Ec-14/V INDIRA GANDHI UNIVERSITY, MEERPUR

Practical Examineer’s File

CONTANTS

• Instructions to single Examiner(s) for Practical/Oral Examination.

• Forwarding Memo, for Practical award list (1)

• Envelope for awards (1)

• Payment bill form (1)

• Award list (10 pages)

• Proforma regarding disposal of bank Answer books and Continuation sheets (2)

• Practical examiner’s report

• Contingency bill form for Practical Examination (1)

• Bill form Laboratory Assistants

• TA Bill form (1)

• Scale of Remuneration for Examiners/ Head Examiners for various practical

examinations.

Controller of Examinations
Ec-V/15
Instructions to Single Examiner(s) for Practical/Oral Examination.
1. Keys of Laboratories:
(a) Science teacher who are to conduct examination at centres other than their own
should leave instruction with their Laboratory Assistant to give all necessary help to
examiners assigned to their centers.
(b) In case there is no Laboratory Assistant, they must leave with the Superintendent or
Head of the Institution, the keys and a list of apparatus and chemicals drawn up
indicating the places where such apparatus and chemicals are kept.
2. Travelling allowance:- The travelling allowance to examiners for conducting Practical
examinations will be paid in accordance with the prevailing I.G. University
MEERPUR,T.A. rules
3. Chart of examinees:-The examiners should meet, a day before the examination, the
College Principal/Superintendent of their examination center, who will deliver to them a
chart, showing Roll nos. of the various candidates to be examined by the examiners each
day.
4. The Principal of the College will hand over the programme-charts, signature-sheets etc.,
supplied to them by the Centre – Superintendent/s of his college center/s to examiner
concerned.
There will be no pre-set question-paper for the practical examination excepts type-
writing and shorthand. Question will be set by the external examiner on the spot,
according to the prescribed syllabus available in the Institution and the guide-lines
supplied to them.

5. Identification sheets:- The examiner concerned is requested to get signatures of

candidates concerned with Roll Nos. on all the days for each batch of Practical
examination as a proof of attendance in each practical on the prescribed form, supplied to
the Principal of the College/Superintendent where the examination will be held(or on the
blank sheets in the absence of prescribed forms and the blank sheets used for the purpose
should invariably bear on the top, the name and center of examination, the subject,
groups, date and time of the practical examination),Such attendance sheets duly attested
by the examiner must be forwarded under Regd. Cover to the Assistant Registrar(Result
Branch) concerned and in no case be retained by the examiner or sent to the Head-
Examiner, if there is any; in the subject.
6. Communication from Candidates:-
(a) In order to enable the University to take necessary steps for punishment of the
offenders, Examiner is requested to report at the once to the Controller of Exams,
if he finds any candidates guilty of communicating or attempting to communicate
with the examiner, with the object of influencing him in awarding marks.
 (b) All reports regarding use of, or attempt at unfair means by the candidates, should
be addressed to the Asstt. Registrar (Conduct) and sent to him in a registered
cover, on the day of occurrence.

7. Time Limit:-Awards must be submitted to the University or the Head-Examiner, as the

case may be, within four days of the last date of the practical examination. In case of
delay, an automatic deduction of Rs. 5 per day will be made from the remuneration due to
the examiner.
8. Deduction for mistakes: - An automatic deduction of rupee one for each mistake in totals.
etc., subject to a maximum of Rs. 10 will be made from the remuneration. If the number
of mistakes is over ten, the examiner concerned is liable to be removed from the list of
examiners.
9. (a) Return of apparatus: - The Examiner should see that apparatus, etc., taken on loan is
immediately returned to the institution/s concerned after termination of the examination.
(b) Report regarding Equipment of Laboratories: - Examiner shall report in writing to the
Office Superintendent (Conduct) about any Center which does not possess the necessary
minimum of chemicals and apparatus.
10. The examiner should reach the center well before the commencement of the Practical
Examination in order to make sure that all the articles required for the examination are
available in the laboratory.
11. Supplementary Answer-books-Continuation-sheets :-
The blank answer-books/supplementary answer books/continuation-sheets required at the
centre for use of the candidates in the Practical Examination are to be received by the
Practical Examiners from the Head of the Institution according to their requirements. The
surplus stock along with statement showing disposal of blank answer-books (available in
the Practical Examiner’s file) should be deposited with the Head of Institution concerned
who will send to this office the total consumption of each kind of answer-books in
respect of each examination separately. Only one answer-book should be supplied to each
candidate, Supplementary answer-books/continuation-sheets may be supplied to a
candidate after the Examiner has verified that the candidate has finished the answer-book
already supplied to him.
12. Answer to be written by the candidates: - Each candidate shall be required to record his
work in an answer book. This shall be sent, when marked to the Head-Examiner
concerned, if any, along with the award lists. The marks indicating the value of work of
each candidate shall be recorded by the examiners on each answer-book.
13. Demonstrator :-
(a) If there is only one laboratory at a station, the help of a local Demonstrator may be
availed of but no communication between the Demonstrator and the candidates
should be permitted. Not more than one Demonstrator should be appointed for each
group.
 (b) In towns where there is more than one College, the Demonstrator should be inter-
changed.
(c) No candidate should ask Laboratory Assistant for his requirements. All such demands
should be made only from the Examiner of the Demonstrator.

AWARD LIST

Any departure from the directions given below, however, insignificant it may be, may entail
automatic deduction according to the approved scale from an Examiners remuneration.
All awards must be submitted by Registered Post in a sealed cover.
1. All entries in the award list must be made serially in ink by the examiner in his own hand.
Use of pencil is strictly prohibited.
2. No entry in the award list should be erased and all corrections should be made neatly by
drawing a line across the wrong figure or word and noting correct figure or word instead.
No overwriting is permissible. All corrections must be initialled by the examiner
concerned.
3. Name and year of the examination; name of subject and paper, number of passes and
failures, etc.; must be noted on each page.
4. Total number of marks both in figures and words must be shown against the correct Roll
Nos.
5. All corrections without exception. must be initialled both by the Sub-Examiner and the
Head-Examiner if there is any.
6. All fractional marks are to be avoided.
7. Each pages of the award list should be legibly signed in full (not initialled) by the
Examiner and the Head-Examiner where there is any. Use of signature stamps is strictly
prohibited and automatically cancels the page.
8. Roll Nos. should be entered serially and different centurial series should be kept apart. A
new centurial series should go on a new sheet (not a new page only).
9. Roll Nos. should be written legibly and neatly, so as to make reading of Roll Nos. easy
and correct.
10. Only one Roll No. should be entered in one space.
11. Awards of Roll Nos. belonging to the same centurial series are to be entered on one
award sheet (not page) in serial order 1 to 100, 101 to 200, 201 to 300, 501 to 600, 13001
to 13100 and the likewise centurial series. Centurial series is a continuous series of
numbers from 1 to 100.
12. In no case, and, under no circumstances, any Roll Nos. belonging to more than one
centurial series should be entered on any side of the same award sheet. Thus the examiner
must use separate award sheets (not two sides of the same award sheet) for one or more
Roll Nos. belonging to different centurial series.
13. Wherever there is a break in the continuity of Roll Nos. belonging to the same centurial
series, the Examiner, while writing Roll Nos. on the award sheet should leave a gap of a
couple of spaces for clearness and legibility.
14. When an Examiner runs short of award sheets he should at once write to the Office
Superintendent (Conduct). In no case ordinary paper is to be used for writing awards.
15. Examiner is requested to preserve the counterfoil of the award list for at least six months
after the publication of the result.
16. Candidates who are absent in the practical Examination must be shown as such in the
award list against the Roll No or Roll Nos. concerned.
17. All answer-books must be signed by the Examiner concerned.
18. In certain subjects, there are Head-Examiners, and in certain subjects there are no Head-
Examiners. In both these cases the Head-Examiners and Examiners will please send their
award list to the Assistant Registrar (Conduct) I.G. University, Meerpur where there are
Head-Examiners, the answer-books are to be sent by the Sub-Examiners to their Head-
Examiners along with the awards lists and forwarding memos for necessary checking and
submission to the University. The Sub-Examiners may please send all the signature-
sheets duly attested by them to the Asstt. Registrar (Conduct) I.G. University, Meerpur.
19. Award must always be accompanied by a forwarding memo on the prescribed form
supplied. No other paper should be sent with the award list.
Ec-V/4
FORWARDING MEMO FOR PRACTICAL AWARD LIST
The Memo must be filled in by the Examiners in Practical and forwarded alongwith their
award List, otherwise no payment can be made
Center of Examination……………………. Subject.......………...……...………..Practical
(In case the examiner is to conduct exam at examiner’s serial number given with the center
of more than one center, he may prepare and of exam. In the programme chart for practical
send to this office separate forwarding exam ……………………………………….
Memos for each center) .....………………………………………….
Name of the examination…………………. on………………………………………
Date on which result submitted to the Asstt. /Dy. Registrar (Conduct)
Total No. of candidates examined……………………………………………………………
Roll Nos. of candidates actually examined by the examiner:
………………………………………………………………………………........................
……………………………………………………………………………………………....
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
Roll Nos. of ABSENTEES:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

Candidates who were absent have been shown as such against their Roll Nos. in the
attached award list.

……………………………………..
(Full Signature of Examiners, as the case may be)
Name and Full address……………………...
(in capital letters)

......……………………………
……………………………………..

Dated……………….. Examiner’s serial No. as shown in the Programme

Chart for Practical Exam…………………
Counterfoil for Indira Gandhi University, Meerpur Rewari
Examiners record which should To be treated as strictly Confidential
be preserved for at least 6 months ………………………Examination, _____ 20
………………………………...
Subject………………Paper/Code………………………
Examination 20
Subject………………………... Max. Marks………………………………………………
Paper………………………… Minimum Pass Marks……………………………………
Roll No. Marks Roll No. Signature of Marks in Marks in
Candidate Figures Words

Total Total

Total Total

Pass…………….. Pass…………..
Fail……………... Fail..………….

Signature of Examiner (1)…………………………………

(Name in capital block letters)…………………………….
College…………………………………………………….
Signature of Examiner (2)…………………………………
(Name in capital block letters)…………………………….
College…………………………………………………….
V/3
INDIRA GANDHI UNIVERSITY, MEERPUR REWARI
(PRACTICAL EXAMINER’S REPORT)
*Report by the examiner on the general character of the answer-books of the
candidates evaluated by him
I, hereby, inform that I have finished the marking of the answer-books allotted to me and
I certify that the answer-books were examined by me and kept under lock and key while in my
possession.
Head-Examiner is requested to collect the reports of his Sub-Examiners and forward
them alongwith his own to the Superintendent (Secrecy), immediately after submitting the final
instalment of awards of the University.
Name of Examination…………………… Subject…………………… Paper…………………
Name of the College Centre…………………………………………………………………….
Number of candidates examined………………………………………………………………..
Number of Passes………………………………………... Number of Failures………………..
Pass percentage………………………………………………………………………………….
Sr. No of Condition of the Whether the experiment Reason External
experiment as per apparatus/available was performed by the given by Examiner’s
syllabus (Not in and in use majority of students the College Remarks
working order/or authorities
not available)
1 2 3 4 5

………………………………………………………………………………………………………
……………………………………………………………………………………………
Comment about general Lab. Conditions……………………………………………………..
…………………………………………………………………………………………………
Name, Official Designation and full …………………………………………………
address of the examiner (s) ………………….……………………………..
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Signature of the Examiner (s)
N.B.
(i) Examiners are requested to keep a copy of this report with them on an ordinary paper
for their own record.
(ii) Examiners are requested to express their opinion as to the extent to which the
performance is on the whole satisfactory or the reverse, to point out the main defects and
to suggest any improvements in the syllabus, the examination or methods of tuition,
which they consider advisable.
(iii)In case where there are Internal and External Examiners, this report should be signed
jointly.
 INDIRA GANDHI UNIVERSITY, MEERPUR REWARI
TRAVELLING ALLOWANCE BILL
Name…………………………........... Purpose of Journey………………..…………………
Designation…………………............. ………………………………………….....................
Basic Pay/Declared Income for Non- Employees Date of Meeting/Inspection Exams etc, if any ……...
for T.A. Purposes ……………………………….. Bill Register Page……………Voucher No…………
Departure Arrival Mode of Distance For Amount
Journey Road Mileage
Station Date Time Station Date Time K.M. Rate Rs. Paise

1. Mode of Journey 2. Journey/Halting days ……@...............

(a) By Rail : Class …… Ticket No…............ …………………………… .@…………
(b) By Bus: (Ord./Delux/A.C.)……………..
3. Local Conveyance, if any …………….
(c) Own Car No. /Staff Car No. /Taxi No……
(d) By Air: Ticket No. …………………….. (Details on Separate Sheet)
(Air Ticket attached) Total
Declaration : Certified that – For Use in Accounts Branch
(i) Particulars provided herewith are correct & Head of Account …………………………………………………………………….
that I have not claimed T.A. /D.A. etc, for this Pay Rs. (in figures)…………….. (in words) ………………………………………..
Journey from any other public source. ……………………………………………………………………………………….
(ii)I have used full Taxi for the Journey/paid full
propulsion charges for the car which is a private Clerk Asstt. Supdt.
property. Cheque No. ……………………………
(iii) I was not provided free lodging and/or Date …………………………………… A.R.A./A.O.
Boarding at the cost of Govt. /University or any
For Audit use
autonomous body.
Seen : (i) Sanction (ii) Bill Register (iii) Grant Register
Signature* ………………..
(iv) Attendance Register
Address …………………..
PAY ORDER
Countersigned…………………………………..
AUDIT DEPARTMENT
…………………………………..
Pre-audited & Passed for Rs ………………………….
Received Payment
Rupees………………………………………………...
Controlling Officer
………………………………………………………..
Affix Re. 1 Revenue
Auditor R.A.E./R.S.A.
Stamp if amount exceeds
Rs-500/- I.G. University
Signature ………………….
*(Please sign. at both the places)

Journey verified
Dy. /Asstt. Registrar
 Bill for the payment of Practical Examiners remuneration.
Name of the College ………………………………………………………………………………………………………………
Name of Course …………………………………………………………………Session ………………………………………
Sr. Name &Address of Date of Subject Semester Students Remarks
No. Examiners Practical
Examination

Signature of Examiner Signature and Stamp of

Principal
Form No. Ec-V/22
INDIRA GANDHI UNIVERSITY, MEERPUR REWARI
Bill of Laboratory Assistant for the various Practical Examinations ………………………………………
Entered in the Bill Register on page…………………………………………Voucher No ………………………..
The bill form is to be filled up and signed by the Practical Examiner and the Head-
Examiner of the Practical Examination according to the instructions on reverse.
*Name of Examination ………………………………………………..Subject ……………………… Code…………….
Date of Examination ………………………………………………….Centre…………….………………………………….
Name of Institution …………………………………………………………………………………………………………………………….
Name of the Laboratory Assistant with Designation ……………………………………………………………………………
Number of Candidates Practical Amount due REMARKS
Rs.
1. First Batch
at ……….per student
2. Subsequent batches
at ………per student
Total
No. of candidates examined by me/us
No………………………………………………………………………………………………………………………………………………………..
(i) Examiner (ii) Examiner (iii) Examiner
I certify that total No. of students examined by the examiners at ………………………………………….
Centre was …………………………………………………………. and no other bill in connection with the above
Examination has been signed by me. The payment of the bill may be made to the Principal of the above
named institution.
FOR UNIVERSITY OFFICE ONLY
Does budget provision exist or not? Principal
PAY ORDER

Pay Rs. ……………………………………….. Cheque No. ……………………………………..

Rupees ………………………………………. Date ………………………………………………..
Budget Head ………………………………
Examined…………………………………….
Assistant (Accounts)……………………
Finance Officer
*Name of the examination may be given according to the date-sheet.
On a/c of:-
1. Lab Asstt. ……………………………………………… (Exam.)……………………………………………………………..
2. Contingency……………………………… (Exam.) …………………………….. (Subject) Rs………………………
Total …………………………………………………………….
Dealing Clerk
 INDIRA GANDHI UNIVERSITY, MEERPUR REWARI
Conduct/Ac-V/IGU/……………
Dated ………………………………..
To
The Asstt. Registrar (Result)
I.G. University
Meerpur
Sub: List of Materials
Sir,
I am sending herewith the following materials which have been received through the last
Supdt’s packets from the Centre-Supdts. For the Annual/Supplementary/Semester exams. held
in April/September/January/June 2017 for further necessary action in your office.
Sr. Centre Name of Exam. Centre Class Quantity of Quantity of
No. Code Attendance Id. Book
No. Chart

Yours Faithfully,

Supdt (Conduct)
For A.R. (Conduct)