Mspaint

How to open mspaint?

Step no 1) :Startall programsaccessories ms paint.

Step no 2) :startruntype”mspaint”ok

How to save your picture?

At first draw a picturego to paint menu type the file namesave.

How to open your picture?

Click on the paint menuopenclick on the my picture folderselect your own

pictureopen

How to save as your object?

At first open any picturego to paint menusave as ->change the file

manesave as.

How to set desktop background picture with own picture?

Draw a picturesave it from paint drop down menuagain go to paint menuset

as desktop background.

How to copy and paste with your picture?

After draw a object select it with selection toolpress (ctrl+c) for copy again
press (ctrl+v) for paste.

How to flip and rotate with your object?

After draw a picture select it with selection toolsgo to image boxfilp and
rotateset the attributesok.

How to edit color?

After draw a picture go to color menuedit colorset the colorchange the
color opacityok.
How create text shadow?

Select text toolstype any text in the pageselect the textcopy by

pressing(ctrl+c) and paste by pressing (ctrl+v)change the text colorselect the
text with selection toolsmove the text over another text.

Word pad

How to open WordPad?

Step no 1 : Start optimized programs / all programs accessoriesWordPad.

Step 2: startruntype”wordpad/write”ok.

How to change text attributes?

Type some textselect the textchange the text attributes (font style, font color,
size)ok.

How to find your text in the documents?

After typing the textclick on the “Find” tab from the editing optionstype your
text in “find what”boxclick on the find next tab.

How to replace your text?

Typing the text click on the “Replace” tab from the editing options type your
wrong text in”find what box”type your correct text in “replace with
box”replace all.

How to insert date and time?

Click on the date and time tabselect your current date and time in the drop down
listinsert

How to create OLE?(object linking embreding)

Click on the insert objectcreate from newselect paint brush picture from the
listthen you can see a paint window draw some object  right click on the
taskbarthe windows show side by sidechange the attributes.

Step no 2 : open mspaintdraw any picture save the picture from paint menu
with the namesaveopen wordpadinsert objectclick on create from
filebrowseclick on picture folderopenselect your own picture
openclick on “link”button ok.

Windows

Desktop background change

Right click on the desktoppersonalize Click on “desktop background

tab”select your background picture from the listclick on”save change tab”.

Screen saver change

Right click on the desktop personalize screen saver tabselect any screen
savers from the listset the timingpreview/applyok.

3D text

Right click on the desktop personalize screen saver tabselect 3d text from
the listtype the text in the “custom text box”set all 3d text related
attributesokpreview.

Set desktop background with screen saver object

Right click on the desktop personalize screen saver tabselect any screen
saverpreviewpress “print screen key” from the keyboardopen ms
paintPress (ctrl+v) for paste save it from paint menuagain go to paint
menuset as background.

How to set desktop background with one color ?

Right click on the desktop personalize  tabselect “windows classic

tab”select any color
How to open calculator from run?

1) Startruntype”calc”ok.
2) Startoptimized programs / all programsaccessoriescalculator.

How to open on screen key board from run?

Startruntype”osk”ok.

How to clear recent documents?

click on the start button right click on the recent item tabclick on “clear recent
item list”

How to change date and time?

Double click on the date and time icon from the task barchange your recent date
and time ok.

How to auto arrange your icon?

Right click on the desktopviewauto arrange.

How to show and hide your desktop icon?

Right click on the desktopviewshow/ hide the desktop icon.

How to lock and unlock your taskbar?

Right click on the taskbarpropertiescheck the button “lock the taskbar”ok.

Folder configuration

How to create a folder?

Right click on the desktopnew folder.

Rename a folder
After create a folderright click on the folderrenametype the new name.

Open a folder

1) Double click on the folder

2) Right click on the folderopen.
3) Select the folderpress enter from the keyboard.

Delete a folder

Right click on the folderdeleteyes.

How to restore your own folder?

After delete a folderopen recycle binright click on your own
folderrestore.

How to save your own picture in your own folder?

At first create a folderopen ms paintdraw a picture paint
menusaveset the destination (desktop) select your own
folderopenchange the file namesave.

Delete a folder permanently

1) Select the folderpress (shift+del) from the keyboardclick on “yes”.

2) Right click on the folderdeleteyesopen recycle binright click on
the folderdeleteyes.

Folder icon change

Right click on the folderpropertiescustomizechange icon tabselect any

icon from the listokapplyok.

How to change your folder icon with your own picture?

At first create a folderopen mspaintresize the pagedraw a picture save the

picture from paint menu with the extension name of “.ico”close paintright click
on the folderproperties customizechange icon tabbrowsemy
documentsopenmy picture folder openselect your own picture from the
picture listopenok(2)

How to show / hide your folder?

1) After create a folder right click on the folderpropertiescheck the button

“hides”appliesok.
2) Start control panelfolder optionview tabclick on the “show or hide all
file or folder”ok.

How to open all item with single click?

Start control panel folder optionsclick on”double click on open an item /

single click to open an item”ok.

How to open all folder with its own window?

Startsetting folder optionsclick on” open each folder with its own window /
open each folder with same window”ok.

How to search your own file and folder?

Startclick on search foldertype the file or folder nameenter

System icon change

Right click on the desktoppersonalize click on the “change desktop icon

tab” select any system iconclick on the change icon tabselect any icon from
the listokapplyok.

How to restore default system icon?

Right click on the desktoppersonalize click on the “change desktop icon

tab” select recent system iconclick on the restore default icon tabselect any
icon from the listokapplyok.

How to close your system icon?

Right click on the desktoppersonalize click on the “change desktop icon
tab” select all system iconok.

Microsoft word 2010

What is word?
Microsoft Word 2010 is a word-processing program,
designed to help you create professional-quality documents.
With the finest document-formatting tools, Word helps you
organize and write your documents more efficiently. Word
also includes powerful editing and revising tools so that you
can collaborate with others easily.

How to open Ms word 2010?

Startprogramsmicrosoft office 2010microsoft word 2010.

Step no 2: startruntype “winword”ok.

[for insert default text type the command “=rand() enter”]

Create a new documents

Click the File tab and then click New Under Available Templates,
click Blank Document Click Create.
How to open a documents?

1) Click the File tab, and then click Open

2) Click on quick access tools baropen select your own
fileopen

How to save the documents ?

Click on the file tabfile menu saveselect file locationtype your file namesave

How to change text attributes?

At first type some textselect the textchange all text related options (font, font
size,color,strikeout)

Bold (ctrl+b)

Italic (ctrl+i)

Underline (ctrl+u)

Super script & sub script

Super script

(A+B)2+2AB+B2

for create superscript at first select the number click on the (X2 ) tab.

Sub script

H2SO4

for create subscript at first select the number click on the (X2 ) tab.

Change case

There are five types of change case

1) Sentence case

2) UPPER CASE

3) Lower case

4) Captilize Each Word

5) tOGGLE cASE

How to apply change case?

After type some text select the textclick on the change case tab [Aa]select
your own case.

[For increase font size press (shift+ctrl+>) ]

[For decrease font size press (shift+ctrl+<)]

How to set text effect in your text ?

After typing the text select the text click on the font tab (ctrl+d) select the
text effect from the effect control optionsok.

How to set bullets or number in the documents?

Bullets: type some text select the texthome menuclick on the bullets
tabselect any bullets from the list.

Number: type some text select the texthome menuclick on the number
tabselect any number from the list.

How to set bullets with your own picture?

Open paint draw picturesave the picture from file menuopen winwordtype
some text select the texthome menubulletsdefine new bulletsimport
tabselect any picture from the listaddok (2)

How to remove bullets or number?

Select the text in the pagego to bullets and numberselect” none” form both
options.

How to jumped one page to another page?

Type some text in the pageselect all the textcopy and paste the text with many
pagespress (ctrl+g) from the keyboardselect go to what optionstype the
page number in the right side boxclick on the go to tab.

Insert menu

How to draw a table?

Go to insert menutableselect draw table optionsselect line style or

colordraw on the page.

How to insert table?

Go to insert menutableset your row or column numberinsert.

Merge cell

After insert a tableselect some row or columnright click on itmerge cell.

Split cell

Right click on any cellsplit cellset your row or column numberok.

Split table

After insert a tableset the mouse pointer in the second rowgo to layout
menusplit table.

How to set text direction in the table?

After create a tabletype text in the tableselect the textright click text
directionset the direction ok.

How to set cell alignment in the table?

After create a tabletype the text in the tableright click on any cellcell
alignmentset the alignment.

How to create sort in the table?

Type some number or character in the columnselect itgo to layout

menusortset the sort with (ascending or descending) ok.
How to create formula in the table ?

Type some number in the tableset the mouse in total cellclick on layout
menuformula the formula like these 1) =sum(left)

2) =average (left) ok.

How to insert picture ,clip art .auto shape, smart art?

Picture : go to insert menupicture select any picture from my picture

folderinsert.

Clip art : click on the insert menuclip artyou can see a clip art window in the
right side in your monitor collection click on the officer collectionclick on the
go tabright click on the clip artcopygo to the pagepaste.

AutoShapedgo to insert menuauto shapeselect any auto shapedrag on the

page.

How to set picture in your auto shape?

After insert a auto shaperight click on the auto shapeformat shape click on
picture & texture fill buttonclick on the file tabselect any picture form my
picture folderinsert close

Smart Art: click on the insert menuselect smart artselect any smart art from
the listok

How to create text wrapping in the documents?

Type some text in the pageinsert a picture or shapeselect the shapego to

format menutext wrappingselect “behind the text “form the list.

Hyperlink (ctrl+k)
Type a textselect the textclick on the insert menuhyperlinkdouble click
on my picture folderselect your own pictureokpress “ctrl”and click on the
colored text yes.

How to remove hyperlink

Select the colored textinsert menuhyperlinkremove link.

How set book mark with your documents?

Types some text in the pageinsert menubookmarktype the bookmark

nameaddagain go to bookmarkselect the bookmarkgo to.

[Delete the book mark]

How to set header and footer in the documents?

After typing the textgo to insert menuclick on header and footerin the
header area type the title in the footer area set the date and timeclose header
and footer.

How to remove header and footer?

Go to insert menu header remove headerfooterremove footer.

How to insert page number in the documents?

Insert some text in the pageinsert menupage numberset your number

formatset your page number positionok.

How to insert word art?

Insert menuword artselect any word art style from the listtype your text in
word art entry boxok.

How to set picture in word art?

After create a word artright click on the word artformat word artfill effect
tab click on the picture tabselect any picture form my picture folderaddok
How to create drop cap in the document?

After typing some textselect some character or wordgo to insert menudrop

capselect any item from two.

How to insert symbol in the documents?

Click on the insert menusymbolgo to more symbolselect any

symbolinsert.

How to insert your symbol repeatedly with any short cut key?

Click on the insert menusymbolmore symbolselect any symbol from the

listclick on the “short cut “keytype the keyassignclose (2)

How to remove your short cut key?

Insert menusymbolmore symbolselect the current keyselect the short cut

keyremoveclose(2)

Page layout menu

How to setup your page ?
Go to page layout menuselect page set up optionset your
page set related attributesok
How set column in the documents?
Insert some textselect all the textgo to page layout
menuselect columnset your column numberok.
How to set hyphenation in the documents?
After typing the textlayout menuselect hyphenation like
(manually/ automatically)
How to set printed watermark?

There are two types of printed watermark.

Picture water mark : go to page layout menuwatermarkcustom

watermarkselect picture watermarkclick on the select picture tabselect any
picture from my picture folderinsert applyok.

Text watermark : click custom watermarktext watermarkselect text or type

your textset the text attributesok.

How to remove your watermark?

Click on the page layout menuwatermarkremove watermark.

How to set page color?

Click on the page layout menuclick on the page color tabselect any colorok.

How to set border and shedding in the document?

Page layout menupage borderselect line color or style from border tabfrom
page border tab select art from the drop down listin shading tabselect shading
colorok.

How to remove boarder and shading?

Page layout menupage borderselect none from the tabsok.

Mailing Menu
How to create mail merge?

At first type a letter go to mailing menu”start mail merge”step by step mail
merge wizarddouble click on the “starting documents”type a new
list”create”customize columndelete un rectified fieldsadd
Newfield’stype the fields in formationsnew entryagain set the new
informationoktype the file namesaveokset the mouse pointer at the
require placego to mail merge tool barinsert merge fieldsinsert the all
fieldsclick on “view merge data potions<<<abc>>> for previewfinish and
mergeedit individual documentsok.

How to create spelling and grammar?

Type a sentence with wrong spelling or grammarpress F7recover your correct

spelling or grammarclose.

How to protect your documents?

Go to review menurestrict editingcheck “formatting restrictions and editing

restrictionsselect “filling the forms”click on “yes start enforcing
protection”type the password (4)ok.

How save your file with password?

Open WinWordtype some text in the pageclick on the file menu savetype
the file namesaveagain click on the file menusave asclick on the tools
optionsgeneral optionstype the password (4) same passwordsaveclose the
windowagain when you open the window must be type the password .

How to set auto correct your text?

Open WinWordclick on the file menuword optionsclick on the proofing

tabauto correcttype your wrong text in “replace “boxtype the correct text in
“width” boxaddtype the wrong text in the pagethen press space bar [then
the text must be modified]

Page layout

There are five types of page layout 1) print screen 2) web layout 3) reading
layout 4) outline 5) draft layout.

How to set macro in the documents?

Go to view menuselect macroselect record macroclick on the
keyboardtype macro nameset the special key from the keyboardtype the text
click on the stop recording tabthen press short cut key.

How to delete the macro from the documents?

Click on the view menumacroview macrosselect yours

macrosdeleteyes.

SHORTCUT KEY
CTRL + A = SELECT ALL CTRL + S = SAVE ALT + T = TOOLS MENU

CTRL + B = BOLD CTRL + T = LEFT INDENT TAB ALT + A = TABLE MENU

SETTINGS
CTRL + C = COPY ALT + W = WINDOWS MENU
CTRL + U = UNDERLINE
CTRL + D = FONT ALT + H = HELP MENU
CTRL + V = PASTE
CTRL + E = CENTER ALIGNED ALT + F5 = RESTORE
CTRL + W = CLOSE
CTRL + F = FIND ALT + F10 = MAXIMIZE
CTRL + X = CUT
CTRL + G = GOTO ALT + F4 = CLOSE
CTRL + Y = REDO
CTRL + H = REPLACE WINDOWS + D = MINIMIZE
CTRL + Z = UNDO
CTRL + I = ITALIC ALT + TAB = MAXIMIZE
CTRL + SHIFT + > = BIG FONT
SIZE
CTRL + J = JUSTIFIED ALIGNED ALT + F8 = MACROSE

CTRL + SHIFT + < = SMALL FONT

CTRL + K = HYPERLINK F7 = GRAMMER & SPELLING
SIZE

CTRL + L = LEFT ALIGNED F2 = FILE OR FOLDER RENAME

CTRL + F1 = TASK PANE

CTRL + M = TAB F5 = REFRESS

ALT + F = FILE MENU

CTRL + N = NEW F5 = RUN POWER POINT SLIDE

ALT + E = EDIT MENU

CTRL + O = OPEN F12 = SAVE AS

ALT + V = VIEW MENU

CTRL + P = PRINT F1 = HELP

ALT + I = INSERT MENU

CTRL + R = RIGHT ALIGNED CTRL + ENTER = PAGE BREAK IN

ALT + O = FORMAT MENU
WORD
 Microsoft Excel
Excel is a massive application with 1000s of features and 100s of ribbon (menu) commands.
It is very easy to get lost once you open Excel. So one of the basic survival skills is to
understand how to navigate Excel and access the features you are looking for.
When you open Excel, this is how it looks.

There are 5 important areas in the screen.

1. Quick Access Toolbar: This is a place where all the important tools can be placed. When you start
Excel for the very first time, it has only 3 icons (Save, Undo, and Redo). But you can add any feature
of Excel to Quick Access Toolbar so that you can easily access it from anywhere (hence the name).
2. Ribbon: Ribbon is like an expanded menu. It depicts all the features of Excel in easy to understand
form. Since Excel has 1000s of features, they are grouped in to several ribbons. The most important
ribbons are – Home, Insert, Formulas, and Page Layout & Data.
3. Formula Bar: This is where any calculations or formulas you write will appear. You will understand
the relevance of it once you start building formulas.
4. Spread sheet Grid: This is where all your numbers, data, charts & drawings will go. Each Excel file
can contain several sheets. But the spread sheet grid shows few rows & columns of active spread
sheet. To see more rows or columns you can use the scroll bars to the left or at bottom. If you want to
access other sheets, just click on the sheet name (or use the shortcut CTRL+Page Up or CTRL+Page
Down).
5. Status bar: This tells us what is going on with Excel at any time. You can tell if Excel is busy
calculating a formula, creating a pivot report or recording a macro by just looking at the status bar.
The status bar also shows quick summaries of selected cells (count, sum, average, minimum or
maximum values). You can change this by right clicking on it and choosing which summaries to show.

How for open excel?

1) StartprogramsMicrosoft officeMicrosoft excels.

2) Startruntype “excel”ok

What is address cell?

A cell is the intersection between a row and a column on a spreadsheet that starts
with cell A1. Below is an example of a highlighted cell in Microsoft Excel; the cell
address, cell name, or cell pointer "D8" (column D, row 8) is the selected cell and the
location of what is being modified

Function of Auditing
1)=address cell+address cell(enter)
2)=sum(address cell,address cell) enter
3)=sum(address cell:address cell) enter
4)=sum(address cell+ address cell, address cell: address cell) enter
5) select all the number press (alt+=) from the keyboard.
6) select all the numberclick on the auto sum sign from the home menu.

Formula of multiplication
= address cell* address cell (enter)
Formula of subtract
= address cell- address cell (enter)
Formula of divide
= address cell/ address cell (enter)
 Mark sheet
Name Sub 1 Sub 2 Sub 3 add total Division avg grade rank

Sanju 50 60 80 56 212

Function of additional number

=if(add>34,sum(cell range with additional number)-34,sum( cell range with

out additional number))

Function of division

>=600star

>=4801st

>=3602nd

>=2723rd

<272fail

=if(total>=600,”star”,if(total>=480,”1st”,if(total>=360,”2nd”,if(total>=272,”3rd”,if
(total<272,”fail”,)))))

[Must be click on the total number when you create the function]

The fuction of average

=total/number of cell

The fuction of grade

>=90 aa

>=80 a+
>=70 a

>=60 b+

>=50 b

>=40 c

<40  fail

=if(avg>=90,”aa”,if(avg>=80,”a+”,if(avg>=70,”a”,if(avg>=60,”b+”,if(avg>=50,”
b”,if(avg>=40,”c”,if(avg<40,”fail”,)))))))

Function of rank

=rank(click on the first cell of total,select all total cellF4)

How for convert your number with decimal?

Type some number in the cellselect the numberhome menu format cell
tagselect number from category listset your digitsok.

How to change your text alignment or orientation?

Type some text or number in the cellselect all the numberhome menuformat
cell tagalignment tabset the text alignmentset the orientationok.

How to set border in the cell?

Select the some cellhome menuformat tagborder tabset the border color
or line styleok.

Wrap text

After typing the textselect the textgo for home menuformat tagselect
wrap textok.

Shrink for fit

After typing the text select the number or textgo for home menuformat
tag alignment tabselect “shrink for fit “ ok.
Merge cell

Select some blank cellhome menuformat tagalignment tabclick on the

merge cell buttonsok.

How for create conditional formatting?

Type some number in the pageselect the numberhome menuconditional

formattingnew ruleset the rule belowok.

How to format your table?

After create a tableselect all the tablehome menu style tab

Select format tableselect any table style from the list.

How for insert row or column?

Right click on the row and columninsert.

How for insert worksheet?

Right click on the sheetinsertselect worksheet ok.

How to rename your sheet?

Right click on the sheetrenametype the name.

 How to change the tab color?

Right click on the sheet nametab colorselect the colorok.

How to create pivot table ?

Create list with 3 columns select all

Insert menupivot tableokcheck the button

“name,address,salary”

How to insert chart in the document?

At first create a mark sheetselect allgo to insert menuselect any chart item
from the list.

How to set header &footer in the sheet?

Go to insert menuselect header & footerset the time in header areaset the
date in footer areadouble click on the page.

How to set page background picture?

Open a sheetgo to page layout menubackgroundselect any background
picture from the listinsert.

Formula auditing

There are two types formula auditing

1)trace precedents : At first create a total with some numberselect the total
numbergo to formulas menu  trace precedents.

Trace dependents: At first create a total with some numberselect the source
number one by one go to formula menutrace dependents.

How to set filter in the sheet?

Create list with 3 columns select all

Go to data menufilterchange the filter related attributes.

How to set advance filter in the documents?

condition
salary
>5000

Select all the chartclick on the data menuadvance filter

ok.

How to create sort?

Type some number to the billow in a columnselect the columngo to data

menusort
Ok.

How to create data validation?

At first type some number in the cell select some numbergo to data
menudata validation 1)
How to delete data validation?

Select the number againgo to data menudata validationclear all.

How to create consolidate?

Create three salary list with three different sheetlike

1 name salary
rana 2000
sanju 1000
sana 4000

2 name salary
rana 2000
sanju 1000
sana 4000

3 name salary
rana 0
sanju 0
sana 0

Select the salary cell of number 3 sheetgo to data menuconsolidatein the

reference cell select salary cell from each sheet number2 or 3 and click on the add
tabok.

How to create scenario manager?

Create some total with some numberselect the totalclick on the data
menuwhat if analysisscenario managerclick on “add” tabtype the
scenario namein the changing cellselect all source numberokincrease or
decrease the numberokshow.

How to create goal seek?

Q.if 1 kg sugar is Rs.22.30, so you have 500.20 Rs in your hand, so how many kg
sugar you can brought with this money?

[Solve the problem with goal seek]

item rate quantity total

sugar 22.3 1 =rate*quantity

Select the totalclick on the data menuwhat if analysisgoal seek

How to create data table?

=cell*column 1 2 3 4 5 6
1
2
3
4
5
 6

Select all the tablego to data menuwhat if analysis

Data table

ok.

Salary Calculation
Name Dept Desig Basic D.a T.a H.r.a Gross P.f Net
rana acc officer 4500
sanju com admin 6500
raju per clark 4800
taniya acc officer 6544
saniya com admin 5277
snigdha per clark 2456

Accaccounting Department

Perperches Department

ComCommercial Department

Calculate DA as Rs 50% of all employee of all dept.

A.=basic*50% (enter)

Calculate TA as Fixed Rs 500 for those whose Design are “Admin”

A.=if(officer=”admin”,500,0) enter.
Calculate HRA as Rs 12% for those employees whose dept are “acc” ,“com”.

A. =if(or( acc=”acc”,acc=”per”),basic*12%,0) enter.

calculate the Gross Salary

A. =basic salary+da+ta+hra (enter)

Calculate Pf

Designation %of salary

Officer 15% of salary
Admin 12% of Salary
clark 7% of Salary

Function of Pf
=if(officer=”officer”,basic*15%,if(officer=”admin”,basic*12%,if(officer=”clar
k”,basic*7%,0)))

Calculate Net salary

=gross salary-Pf (enter)

Vlook up

Table no 1 serial no item rate

1 sugar 45.2
2 milk 12.3
3 carrot 42.2
4 bins 31.6
5 tea 52.1
6 lemon 85.2

Table no 2 serial no Item quantity total

1 sugar 2 90.4
2 milk 4 49.2
3 carrot 5 211
4 bins 6 189.6
5 tea 2 104.2
6 lemon 5 426
The function of vlookup

=vlookup(sl no ,all cell range,3)*quantity (enter)

Commission System

1) Create a list with three column for three category

2) Set the head line with “Eureka Forbes”
3) Set the heading color with “blue” text color with “white”.

4) Condition

Sales Amount Commission

>=30000 sales amount *15%+2000
>=21000 to <29999 sales amount *11%+1500
>=13000 to <20999 sales amount *8%+1000
>=8000 to <12999 sales amount *6%+750
<6500 sales amount *4%,0

Ureka Forbes
Sales Preson Sales Amount Commission
sanju 23000
saniya 45210
chandan 65421
tiyasa 13540

Function
=if(sales amount>=30000,sales amount*15%+2000,if(sales amount>=21000,sales
amount*11%+1500,if(sales amount>=13000,sales amount*8%+1000, if(sales
amount<6500,sales amount*4%,0))))) enter.

What is function?

Function is built in special programs, which accept data known as arguments, and return a value
after performing calculations on the data.

Function:

1) Math function
2) Logical function
3) Text function
4) Date and time function
5) Statistical function

1) Sum :this functions adds all the value

Ex : =sum(10,12,3)

2) Count: this function calculate the value in a specified range.At first type
some number in the cell
Ex : count(cell range :cell range)

3) Average: this function calculate the average of the given number.

Ex: =average(10,5,3)

4) Maximum: this function finds the maximum value.

Ex: max(10,30,40)

5) Minimum : this function finds the minimum values

Ex: =min(20,30,40)

6) Product : this functions used to multiplication the number.

Ex: product(10,2,3)

7) Abs: this function returns the absolute value of a number.

Ex: =abs(-100)
8) Integer : this function returns the integer value of a number.
Ex: =int(10.45)

9) Counta : this function counts the number of which are entrised in selected
area.At first type some number in the cell.
 Ex) Counta(cell range :cell range)

10) Count if: this function return the number of a value that mach the criteria
in a specified range.At first type some number in the cell.
Ex: =countif(cell range,”4”)

11) Power : return the result of a number raised to a power

Ex: =Power(2,3)

Text Function

1) Exact : this function compares the two value and if they are same ,it return true .

Ex= exact(“cmc”,”cmc”)

2) Len : this function return the number of character .

Ex: =len(“welcome”)

3) Char : this function return the number of character value of given number.
Ex :=char(65)

4) Lower : this function convert all the letter to lower case.

Ex: =lower(“raju”)

5) Upper : this functions convert all the letter to upper case.

Ex: =upper(“computer”)

6) Concatenate : this function connected all the text values.

Ex: =concatenate(“text”,”text”,”text”)

7) Code : this function returns the number code from a letter.

Ex : =code(“M”)

Date & Time functions

1) Date: this functions returns the date value.

Ex: date(2011,4,26)

2) Now : this function returns the currents system date & time.
Ex : now()
 3) Days360: this functions returns the difference between the starting
date and ending date in 360 day years.
Ex : days360(“04/30/2014”,”05/14/2014”)

4) Month: this function returns the months value.

Ex : =month(“01/26/2014”)

5) Year : this functions returns the year value.

Ex : =year(“04/26/2014”)

6) Day : this function returns the day value.

Ex: =day(“04/026/2014”)

PowerPoint

What is PowerPoint?

PowerPoint is a sophisticated presentation graphics package.

What is a presentation file?

All power point slides for a particular project are kept in a single power
point file called a presentation file.

What is PowerPoint presentation?

PowerPoint presentation is a collection of slides, handouts, speaker’s

notes and outline, all in one file.

**** The extension of power point is .pptx

What are slides?

Slides are individual ‘pages’ of a presentation. Slides can consist of
titles, texts, graphs, clipart and visuals, created using other applications.

How to open power Point?

i. Startall programsMicrosoft Office Microsoft office

power point
ii. StartrunPowerpntok

New Slide:

Homeslides tabnew slide

Slide layout:

Select the slidehome slides tab layout select any layout.

How to delete a slide?

Select the particular slide  Homeslides tab delete.

Quick style:

Select a shape  homedrawing tab  quick style select any style.

Shapes fill color:

Select a shape  homedrawing tabshape fill  select any color.

Shape effects:

Select a shape  homedrawing tabshape effect select any effect.

Slide number:

Inserttext tabslide numberslide slide numberapply to all.

Date and time:

Inserttext tabdate and timeslide update automaticallyselect

any formatapply to all

Header and footer:

Inserttext tabheader and footernotes and handoutsheader/

footer apply to all.

Action buttons:
Insertillustrations tabshapes action buttons  select any action
button draw the action buttonOk.

To see the header and footer:

Viewpresentation view tab notes page.

Themes:

Select the slidedesign themes tab select any themes.

Background:

Select the slideDesign background tab select any background

style or format background  apply/ apply to all.

Custom Animation

Select the textanimations animations tab custom animation add

effects (entrance /emphasis/exit/motion path) more effectsselect any
effectok.

Slide Transition:

Select the slide animation transition to the slide tab select any
slide transition apply to all.
 Transition speed: (fast/medium/slow)

Advance slide:

On mouse click

Automatically after. (set time)

Select any one option.

Apply to all slides.

For Run presentation:-

Slide show start slide show tab from beginning.

Or

Press F5 button.

For Exit the run :

Press esc key.

Setup show:

Slide show set up tab set up slide showloop continuously until

‘ESC’ (active) ok.
 Ms Access

1. What is database?

A database is a collection of data and objects related to a

particular topic or purpose.

RDBMS=RELATIONAL DATABASE MANAGEMENT

PROGRAM /SYSTEM.

2. WHAT IS RDBMS?
RDBMS is a set of two dimensional tables in which the
data is represented in rows and columns. A relational ship
between the tables can be build.

3. WHAT IS MS. ACCESS?

MS ACCESS IS A RDBMS.
4. WHAT IS PRIMARY KEY?
A primary key is a field that uniquely identifies each record
in a table. Usually this filed is sequentially numbered.

5. What is foreign key?

Primary key field of one table appearing as a normal field
in some another table is called a foreign key field. If there
is a entry in the foreign key field then there has to exist a
corresponding entry in the primary key field.

DATA TYPES

1. TEXT: HOLDS UPTO 255 CHARACTERS.

2.MEMO: HOLDS TEXT UPTO 65000

CHARACTERS.

3.NUMBERS: HOLDS NUMBERS USED IN

CALCULATIONS.
4.DATE/TIME: HOLD DATES AND TIME.

5.CURRENCY: HOLDS NUMBERS USED AS

AMOUNTS OF CURRENCY.

6.AUTO NUMBER:HOLDS SEQUENTIAL NUMBERS

WHICH ARE ENTERED BY ACCESS AUTOMATICALLY.

7.YES/NO:HOLDS ONLY TWO VALUES.

8.OLE OBEJECT:HOLDSDATA FORM OTHER WINDOW

APPLICATIONS THAT SUPPORT OBJECT LINKING AND
EMBEDDING.

9.HYPERLINK:- HOLDS THE ADDRESS OF AN

OBJECT,DOCUMENT OR WEB PAGE,WHICH CAN BE
DISPLAYED BY CLICKING THE FIELD.

10.LOKUP WIZARD: THE USER CHOOSES VALUES

FROM A LIST OF THIS FIELD.
How to Open Ms-Access
I. startall programsMicrosoft office Microsoft Access.
ii. Startrunmsaccessok.

How to create database

Office button  newBlank databaseselect the location
where you want save the databasetype database
namecreate.

Q: List the object of Ms-Access?

Ans.: An Access database consists of seven objects such as:
I) Tables,
II) Queries,
III) Forms,
IV) report,
V) Pages,
VI) Macros
VII) Modules
These objects are used to manage the data in the database.
Table object:
How to create table
Createtable tab  table design 

Field name Data type name Comment

St-id Number Primary key
St-name Short Text
St-sex Lookup wizard
St-date of birth Date/time m/d/y
St- address Long text
St-phone Short Text
St-pass Yes/no
St-result OLE object
Set the primary key (st-id) save table with a name (student)
close the design view.

How to create Look UP Wizard

Select “Look up Wizard” data typeselect “I will type the value
that I want”nexttype value (male/ female) next finish.

How to set Primary Key on a table field:-

After Set All fieldRight click on unique fieldPrimary
keysave the table.

How to create OLE OBJECT:

Go to the data sheet viewright click on the OLE OBJECT
cellinsert object Microsoft excel worksheet okput the
dataclose.

How to insert data in a table

Select tabledouble click on that tableput the data.

Task:
Create a Course table:
Field name Data type name Comment
c-id Number Primary key
c-name Text
c-duration Text
c-fees Currency
St-id Number foreign key

FORM
In Forms data can be displayed as per the user’s requirement.
Step

How to Create Form using Design view:

Create forms tabfrom design select table select the

fieldsthen design the form saveclose.

Wizard:

Createforms tabmore form from wizard select tableselect

fieldsnextselect layout next select designnextfinish

Report

When we take out the printouts or the hard copy it is known as Reports.

How to create Report

CreateReports tabreport designselect table select field save.

QUERIES:-

How to create a query using design view?

Create others tabquery designadd the any tableclose.

Field row:-

Drag and drop the entire field in a field row.

Table row:-

Show the table name.

Short Row:-

This row shorting the field data

I. Ascending
II. Descending
III. Not sorted

Show Row:-

This Row Show the Data that you want.

Criteria:-

Show the particular data that you want.

1) Number:- Like 10 or Like 20…..

2) string:- Like ‘CAC’ (Run) or Like ‘D*’,Like’*A*’.

How to ‘RUN’ a query?

Design resultsRun

Suggestion of CaC Exam

FULL FORM

1) XP EXTENDED PROFESSIONAL 13) ASCIIAMERICAN STANDARD CODE FOR

2) SMPSSWITCH MODE POWER SUPPLY INFORMATION INTERCHANGE
3) LANLOCAL AREA NETWORK 14) COBOLCOMMON BUSINESS ORIENTED
4) MANMETROPOLITAN AREA NETWORK LANGUAGE
5) WANWIDE AREA NETWORK 15) HTMLHYPERTEXT MARKUP LANGUAGE
6) CPUCENTRAL PROCESSING UNIT 16) OCROPTICAL CHARACTER READER
7) GUIGRAPHIC USER INTER FACE 17) BCRBAR CODE READER
8) CUICHARACTER USER INTER FACE 18) GOOGLEGLOBAL ORGANIZATION ORIENTED
9) MSDOSMICROSOFT DISK OPERATING GROUP LANGUAGE OF EARTH
SYSTEM 19) BASICBEGINNERS ALL PURPOSE SYMBOLIC
10) DBMSDATABASE MANAGEMENT SYSTEM INSTRUCTION CODE.
11) ALUARITHMETIC LOGIC UNIT 20) VDU-VISUAL DISPLAY UNIT
12) CUCONTROL UNIT. 21) VGAVISUAL GRAPHIC ADAPTOR/VIDEO
GRAPHICS ARRAY
 22) CRTCATHODE RAY TUBE 35) DVDDIGITAL VOLATILE DEVICE
23) LCDLIQUID CRYSTAL DISPLAY 36) PCPERSONAL COMPUTER
24) LEDLIGHT EMITTED DEVICE. 37) IBMINTERNATIONAL BUSINESS MACHINE
25) MICRMAGNETIC INK CHARACTER READER. 38) DMPDOT MATRIX PRINTER.
26) HDDHARD DISK DRIVE 39) ENIACELECTRONIC NUMERICAL
27) BITBINARY DIGITS. INTEGRATOR AND COMPUTER
28) DDRDOUBLE DATA RATE. 40) DECDIGITAL EQUIPMENT CORPORATION.
29) FATFILE ALLOCATION TABLE 41) VIRUS VITAL INFORMATION RESOURCE
30) USBUNIVERSAL SERIAL BUS. UNDER SIEZE
31) URLUNIFORM RESOURCE LOCATOR 42) TFTTHIN FILM TRANSISTOR
32) BMPBIT MAP PICTURE 43) HTTPHYPER TEXT TRANSFER PROTOCOL
33) RTFRICH TEXT FORMAT 44) FSBFRONT SERIAL BUS
34) JPEGJOINT PHOTOGRAPHS EXPERT GROUP. 45) ISPINTERNET SERVICE PROVIDER

: What is Drop Cap feature?

Ans: Drop caps are decorative first letters or words that have been stylized and are usually bigger
than the surrounding text.

What is mail merge?

Word allows combining information from two documents. For instance, this
feature can be used to the merge address from one document and contents of a
letter in another document.

What is Hyperlink?

Ands: A Hyperlink is a Connection between two documents or parts of same

documents and is commonly used in internet sites.

What is database?
A database is a collection of data and objects related to a particular topic or purpose.

WHAT IS RDBMS?
RDBMS IS A SET OF TWO DIMENSIONAL TABLES IN WHICH THE DATA IS
REPRESENTED IN ROWS AND COLUMNS. A RELATIONALSHIP BETWEEN THE
TABLES CAN BE BUILD.
What is Icon?
Icons are the pictorial representation of the executable files, that can be run on windows.

What is Recycle Bin?

 Recycle bin is an area that holds discarded items, usually files , until it reaches a user
configurable percentage of a disks capacity then it discards them for good.

What is Control Panel?

Control panel customize our windows environment. The control panel is a window consisting
of a collection of utilities to set our screen colors, modify the appearance of your desktop, change
date and time.

What is TASKBAR?
The rectangular bar that runs horizontally across the bottom of our screen is called taskbar. It
includes Start Button, Current Date & Time etc.

My Computer?
 My Computer is used to view the contents of a single folder or drive.Double click My
Computer on desktop to display the drives available on computer.

What is the TITLE BAR ?

 The upper band of every window is known / termed as the TITLEBAR where the windows
name is display. The title bar highlighted, when the window is active.

What is the purpose of Header & Footer?

Ans: Headers and Footers are places to put repetitive information in the documents top and
bottom margins.