1 Risk Assessments and JHAs

1.1 Creating Risk Assessment Request

1. From Quality module, select Non-Routine RA under New Risk Assessment submenu
Breadcrumb menu: Quality >> New Risk Assessment >> Non Routine RA

2. Click Add icon and select Non Routine RA Type from the drop-down list.

3. The selected RA_type screen will be displayed to create RA

 4. Enter the Activity/Condition.
5. Select the Date of Intended work and time, Target Date and time for Completion of the Activity,
Number ofPeople affected, Frequency, and Supervision Level from the drop-down list menu.
6. Select Activities Affected, Persons carrying out job and Reason for Assessment from checkbox
lists.
7. Click Save.
NOTE: You add the Equipment once the data has been saved.

8. Select the Equipment from the drop-down list menu and Click Add icon to add the selected
equipment.

1.1.1 Aspects
1. Click on the Map from Aspects Register icon.
The following Aspect screen will be displayed:
2. Click on the hyper link. The following Import Hazard – Impact screen will be displayed:

3. Select the Task Required checkbox.

4. Task Activity radio button will be displayed, select the required task activity using radio button.

5. Select the Health and Safety categories from the checkbox lists. The Hazard checkbox lists will be
displayed.
6. Select the required categories. The Recommended PPE and Equipment checkbox lists will be
displayed.
7. Select the required categories using the check box.
 8. Select the Environmental Impact Type whether it is Direct or Indirect and select the required
categories from the checkbox lists. The Hazard checkbox lists will be displayed.
9. Select the required categories. The Equipment checkbox lists will be displayed.
10. Select the required categories using the check box.

11. Select the Economic categories from the checkbox lists. The Hazard checkbox lists will be displayed.
12. Select the required categories. The Undesirable Event and Equipment checkbox lists will be
displayed.
NOTE: It is mandatory to select an Undesirable Event while selecting the Economic category.
13. Select the required categories using the check box.

14. Click Import.

NOTE: You can create a new aspect with the same set of functions by clicking on the Add New Aspect icon under
Aspects.
1.2 Submitting Risk Assessment Request

The Risk assessment will be added under No Routine RA (Quality >> New Risk Assessment >> Non-Routine RA)
screen with status as ‘Pending Review’.
1. Map hazards and click Request for Review button. Phoenix will display a confirmation message, ‘Are
you sure you want to request this RA for Review?’

2. Phoenix will display a confirmation message, ‘Areyou sure you want to request this RA for Review?’
3. Click Yes
4. The RA is reviewed, and the Request for Approval button will be enabled:

1. Click the Request for Approval button. The confirmation message, ‘Are you sure you want to review and
request this RA for approval?’ will be displayed.
2. Click Yes.
1.3 Approving Risk Assessment
Once the risk assessment request is submitted from the vessel, the office verifies and approves the request. Thistask
is performed by Technical superintendent or superintendent.
This can be done by:

1. From the Non-Routine RA screen, click Approve icon

2. The RA Approval Remarks screen will be displayed as below:

3. Enter the Override Reason and click Approve

The RA will be approved, and the status will be changed to ‘Approved for Use’ and the Request for Extension
hyperlink will be enabled:
1.3.1 Extension Request
NOTE: Extension Request will be displayed only for the Machinery Non-Routine Risk Assessment Type.

1. Click on the Request for Extension hyperlink. The following Extension pop up will be displayed:

1. Select ‘Y/N’ checkbox.

2. Select the Extension Date from the list.
3. Add Remarks.
4. Click Save. The Extension Request will be added.
1.4 Completing Risk Assessment

1.4.1 Expired/Not Closed within Due Date

You can complete a risk assessment with the below steps:
1. From the RAs/Work Permits/Accidents/Near Misses, Etc. panel in Dashboard, click the hyperlinked
number count under Expired column corresponding to Non Routine RAs.

The Non Routine RAs window will be displayed:

2. Click on the hyperlinked content under Activity/Conditions corresponding to the intended risk assessment.
The screen will be displayed as below:

3. Click the Complete button. Phoenix will open the RA Verification Remarks screen
 4. Enter the Verification Remarks and click the Complete button.

The status of the risk assessment will be changed to ‘Completed’ and will be displayed under the Non - RoutineRA
menu in the Quality module (Quality >> New Risk Assessment >> Non Routine RA).

1.4.2 Extension Requested

1. From the RAs/Work Permits/Accidents/Near Misses, Etc. panel in Dashboard, click the hyperlinked
number count under Ext.Req column corresponding to Non Routine RAs.

The Non Routine RAs window will be displayed:

2. Click on the hyperlinked content under Activity/Conditions corresponding to the intended risk assessment.
The screen will be displayed as below:
 3. Click the Complete button. Phoenix will open the RA Verification Remarks screen
4. Enter the Verification Remarks and click the Complete button.

The status of the risk assessment will be changed to ‘Completed’ and will be displayed under the Non - RoutineRA
menu in the Quality module (Quality >> New Risk Assessment >> Non Routine RA).
2 Job Hazard Analysis
2.1 JHA deals with:
▪ Health and safety risks
▪ Environmental risks
▪ Economic risks
▪ Risks in operational and worst cases
The office creates JHA and distributes it to Vessel. Vessel adheres to the appropriate precautions/controls specified
in JHA while performing a job. The office can revise the JHA by adding more precautions/controls, reissue
periodically, and thus the Vessel can view the new revisions.
Vessel can prepare her JHA and send it to the Office for approval. Office reviews the JHA and approves upon
satisfaction. The approved JHA can be used only for that particular vessel.

2.2 JHA Report

JHA report is a consolidated report that includes all issues analyzed in a job and appropriate precautions to
control/prevent risks. The assigned workers to accomplish the job in Vessel will follow the Job Hazard Analysis,
particularly the controls/precautions and the recommended PPE.
To view the JHA Report:
1. Click Quality → Job Hazard Analysis. The Job Hazard Analysis list window displays.

2. Select a JHA in the list and click Show PDF under Action. The Reports window displays the Job Hazard
Analysis details.
2.3 Managing JHA

Master in Vessel can add new JHA or modify the existing vessel JHA on several conditions. For example:
▪ Add new JHA when new jobs/tasks that involve the information on new equipment, chemicals or materials,
or that have changed in the process of how to perform the job.
▪ The precautions/controls given in the existing JHA Report are insufficient to reduce or eliminate risks and
therefore it is necessary to modify JHA.
▪ New hazards identified (health and safety/environmental/economic/operational and worst case) and are
necessary to modify JHA.

2.3.1 Adding JHA

Master can add new JHA and request Office for approval.
1. Click Quality → Job Hazards Analysis. The Job Hazard Analysis window displays the list of hazards.

2. Click New Template above the list. The Job Hazard Analysis window displays.

3. Enter Job, select Category, and click Save.

4. In the Health and Safety Risk, Environmental Risk, and Economic Risks sections:
a. Select the Hazard Type and Impact from the respective drop-down lists.
b. Click Add under Action. Repeat the steps to add more risks.
5. Select the appropriate Worst Case Hazard (if any).
6. Enter the Operational Hazard in the text box provided.
Controls/Precautions

7. Enter the appropriate Controls/Precautions in the text box provided.

8. Select Recommended PPE. Click Save. The status displays 'Preparation'.
9. Click Save and Request Approval. The request is sent for Office approval and added to the list. The Status
changes to ‘Pending approval’. The Hazard Number displays after the Office approves the request.

2.3.2 Updating JHA

Follow the below steps to update Vessel JHA before approval:
1. Select the appropriate JHA from the JHA list and click Edit under Action. The Job Hazard Analysis window
displays.
2. In the Health and Safety Risk, Environmental Risk, and Economic Risks sections:
a. Select the Hazard Type and Impact from the respective drop-down lists.
b. Click Add under Action. Repeat the steps to add more risks.
3. Update the other appropriate details as per the requirement and click Save.
To Copy JHA:
In the Job Hazard Analysis list window, select a JHA and click Use JHA under Action. A confirmation message
displays to copy JHA. Click Yes. The JHA is copied, and another record is added to the Job Hazard Analysis list.