03 - Defects, Non-Routine Jobs
03 - Defects, Non-Routine Jobs
A Defect may be identified during Operations, Checks, Internal and External audits/inspections,
incidents, etc. These defects range from simple minor defects to those which are significant and need to
be added to Dry Dock List.
FIELDS DESCRIPTION/FUNCTIONS
Draft Displays the list of jobs in draft status
Risk Assessment Pending Displays the list of jobs pending RA
Defects Pending Closure Displays the list of defects pending closure
Dispensation Pending Displays the list of defects that are in dispensation pending
Defects Overdue Displays the list of defects that are overdue in 30 days
Machinery Incident Pending Displays the list of defects pending machinery incident
New Comments (V) Displays the list of vessel’s new comments
New Comments (O) Displays the list of office’s new comments
1.1.1 Defect List
The Defect List menu displays the defects and unscheduled jobs of the components.
User can view the defects and unscheduled jobs of components by clicking on the Defects/ Non -
Routine Jobs button in PMS panel.
ICONS DESCRIPTION
Add: Allows the user to add a new defect.
Edit: Allows the user to edit the defect.
Note: Editing can only be done when the defect is in Draft status.
Delete: Deletes the existing defect.
Create RA: Allows the user to create an RA and prompts a pop-up window to either map
an existing RA or create a new one.
Note: Icons will automatically change colour based on each status.
Dispensation Pending: Displays that the defect’s dispensation is pending and prompts a
pop-up window, allowing the user to update the dispensation dates.
Note: Icons will automatically change colour based on each status.
Machinery Incident to be created: It will prompt a pop-up window and allow the user to
record whether the machinery is damaged.
Note: Icons will automatically change colour based on each status.
Attachment: Allows user to add attachments to the defect.
Comments: It will prompt a pop-up window and allow the user to comment.
Shopping Cart: Displays the list of requisitions created under that particular defect.
b. If Select from Existing Job is selected, Select Job icon and Clear icon will be enabled in
Action Required.
c. Clicking on the Select Job icon prompts a pop-up window with the existing defect jobs. User
can select the required jobs from the list.
d. After selecting the required job from the list. It will be bound and displayed in the Action
Required field in the Add screen.
e. Is the defect on Navigation, Safety, or Pollution prevention equipment? is automatically filled
by the application based on the Component.
f. If Significant defect - RA Required? is selected ‘Yes’. RA Create hyperlink will be enabled.
g. The RA Create hyperlink prompts a pop-up window with existing non-routine RA lists. Users can
select from these existing lists or create a new one by clicking on the Add icon.
1.2.3 Machinery Incident
The Machinery Incident icon prompts a pop-up window and allows the user to record whether the
machinery is damaged. User can add the incident and click Raise Incident.
1.2.4 Comments
User can add a comment to the defect/unscheduled job with the below steps:
1. Click on the Comments icon under the Action column adjacent to the required component.