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Guidance Note - Enhancing Take Over Policy procedure -

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8 views

Guidance Note - Enhancing Take Over Policy procedure -

Uploaded by

capt.kpraveen
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 2

For the immediate attention of: All Masters / Superintendents / Shore personnel in

charge of vessel documentation.


Subject: Guidance Note for Enhancing Vessel Takeover Procedures
Background
During the recent ISM audit of our company vessel, an observation was raised
regarding the implementation of vessel takeover procedures. The auditor noted that
while procedures are in place, there is potential for improvement, particularly in the
verification of mandatory vessel documents.
Objective
To enhance the effectiveness of vessel takeover procedures, ensuring that all
mandatory documents are thoroughly verified to mitigate risks and comply with
regulatory requirements.
To enhance the company “Vessel Take Over “procedure the following steps have
already been implemented and are in force
 Document Checklist
 The company has developed a comprehensive checklist HSEF 11 A listing the
documents to be verified during vessel takeover.
 The company will ensure the checklist is updated regularly to reflect any
changes in regulatory requirements or company policies.
 The checklist readily accessible to all personnel involved in the vessel takeover
process.

 Document Verification
 The company has established clear guidelines for verifying the authenticity
and validity of each document including digital certificates.
 The company has Implemented a system to track the status of document
verification and ensure timely follow-up on any issues.

 Record-Keeping:
 The company will maintain an accurate and up-to-date record of all document
verifications.
 These records are stored in a secure and easily accessible location.
 The company has Implemented a system of regular review and updating of
these records.

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 Communication and Coordination:
 The company always strives to ensure effective communication between the
shore-based team and the vessel crew regarding document requirements and
verification procedures.
 The company has established clear channels of communication to facilitate
timely resolution of any document-related issues.

You are kindly requested to comply and bring to attention any matter requiring
company assistance at the earliest.

You are kindly requested to confirm receipt of this Guidance Note by email.
Thank you.

MSQ Department
Dated: 04th December 2024.

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