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PSC Christmas Proposal - SemC 2023

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24 views

PSC Christmas Proposal - SemC 2023

Uploaded by

leocao2710
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 7

EVENT PROPOSAL

RMIT PUBLIC SPEAKING CLUB HANOI

SEMESTER C (2023):
Christmas Event

“A PSC Christmas”
TABLE OF CONTENTS

1.0 OVERVIEW

2.0 CLUB INTRODUCTION

3.0 MANAGEMENT STRUCTURE

3.1. Structure

3.2. Task Description

4.0 EVENT ACTIVITIES DESCRIPTION

4.1. Pre-event Activities

4.2. Program Flow

4.3. Agenda

5.0 MARKETING & COMMUNICATION PLAN

6.0 BUDGET PLAN

7.0 POST-EVENT

8.0 RISK MANAGEMENT PLAN

9.0 APPROVAL
1.0 OVERVIEW

1.1. Date: Week 8


1.2. Duration: 1 Week
1.3. Location: RMIT University Campus, 521 Kim Ma, Ba Dinh, Hanoi
1.4. Target audience: RMIT University students
1.5. Event purpose:
- For RMIT Students, this is an event to deliver their messages and gifts to their loved ones
during one of the year's biggest holidays. The event is guaranteed to bring memorable,
hilarious experiences and a means to give friends secret presents.
- For PSC members, this is a fun event to increase the members’ bonds and create memorable
memories.
1.6. Production team: PSC Executive Board and members
1.7. Event format:
- Sharing session between guest speaker and students with the guidance of an experienced
MC who can stir up the atmosphere.
- Activities that helps you to improve your public speaking skill and confidence.

2.0 CLUB INTRODUCTION

RMIT Public Speaking Club Hanoi is a place where we may follow our enthusiasm for public
speaking as well as build our confidence. Our group offers members a welcoming and
motivating atmosphere where they may hone their speaking abilities. Whether you are a
beginner or an experienced speaker, our club offers a platform for you to practice and refine
your skills. Our members come from diverse backgrounds and experiences, creating a rich
and dynamic space for learning and growth. Join us on a journey to develop confidence,
enhance your communication skills, and connect with others who share your interests.
3.0 MANAGEMENT STRUCTURE
3.1. Structure
No. Position Full Name Contact Email

1 Project Leader Nguyen Duy Nguyen 0919692507 [email protected]

Research &
Hoang Bao Ngoc 0336307966 [email protected]
2 Development
Dao Nguyen Duy Anh 0988177936 [email protected]
Leader(s)

Marketing &
3 Communication Ngo Ngoc Lan 0942641035 [email protected]
Leader

Finance and Logistics Nguyen Hien Khanh 0974673204 [email protected]


4
Leader(s) Bui Cong Duy [email protected]

Human Resources
5 Tran Gia Bao 0938138189 [email protected]
Leader

External Affairs Cao Minh Quang 0987271099 [email protected]


6
Leader(s) Luong Nhat Minh 0335594672 [email protected]

3.2. Task Description


3.2.1. Project Leader
- Assign tasks, set deadlines, and keep track of the overall working process
- Supervise all departments
3.2.2. Research & Development Leader(s)
- Brainstorm and ideate the content, managing the event flow of the project
- Prepare and finalize paperwork process
3.2.3. Marketing & Communication Leader
- Responsible for promotional activities
- Provide video, and design poster/logo
- Upload posts on social media platforms: Facebook & Instagram
3.2.4. Finance and Logistics Leader(s)
- Create main ideas and additional recreational activities for the event:
- Provide a price quotation of the rewards that were chosen.
- Create a financial budget for the event from the price quotation and the evaluation of other
expenditures
3.2.5. Human Resources Leader
- Gather team members and allocate tasks
- Create and manage the event’s registration form
- Create survey forms before and after the event
3.2.6. External Affairs Leader(s)
- Ask for sponsorship for the event
- Seek potential sponsors

4.0 EVENT ACTIVITIES

4.1. Secret Santa & Deliver Message


- RMIT Students can fill out a form for PSC, so PSC can give out presents and a wish +
dancing with music in front of the receiver.
4.2. Booth
- We will have a small booth with Christmas decorations, event posters, QR code to
advertise the Secret Santa event, and receive the Christmas request.
4.3. Agenda

Time: Activity Department

9:00 - 10:00 Setup booth and necessary Club members


preparations

10:00 - 12:00 Shift 1 at booth Selected members

12:00 - 14:00 Lunch break Everyone

14:00 - 16:00 Shift 2 Selected members

16:00 - 17:30 Shift 3 Selected members

17:30 - 18h Clean up booth and waste FinLog (with club members’
help)
18h (22/12 only) PSC movie night and event end Everyone
meeting

5.0 MARKETING & COMMUNICATION PLAN


5.1. Offline Promotion
- Word of mouth: Introduce the event to students and club’s members
- Digital Signage: Display event name + place + activities poster
5.2. Online Promotion
- Social Media:
+ Facebook post
● On PSC’s Facebook page
● Media support on other clubs’ Facebook pages
+ RMIT Vietnam Society
- Campus buzz
- Media timeline:

6.0 BUDGET PLAN

Item Quantity Price Unit Total (VND)


Candy 4 20.000 Box 80.000
Mini Christmas Tree 3 200.000 Piece 600.000
Ribbon 3 70.000 Piece 210.000
Christmas globe 5 70.000 Piece 350.000
Risk management (10%) 124.000
Total 1.364.000
7.0 POST-EVENT

Name Time Person

1 Clean up 16:00 - 16:30 Finlog members

2 Wrap-up Meeting 18:00 Whole club

8.0 RISK MANAGEMENT PLAN

Categories Risk Strategy

People - Lack of staff on duty - Human resources give booth


at the booth schedules to all members
- Have back up member for
booth duty
Equipment - Lack of decoration for - Finlog will create a list of
the booth item needed to decorate the
- Lack of equipment to booth and equipment to send
wrap the gift the gift to the receiver
Operations - Forgot to deliver the - Have a clear schedule to
gift to the receiver deliver the present
- Member do not know - Training before the event
what to do during
booth duty

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