tamil Nadu

o Mobile No: +91 789 012 3456

o Currency: INR (Indian Rupee)

o Material Provided: Paints, coatings, and chemical solutions for automotive surface
finishing

o Specialty: Eco-friendly and durable chemical products

o Postal Code: 600001

4. MetalForge Supplies LLP

o Country: India

o Address: Jamshedpur, Jharkhand

o Mobile No: +91 852 963 1470

o Currency: INR (Indian Rupee)

o Material Provided: Forged and cast metal components for engines and chassis

o Specialty: High-strength, low-weight alloys for modern vehicles

o Postal Code: 831001

5. RubberTech Exports

o Country: India

o Address: Kochi, Kerala

o Mobile No: +91 998 877 6655

o Currency: INR (Indian Rupee)

o Material Provided: High-quality rubber for tires, seals, and other automotive
components

o Specialty: Heat-resistant and durable rubber solutions for Indian road conditions

o Postal Code: 682001

MML International Vendor Group (Group Name: MMIG)

Here is a list of five suppliers based on your MMIG (MML International Vendor Group). These
suppliers are from foreign countries and specialize in providing raw materials for automobile
manufacturing companies:

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MMIG (International Vendor Group) - Suppliers from Foreign Countries:

1. SteelPro Global Ltd.

o Country: Germany

o Address: Munich, Bavaria

o Mobile No: +49 170 1234567

o Currency: EUR (Euro)

o Material Provided: High-strength steel and aluminum alloys for automobile frames

o Specialty: Advanced European-grade metals with superior durability and precision

o Postal Code: 80331

2. CarbonComposites Inc.

o Country: United States

o Address: Detroit, Michigan

o Mobile No: +1 313 555 1234

o Currency: USD (US Dollar)

o Material Provided: Carbon fibre composites for lightweight and high-performance

vehicles

o Specialty: Lightweight materials for fuel-efficient and electric vehicles

o Postal Code: 48201

3. AutoGrade Polymers Co.

o Country: Japan

o Address: Tokyo, Japan

o Mobile No: +81 3 1234 5678

o Currency: JPY (Japanese Yen)

o Material Provided: High-quality polymers and plastics for interior and exterior
components

o Specialty: Innovative and eco-friendly polymer solutions for next-gen automobiles

o Postal Code: 100-0001

4. AlloyExperts Ltd.

o Country: South Korea

o Address: Seoul, South Korea

o Mobile No: +82 2 9876 5432

o Currency: KRW (South Korean Won)

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o Material Provided: Magnesium and titanium alloys for engine components and
wheels

o Specialty: High-strength, corrosion-resistant alloys for electric and hybrid vehicles

o Postal Code: 04501

5. RubberFlex International

o Country: Thailand

o Address: Bangkok, Thailand

o Mobile No: +66 2 234 5678

o Currency: THB (Thai Baht)

o Material Provided: Premium rubber for tires, seals, and suspension systems

o Specialty: Heat-resistant and durable rubber materials optimized for various terrains

o Postal Code: 10110

Now that we have the list of supplier data, if you want to create a Business Partner (BP) successfully
as a supplier or customer, it is crucial to assign the correct BP Role and BP Grouping. Without these,
the BP will be created, but it will not function as a supplier or customer in the system. Here’s why:

1. BP Role:
The BP Role defines the specific function the business partner will perform within the system, such
as being a supplier, customer, or contact person. Each role determines what data can be maintained
for that business partner and which processes they are involved in.

For example:

• Supplier Role (FLVN00): This is assigned to business partners who will be used as suppliers in
procurement and accounts payable processes.

• Accounting Role (FLVN01): For suppliers involved in financial accounting (e.g., payment
terms, reconciliation accounts).

• Customer Role (FLCU00): This is assigned to business partners who will be used as customers
in sales and accounts receivable processes.

• Accounting Role (FLCU01): For customers involved in financial accounting (e.g., payment
terms, reconciliation accounts).

2. BP Grouping:
The BP Grouping categorizes business partners for better management. It groups them based on
specific criteria, such as geographical location or type of relationship (e.g., MMDG for domestic
suppliers or MMIG for international suppliers). The BP Grouping is essential for managing business
partners efficiently and ensuring they are associated with the correct processes and regions.

Why BP Role and BP Grouping are Crucial:

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• BP Role ensures the business partner is associated with the correct data and processes (e.g.,
procurement, sales, or finance).

• BP Grouping ensures the business partner is categorized correctly, which aids in better
management and reporting.

• Without these, the BP will exist in the system but will not be functional in the context of a
supplier or customer. It will lack the necessary attributes and data required for the
appropriate business processes.

In Summary:

To successfully create a BP as a supplier or customer, you must:

• Assign the correct BP Role (e.g., Supplier (FLVN00) for a supplier).

• Assign the appropriate BP Grouping (e.g., MMDG for domestic suppliers).

Without these, the BP will not have the correct functionality and data for procurement, finance, or
sales processes.

----------------------------------------------------------------------------------------------------------------------------------

Now, let's proceed to create a supplier manually using the BP transaction code.

Go to the BP transaction code, click on Organization.

then select the BP Grouping from the dropdown menu. Next, choose the BP Role as FLVN00 from
the dropdown. A wizard will appear, and you can click on Create to proceed.

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After clicking on Create, follow these steps:

1. Select Title: Choose Company (since this is based on a vendor).

2. Enter Name: Input STEELCORE INDIA PVT LTD.

In the Search Terms 1/2:

• Enter PUNE in Search Term 1.

• Enter MAHARASHTRA in Search Term 2.

3. Address Tab:

o Update the following details:

▪ Street: Enter the street name.

▪ House Number: Enter the house number.

▪ Postal Code: Enter the postal code.

▪ City: Enter Pune.

▪ Country: Choose India.

▪ Region: Choose Maharashtra.

4. PO Box Address:

o Enter the PO Box Number and Postal Code if applicable.

5. Communication Tab:

o Add the Language (e.g., English).

6. Once all the details are updated, click on the Company Code option in the top bar to
proceed with the next step of the supplier creation process.

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In the Company Code option:

1. Enter the Company Code as MML.

2. Double-click on the Reconciliation Account field to select the reconciliation account from the
dropdown.

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3. Set the Sort Key to 012.

After updating these details, you can proceed with the next steps in the supplier creation process

Since I haven't created the payment terms and tax numbers yet, I am not updating them at this
stage. However, I have entered the basic details to create the BP. Now, click on Save to complete the
process.

After clicking on Save, the Business Partner (BP) is created with the number 8300000000.

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Now, you can check if the supplier is visible by using the FB60 transaction code. This transaction is
used to post vendor invoices, and by searching for the vendor number, you can verify if the supplier
appears in the system.

Go to transaction FB60, then follow these steps:

1. Check the Company Code: Ensure the correct Company Code (e.g., MML) is selected.

2. Click on the Supplier Drop-down: Click the drop-down next to the Supplier field and search
for the supplier you just created by entering the Business Partner (BP) number or name.

This will allow you to verify if the supplier is available for use in the transaction.

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Continue----You can see the Supplier.

Now, we have successfully created the supplier manually using the BP transaction code.

Let's proceed to create the remaining 9 suppliers using the SAP Migration Cockpit.

Go to SAP Logon, open the Fiori Launchpad, log in with your credentials, and then search for the
Migrate Your Data-Migration Cockpit App.

Click on Create-Migrate Data Using Staging Tables

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In the General Data section, enter the name: MML-SUPPLIER MASTER DATA UPLOAD, then click on
Display Next Available to proceed.

In the Development Package tab, select Local Object, then proceed to Step 3.

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In the Migration Objects search bar, type "Supplier" to locate the relevant migration object.

Select Supplier, click on the right arrow to choose the migration object, and then click on Review to
proceed.

Click on Create Project—Project is Created—Open the Project

Click on Monitoring to track the progress. If you need to return to the previous step, click on the Left
Arrow located beside the SAP logo.

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Click on Download Template and download the XML file to your local system.

Open the downloaded XML File. In the workbook, the yellow-highlighted sheets are mandatory to
update. The remaining sheets are important but not required to be filled in at this stage.

In the general data sheet, for rows numbered 1-9, provide the following details:

1. BP Group

2. Supplier Group

3. Supplier Name

These details should be filled in for each supplier.

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Update address and PO Details:

Goto BP Roles sheet, for all suppliers, assign the following:

1. BP Role

2. Accounting Role

Ensure that the roles are properly defined for each supplier as per the configuration and
requirements.

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In the Company Code sheet, for each supplier, provide the following details:

1. Series to Supplier

2. Company Code

3. Reconciliation Account (Recon AC)

Ensure that the correct series, company code, and reconciliation account are assigned for each
supplier based on the configuration.

Now we updated all required details Click on Save the file.

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Goto migration cockpit to upload the document

After uploading the document, please wait a few seconds to check the status. If there are no errors,
the status will be green. If there are any errors, the status will be red.

Now that our file status is green, meaning there are no errors, go back one step.

Click on Mapping Tasks and then click on Monitoring.

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Mapping Task---Confirm—Refresh Display

Click on Prepare and Select Prepare Staging Tables

Preparation is done. Now, click on Simulate—Start—Click on Monitoring

Once data is Processed go back one step

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Click on Migrate—Start-Click on Monitoring

Once Migration is Completed go back one step

Now see the Migration status here

We have uploaded 9 Supplier Master Data with the Help of Migration Cockpit. Click on Finish Project.

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Let’s go to FB60 Check the Suppliers There or Not.

Go to transaction FB60, then follow these steps:

1. Check the Company Code: Ensure the correct Company Code (e.g., MML) is selected.

2. Click on the Supplier Drop-down: Click the drop-down next to the Supplier field and search
for the supplier you just created by entering the Business Partner (BP) number or name.

This will allow you to verify if the supplier is available for use in the transaction.

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Continue----You can see the Supplier.

Now, we can see that 9 suppliers are mapped successfully.

THANK YOU

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