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Learning Outcomes

1 Identify key features of productivity applications

2 Identify purpose of software used in communications

Be familiar with the application of Internet-based

3 software

Differentiate between various productivity software

4 application providers

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5.1 Application Software
▪ Contains programs developed to fulfill specific
needs of certain users To make business activities
▪ Consists of
more efficient
▪ basic application software
To assist with graphics and
▪ advanced application software
multimedia projects
Graphics and
Business
Multimedia
Software
Software To support home, personal,
and educational tasks
Home, Personal,
Education
Communication To facilitate
Software communications
Software

Figure 5.2 Categories of Advanced Application Software Figure 5.1 Objectives of Application Software
5.1 Application Software
5.1.1 Forms of Application Software

Open
Packaged Custom Web
source
software software application
software

Public-domain
Shareware Freeware
software
Figure 5.3 Forms of Application Software
5.1 Application Software
5.1.2 Productivity Software – Word Processor
✓ Allow users to create and manipulate
documents
✓ Major advantage
✓ Change written words into various
format
✓ Contains features to be incorporated
in the documents
✓ Among the additionalfeatures include
✓ readaloud, translation, page
movement, and many more.
✓ Examples, Microsoft Office Word, Word
Online, WordPad,NotePad,Google Docs, Figure 5.4 Overview of Microsoft Office Word 2019
LibreOffice Writer Pages for iCloud.
5.1 Application Software
5.1.3 Productivity Software – Word Processor

Edit a
• Enter text and document • Change
numbers appearance
• Insert images • Make changes to • Font
existing content
• Perform other • Font size
tasks • Inserting, deleting,
cutting, copying,
and pasting
Create a Format a
document document
Figure 5.5 Process of creating, editing and formatting a document
using a word processor
5.1 Application Software
5.1.4 Productivity Software – Word Processor
✓ Other features includes;
AutoCorrect AutoFormat Collaboration Columns
▪ REFERENCES (insert table of content,
insert citation, caption)
▪ MAILINGS (envelopes, labels, mail merge) Grammar
Ink Input Macros Mail Merge
Checker
▪ Add-Ins (Zotero, Grammarly, and many
more) Reading Search and
Research Smart Tags
Layout Replace
✓ Word Processing Activities
▪ Information entry, information display,
Tracking
information editing, storage and retrieval Tables Templates Thesaurus
Changes
and information printing
✓ “What You See Is What You Get” (WYSIWYG) Voice Web Page
concept Recognition Development
5.1 Application Software
5.1.5 Productivity Software – Spreadsheet
Allow users to organize data in
✓ rows and columns
✓ Perform calculations using functions and
formulas
▪ Function – predefined formula such
as SUM, COUNT, STDEV, SQRT,
ROUND, and many more
▪ Formula for sum value
=SUM(A1:A4)
✓ Charting depicts data in a spreadsheet in
graphical form
✓ Examples include, Microsoft Office Excel,
Excel Online, Google Sheets, LibreOffice Calc,
Numbers for iCloud.
Figure 5.6 Microsoft Office Excel application environment
5.1 Application Software
5.1.6 Productivity Software – Spreadsheet

Figure 5.7 Charting capabilities

available in Microsoft Office Excel
5.1 Application Software
5.1.7 Productivity Software – Database
Database is a collection of
data organized that allow for
▪ Access, retrieval and
management

Figure 5.8 Database environment for Microsoft Office Access

5.1 Application Software
5.1.8 Productivity Software – Presentation
Allow users to create
✓ Visual aids for presentations to
communicate ideas, messages, and
other information to a group

Figure 5.9 Process of creating, editing and formatting a document

using a word processor
5.1 Application Software
5.1.9 Graphics and Multimedia Software for Professional Use

Figure 5.10 Applications for Professional Use

5.1 Application Software
5.1.10 Common Software for Personal Use

Figure 5.11
Applications for
Personal Use
5.2 Web-based Software
• Software that are running on a server,
accessible via Internet with a web browser.
• Accessible to all users via mobile devices
who may or may not have online account/
web-based e-mail program (Gmail,
Yahoo!Mail)
• Types include hosted software, download
Figure 5.12 Comparison of web versus cloud
and install
Benefits from Users’ point of view:
✓ No installation or download of software Is there a difference between a web-based
required at client’s machine application and the cloud-based?
✓ Enable collaboration
✓ No issue with software compatibility
✓ Data will be automatically updated
5.3 Open Source Software

• Software that is distributed with its

source code
• Include a distribution license for
modification
• Stored in public repository and shared
publicly
Examples include:-
✓ LibreOffice, VLC Media Player, GIMP,
Shotcut, Brave, KeePass,Thunderbird,
FileZilla, Linux, Audacity.
Figure 5.13 Examples of Popular Open Source Software
5.4 Computer Applications in Society
Users interact directly with computers in various fields such as education,
finance, government, healthcare, science, travel, and manufacturing.
Fields Example of Application
Finance software to pay bills, track personal income and wealth.
Finance Online services include online banking or online investment

Accessible website by various department to allow for various

Government transactions and services. Users may file taxes, apply for permits or
licenses, apply financial aid, report crimes, renew vehicle registrations

Hospitals and doctors use computers and mobile devices to maintain

Healthcare and access patient records. Doctors use e-mail to correspond with
patients. Enable application of telemedicine or telesurgery
Summary
✓ Application software can be divided into two major types; basic and advanced
application software
✓ All application software aims at various objectives, such as facilitating
communications, making business activities more efficient, assist in designing
multimedia projects, and support home, personal and educational tasks.
✓ Various forms of application software includes packaged software, custom,
shareware, freeware, web application, open source and public-domain
software.
✓ Main categories of productivity software includes word processor,
spreadsheet, database, and presentation.

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