Information Technology

(402)
REVISION MODULE
Class IX

Refer for Notes : https://cbseskilleducation.com/basic-ict-skills-class-9-notes/

 Portions
• Part A
• Communication Skills
• Self Management Skills
• ICT Skills : Introduction, Components of Computer System, Basic Computer
Operations, OS
• Part B
• Digital Documentation
• Electronic Spreadsheet
• Digital Presentation (Upto Chapter 19)
REVISION – PART B
Digital Documentation
Electronic Spreadsheet
Digital Presentation (Upto Chapter 19)
 Unit III : Digital Documentation
• Creating a document using Word Processor
• Editing Text in Writer
• Formatting a Document
• Creating and using Tables
• Printing a Document
• Mail Merge in Writer
Creating a document using Word Processor

• Introduction to Word Processing

• Features of a Word Processor
• Word Processing Application
• Components of OpenOffice Writer
• Creating, Opening, Saving and Closing a
document
 Introduction to Word Processing

• Word Processing is a computer software to

enter, edit, format, store, retrieve and print the
document.
 Features of a Word Processor
• Ease and Speed
• Editing Features
• Formatting Features
• Storage Features
• Graphic Features
• Printing Features
• Vocabulary and Spell Check Feature
• Mail Merge Feature
• OLE Feature
 Word Processing Application
• Desktop Utility
• MS – Word
• Notepad and Wordpad
• OpenOffice Writer
• LibreOffice Writer
• Internet Based Utility
• Google Docs
 Components of OpenOffice Writer

• Title Bar • Document Area

• Menu bar • Scrollbars
• Status Bar
• Standard Toolbar • View Buttons
• Formatting Toolbar • Zoom Slider
• Rulers • Sidebar
Creating a New Document & Template

• File > New > Text Document

• Ctrl + N
• Ctrl + Shift + N (Templates)
 Use of Navigator

• It is a useful tool which is used for working with

large and complex documents.
• A large document has multiple objects like tables,
headings, sections, hyperlinks and comments
associated with it.
• View > Navigator or press F5 key
 Text Cursor Movement
• The vertical blinking line in the document window is called cursor.
• Four Arrow keys – Left, Right, Up and Down
• Home Key – Beginning of the current line
• Ctrl + Home – Beginning of the document
• End key – End of the current line
• Ctrl + End – End of the document
• Page Up – Scrolls up one page
• Page Down – Scrolls down one page
 Mouse Pointer

• A small arrow on the computer screen is called

the Mouse Pointer. It generally change shape
into I – beam when you bring it over the text.
 Editing Text in Writer

• Undo -> Ctrl + z

• Redo -> Ctrl + Y
• Consecutive Text : Hold down shift key and
click at the end of the required text.
• Non-consecutive Text : Ctrl Key
 Editing Text in Writer

• Cut : Ctrl + x
• Copy : Ctrl + c
• Paste : Ctrl + V
• Find and Replace : Ctrl + F
 Non-Printing Characters
• Formatting Marks
• Space
• Non-breaking space
• Tab character
• Line Break
• Paragraph Mark
• Ctrl + F10
 Thesaurus

• Tools > Language > Thesaurus

• Press Ctrl + F7
• Built – in dictionary that enables you to look
up synonyms, antonyms, word substitutes and
alternative spellings.
 Find and Replace tool – Ctrl + F
• The Find feature can be used to search for all the
occurrences of a given word or phrase.
• The replace feature can be used to replace existing text with
a new text.
• Edit → Find and Replace
• Type the text in search for box and new text in Replace
with box and click Find All
 Formatting a Document
• Text Formatting
• Changing Text Case
• Paragraph Formatting
• Text alignment
• Bullets and Numbering
• Page Formatting
• Header and Footer
 Text Horizontal Alignments
• Left align: Aligns the text towards left margin.
• Right align: Aligns the text towards right margin.
• Center align: Arranges the text aligned in the center of the
page.
• Justify: Distributes the flow of text so that it is arranged at
an even distance form left and right margins.
 Inserting Page Break

• Allows you to insert the break in the page and

move the cursor to the new page.
• Insert → Manual Break
• Ctrl + Enter
 Header and Footer

• Header runs across the top of the document.

• Footer runs across the bottom of the document.
• Insert → Header / Footer
 Clipboard

• Temporary storage location that can be used

for short term data storage using copy – paste
or cut – paste options.
 Columns

• Column feature divides the page vertically into

two or more columns.
• Format → Columns
 Creating and using Tables

• Table icon on standard toolbar – Drag the mouse

over the grid to select columns and rows
• Table → Insert → Table (OR) Press Ctrl + F12
• Specify the number of rows and columns in the Insert
table dialogbox and Click OK.
 Insert and Delete - Row / Column

• Click anywhere in the column / row

• Click on Insert row icon or insert column icon
from Table toolbar
• Click anywhere in the column / row
• Click on delete row icon or delete column icon
from Table toolbar
 Split Table

• Place the cursor in a cell.

• Table → Split table
• Select the mode (Copy Heading / Custom
Heading / No Heading) from the dialogbox
and click ok.
 Merge Table

• Right click on a cell in the second table.

• Table → Merge table
• Two tables will be merged.
 Printing a Document

• Printed output of a document or an image on

a paper is called as Hard Copy.
• Print → Ctrl + P
 Mail Merge

• Combining a Data Source with a Main

Document.
• Data Source consists of Mailing list
• Merge Field is a data item where to add the
datasource in the main document.
 Benefits of Mail Merge

• Produce mass mail

• Make changes easily and easy to proof one
letter rather than thousands of letters.
 Unit IV : Electronic Spreadsheet

• Creating a Spreadsheet
• Editing Data in a Spreadsheet
• Formatting Data in a Spreadsheet
• Cell Referencing
• Introduction to Charts
 Spreadsheets

• It is like a table in which data can be

manipulated in a tabular form consists of rows
and columns
• Data can be organised easily.
• It is also called as worksheet.
 Features of Spreadsheets
• Functions and Formulas
• Formatting Features
• Auto calculation
• Autofill
• Chart
• Sorting
• Import and Export
 Popular Spreadsheets
• MS Excel
• Libreoffice Calc
• Openoffice Calc
• Gnumeric
• Calligra Sheet
• Google Sheets
• Wikicalc
 Components
• Titlebar
• Menubar
• Formula bar
• Namebox
• Row header
• Column Header
• Sheets tab
• Status bar
 Key terms

• Workbook is the screen appears while opening

openoffice calc.
• Each page of the workbook is called as worksheet.
• Cell is the intersection of a row and a column.
Eg: a2
 Key terms
• Active cell: A currently working cell which is indicated
with a thick black border (Cell pointer).
• Range : Group of contiguous cells. Range is specified
by starting cell address followed by ending cell
address separated by (:) Ex: (A1:A10)
• Namebox: shows the cell reference of the currently
active cell.
 Key terms
• Formula : An expression to perform calculation including
cell address, numbers, arithmetic and parenthesis. A
formula begins with (=) sign. Ex: =(1+4)
• Basic formula involves only one operator Ex: =(4+2)
• Compound formula involves more than one operator.
Ex: =(p*n*r)/100
 Key terms
• Row Header : number (1,2, … )
• Column Header : alphabets (A,B, …Z,AA,… )
• Fill Handle : allows the user to extend the series of number, date, text
to a desired number of cells.
• Entering numbering as text : Type an apostrophe (‘) before the
number.
• Text Wrapping : Display a multiple lines with in the cell.
• Text Orientation : Used to rotate the text through a specified angle.
 Functions

• Predefined formulas performing simple or

complex calculations are called functions.
• Function made up two parts Structure

Argument
• Arguments – input values
• Structure – Basic Skeleton
 Common Functions in Calc
• =sum(range)
• =average(range)
• =max(range)
• =min(range)
• =count(range)
• =Today()
 Cell Reference
• It is the method by which cell or series of cells is referred in a
formula.
• Ex: =sum(a1:a10)
• Types of cell Reference
• Relative : Changes when the formula is copied to another cell. Ex: A1
• Absolute : Remains constant no matter where they are copied. Ex: $A$1
• Mixed : Combination of Relative and Absolute Cell Reference. Ex: $A1
 Charts

• Pictorial representation of a data in a worksheet.

• Provide better understanding of large quantity of data.
• Easy to draw comparison, see growth and relationship
among the values and trends in data.
 Types of Charts

• Bar Chart • Pie Chart

• Column Chart • Bubble Chart
• Line Chart • Net Chart
• Area Chart • Stock Chart
• Column and Line Chart
• XY Scatter Chart
 Components of a Chart
• Chart Area • Chart wall: It is a window within
• Category Axis the Chart area. It contains the actual
• Value Axis chart itself and includes plotted data,
• Data Series data series, category and value axis.
• Category Name • Legend: It depicts the colours,
• Chart Title patterns or symbols assigned to the
data series.
• Gridlines
 Unit V : Digital Presentation

• Characteristics of a Good Presentation

• Getting Started with Open office Impress
• Working with Slides
• Formatting Text and Applying Animation
• Working with Tables
Characteristics of a Good Presentation

• A presentation is a collection of slides arranged in a

sequential manner to convey, persuade, motivate and
entertain or to provide information.
• A slide can be defined as a digital or an electronic page
of a presentation.
• A Slide Show is a sequential display of slides.
 Elements of Presentation
• Regular Text, Lists items
• Background and Title
• Graphical elements like cliparts, shapes, diagrams, 3D objects, Table etc.,
• Audio and videos
• Transition and animation
• Footer
• Date and Time
• Slide Number
 Characteristics of a Good Presentation
• Well Designed • Correct use of Grammar and
Language
• Number of Lines
• Keep it Simple
• Use of colours • Minimise Facts and Figures
• Format for perfection in Slides
• Use High-quality graphics • Edit Ruthlessly
• Animations and Videos • Powerful First Impression
 Parts of Open office Impress Window
• Slides Pane: It contains thumbnail pictures of the slides in your presentation.
They are given in the same order as they will be shown in a Slide Show.
• Workspace: It is the blank area in the middle of the window where a slide is
displayed.
• Sidebar : It contains seven buttons, Properties, Master Pages, Custom
Animation, Slide transition, Styles and Formatting, Gallery and Navigator
• Titlebar
• Menubar
• Standard toolbar, Status Bar and Drawing Toolbar
 Slide Layout

• Layout refers to the way things are arranged on a

slide.
• A slide layout contains placeholders, which in turn
holds text, such as title, bulleted lists and slide
content, such as tables, charts, pictures, shapes and
cliparts.
 Zoom Slider

• Zoom Slider that helps you zoom in or out the

slide view as per your requirement.
• View → Zoom option
 Workspace Views
• Normal View: Default view of the presentation. It is the main
view for creating and editing slides.
• Outline view: Displays the text which is contained in the default
text boxes.
• Notes view: You can add notes to the slide. These notes are not
visible when the presentation is shown.
• Slide Sorter view: Displays a miniature view of all the slides in a
presentation.
 Formatting Text

• Text Formatting Toolbar

• View > Toolbar > Text Formatting
• The options available under Format menu
• The keyboard Shortcuts
 Custom Animation
• It is a set of effects which can be applied to objects in the slides so that
they will animate during the slide show.
• Select the text or object you want to animate.
• Click on Custom Animation icon from the Sidebar.
• Click on Add option from Modify effect
• Custom Animation dialog box appears. Choose an effect from one of the tabs
of this dialog.
• Choose the speed or duration of that effect.
 REVISION - PART – A
COMMUNICATION SKILLS,
SELF MANAGEMENT SKILLS ,
ICT SKILLS

Refer for Notes : https://cbseskilleducation.com/basic-ict-skills-class-9-notes/

 UNIT – 1 – COMMUNICATION SKILLS
 Sharing of information from one person to other
by speaking, writing, signals or by any other
means is called communication.
 Sender: the person who is starting the communication

 Message: the information that the sender wants to send

 Encoding: The way the sender wants the message to be looked like.

 Channel: From which medium the message travels.

 Receiver: the person who receives the message

 Decoding: What the receiver understands

 Feedback: the receiver's response to the message.

COMMUNICATION STYLES/METHODS
 There are four main categories or communication styles including
 verbal, → Oral and Written
 non-verbal,
 visual.

VERBAL - ORAL COMMUNICATION

 words are used to communicate.
 Advantages of verbal communication

 It is very easy and quick as you can exchange ideas by saying words.
 Disadvantages of verbal communication

 Since it depends on words then it is very important to use correct words so that other person
can understand easily.
VERBAL - WRITTEN COMMUNICATION
 Formal Form of communication
 communicating through written words.
 Just like when you send messages by written mode or the information written in newspaper, books
etc.
 Advantages of written communication
 It is a permanent record
 It can be circulated easily
 Suitable for future references

 Disadvantages of written communication

 It takes time to write documents
 Once written it is difficult to change
 It requires good knowledge of language and grammar
 Receiver can interpret it in the wrong way
NON-VERBAL COMMUNICATION

 Non-verbal communication is the way of

expressing ourselves without using words.
 We can send many messages without using
words, for example, can send a message
through expression, eye contact, touch etc.
 Importance of non-verbal communication
 Easy to express our thought
VISUAL COMMUNICATION
 involves sending and understanding messages only through images or pictures.

 Advantage
 communication is that you do not need to know any particular language for understanding it.
 It is simple, easy to understand and remains same across different places.
PERSPECTIVES IN COMMUNICATION
 Perspectives are fixed ideas and thoughts regarding something.

 For Example, you have fixed the thought that your school principal is very strict so you will not be able to talk
to him friendly. You always think that he is very strict.

FACTORS AFFECTING PERSPECTIVES IN COMMUNICATION

 Language: The language is used in communication

 Environment: the environmental condition during
 Visual Perception: how the person looks communication
 Past Experience: Your past experience which him  Personal factors: Personally how are you attached to
him
 Prejudice: some fixed idea about the person
 Culture: Your culture and his culture are also a factor
 Feelings: How are you feeling at that time
EFFECTIVE COMMUNICATION

 If the receiver gets the appropriate message that the sender wants to convey is called effective
communication.

7C'S OF EFFECTIVE COMMUNICATION

TYPES OF SENTENCES

8 Parts of Speech
 Noun: Words for people, place and things

 Pronoun: Words used in place of Noun

 Adjective: Word used to describe Noun or Pronoun.

 Verb: Doing words

 Adverb: Words used to describe Verb. Ex-fast, Slow

 Preposition: Used before Noun or Pronoun to show its position. Ex- on, in, at

 Conjunction: Used to join words or group of words. Ex- Because, and

 Interjection: It shows Emotion. Ex- Alas, Hurrah

WRITING SKILLS: PARTS OF SPEECH
UNIT 2 - SELF MANAGEMENT SKILLS
 Self Management
 It is a way of understanding yourself, your interest, abilities and how to keep a
positive attitude in difficult situations.
 Benefits of Self Management skills
 It helps to develop good habits
 Also helps in overcoming bad habits
 Gives motivation to achieve goals in life
 Helps in overcoming in difficult situations
THREE KEY SKILLS

 Initiative
 Organisational Skills
 Identify and define specific goal
 Breakdown goals into small task
 Time Management

 Accountability
BUILDING SELF CONFIDENCE

 Factors influence Self Confidence

 Social Factor
 Cultural Factor
 Physical Factor
 SWOT Analysis
 Strength, Weakness, Opportunity and Threat
HOW TO MANAGE YOURSELF?

 Self Management Skills includes:

 Self-awareness- Know about yourself
 Self-control- Ability to control your behaviour
 Self-confidence- Be confident you can achieve anything
 Problem-solving- Try to find the solution to problems in your life
 Self-motivation- Keep your self-motivation high
 Personal Hygiene- Keep yourself clean, smart and healthy
 Positive Thinking- Think Everything will be fine
Team Work- Support your team members in the work
 Time Management- Complete task on time
 Goal Setting- Make a goal. what do you want to achieve?
UNIT 3 : INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)
 Roles and Importance of ICT
 It helps to improve the quality of our life by giving us easy access to information.
 It provide access to large number of products and services.
 Applications in various places
 Home
 Workplace
 Education
 Health Care
 E- Governance
 Business
 Society
ICT IN DAILY LIFE

 Paying utility bills

 Reading Newspaper

 Watching Programs on-line

 Playing Online and Offline Games

 Video Conference

 Online Shopping

 Booking tickets
ICT TOOLS

 Mobile Phone
 Tablet
 Interactive Board
 E-reader
 Newspaper
 Radio
 TV
 E-mail
  Input Unit - provide input to computer
COMPONENTS OF COMPUTER  Output unit – display the output after processing

 CPU – Central processing Unit - Controls all the

internal and external devices of computer
 Microprocessor is a type of integrated circuit built
on a tiny piece of silicon
 ALU - Arithmetic & Logic Unit performs the
arithmetic and logical operations
 CU - Control Unit controls the operation of every
other component of the computer system; also
control the transfer of data and instruction
 MU - Memory Unit is used to store both data and
instruction; there are two types of memory:
 Internal memory & External Memory

 Register is a very small data holding place in a

computer processor who is an instruction
storage address or data
•System software: Controls a computer's internal functioning, including the operating system, monitors, printers, and storage devices.

SOFTWARE

 Software is a set of instructions, programs,

and data that tell a computer how to
operate and perform specific tasks
 The two main types of software are
application software and system software:
 System software: Controls a computer's internal
functioning, including the operating system,
monitors, printers, and storage devices.
 Application software: Performs specific tasks for
users, such as word processing, spreadsheets,
database management, and inventory and payroll
programs.
  An Operating System can be defined as
SYSTEM SOFTWARE an interface between user and hardware. It is
responsible for the execution of all the processes,
Resource Allocation, CPU management, File
Management and many other tasks.
 Utility software is a program or tool that helps
improve a computer's efficiency, functionality,
maintenance, and productivity.
 A Language Processor is a type of software that
translates programming languages into machine
language that computers can understand
STORAGE UNIT / MEMORY UNIT
INTERNAL MEMORY

Cache Memory

PROM
(Programmable
ROM)

Flash Memory
TYPES OF PERIPHERAL DEVICES
TYPES OF SCANNER
OPERATING SYSTEM
TYPES OF OPERATING SYSTEM
 Single user OS
 Multi User OS
 Multi tasking OS
 Multi Threading OS
 Graphical User Interface (GUI)
 Real Time OS
 Distributed OS
FEATURES OF WINDOWS 7

 Easy to use
 Multitasking
 Searching made easier
 Pinning to taskbar
 Aero peek
 Live Taskbar preview