Job Application with Biodata (Format)

A job Application consists of two parts- the covering letter (appeal) and the bio-data/CV.

Cover letter

The format for the covering letter is similar to the format of a Formal letter. It goes on like-

SENDER’s ADDRESS– The sender’s address is usually put on the top left-hand corner.

DATE- The sender’s address is followed by the date just below it. This is the date on which the letter is
being written. It is to be written in expanded form.

RECEIVER’s ADDRESS– Whether to write “To” above the address depends on the writer’s preference.
Make sure you write the official title/name/position etc of the receiver, as the first line of the address.

SUBJECT- Then we sum up the purpose of writing the letter in one line. This helps the receiver focus on
the subject of the letter in one glance. It is important to underline the subject.

SALUTATIONS- This is where you greet the person you are addressing the letter to. Bear in mind that it
is a formal letter, so the greeting must be respectful and not too personal. The general greetings used in
formal letters are “Sir” or “Madam”.

BODY– This is the main content of the letter. It is either divided into three paragraphs or two paragraphs
if the letter is briefer. The tone of the content should be formal. Do not use any flowery language.
Another point to keep in mind is that the letter should be concise and to the point. And always be
respectful and considerate in your language.

PARAGRAPH 1– Begin the body of the letter by mentioning the source (from where you got to know
about the job) of information about the job (e.g., newspaper) along with the day, date and
advertisement number. Also mention the post you wish to apply for.

PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about your qualifications,
achievements, previous experiences and your strengths. In other words, this paragraph should be an
answer to the question: ‘How are you the perfect candidate for the job?’.

Keep in mind that it should be to the point and clear. You should not sound boastful.

PARAGRAPH 3- In this part of the body, you are supposed to make a reference to the photograph
(passport-sized), Bio-data or curriculum vitae and other detailed documents that you have enclosed. You
can also appeal for a one-on-one interview.

End the body on a promising note, e.g., Looking forward to your positive response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary closing. The words “Yours
Faithfully” are used.

SIGNATURE– Here finally you sign your name. And then write your name in block letters beneath the
signature. This is how the recipient will know who is sending the letter.

(NOTE- Mention the name given in the question paper. Do not mention your personal details.)

Bio-data

After signing, you are supposed to mention the heading “ENCLOSURES” which will include the name of
the documents and testimonials attached along with the cover letter. They may include the following-

Photograph (Passport-sized)

Bio-data or CV

Copies of certificates

Any other

Biodata Format

The Biodata or CV is generally divided into four parts as follows-

Personal Details

Qualifications

Experience

References

It goes like-

BIO-DATA (HEADING)

NAME

FATHER’s NAME

DATE OF BIRTH – In expanded form

AGE

CONTACT NO.

EMAIL ID

NATIONALITY-Indian

MARITAL STATUS

QUALIFICATIONS-

NAME OF THE EXAMINATION

NAME OF THE BOARD/ UNIVERSITY

NAME OF THE INSTITUTION

YEAR OF PASSING

PERCENTAGE

Qualifications must be written in tabular form with the above mentioned heads.

WORK EXPERIENCE– It should be written from latest to the oldest along with the duration.

LANGUAGES KNOWN

SKILLS

WEAKNESSES

HOBBIES

REFERENCES
DATE

SIGNATURE

NOTE: The resume can be a part of the letter or as an enclosure

Samples

Q1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach political science
for which they have placed an advertisement in The Bhilai Express. You are Sanjay/Sanjana Sharma from
21, Vasant Marg, Bhilai. Draft a letter including a CV, applying for the advertised post.(120 – 150 words)

21, Vasant Marg

Bhilai

01 March, 20XX

The Principal

Bal Vidya Public School

Bhilai

Subject- Application for the Post of a Post-graduate Teacher

Sir/Madam

In response to your advertisement in The Bhilai Express, dated February 25, 20XX for the post of a
political science teacher in your renowned school, I wish to offer my candidature.

I possess all the requisite qualifications and skills for the Post. If given a chance to serve you, I

assure you that I shall work with utmost sincerity and dedication up to your satisfaction.
I am enclosing a copy of my bio-data for your perusal and kind consideration. I am available for the
interview on any day of your convenience

Thank you

Yours faithfully

Sanjay/Sanjana Sharma

Encl.: Bio-data

BIO- DATA

NAME - Sanjay/Sanjana Sharma

FATHER’s NAME - Mithun Sharma

DATE OF BIRTH - 25 July, 19xx

ADDRESS - 21, Vasant Marg, Bhilai

PHONE -98100XXXXX

E-MAIL - [email protected]

MARITAL STATUS - Unmarried

AGE - 28 years

NATIONALITY - Indian

ACADEMIC QUALIFICATIONS-

i. B.A. in Political Science from DAVV with 78%

ii. M.A. Political Science from DAVV with 85%

iii. B. Ed from IGNOU with 8 cgpa

HOBBIES - Trekking and reading

STRENGTHS - Good communication skills, computer literate, proficient in

REFERENCES -

i) Mr. Vijay Mathur, Principal

D.A.V. School, Gurudwara Rd., Delhi

ii) Mr. Satish Ohri

Head of Commerce Department

Punjab University, Chandigarh

Date:

Sign: