Nashik Gramin Shikshan Prasarak Mandal’s

BRAHMA VALLEY COLLEGE OF TECHNICAL

EDUCATION, ANJANERI, NASHIK

Department of Computer Technology

PROJECT WORK BOOK

YEAR 2024 -2025

Project Title: File Repository System

Name of Student: Prathmesh Dattatray Kadve

Roll No: 29 Exams No. : 420951

Project Guide: Prof. M. M. Kulkarni(HOD)
 MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION (MSBTE), MUMBAI

Brahma Valley College of Technical Education,

Anjaneri, Nasik
Department of Computer Technology

2024-2025

A
Project Report
On
[File Repository System]

By
[Prathmesh Dattatray Kadve] [420951]
[Utkarsh Rakesh Pawar] [420923]
[Vishal Babulal Sharma] [420984]

Under the guidance of

[Prof. M. M. Kulkarni]
 Brahma Valley College of Technical Education,
Anjaneri, Nasik

Department of Computer Technology

CERTIFICATE
This is to certify that

[Prathmesh Dattatray Kadve] [420951]

[Utkarsh Rakesh Pawar] [420923]
[Vishal Babulal Sharma] [420984]

have successfully completed their Project on “File Repository

System” at Brahma Valley College of Technical Education, Anjaneri,
Nashik in the partial fulfillment of the Diploma course in Computer
Technology in the academic Year 2024-2025.

Prof. M. M. Kulkarni Prof.

Guide External

Prof. M. M. Kulkarni Prof. V. P. Nikhade

Head of the Department Principal
 Brahma Valley College of Technical Education,
Anjaneri, Nasik

Department of Computer Technology

CERTIFICATE

This is to certify that Prathmesh Dattatray Kadve from Computer

Technology Department has successfully completed his Project on “File
Repository System”at Brahma Valley College of Technical Education,
Anjaneri, Nashik in the partial fulfillment of the Diploma course in
Computer Technology in the academic Year 2024-2025.

Prof. M. M. Kulkarni Prof.

Guide External

Prof. M. M. Kulkarni Prof. V. P. Nikhade

Head of the Department Principal
 ACKNOWLEDGEMENT

We would like to deeply thank the various people who, during the several months which this
endeavor lasted, provided us with useful and helpful assistance. Without care and
consideration, this seminar would likely not have matured.

First we would like to thank our project guide Head of Dept. Prof. M. M. Kulkarni Sir for
his guidance and interest. His guidance reflects expertise we certainly do not master
ourselves. We also thank him for his patience throughout, in cross-reviewing which
constitutes a rather difficult balancing act.

Second, We would like to thank all the Staff Members of Computer Department for
providing us their admirable feedback and insights whenever We discussed our project with
them. We also extend our thanks to our lab assistants who guided us in implementation of
our seminar.

We would like to extend our special thanks to our Principal, Prof. V. P. Nikhade for his
encouragement and words of wisdom.

Finally, We express our deepest gratitude to our family and friends who encouraged us since
the beginning and provided us with their insightful reviews to help us make my Project
successful.

[Prathmesh Dattatray Kadve]

[Utkarsh Rakesh Pawar]
[Vishal Babulal Sharma]
 INDEX

SR. No. Title Page no

1. Abstract 2

2 Rationale 3

3 Introduction 4

4 Literature Survey 5

5 Existing System 6

6 Project proposed System 7

7 Design Concept 8

8 Block Diagram 9

9 Resource Requirements 10

10 Advantages of this Project 11

11 Applications 12

12 Conclusion 13

13 References 14

1
 Abstract
This paper discusses the implementation of an online File Repository system within a
college institution, designed to facilitate the secure upload and management of documents and file
resources by teachers. The repository aims to enhance accessibility and organization, enabling
educators to efficiently store and locate vital academic materials. Central to the system's design is
the fulfillment of three primary security goals: confidentiality, integrity, and availability. By
safeguarding against unauthorized access, the repository ensures that sensitive data remains
protected while allowing authorized users to retrieve necessary files seamlessly. The File
Repository, classified as an Internet-based on-demand repository, provides shared processing
resources and data, thereby streamlining the management and access of electronic documents.

Keywords:File Repository, document management, online system, security, confidentiality,

integrity, availability, educational institutions, resource sharing, electronic documents.

2
 Rationale

The implementation of an online File Repository system within a college institution is driven
by the need for efficient document management and resource sharing in an increasingly digital
academic environment. As educational institutions generate and utilize a vast amount of
documentation, including lecture notes, research papers, and administrative resources, a centralized
repository becomes essential for organizing and accessing these files effectively.

Furthermore, the traditional methods of document management, often reliant on physical storage
and manual retrieval processes, are becoming inadequate in meeting the dynamic needs of modern
educational practices. An online File Repository not only streamlines the process of uploading,
storing, and retrieving documents but also fosters collaboration among teachers, allowing them to
share valuable resources easily.

In addition to enhancing accessibility and organization, the repository addresses significant

security concerns associated with data sharing over networks. With the growing incidence of data
breaches and unauthorized access, prioritizing confidentiality, integrity, and availability is crucial.
By ensuring that sensitive information remains secure while still accessible to authorized users, the
repository contributes to maintaining the institution's overall data integrity.

Moreover, the integration of an on-demand repository aligns with the technological advancements
in cloud computing, providing scalable solutions that can adapt to the evolving needs of the
institution. This system not only supports academic excellence but also enhances the administrative
efficiency of managing educational resources, ultimately benefiting both educators and students in
their pusuit of knowledge.

3
 Introduction
In the digital age, educational institutions increasingly rely on electronic systems for
document management and resource sharing. An online File Repository serves as a crucial
component in this transition, offering a centralized platform where teachers can upload, store, and
manage a wide range of documents and other file resources. This system not only simplifies the
process of locating files amidst an extensive database but also enhances collaboration among
educators.

Security remains a paramount concern when sharing data over networks. Therefore, any File
Repository system must effectively address the core security principles: confidentiality, integrity,
and availability. By implementing robust security measures, the system ensures that sensitive
academic materials are protected from unauthorized access while allowing authorized users the
flexibility to access and manage these resources.

This paper will explore the architecture and functionalities of the File Repository system,
highlighting its role in electronic document management within educational institutions. By
providing on-demand access to shared processing resources and data, the repository stands as a
testament to the evolving landscape of digital education, catering to the needs of both educators
and students in an increasingly interconnected world.

4
 Literature Survey
Information accessibility has become easier and can be improved by using web-based
application.
According to Ninjas B. (2014), the role of file management in improving data access can be
considered in two perspectives namely end-user's perspectives with the main objective defined
as “how to provide end-users with easy and efficient access to corporate data” and application
developers perspective as “how to improve applications efficiency”, by using web technology.
Later developers began to write a second type of system which could manage electronic
documents, i.e., all those documents, or files, created on computers, and often stored on users'
local file-systems.
The earliest electronic document management (EDM) systems managed either proprietary file
types, or a limited number of file formats.

5
 Existing System
In the existing system, file access is unrestricted, allowing anyone to view and
download documents uploaded by others, which raises significant security concerns. There is
no effective security framework in place, and only a single history log is maintained for
projects, making it challenging to track changes or access. As the web continues to expand, an
increasing number of general-purpose and domain-specific information services have emerged
to aid users in finding relevant data. Research indicates that approximately 85% of web users
rely on search engines or similar tools to locate specific information (Chidlovskii et al., 1999).
This highlights the need for the development of File Net, which will empower users to
efficiently search and retrieve essential information, including journals, proceedings, and
articles, from the web while ensuring a secure and organized file management system.

6
 Project proposed System
The proposed solution is the development of an online File Repository within a college
institution, designed to enable teachers to upload documents and other file resources securely. To
ensure the protection of sensitive information, the repository will adhere to three fundamental
security principles: confidentiality, which prevents unauthorized access to data; integrity, which
safeguards against unauthorized changes or manipulation of information; and availability, ensuring
that data is accessible whenever needed. This web-based application will serve as a centralized
platform for managing all research documents within the Information Systems (IS) department. By
leveraging the accessibility of web-based applications, the repository will provide a universally
accessible solution for educators to store, share, and retrieve essential academic resources
efficiently.

7
 Design Concept
The deign concept for the online File Repository system focuses on creating a user-friendly
and secure platform tailored for a college institution’s needs. The architecture of the system
comprises three main components: the user interface, the back-end server, and the database
management system.

User Interface (UI):

The UI will feature an intuitive and responsive design, ensuring ease of navigation for teachers. It
will include a dashboard that displays uploaded documents, categorized folders, and a search
function for quick access to specific files. Users can upload, download, and manage their
documents with a simple drag-and-drop feature. Additionally, the interface will provide options for
viewing file history and version control, allowing teachers to track changes over time.

Back-End Server:
The back-end server will handle user authentication, data processing, and security protocols. To
ensure confidentiality, it will implement role-based access control, allowing only authorized
personnel to upload or modify documents. The server will also integrate encryption methods for
data in transit and at rest, safeguarding the repository from unauthorized access and manipulation.

Database Management System (DBMS):

A robust DBMS will store all documents and user data securely. The database will be structured to
facilitate efficient searching, categorization, and retrieval of files. Metadata will be generated for
each document, including upload date, author, and file type, to enhance search capabilities. Backup
and recovery procedures will be in place to ensure data availability in case of system failures.

8
Block Diagram

9
 Resource Requirements

Hardware Requirement for Development of Project: (minimum)

Processor : Intel CORE i3
RAM : 4 GB
Hard Disk : 64 GB

Software Requirement for Development of Project: (minimum)

Operating System : Microsoft Windows-7.

Software Package : MySQL, PHP

10
 Advantages of this Project

1. Compactness: It is possible to store data compactly.

2. Editing
3. Sharing
4. Higher Security of file
5. Well Managed Documents
6. The same information not be duplicated in different files

Limitations/Constraints of Project
1. Requires Internet connection.

11
 Applications
1. College Institute
2. Hospital
3. School
4. Government Office

12
 Conclusion

In conclusion, the proposed File Repository system is essential for the effective management
of documents within a college institution, ensuring that data remains safe, accurate, and easily
accessible. By providing a reliable alternative to traditional paper-based methods, the system
encourages staff to reduce paper usage, contributing to the transition toward a paperless office.
With designated folders on the server for organized file storage, staff can conveniently access and
reuse documents. The option to create copies of files further enhances collaboration and efficiency.
Ultimately, this system represents a significant advancement in the institution's data management
practices, fostering a more sustainable and productive academic environment.

13
 References

I. Bjork, Bo-Christer, 2001. Document management - a key technology for the construction
industry, In: Information and Communications Technology (ICT) in the Practice of Building
and Civil Engineering, proceedings of the 2nd worldwide ECCE Symposium, Espoo, Finland
6-8.6.2001, Association of Finnish Civil Engineers, Helsinki, Finland, pp. 35-43
II. White House Directives and Funded Research Data VoaV0I-cFzo Bergman, C. 2015. Big
Data, Little Data, No Data. Scholarship in the Networked Age. MIT Press Baker, Mona. 1500
Scientists Lift the Lid on Reproducibility.
III. Deng, Z. M.; Li, H.; Tam, C.M..; Shen, Q.P..; Love, P.E.D. 2000. An Application of the
Internet-based Project Management System, Automation in Construction Vol. 10(2000), pp.
239-246

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