Chapter – 7A

1. What do you mean by an electronic presentation?

Ans: An electronic presentation is a digital presentation that uses multimedia elements
such as text, images, audio, and video to convey information to an audience.
2. Why the PowerPoint is used for a presentation?
Ans: PowerPoint is used for presentations because it allows users to create engaging and
interactive presentations with ease. It offers a range of features such as templates,
animations, and multimedia support that make it an ideal tool for creating
presentations.
3. Define the terms: slide and placeholder
Ans: - Slide: A slide is a single page in a presentation that contains text, images, and other
multimedia elements.
- Placeholder: A placeholder is a pre-designed container on a slide that holds text,
images, or other elements. It helps users to easily add content to a slide.
4. Write the steps to create a presentation using templates.
Ans: Here are the steps to create a presentation using templates in PowerPoint:
- Open PowerPoint and click on the "File" tab.
- Click on "New" and then select "My Templates" or "Online Templates".
- Browse through the available templates and select one that suits your needs.
- Click on "Create" to create a new presentation based on the selected template.
- Customize the template by adding your own text, images, and other elements.
5. List the different views to view a presentation. Name the default view.
Ans: Here are the different views to view a presentation in PowerPoint:
Normal View: This is the default view in PowerPoint. It displays the slides in a
thumbnails view, allowing you to easily navigate and edit your
presentation.
Slide Sorter View: This view displays all the slides in your presentation in a grid
format, allowing you to easily rearrange and organize your slides.
Reading View: This view displays your presentation in a full-screen mode,
allowing you to easily read and review your content.
Slide Show View: This view displays your presentation in a full-screen mode,
allowing you to easily deliver your presentation to an audience.
E. Long Answer Questions:

1. Distinguish between normal view and outline view.

Ans: Normal View and Outline View are two different views in PowerPoint that serve
distinct purposes:
- Normal View: This is the default view in PowerPoint, where you can see the slides in
a thumbnail view, along with the slide pane, notes pane, and task pane. In this view,
you can edit the slide content, add new slides, and rearrange existing slides.
- Outline View: This view displays the presentation in a hierarchical outline format,
showing the slide titles, bullet points, and other text elements. In this view, you can
easily reorganize the presentation structure, add new slides, and edit existing
content.

2. What is the Slide Sorter view and why is it used?

Ans: The Slide Sorter view is a view in PowerPoint that displays all the slides in a
presentation in a grid format, allowing you to easily view, organize, and rearrange the
slides. This view is useful for:
- Reordering slides
- Deleting unnecessary slides
- Adding new slides
- Viewing the overall structure of the presentation

3. Explain the tools and features to help make smooth, engaging slide show.
Ans: PowerPoint provides several tools and features to help create a smooth and engaging
slide show:
- Transitions: These are visual effects that occur when moving from one slide to
another.
- Animations: These are effects that occur within a slide, such as text or objects
moving or changing.
- Timing: This feature allows you to set the duration of each slide and the transition
between slides.
- Narration: This feature allows you to add audio narration to your presentation.
- Laser Pointer: This feature allows you to use a virtual laser pointer to highlight
important points during the presentation.
4. List the qualities of a good presentation.
Ans: A good presentation should have the following qualities:
- Clear and concise content
- Engaging and relevant visuals
- Well-organized structure
- Effective use of transitions and animations
- Good timing and pacing
- Confident and enthusiastic delivery
- Audience engagement and participation
- Clear and concise language
- Proper use of fonts, colors, and graphics.

Chapter – 7B
D. Short Answer Questions:
1. Define the term theme.
Ans: A theme is a pre-designed set of formatting options, including colors, fonts, and
backgrounds, that can be applied to a presentation to give it a consistent and
professional look.
2. Write the steps to apply a theme to a presentation.
Ans: Here are the steps to apply a theme to a presentation in PowerPoint:
- Open your presentation in PowerPoint.
- Click on the "Design" tab in the ribbon.
- Click on the "Themes" group.
- Browse through the available themes and select one that suits your needs.
- Click on the theme to apply it to your presentation.
3. Write the steps to format a background as per your requirement.
Ans: Here are the steps to format a background in PowerPoint:
- Open your presentation in PowerPoint.
- Click on the "Design" tab in the ribbon.
- Click on the "Background" group.
- Select the background option you want to use (e.g., solid fill, gradient fill, picture).
- Customize the background settings as per your requirement.
E. Long Answer Questions:
1. Write the steps to create format line and paragraph spacing in a slide.
Ans: Here are the steps to create format line and paragraph spacing in a slide:
- Open your presentation in PowerPoint.
- Select the text you want to format.
- Click on the "Home" tab in the ribbon.
- Click on the "Paragraph" group.
- Select the line spacing option you want to use (e.g., single, double, 1.5).
- Customize the paragraph spacing settings as per your requirement.
- Use the "Line Spacing" option to adjust the spacing between lines.
- Use the "Before" and "After" options to adjust the spacing before and after
paragraphs.

2. Write the steps to print handout.

Ans: Here are the steps to print handout in PowerPoint:
- Open your presentation in PowerPoint.
- Click on the "File" tab in the ribbon.
- Click on "Print".
- Select the printer you want to use.
- Choose the handout layout you want to use (e.g., 2 slides per page, 3 slides per
page).
- Customize the print settings as per your requirement.
- Click on "Print" to print the handout.
3. Explain the different layout to print a presentation.
Ans: PowerPoint provides several layout options to print a presentation:
- Full Page Slides: Prints each slide on a separate page.
- Handouts: Prints multiple slides per page, with space for notes.
- Notes Pages: Prints each slide with notes, one slide per page.
- Outline: Prints the presentation outline, without slides.
- Custom: Allows you to customize the print layout, including the number of slides
per page and the layout of the slides.
Each layout option provides a different way to print a presentation, depending on
your needs.
Chapter – 7C
D. Short Answer Questions:
1. Write the steps to insert a picture online.
Ans: Here are the steps to insert a picture online in PowerPoint:
- Open your presentation in PowerPoint.
- Click on the "Insert" tab in the ribbon.
- Click on "Online Pictures".
- Search for the picture you want to insert.
- Select the picture and click "Insert".

2. Write the steps to insert text in a shape.

Ans: Here are the steps to insert text in a shape in PowerPoint:
- Open your presentation in PowerPoint.
- Click on the "Insert" tab in the ribbon.
- Click on "Shapes".
- Select the shape you want to insert.
- Click and drag to draw the shape.
- Type in the text you want to insert.
3. Write the steps to group the shapes.
Ans: Here are the steps to group shapes in PowerPoint:
- Open your presentation in PowerPoint.
- Select the shapes you want to group.
- Right-click on the selected shapes.
- Click on "Group" > "Group".
- The shapes will now be grouped together.
4. How will you change the thickness of the line?
Ans: To change the thickness of a line in PowerPoint:
- Select the line.
- Click on the "Format" tab in the ribbon.
 - Click on the "Shape Outline" button.
- Select the line thickness you want to use.
5. Define the terms transition and animation.
Ans: - Transition: A transition is a visual effect that occurs when you move from one slide
to another.
- Animation: An animation is a visual effect that occurs within a slide, such as text or
objects moving or changing.
6. List the categories of built-in transition effects in PowerPoint.
Ans: Here are the categories of built-in transition effects in PowerPoint:
- Subtle
- Exciting
- Dynamic Content

E. Long Answer Questions:

1. What is a SmartArt and how is it different from using a list?
Ans: A SmartArt is a pre-designed graphic that can be used to illustrate information in a
presentation. It is different from using a list because it provides a visual
representation of the information, making it easier to understand and more engaging
for the audience.
2. How can you format a picture?
Ans: To format a picture in PowerPoint:
- Select the picture.
- Click on the "Format" tab in the ribbon.
- Use the various formatting options, such as:
- Adjusting the picture size and position.
- Changing the picture border and effects.
- Applying a picture style.
3. How will you add a texture effect to a shape?
Ans: To add a texture effect to a shape in PowerPoint:
- Select the shape.
- Click on the "Format" tab in the ribbon.
- Click on the "Shape Fill" button.
- Select the "Texture" option.
- Choose a texture from the available options.
4. What are the steps to add sound and duration in your presentation?
Ans: To add sound and duration in your presentation:
- Select the slide where you want to add sound.
- Click on the "Insert" tab in the ribbon.
- Click on "Audio".
- Select the audio file you want to add.
- Click on the "Animations" tab in the ribbon.
- Click on the "Timing" button.
- Set the duration for the sound effect.
- Preview the sound effect to ensure it is working correctly.