European

Computer Driving
Licence®

Syllabus 4
Module 3 - Word Processing
Using Microsoft® Word XP

Release ECDL44v1
Published by
Module 3 Word Processing ECDL

ISBN 1 86005 131 6

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marks of The European Computer Driving Licence Foundation Limited in Ireland and other
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Driving Licence Foundation, and not affiliated with the European Computer Driving Licence
Foundation in any manner. This booklet may be used in assisting students to prepare for the
ECDL Syllabus Version 4 Examination. Neither The European Computer Driving Licence
Foundation nor CiA Training Limited warrants that the use of this product will ensure passing
the ECDL Syllabus Version 4 Examination. Use of the ECDL-F Approved Courseware Logo
on this product signifies that it has been independently reviewed and approved by ECDL-F
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This courseware material has not been reviewed for technical accuracy and does not
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assessment items and/or performance based exercises contained in this booklet relate
solely to this booklet and do not constitute, or imply, certification by the European Computer
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Examinations in your country please contact your country’s National ECDL/ICDL designated
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References to the European
Computer Driving Licence (ECDL)
include the International Computer
Driving Licence Foundation
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4.0 is published as the official
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Aims
© CiA Training Ltd 2003 2 Word XP
 ECDL Module 3 Word Processing
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To demonstrate the ability to use a word processing application on a personal
computer.

To understand and accomplish basic operations associated with creating,

formatting and finishing a word processed document ready for its distribution.

To demonstrate some of the more advanced features covering creating

standard tables, using pictures and images within a document, importing
objects and using mail merge tools.

Objectives
After completing the guide the user will be able to:

 Create and save documents

 Edit and format documents

 Create standard tables

 Use pictures and images

 Import objects

 Use mail merge tools

Assessment of Knowledge
At the end of this guide is a section called the Record of Achievement Matrix.
Before the guide is started it is recommended that the user completes the
matrix to measure the level of current knowledge.

Tick boxes are provided for each feature. 1 is for no knowledge, 2 some
knowledge and 3 is for competent.

After working through a section, complete the matrix for that section and only
when competent in all areas move on to the next section.

3
Module 3 Word Processing ECDL
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Contents
SECTION 1 GETTING STARTED...................................................................................................7
1 - STARTING WORD...........................................................................................................................8
2 - LAYOUT OF THE WORD SCREEN....................................................................................................9
3 - THE MENUS AND TOOLBARS.......................................................................................................10
4 - HELP............................................................................................................................................14
5 - THE OFFICE ASSISTANT...............................................................................................................16
6 - REVISION.....................................................................................................................................18
7 - REVISION.....................................................................................................................................19
8 - REVISION.....................................................................................................................................20
SECTION 2 DOCUMENTS.............................................................................................................21
9 - ENTERING TEXT...........................................................................................................................22
10 - SAVING DOCUMENTS.................................................................................................................23
11 - CLOSING A DOCUMENT..............................................................................................................25
12 - CREATING A NEW DOCUMENT..................................................................................................26
13 - OPEN AN EXISTING DOCUMENT................................................................................................27
14 - VIEWS........................................................................................................................................28
15 - SAVING IN A DIFFERENT FORMAT.............................................................................................29
16 - SAVE AS WEB PAGE..................................................................................................................32
17 - REVISION...................................................................................................................................33
18 - REVISION...................................................................................................................................34
19 - REVISION...................................................................................................................................35
20 - REVISION...................................................................................................................................36
SECTION 3 EDITING TEXT...........................................................................................................37
21 - INSERTING AND DELETING TEXT...............................................................................................38
22 - SELECT WORDS AND SENTENCES..............................................................................................39
23 - SELECT LINES AND PARAGRAPHS..............................................................................................40
24 - SYMBOLS...................................................................................................................................41
25 - UNDO AND REDO.......................................................................................................................43
26 - SHOW/HIDE CHARACTERS.........................................................................................................44
27 - SOFT CARRIAGE RETURNS.........................................................................................................45
28 - REVISION...................................................................................................................................46
29 - REVISION...................................................................................................................................47
30 - REVISION...................................................................................................................................48
31 - REVISION...................................................................................................................................49
32 - REVISION...................................................................................................................................50
SECTION 4 PRINTING....................................................................................................................51
33 - PREVIEWING A DOCUMENT........................................................................................................52
34 - PRINTING A DOCUMENT.............................................................................................................54
35 - REVISION...................................................................................................................................55
36 - REVISION...................................................................................................................................56
37 - REVISION...................................................................................................................................57
38 - REVISION...................................................................................................................................58

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SECTION 5 FORMATTING TEXT...............................................................................................59
39 - UNDERLINE, BOLD AND ITALIC.................................................................................................60
40 - FORMATTING OF SELECTED TEXT.............................................................................................61
41 - FONTS AND TEXT SIZE...............................................................................................................62
42 - CHANGING TEXT APPEARANCE.................................................................................................63
43 - SUBSCRIPT AND SUPERSCRIPT...................................................................................................64
44 - CHANGING CASE........................................................................................................................65
45 - FORMAT PAINTER......................................................................................................................66
46 - CUT, COPY AND PASTE..............................................................................................................67
47 - REVISION...................................................................................................................................68
48 - REVISION...................................................................................................................................69
49 - REVISION...................................................................................................................................70
50 - REVISION...................................................................................................................................71
51 - REVISION...................................................................................................................................72
SECTION 6 TOOLS..........................................................................................................................73
52 - SPELLING CHECKER...................................................................................................................74
53 - ADD TO DICTIONARY.................................................................................................................75
54 - HYPHENATION...........................................................................................................................76
55 - SEARCHING A DOCUMENT.........................................................................................................77
56 - REPLACE....................................................................................................................................78
57 - ZOOM CONTROL........................................................................................................................79
58 - PREFERENCES.............................................................................................................................80
59 - REVISION...................................................................................................................................82
60 - REVISION...................................................................................................................................83
61 - REVISION...................................................................................................................................84
SECTION 7 FORMATTING PARAGRAPHS...............................................................................85
62 - ALIGNMENT...............................................................................................................................86
63 - INDENTING PARAGRAPHS..........................................................................................................87
64 - ADVANCED INDENTATION.........................................................................................................88
65 - BULLETS AND NUMBERING.......................................................................................................89
66 - LINE SPACING............................................................................................................................91
67 - SPACING BETWEEN PARAGRAPHS.............................................................................................92
68 - TAB SETTINGS...........................................................................................................................93
69 - TAB ALIGNMENT.......................................................................................................................95
70 - ADDING BORDERS.....................................................................................................................97
71 - REVISION...................................................................................................................................99
72 - REVISION.................................................................................................................................100
73 - REVISION.................................................................................................................................101
74 - REVISION.................................................................................................................................102
SECTION 8 MULTIPLE DOCUMENTS......................................................................................103
75 - SWITCH BETWEEN DOCUMENTS..............................................................................................104
76 - CUT, COPY, PASTE BETWEEN DOCUMENTS............................................................................105
77 - HEADERS AND FOOTERS..........................................................................................................106

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SECTION 8....................................................................................................................CONTINUED
78 - PAGE NUMBERING...................................................................................................................108
79 - REVISION.................................................................................................................................110
80 - REVISION.................................................................................................................................111
81 - REVISION.................................................................................................................................112
SECTION 9 TABLES......................................................................................................................113
82 - TABLES....................................................................................................................................114
83 - ENTERING TEXT.......................................................................................................................115
84 - SELECTING CELLS....................................................................................................................116
85 - CHANGING THE COLUMN WIDTH/ROW HEIGHT......................................................................117
86 - INSERTING & DELETING ROWS & COLUMNS..........................................................................118
87 - TABLE BORDERS/SHADING......................................................................................................119
88 - REVISION.................................................................................................................................120
89 - REVISION.................................................................................................................................121
90 - REVISION.................................................................................................................................122
SECTION 10 DOCUMENT MANIPULATION...........................................................................123
91 - DOCUMENT SETUP...................................................................................................................124
92 - PAGE BREAKS..........................................................................................................................126
93 - STYLES.....................................................................................................................................127
94 - REVISION.................................................................................................................................129
95 - REVISION.................................................................................................................................130
SECTION 11 MAIL MERGE.........................................................................................................131
96 - MAIL MERGE...........................................................................................................................132
97 - CREATING THE MAIN DOCUMENT...........................................................................................133
98 - CREATING A DATA SOURCE....................................................................................................135
99 - EDITING THE MAIN DOCUMENT..............................................................................................136
100 - MERGING...............................................................................................................................137
101 - OPEN A DATA SOURCE..........................................................................................................138
102 - REVISION...............................................................................................................................139
103 - REVISION...............................................................................................................................140
SECTION 12 OBJECTS..................................................................................................................141
104 - INSERTING A PICTURE............................................................................................................142
105 - INSERTING CHARTS................................................................................................................144
106 - MOVE AND RESIZE OBJECTS.................................................................................................145
107 - COPY AND PASTE OBJECTS....................................................................................................147
108 - CUT AND PASTE OBJECTS......................................................................................................148
109 - REVISION...............................................................................................................................149
110 - REVISION...............................................................................................................................150
ANSWERS........................................................................................................................................151
GLOSSARY......................................................................................................................................153
INDEX...............................................................................................................................................154
RECORD OF ACHIEVEMENT MATRIX...................................................................................156

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Section 1
Getting Started

By the end of this Section you should be able to:

Start Word

Recognise the Screen Layout

Use the Menus and Toolbars

Use Help and the Office Assistant

Exit Word

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.

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Driving Lesson 1 - Starting Word

Park and Read
There are numerous ways to start the program. The following method is
recommended for beginners.

Manoeuvres

1. Click once on to show the Start menu. All Windows

applications can be started here. Move the mouse pointer over All

Programs and then click on .

Depending on individual installations, Word may be located within a Microsoft

Office XP folder, as in the diagram.

If Word has been used recently there may be an entry for it in the Start menu
and it can be started from there by clicking the entry.

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Driving Lesson 2 - Layout of the Word Screen

Park and Read
When Word starts, the user is presented with a screen with a menu at the top
and a bar along the bottom.

Menu Bar

Title Bar
Toolbars

Insertion Point
Ruler

Scroll Bars

Selection Bar

Document Window

Views Task Pane

Status Bar

The top line is called the Title Bar and denotes the application and current
document in use. Below there is a Menu Bar where commands are selected
using the mouse. Below the Menu Bar is another bar, containing two
Toolbars. These bars contain buttons that are used to access the most
commonly used menu commands. Using the Toolbars greatly improves the
speed of work. At the right of the screen is an area called the Task Pane,
which helps to perform some common tasks. It can be changed depending on
the task currently being performed. Various types of Task Pane are available.
At the bottom of the screen is a bar called the Status Bar, where information is
displayed relating to the task on which the user is currently working.

Manoeuvres
1. Use the diagram above to locate the various parts of the screen. If the
Task Pane is not visible, select View | Task Pane.
2. If the Office Assistant is visible, right click on it and select Hide to
remove it from the screen. This will be described in more detail later.

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Driving Lesson 3 - The Menus and Toolbars

Park and Read
The Menu Bar contains all of the commands needed to use Word, within drop
down lists. When Word starts, the Menu Bar displays the full range of
commands. However, as they are used, the most common commands selected
move to the top of the list and the rest are hidden. The hidden commands can
be revealed at any time. If a command is not used for some time, it will stop
appearing on the short, personalised menu.

Toolbars allow quick access to the most commonly used commands and each
command is represented by a button. To save space on the screen, many
buttons are hidden, but they can easily be displayed. The toolbars become
personalised after being used, the frequently used buttons replacing others on
the toolbar, which are then hidden.

The menus and toolbars may look different to those in this guide because of
this customisation feature, but the principles remain the same.

Manoeuvres
1. Move the pointer over the word Edit and click with the left mouse button
to open the Edit menu.

2. Notice how some of the commands are ghosted (pale coloured). This
means they are not available for selection at the moment. Chevrons
appear at the bottom of the list for a few seconds and will expand the
menu if clicked on. If not, the full list will appear. Click on Edit again to
close the menu.
3. To use the chevrons, click on Edit and immediately click the chevrons at
the bottom of the drop down list to expand it.

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Driving Lesson 3 - Continued

The menu can also be expanded by double clicking on it. If one menu is
expanded, the others are expanded automatically.
4. Close the Edit menu by either clicking outside the menu or click on Edit
again.
5. Double click on the Insert menu to open it. Three dots after a command
indicate that a further selection is available from a dialog box. Click
to display the Break dialog box.

6. Read the options available then click Cancel to close the dialog box.

7. Click Insert again. If necessary, expand the menu and find .

This option may have a paler shade of colour to the left than some of the
others. This indicates that it is not currently part of the personalised menu.
8. Click on Bookmark to display the Bookmark dialog box. After reading the
options, select Cancel to close the dialog box.
9. Now click Insert again. Notice how Bookmark now appears in the short
version of the menu. Click on Insert again to close the menu.
10. An arrow after a command denotes that another menu will appear. Click
View, then rest the mouse pointer over .
11. A further menu appears. Click on View again to close the menu.
12. Continue experimenting by displaying the contents of the other menu
options.

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Driving Lesson 3 - Continued

13. The Toolbars are just beneath the Menu Bar, resting on the same line.

Standard Toolbar Formatting Toolbar

14. With no menus open, move the mouse pointer over a button on the
Toolbar and leave it there for a few seconds.

15. A ToolTip appears, , showing the name of the button. Read the
ToolTips for each of the visible buttons.

16. Chevrons, , on a toolbar indicate that not all buttons on this toolbar can
be seen. Click on the chevrons at the right of the Standard Toolbar. Now
a box appears showing all of the buttons from the Standard Toolbar..
17. Click Add or Remove Buttons | Standard from the bottom of this box to
see all of the buttons which could be placed on the Standard toolbar.
18. Those with ticks are either on the main toolbar, or the hidden toolbar.
Click on the tick next to the Format Painter button, , to
remove it from the toolbar (if this button has already been removed, click
to replace it, then repeat step 18 again to remove it).
19. To return toolbars to their state when Word was first opened for this
session, click Add or Remove Buttons | Standard, move the pointer
down to the bottom of the list of buttons and click Reset Toolbar.
20. To see the complete Standard and the Formatting toolbars at the same
time, click on the chevrons at the right of the Standard toolbar and select
Show Buttons on Two Rows.
21. Click the arrow at the right of either toolbar and select Show Buttons on
One Row to replace them in the original orientation.

Depending on the initial configuration of the screen, steps 20 and 21 may have
to be performed in reverse order.

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Driving Lesson 3 - Continued

22. Toolbars can also be moved manually. Move the mouse pointer over the
dashed bar, , at the left of the Formatting toolbar, until it changes to a
four headed arrow, as in the diagram below:

23. Click and hold down the mouse, then drag it towards the centre of the
screen. Release the button and the toolbar should be ‘floating’, with its
own Title Bar.
24. Using the title bar, drag the toolbar to the left until it is in line with the left
side of the screen.
25. Move the Formatting toolbar back to the top, next to the Standard
toolbar, positioning it so that each toolbar takes up about half of the row.
26. Select View | Toolbars to see the toolbars currently available. The
toolbars currently in use have a tick next to them.
27. Any listed toolbar can be added to the screen by clicking on it. Click on
the Picture toolbar and it appears on the screen.
28. Move the Picture toolbar up to the right of the Formatting toolbar, by
dragging its Title Bar.
29. To remove the Picture toolbar from the screen, select View | Toolbars
and click on Picture again, or click the Close button, , at the top right
corner of the toolbar.
30. The Task Pane at the right of the screen
helps perform common tasks more quickly.
To see the available panes click on the
drop down arrow at the right of the New
Document Task Pane.
31. Click on Styles and Formatting to display
this Task Pane.
32. In the same way, look at each of the
available Task Panes.
33. To hide the Task Pane, either click its
Close button or select View | Task Pane.

Remember, if the buttons mentioned in the following Driving Lessons are not
visible on the toolbars, use the chevrons, , to find them.

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Driving Lesson 4 - Help

Park and Read
Word has a comprehensive Help facility, to supply the user with information or
instruction on a particular feature. Most problems encountered can probably be
solved by using Help.

Manoeuvres
1. Select Help | Microsoft Word Help to display the following window. If the
dialog box does not look like the diagram below, click the Maximize
button, , in the top right corner.

If the Office Assistant appears when this selection is made, hide it by clicking
on the Options button on the yellow dialog box, then selecting the Options tab
and clicking on the Use the Office Assistant check box to remove the check.
Click OK, then repeat step 1.

2. The Help window consists of two sections. At the left are the Contents,
Answer Wizard and Index tabs, allowing quick access to all Word help
topics. At the right is the display area, which contains the actual help
requested. This area also contains hyperlinks to other, related help items.

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Driving Lesson 4 - Continued

3. Make sure the Contents tab is selected. This tab shows an entry for
Microsoft Word Help, shown as a book that, when opened shows a
further list of choices. Click on the to the left of the book to display more
topics.
4. Click on the to the left of the Document Fundamentals entry to display
further options.

It may be necessary to scroll to the left to see the .

5. Click on the to the left of Entering Text then on the to the left of
Autocorrect to reveal further options.
6. Select Create or change AutoCorrect entries and a list of options
appears at the right of the screen.
7. Move the mouse over the Add an entry to the list of automatic
corrections header (in blue) until it changes to a pointing hand, and
click to expand the topic. Read the help, then select the Answer Wizard
tab.
8. In the area provided, type Print and click Search.

9. From the list, select Print a document and read the help options. Click on
some of the hyperlinks for further information.
10. Now select the Index tab. This tab contains an alphabetical list of help
topics. When a key word is entered, a list of matches is retrieved.
11. Enter Check in the Type keywords area, then click Search. The Choose
a topic box displays the search results and shows the number of help
topics found.
12. Select Check spelling and grammar from the list and, from the right side
of the screen, select Check spelling and grammar Automatically as
you type.
13. Read the help, then click the Back button, , at the top of the Help
window to move back one page.

14. Click the Close button, , at the top of the Help window to close Help.

Help also contains a Detect and Repair feature, which repairs some registry
and application settings. If problems are experienced running Word, select
Help | Detect and Repair, then follow the on screen instructions.

There is also a What’s This? Help feature. Select Help | What’s This? then
click on any area of the screen, including buttons and menu commands, to
display information in a box. Click once more to remove the Help.

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Driving Lesson 5 - The Office Assistant

Park and Read
The Office Assistant provides instant on-screen help on tasks currently being
undertaken. It is an animated character, which produces a light bulb when it
knows a quicker way of doing the current task, or knows a handy tip. The Office
Assistant can also help by answering questions. It remains on screen until it is
removed.

Manoeuvres
1. Select Help | Show the Office Assistant to display the Office Assistant,
who appears with a What would you like to do? dialog box.

If the dialog box doesn’t appear, click once on the Office Assistant.

The Assistant can be displayed by pressing <F1>.

2. In the white box, type Toolbars and click on Search. A list of help options
appears.
3. Move the mouse over Show or hide a toolbar until the cursor changes to
, then click once to display the help.

4. Read the Help, then click the Close button, , at the top right of the
Help area.
5. Click on the Office Assistant again and select Options from the dialog
box. The Office Assistant dialog box appears.

If the Assistant does not move out of the way and blocks the view of the screen,
it can be moved by clicking and dragging.

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Driving Lesson 5 - Continued

6. Options can be changed to suit individual requirements. Select the
Gallery tab, then click on the Next button to see another character. Keep
clicking Next to see the characters which can represent the Assistant.

The Assistant can only be changed if the Office CD is in the CD-ROM drive.
7. Click on the Options tab. To stop the Assistant appearing automatically,
click on the Use the Office Assistant check box to remove the check.
8. Read through the other available options.

9. Click Cancel to close the dialog box without changing or removing the
Assistant.
10. Click with the right mouse button on the Assistant and select Animate! to
see one of the character’s animations. Try it again to see a different
animation.
11. Right click on the Assistant again and select Hide to remove it.

Occasionally, a Light Bulb will appear on either the Office Assistant button,
or on the animated version. This shows that the assistant has a suggestion
about the kind of work being carried out. Click on the bulb to view the
suggestion.

12. Close Word, using the Close button, , on the Title Bar.

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Driving Lesson 6 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start Word.

2. Select Help | Microsoft Word Help (if the Office Assistant is displayed,
change the options to stop it appearing).
3. From the Index tab, find and read the help about how to Insert a picture
(use picture as the keyword).
4. Use the Answer Wizard tab to locate help on Tabs, then select the Set
tab stops option and display the help.
5. Close Help.

6. Ask the Office Assistant the following question: How do I save a

document?
7. Select Save a document from the list and read the help.

8. Close the Help box and hide the Assistant.

9. Close Word.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
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Driving Lesson 7 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start Word.

2. List the ToolTips by placing the mouse pointer over the following buttons:

a)

b)

c)

d)

e)

f)

g)

h)
3. Search for Print using the Office Assistant.

4. Use the Office Assistant, and help as your search word, to find out how
many About getting help while you work are identified.
5. Close down Word.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.

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Driving Lesson 8 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start Word.

2. Display the Microsoft Word Help window.

3. Use the Contents tab and open the Document Fundamentals book.

4. Open the Formatting Text book then the Characters book.

5. Display the help about Create a large dropped initial capital letter.

6. Close Help.

7. Close Word.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
© CiA Training Ltd 2003 20 Word XP
 Section 2
Documents

By the end of this Section you should be able to:

Enter Text

Work in Different Views

Open, Save and Close Documents

Save a Document in Web Page Format

Save Documents in other Formats

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Section 2 Documents ECDL
SCC

Driving Lesson 9 - Entering Text

Park and Read
It is not necessary to press the <Enter> key at the end of each line as the
computer automatically detects the end of a line and starts a new one. This is
called Word Wrap. <Enter> is only used to force a new line, i.e. to end a
paragraph, to add a blank line or to start a new line at any time.

<Shift> is used to enter a capital letter (or <Caps Lock> if a large amount of
text is to be capitalised). <Tab> is used to advance the insertion point to the
next tab stop.

To move the insertion point around a document, either use the mouse and click
or use the Cursor Arrow Keys.

Manoeuvres
1. Start Word. A new, blank document is automatically opened.

At any time, to create a new document, click the New button, , on the
Standard Toolbar.
2. Enter the following text (remember to use <Enter> twice to separate the
two paragraphs):
A computer is an electronic machine that is automatically
controlled; it can store a vast amount of information and
works at fantastically high speeds. Computers do not have
brains, the thinking is done by humans, who feed them
information and program them to perform particular tasks.
The first electronic computers were constructed in the
1940s using valves, which were large and gave off a lot of
heat. The invention of transistors and later the integrated
circuit (silicon chips), led to computers becoming smaller
and smaller with greatly increased power.

This text is saved as TYPING in the next Driving Lesson.

Jagged red lines may have appeared under words that are misspelled. Do not
do anything about these, as spell checking will be covered in a later section.
 Driving Lesson 10 - Saving Documents
Park and Read
If text is to be used again it must be saved. There are two main ways to save a
document: Save As and Save. Save As allows file name, file type and location
to be specified and is therefore always used to save a newly created document,
i.e. a document that has not been named. When a document has already been
saved, i.e. been given a name, File | Save can be used to save/update the
current changes in that document. If an existing document is to be used as the
basis for a new one, but the original must not be overwritten, then must be
saved with a new name after the changes are made.

When a new document is to be saved, selecting Save displays the same dialog
box as Save As.

Manoeuvres
1. Make sure a folder to store data has been created within My Documents,
e.g. My Documents\Ecdl\3 Word Processing.

If a different folder is being used, make sure data is saved to the correct
location.
2. Select the File menu and choose the Save As command. The Save As
dialog box appears.

Places Bar

3. Enter the name of the file in the File name box. In this instance, the file is
to be called Typing.
Section 2 Documents ECDL
SCC

Driving Lesson 10 - Continued

A filename can be of any length. Choose a meaningful name but do not use
any of the following characters: ><"*?:\ /;|.
4. The My Documents folder is selected from the Places Bar by default. To
select the correct folder, click on the Save in box to see the range of
places where the document can be saved. To save to the folder created
earlier, leave My Documents selected and from the list in the window,
double click on Ecdl, then double click 3 Word Processing.

If the data is to be saved in another location, e.g. a floppy disk, make sure
Save in shows this location.
5. To see the different levels of folders in My
Documents, click on the Save in box. The
hierarchy of folders should be shown, similar to
the diagram to the right.
6. Click Save to save. If a Properties dialog box
appears, select OK (if the Properties dialog box is
not required, select Tools | General Options
within the Save As dialog box, and then click to
check Prompt for document properties | OK).
7. At the bottom of the document, type in This document was created by,
then enter your name.
8. To save the document with the same name, to the same location, without
displaying any dialog box, click Save .
 Driving Lesson 11 - Closing a Document
Park and Read
To clear all text from the screen and begin working on a new document, the
current document can be closed. If the document has not been previously
saved, or if it has been modified in any way since it was last saved, a prompt to
save it will appear.

Manoeuvres
1. The text of Typing that was saved earlier should still be present on the
screen. Move to the bottom of the document, press <Enter> twice and
type in today’s date.
2. Now select the File menu and choose the Close command. The following
message appears:

3. Three options are given:

Yes Automatically saves the document before clearing it
from the window (displays the Save As dialog box if
the document has just been created).
No clears the document from the active window, any
changes or additions to the document are lost.
Cancel returns to the document.
4. Select Yes.

5. Try typing in some text. Nothing happens because no documents are

open at the moment.

When a single document is open, it can be closed using the Close button, ,
at the right of the Menu Bar. When more than one document is open, use the
Close button, , to the right of the Title Bar.
Section 2 Documents ECDL
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Driving Lesson 12 - Creating a New Document

Park and Read
A new document can be opened at any time within Word.

Manoeuvres
1. Select File | New. The New Document Task
Pane appears. There is an option to create a
blank document or a new document can be
created from a template or from an existing
document. To see the available templates
click on General Templates.

A new, blank document can also be opened immediately by clicking the New
Blank Document button, , on the Standard Toolbar.

2. Make sure the General tab is selected. This shows Blank Document,
Web Page and E-mail Message icons. Click OK with the Blank
Document icon selected to start a blank document.
3. Close this document without saving.
4. Display the Templates dialog box again. Click the other tabs to see which
templates are available on your computer.
5. Select the Memos tab then click on Contemporary Memo (notice the
preview) and then click OK.
6. A new document, based on the selected memo
template appears. It contains clear instructions
about how and where to enter text. Click where
indicated next to To: and enter a name.
7. Enter other appropriate text where indicated
and scroll down the document to read some
information about the template.
8. Use File | Close to clear the document from the screen. Do not save any
changes.
 Driving Lesson 13 - Open an Existing
Document
Park and Read
An existing document can be opened at any time, to view or amend.

Manoeuvres
1. The text area of the screen should be clear from the end of the previous
Driving Lesson. If not, clear it now by closing any open documents.
2. Select File | Open.

Clicking the Open button, , on the Standard Toolbar will also display the
Open dialog box.

3. Look in should show the folder containing the data files, if not, select My
Documents | Ecdl | 3 Word Processing, or a different location, if
appropriate.
4. Select the document Warehouse and then click Open. A document can
also be opened by double clicking on its name.
5. Use File | Close to clear the document from the screen.

6. Select File from the Menu Bar. The last four documents that have been
used by Word are listed at the bottom of the menu.
The last four documents are shown by default. More, or less, may be shown if
the settings have been changed.
7. Click once on the file name Typing to open the file, then close it again.
Section 2 Documents ECDL
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Driving Lesson 14 - Views

Park and Read
When working in Word there are many different ways to view a document. The
most commonly used are Normal View, Print Layout View and Print Preview.

Manoeuvres
1. Open the document Warehouse. This document is in Normal View,
showing the document in its basic format.
2. Change to Print Layout View by selecting View | Print Layout. In Print
Layout View the document is shown exactly as it will appear when it is
printed. The most obvious difference in this view from Normal View is
that the document margins can be seen.
3. Change to Print Preview by selecting File | Print Preview. In Print
Preview, entire pages and/or multiple pages can be viewed. This view is
used to check document layout and pagination.

Print Preview can also be selected by clicking the Print Preview button, ,
from the Standard Toolbar.
4. Select View | Normal. There are also buttons at the bottom left of the
screen to select views.

Normal View Outline View

(selected)
Web Layout View Print Layout View

5. Click each of the buttons in turn to see the different views, then return to
Normal View.
6. Use File | Close to close the document without saving. An empty area
with no open documents should be on the screen.
 Driving Lesson 15 - Saving in a Different
Format
Park and Read
Although the usual format for saving documents is as a Word Document (with
a .doc file extension), it is possible to save them in many different formats. A
document can be saved as Plain Text (with a .txt file extension). This means
that all formatting, styles and graphics are removed, reducing the file to the
simplest text format, which will be recognised by all word processing software.
To save in a format that can be read by any version of Word, save in Rich Text
Format (.rtf file extension). Documents can also be saved with a format
specific to a particular type of software, such as Lotus. If a standard document
is to be used many times, it can be saved as a Template (.dot file extension).
To save the same document at different stages, versions can be used.

Manoeuvres
1. Open the document Clothing. Select File | Save As.

2. From the Save in box, select the location where the data files are saved.
Change the File name to Clothes.
3. Click on the drop down arrow from the Save as type box and view the
various options and their file name extensions, e.g. Rich Text Format
(*.rtf), Word 6.0/95 (*.doc), etc.

Document extensions, shown above, may not be shown on your computer.

4. Scroll down the list and select Plain Text (*.txt). The file name will change
to Clothes.txt.
5. Click Save and if a message appears about loss of formatting, click OK.

6. With the document still open select File | Save As. In the data file
location, save the document with a File name of Best clothes and select
the Rich Text Format (*.rtf) file type.
7. Save and then close the document.
Section 2 Documents ECDL
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Driving Lesson 15 - Continued

8. Now click Open, and make sure Look in shows the location of the
data files.
9. From Files of type, select All Files. Select Clothes and then Open.
10. Notice how the font has changed, then close the document. Open Best
clothes and notice how the Rich Text Format has been kept.
11. To save this document with a file extension specific to WordPerfect, select
File | Save As and change the name to WordPerfect.
12. Select the file type WordPerfect 5.x for Windows and click Save. If a
message about loss of formatting appears, click Yes and close the
document.
13. Open the document Winelist. To save this as a Template, because its
basic format can be used repeatedly when stock changes, select File |
Save As.
14. From save as type, select Document Template. Notice the folder change
in the Save in box.
15. Change the File name to Beverages. Click Save to save the document.
Close the document.
16. To see the new template, select File | New and then General Templates
from the Task Pane.
17. Click on the General tab. The new template is displayed as an icon.

18. Double click on the icon to open a document based on the template. Note
that the name on the Title Bar is not Beverages, but Document….
19. Close the document. The template is to be deleted, so that this Driving
Lesson can be performed again on the same PC.
20. Select File | New and select General Templates. Click with the right
mouse button on the Beverages icon.
 Driving Lesson 15 - Continued
21. Select Delete from the menu, choosing Yes at the prompt.
Take great care when deleting templates. Make sure that the correct one is
deleted.
22. Click Cancel to close the Templates dialog box.
23. Rather than save a document with a different name when an alteration is
made, different versions of it can be saved. Open the file Winelist again,
with All Files selected from Files of type. The director of this company
wants to change its name, but is unable to decide from a choice of three
possible names. The company is currently called The Hootch Hole. The
other possibilities are: The Beer Barrel or The Plonk Palace. Three
versions of this document are to be saved.

24. Select File | Versions and click the Save Now button, .
25. When the Save Version dialog
box appears, enter the comment
opposite to help identify the
version:
26. Click OK. Change the name at
the top of the document to The
Beer Barrel (if you have difficulty
with this see Driving Lesson 21 -
Inserting and Deleting Text).
27. Select File | Versions, then click
.
28. In the Save Version dialog box, enter Possible name 2 and click OK.
29. Change the name at the top of the document to The Plonk Palace.
30. To save this version select File | Versions, then click .
31. In the Save Version dialog box, enter Possible name 3 and click OK.
32. To view the versions,
select File | Versions
again. The versions
within the document are
listed.
33. Click Close to close the
dialog box and close the
document without saving.
Section 2 Documents ECDL
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Driving Lesson 16 - Save as Web Page

Park and Read
It is possible to save a Word document as a web page. It can then be moved to
a web server at a later date, if it is to be published to the World Wide Web.

Manoeuvres
1. Open the document Kingtut.

2. To save this document as a web page, select File | Save as Web Page.

Alternatively select File | Save as and select Web Page (*.htm; *.html) in
Save as type.

3. Make sure Save in shows the location where the file is to be saved.

4. Change the File name to Pharaoh. Click Change Title to change the title
that appears at the top of the web page when displayed in a web browser.
5. Enter Kingtut in the dialog box and click OK.

6. Click Save. The document is now saved in a format that can be read by a
web browser.
7. Notice how the view changes to Web Layout View, showing how the
document will look as a web page.
8. Close the document.
 Driving Lesson 17 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document named Brothers, using the Open button.

2. Go to the end of the document and start a new line.

3. Press <Enter> again to leave a blank line after the last paragraph.

4. Type your name and the date, then save the document with a new name -
Brothers2.
5. Close the document.

6. Reopen Brothers2 from the list of most recently used documents at the
bottom of the File menu.
7. Notice that your name and the date have been saved on this document.

8. Close the document.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
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Driving Lesson 18 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Errors.

2. Save the document in Plain Text format, as Incorrect.

3. Close it.

4. Now open Winelist.

5. Type your name at the top of the document.

6. Save this as a web page, named Drinks. Do not change the page title.

7. Close the document.

8. Use the Elegant Letter template, found under General Templates within
Letters & Faxes, to create a new document.
9. Complete the shaded areas where indicated with your own details, but do
not enter a job title.
10. Save the document as Letter.
11. Now add your job title.
12. Save the changes to the document.
13. Close it.
If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 19 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document using the New Blank Document button, .

2. Type in this text:

There were many factors that led to the downfall of the
French royal family in the late eighteenth century, but
perhaps that most often mentioned is the way of life of
Queen Marie-Antoinette. Her lavish lifestyle and
misunderstanding of the hardships faced by her subjects
must have been too much to take for the French peasants,
who had no means of feeding themselves or their families.
3. Ignore any jagged red lines which may appear under any words which are
misspelled, for this exercise.
4. Save the document as Revolution, then close it.

5. Close Word.

6. Start Word and open the document Revolution.

7. Type your name at the bottom of the document.

8. Save the changes to the file.

9. Close the document Revolution.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 20 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document and enter the following text.

This year’s business trip to France will take place during
the first week in August. We will be going to Nîmes in the
Gard department, which is in the south of the country
In our spare time we will be visiting sites of historical
interest and a day trip to the Camargue has been arranged.
Half a day will be spent shopping with our French
colleagues.
The trip is subsidised - the cost will be £100 and a deposit
of £10 is required as soon as possible to secure a place.
2. Ignore any jagged red lines which may appear under any words which are
misspelled, for this exercise.
3. Type your name below the last paragraph.

4. Save the document as a web page, with the file name Business Trip and
close it.
5. Start a new document.

6. Enter your name on the first line and your address below, using a
separate line for each line of your address.
7. Save the document as a template with the file name Address.
8. Close all open documents.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
Section 2 Documents ECDL
SCC

Section 3
Editing Text

By the end of this Section you should be able to:

Insert and Delete Text

Select Words and Sentences

Select Lines and Paragraphs

Insert Special Characters and Symbols

Use Undo and Redo

Show and Hide Non Printing Characters

Insert and Delete Soft Carriage Returns

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Driving Lesson 21 - Inserting and Deleting Text
Park and Read
Both the mouse and the cursor keys can be used to move the insertion point.
Mistakes can be erased, or text inserted wherever required.

Manoeuvres
1. Open the document Crime.

2. To erase a mistake, the insertion point (cursor) is positioned to the right of

the mistake and the <Backspace> key (a left arrow above <Enter>) is
used to delete characters to the left. The <Del> or <Delete> key can be
used to delete characters to the right of the cursor. Make the following
changes to the text, using the mouse and the keyboard:
3. First paragraph, first sentence: correct seet to seat.

4. To insert a new paragraph, position the cursor at the end of the first
paragraph, last sentence; press <Enter> twice to leave a blank line after
the existing paragraph.
5. Type the following text:
The identity of the murdered woman is not yet known but, at the current stage
of the investigation, she is not believed to be the owner of the Fiat.
6. To insert text, position the cursor where the text is required, then type in
the text. New characters are inserted to the left of the cursor. Third
paragraph, first sentence: insert a space in 62Pinewood Close.

7. Fourth paragraph, correct fond to found.

8. Fifth paragraph, last sentence; delete the l in managled.

9. Sixth paragraph, insert a space in nightof.

10. Sixth paragraph, first sentence; add his between suspicious of and
story.
11. To leave the original document unchanged, use Save As to save the
amended document, changing the File name to Solved and then close it.
Section 2 Documents ECDL
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Driving Lesson 22 - Select Words and Sentences

Park and Read
Most features of Word work on the basis that text is first selected and an action
is then performed upon it. The text, from one character to an entire document,
can be selected by clicking and dragging. There are quick key presses for
selecting words and sentences.

Manoeuvres
1. Open the document Banking. To select the first sentence, click at the
beginning of it, hold down the mouse button and drag to the end of the
sentence. The selected text will appear highlighted.
2. To remove the text selection, click once with the mouse away from the
selection.
3. Move to the beginning of the title. To select a single character, hold down
<Shift> and at the same time press the <> key once. Release <Shift>.
This is easier than using click and drag to select such a small amount of
text.
4. To delete words and groups of words, select the text and then press the
<Delete> key. Using this method, delete the word British in The British
Banking System.
5. Later in the same sentence, double click on the word much in a much
faster and more effective service to select it, then delete it.
6. In the paragraph starting All bank cheques… add a full stop after by the
computer. Remove the , and then make bank the start of a new
sentence.
Double click on a word to select it.
7. Text can be changed by overtyping. Select the very first sentence, by
holding down <Ctrl> and clicking once on the sentence.
8. Type in The banking industry today uses computers in many ways.
The previous text is replaced.
9. Select the first sentence again. Remove the selected text using <Delete>.
Delete any blank lines.
10. In what is now the second paragraph, last sentence, delete , and bank in
by the computer, and bank statements and make Statements the start
of a new sentence. Add a full stop after by the computer.
11. Delete the first sentence of the third paragraph.
12. Close the document without saving the changes.
 Driving Lesson 23 - Select Lines and
Paragraphs
Park and Read
The Selection Bar, an invisible area at the left margin of the page, is used to
select larger areas of text. Lines, paragraphs and the entire document can be
selected prior to performing further actions, i.e. cut, copy, delete or replace text.

Once text is selected, if any key is pressed, i.e. <Enter>, a, b, etc, the selected
text will be deleted and replaced with the key press.

Manoeuvres
1. Open the document Planning. Select the first line by moving the mouse
to the left of the line until it becomes and then clicking once.
2. Deselect the text.

3. In the fourth paragraph, remove the sentence beginning By constant

monitoring....
4. To select a paragraph, position the mouse next to the paragraph to be
selected and double click. Remove the whole of the fourth paragraph.
Also remove its title.
5. Now paragraph four has been removed, amend the numbering scheme of
the remaining paragraphs accordingly.
6. Delete the last but one line of the document.

7. Select the first two paragraphs by clicking and dragging in the Selection
Bar ( ).
8. Now delete them.

9. To select an entire document, position the mouse in the Selection Bar

then treble click. Click in the document to remove the selection.
10. Another method to select an entire document is to hold down <Ctrl> and
click in the Selection Bar. Select the entire document using this method.
Delete the whole of the remaining text.

The key press <Ctrl A> can also be used to select an entire document.
11. Close the (empty) document, making sure that the changes are not saved.
Section 2 Documents ECDL
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Driving Lesson 24 - Symbols

Park and Read
Word has special characters (Symbols) that are not available directly from the
keyboard. Some situations call for special characters, like ™, © or é.

Manoeuvres
1. Start a new document.

2. Choose Insert | Symbol from the menu to display the Symbol dialog box.

3. With the Symbols tab selected, click on the drop down arrow associated
with Font. Change the Font to view more symbols. Use the scroll bars to
view all the available symbols within a font.
4. To position a symbol in a document at the insertion point, either double
click on the symbol, or click once and then click on Insert. Choose
Wingdings from the Font box and, from the symbols displayed, find .
Double click on the symbol to place it in the document.
5. Now click on  in Wingdings and click Insert.

6. Select each of the fonts in turn and look at the range of available symbols
- there are hundreds. Insert a few.
 Driving Lesson 24 - Continued
7. Within the Symbol dialog box, there is an option to select Special
Characters. Click on the Special Characters tab. Double click on any
character to insert it. Click on Close to remove the dialog box.

8. Display the Symbol dialog box again and click the Special Characters
tab. Notice that there is a list of shortcut key presses that can be used to
insert certain characters.
9. Take a note of a few key presses and the characters they produce then
close the dialog box and use the key presses to insert them.

To create a key press for a symbol, click on the Symbol, then Shortcut Key. In
the Customize Keyboard dialog box enter a key press, e.g. <Alt T>, then click
Assign.
10. Close this document without saving and open the document Sample.
11. Replace all the character definitions (in bold) with the symbols
themselves.

e acute is the é symbol found within (normal text). A bullet can be found within
Symbol. From the Font drop down list, the telephone is found within
Wingdings.
12. Print preview the document.
13. Save the document as Sample2 and close it.
Section 2 Documents ECDL
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Driving Lesson 25 - Undo and Redo

Park and Read
The Undo command allows the reversal of some of the last actions performed
and Redo allows reversal of the Undo. These commands, Undo and
Redo , can both be accessed via these buttons on the Standard Toolbar.

Manoeuvres
1. Open the document Cam.

2. Select and then delete the first sentence.

3. Oops! That was a mistake. Restore the sentence using Edit | Undo
Clear.

The wording after Undo/Redo will vary according to the last action performed.
4. Now use the Redo Clear command to cancel the Undo.

5. Select and delete the second paragraph. Note that the Redo button,
, becomes ghosted.

6. Using the Undo button, , restore the paragraph.

7. Select Undo again to restore the first sentence.

8. Are you feeling brave? Select the whole document by holding down the
<Ctrl> key and clicking in the Selection Bar, then press <Delete>. The
whole document should be cleared from the screen.
9. Choose the Edit | Undo Clear command from the Edit menu. The
document should be restored.

Select the Undo, , or Redo, , button on the Standard Toolbar. If

the associated arrow is clicked, then a list of the actions that can be Undone or
Redone appears. To select more than one option, drag down the list. Multiple
actions can be undone by clicking the Undo button as many times as
necessary.
10. Experiment with Undo and Redo.
11. Close the document without saving the changes.
Driving Lesson 26 - Show/Hide Characters
Park and Read
The Show/Hide feature allows non-printing characters to be viewed on the
screen. This includes paragraph marks, tabs, spaces, etc.

<Enter> is shown by the mark. This is called a paragraph mark or

hard carriage return.

A <Tab> is shown by the mark.

Spaces are shown by . One dot signifies one space.

Manoeuvres
1. Open the document Maneaters.

2. Click the Show/Hide button, , on the Standard Toolbar.

3. Look for the tab marks, spaces and paragraph marks, as shown in the
Park and Read information above.
4. At the bottom of the document, type your name and address with
Show/Hide turned on.
5. Click at the end of your name.

6. Press <Delete> to delete the paragraph mark.

7. Notice how the first line of your address now appears immediately after
your name.
8. Click the Show/Hide button to return the document to normal view.

9. Close the document without saving.

Section 2 Documents ECDL
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Driving Lesson 27 - Soft Carriage Returns

Park and Read
A soft carriage return can also be viewed using Show/Hide and looks like .
Soft carriage returns are used when you want text to appear on two lines, but to
be treated as if it were a single line. For example, look at the section heading
for this section of the guide. This is how it looks in the original document:

Because a soft carriage return has been used after the 3, the two lines are
treated as a single line and appear on a single line in the contents list at the
front of the guide. Had a hard return been used (like after Text), the section
heading would have appeared on two lines in the contents.

Manoeuvres
1. Start a new document and turn on the Show/Hide feature.

2. Type in This demonstrates soft then press <Shift Enter>.

3. The cursor moves to the next line. Type in carriage returns.

4. Now press <Enter> and type This demonstrates hard then press
<Enter>.
5. Type in carriage returns.

6. Place the cursor anywhere in the first line: This demonstrates soft.

7. Click the Center alignment button, . Notice how both lines are centred.

8. Now place the cursor within This demonstrates hard.

9. Click . Only the first line is centred because of the hard return.

10. To delete the soft return, position the cursor immediately in front of it and
press <Delete>.
11. The text is now on one line.
12. Close the document without saving.
 Driving Lesson 28 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document and type the following letter, using symbols to enter
the letters/words in bold type:
Joe’s Car Services
15 Lincoln Lane
Sheepfolds
Norwich
NC3 1BR

Today’s date

Dear Mr Hardy

We have just taken delivery of your new Citr öen Saxo and would be
pleased if you could call to arrange collection. Please telephone the
number below at your convenience.
Yours sincerely
Joe Middleton
Manager
 0132 5127719
2. Select the third line of the address, Sheepfolds and delete it, as this is
incorrect.
3. The telephone area code has changed to 0232. Make the change.

4. You have just heard that the code has reverted to the original. Undo the
change.
5. Save the letter as Delivery and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
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Driving Lesson 29 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open Maneaters.

2. Select the first line of text by clicking and dragging.

3. Click away to deselect the text.

4. Scroll down the document until you can see the subtitle Respiration and
Circulation.
5. Move the cursor to the left of the document. What is this area called?

6. Select this subtitle using .

7. Deselect the subtitle.

8. Close Maneaters without saving, unless you are continuing with the next
revision.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 30 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Maneaters, if it is not open already.

2. Go to the paragraph named Teeth and select it using .

3. Press <Delete> to remove the paragraph.

4. Undo the deletion.

5. Position the cursor at the front of the document title and enter Facts
about.
6. Undo the typing.

7. Redo the typing.

8. Select the whole document and delete it.

9. Undo the deletion.

10. Save the document as Maneaters2 and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 31 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document called Frogs.

2. Insert a soft carriage return after the words Common Frog and before
(Rana temporaria) so that (Rana temporaria) appears on the next line.
3. Centre the text.

4. In the second paragraph, first line, change the word male to female.

5. In the third paragraph after the sentence ending do the same lecture
next year insert the following text:
Unfortunately, they will not be present as two will be on holiday and
the other told me he always has to go away at certain times of the
year.
6. Insert the special character © below the last paragraph, followed by your
name.
7. Save the document as Lecture and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 32 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Kingtut.

2. Turn on the Show/Hide feature.

3. In paragraph 2, after the first sentence, enter the following text:

The dig was funded by Lord Caernarvon, who died shortly after
the tomb was opened. Some say this was due to “The Curse of
Tutankhamun.”
4. Delete the very last sentence.

5. Undo the deletion.

6. Save the amended document as Kingtut2.

7. Close the document.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
Section 2 Documents ECDL
SCC

Section 4
Printing

By the end of this Section you should be able to:

Preview a Document

Print a Document

Print Parts of a Document

Print Specific Pages

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Driving Lesson 33 - Previewing a Document
Park and Read
It is a good idea to check how a document will look before printing it. Pay
attention to how the margins look, make sure the size and style of font chosen
is appropriate and the layout is suitable. Print Preview shows the layout of the
document as it will be printed.

Manoeuvres
1. Open the document Retail.

2. Press <Ctrl Pg Down> to move to the second page (check on the status
bar that the cursor is within Page 2).
3. Select File | Print Preview. Print Preview contains the following buttons:
Print Prints the document.

Magnifier Allows any area of the document to be

enlarged. Position the mouse over the
page. The magnifier will have a + or - it
showing zooming in or out. Click the
mouse to Zoom In/Out of the page.
One Page Allows one page to be viewed at a time.

Multiple Pages Views as many pages as required (up to

24 pages at once).
Zoom Adjusts the magnification of the
document.
View Ruler Shows/hides the ruler in Print Preview.

Shrink to Fit Condenses any document by one page.

Full Screen Removes all Toolbars and Menus.

Close Preview Returns to Normal or Page Layout

view.
What’s This Click the button, then click on a menu
command, button or screen area to find
out more about the selected item.
Section 2 Documents ECDL
SCC

Driving Lesson 33 - Continued

4. Position the mouse over Page 2. A magnifying glass appears, click once.
The text should enlarge, click again and it will reduce in size.

If only one page is displayed, click on Multiple Pages, and move the
mouse over the top two squares until 1x2 Pages is displayed. Click to display
two pages.
5. Position the mouse over Page 1. The magnifying glass is not visible.
Click once on the page - the magnifying glass appears. Click once to
enlarge the text. Click again.

6. Click on the One Page button, . Only one page can now be viewed.

7. Experiment using the <Page Up> and <Page Down> buttons on the
keyboard and/or the scroll bars to move through the document (note the
appearance of the page numbers while scrolling).
8. Click on the arrow associated with Zoom. Select 200%, then 10%, then
Two Pages, then Page Width and lastly Whole Page.
9. Click on the Multiple Pages button to display a grid of pages. To view all
the pages in the document, i.e. 3, click and drag to select the first 3 boxes.

10. Click on Shrink to Fit, . The document has been shrunk to fit on to 2
pages!

11. Return to the previous view of your document using Close, .

12. Close the document without saving to lose the changes.
Driving Lesson 34 - Printing a Document
Park and Read
Once a document has been previewed, it is ready to be printed. Various print
options are available, such as printing the entire document, or printing only a
few pages.

Manoeuvres
1. Open the document Retail again. Make sure that the printer is switched
on, is connected to the computer and loaded with paper.

2. To print a copy of the whole document, click Print, , on the toolbar.

3. Selected pages of a document can also be printed. Add a number to the

top of each page manually, then select File | Print.

4. From the Print dialog box, locate the Page range section and in Pages
type 2. Select OK to print just page 2.
5. Select the first sentence. To print only the selected text, select File | Print.
Choose the Selection option from Page range and click OK.

To print more than one copy at once, increase the number in the Number of
copies box. To print the current page, i.e. the page the cursor is on, select
Current page.
6. To print pages 2 through to the end of the document using File | Print. In
the Pages box in the Page range area, type 2-.
7. Print pages 1 and 3 only by entering 1,3 in the Pages box.

8. Close the document without saving.

Section 2 Documents ECDL
SCC

Driving Lesson 35 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. What happens if you press ?

2. What is the normal setting for the Page range?

3. What is the normal setting for the Number of copies?

4. What does Print Preview do?

5. Open the document Canyon.

6. Print Preview the document.

7. Add your name to the end of the document.

8. Print Preview the result and print out one copy of the document.

9. Close the document without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 36 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Maneaters.

2. Type your name at the end.

3. Print Preview the document. How many pages does it contain?

4. View the other pages using the Multiple Pages button, .

5. Use <Page Up> and <Page Down> to change the screen display. The
selected page will have a thin blue border (look carefully).
6. Close Print Preview and print only the first page of the document.

7. Close the document without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 37 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Pc and switch to Print Layout View.

2. Select the title and the first paragraph and print only this selection.

3. Print page 2 only.

4. Print pages 3 - 4 only.

5. Close the document without saving.

6. Open the document Golf.

7. Preview the document, then print one copy, using a button.

8. Close Golf without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 38 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Maneaters.

2. Type your name and the date at the end of the document.

3. Print Preview the document.

4. Select the section about Senses.

5. Print the selected text only.

6. Print pages 1 and 3 only with a single action, i.e. do not print page 1 and
then open the dialog box again to print page 3.
7. Close the document without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
 Section 5
Formatting Text

By the end of this Section you should be able to:

Underline, Embolden and Italicise Text

Change Fonts and Text Size

Apply Text Effects, Subscript and Superscript

Use the Format Painter

Cut, Copy and Paste

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Section 2 Documents ECDL
SCC

Driving Lesson 39 - Underline, Bold and Italic

Park and Read
As text is entered into a document, it is possible to format it as it is typed. It is
possible to apply formatting features from the keyboard, or by using the mouse.

Manoeuvres
1. Select the New button, , to start a new document.

2. Practise activating the features using the mouse. Click once on the
Toolbar buttons, . When a particular feature is in operation, the
button on the Toolbar appears to be pressed down. Turn the selected
feature off by clicking once more on the button.
3. Practise activating underline, bold and italic features using the key
presses <Ctrl U>, <Ctrl B> and <Ctrl I> respectively. Turn the features
off by pressing <Ctrl Spacebar>, or repeat the key press.
4. Type in the following text using Bold, Underline and Italic, turning the
features on and off as required.
Floppy Disks
Before a disk can be used it needs to be formatted which means that
the tracks on which the computer stores its data need to be put on the
disk. Different computers format disks in different ways. Personal
computers (PCs) all format disks in the same way, making them
compatible with other machines.
It is easy to damage a disk so be careful. Some of the things that can
cause damage include exposing the disk to sunlight, magnets or
moisture, damaging the casing or touching the inner disk film.
5. When finished, scroll back through the text using the left arrow key. Note
that the Underline, Bold and Italic buttons on the toolbar appear pressed
at the points where they were activated and normal where they were not.
6. Save the document as Disks.

7. Print a copy of the document and then close it.

Driving Lesson 40 - Formatting of Selected Text
Park and Read
Text formats are usually applied after text has been typed. This speeds up text
entry and formatting. To change the appearance of text that has already been
entered, first select the text using the mouse and then apply the formatting
feature.

Manoeuvres
1. Open the document Parts.

2. Underline the title and the three sub headings.

3. Change the formatting of the following words to bold:

First paragraph: CPU, Control Unit, Memory, ROM, RAM,
and Arithmetic Unit.
Second paragraph: keyboards.
Third paragraph: VDU (twice).

To apply a formatting feature to a single word, position the cursor within the
word and apply the required format.
4. Print the document.

5. Save the document as Parts2.

6. Remove the underlining from the title and return the word keyboards to
its normal appearance.
7. Italicise the word brain in the first paragraph by placing the cursor within
the word, and then click the Italic button.
8. Italicise the whole of the second paragraph.

9. Print out the document.

10. Continue to experiment with the appearance of the document. For

instance, try applying several of the formatting features at the same time.
11. Close the document. Do not save the changes.
Section 2 Documents ECDL
SCC

Driving Lesson 41 - Fonts and Text Size

Park and Read
A font is a type or style of print. Examples of fonts are Courier, Times New
Roman, Arial, etc. A combination of the software in use and the selected printer
determines which fonts are available for use. Fonts may be changed both prior
to and after text entry. The size of printed text can also be changed. Word
defines size in points - the larger the point size, the larger the character
appears.

Manoeuvres
1. Open the document Cia and select the whole of the document.

2. Change the font of the document using the Font box, ,

on the toolbar.
3. Select a different font from the list and add a line at the top of the
document stating the chosen font.
4. Print a copy of the text. Repeat for a selection of fonts on the font list. This
provides reference documents for the range of fonts available from the
selected printer.

To change the font of a single word, position the cursor within the word and
choose the required font.
5. Close the document without saving the changes.

6. Open the document Sizes. Select each line of text in turn that describes a
different size and from the Size box, , choose the size that the text
describes.

To preview text size prior to changing text, select Format | Font. The font can
also be changed from here. To change the size of a single word, position the
cursor within the word and choose a size from the Size box.
7. Try placing the cursor within a word and changing the font size.

8. When all the text has been correctly sized, select File | Print Preview to
see the result and print a copy of the document.
9. Save the document as New text sizes, then close it.
Driving Lesson 42 - Changing Text Appearance
Park and Read
Different colours can be applied to text, making it more eye-catching.

Manoeuvres
1. Open the document Colours. Select the text This text is red.

2. Select Format | Font to display the Font dialog box.

3. Use the Color drop down list to change the font colour to red.

4. Click OK.

5. Text colour can be changed using the drop down arrow to the right of the
Font Color button, , on the toolbar. Use the button to change the
colour of the next line of text to blue.
6. Change the colour of the remaining text as stated in each line.

7. Click the button and type your name at the bottom of the document. The
text is the same as the colour shown on the button.
8. Now select Print Preview to see the results. If a colour printer is available
print a copy of the document.
9. Save this document as Colours2. Close the document.
Section 2 Documents ECDL
SCC

Driving Lesson 43 - Subscript and Superscript

Park and Read
Superscript
and subscript make the text respectively higher or lower than the other text
on the same line, e.g. in mathematical or chemical terms.

Manoeuvres
1. Start a new document.

2. Type in the following text: The chemical symbol for water is H2O.

3. Select the 2 and then Format | Font.

4. Check Subscript and click OK.

5. Press <Enter> and type 43 = 64.

6. This is obviously incorrect. Select the 3 and then Format | Font.

7. Check Superscript and then OK. The sum is now correct: 4 cubed = 64.

8. Start a new line and type in the following text: 1st 2nd 3rd 4th 5th .Notice how
the superscript feature is automatically activated by Word.
9. Close the document without saving.
 Driving Lesson 44 - Changing Case
Park and Read
Four different character cases can be used within Word. These are:

Sentence Case - the first letter of the sentence is in upper case.

Lowercase - all the letters are in small case.

Uppercase - all the letters are capitalised.

Title Case - all words begin with an uppercase letter.

Manoeuvres
1. In a new document, type the bus was late every morning. Notice that
the first letter is capitalised automatically.
2. Select the text, then select Format | Change Case to display the Change
Case dialog box.
3. Select UPPERCASE.

4. Click OK to capitalise the text.

5. With the text selected, press <Shift F3> to change the case to
lowercase.

The key press <Shift F3> rotates between UPPERCASE, lowercase and Title
Case.
6. Press <Shift F3> again to change the text to Title Case.

The menu command Format | Change Case | tOGGLE cASE reverses the
current case settings.
7. Close the document without saving.
Section 2 Documents ECDL
SCC

Driving Lesson 45 - Format Painter

Park and Read
Once part of a document has been formatted it may be necessary to use the
same format on another part of a document. This can be done using the
Format Painter, which will pick up the formatting features applied to the
original text and copy them to other text.

Manoeuvres
1. Open the document Dex and select the first paragraph. Make it
underlined, bold and change the Font to any other.
2. With the newly formatted paragraph selected, from the Standard

Toolbar, click the Format Painter button . The mouse pointer

changes to a paintbrush .
3. Click and drag to select the second paragraph. Once the mouse has been
released, the paragraph will be formatted in the same manner.

To format more than one selection, double click the Format Painter button.
This will allow text to be selected in several different areas of the document.
Click the Format Painter button again, or press the <Esc> key to turn it off.
4. The mouse pointer returns to its normal state, Format Painter is turned
off.
5. Close the document without saving.
 Driving Lesson 46 - Cut, Copy and Paste
Park and Read
The Cut, Copy and Paste commands allow text to be moved around a
document, from one place to another, quickly and easily. When text is cut, it is
removed from its original location; when copied, the original is untouched.
When copied or cut, text is placed in a temporary storage area known as the
Clipboard. Up to 24 cut or copied items can be held on the clipboard.

Manoeuvres
1. Open the document Planning. To view the Clipboard Task Pane select
Edit | Office Clipboard. Because the Clipboard is shared between all
Office applications, there may already be some items on it. If so, click the
Clear All button, .
2. Highlight the title Production Planning and its associated paragraph.
Select Edit | Cut command.
3. To place the paragraph of text from the clipboard at the end of the
document, move the cursor to the correct position, press <Enter> as
required to separate the paragraphs and use Edit | Paste.
Cut, Copy and Paste buttons, , are on the toolbar. Quick key
presses: Cut <Ctrl X>, Copy <Ctrl C>, Paste <Ctrl V>.
4. Create another new line at the end of the
document, then click the paragraph as it appears
on the Clipboard Task Pane. This also pastes
the paragraph into the document. Undo the last
action.
5. Highlight paragraph number 7, including its title.
Click Copy, and this item appears on the
clipboard, next to the item cut earlier.

6. Paste paragraph 7 at the top of the document, ignore any Smart Tag that
may appear, then delete the original paragraph.
7. Use the Cut, Copy and Paste commands to reverse the order of the
paragraphs so that the order reads 7, 6, 5, 4, 3, 2, 1. Delete the paragraph
numbers and space the paragraphs as necessary.
8. Use the Cut, Copy and Paste buttons on the toolbar to order the
paragraphs alphabetically by their title name, then clear the Clipboard
and close it.
9. Save the document as Planning2 and close it.
Section 2 Documents ECDL
SCC

Driving Lesson 47 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. What effects do the following buttons have if they are clicked when text is
selected:

a) ?

b) ?

c) ?
2. What is a Font?
3. Which menu command displays the Font dialog box?

4. Name two ways to change the colour of text.

5. Open the document Food Chain.

6. Apply Bold and Underline formatting to the title.

7. Apply Italic formatting to the words An example is:

8. Apply Bold formatting to the line Dandelion - rabbit - fox and insert a
blank line below it.
9. Apply Italic formatting to the words Other examples of food chains are:.

10. Apply Bold formatting to the remaining three lines of text and insert blank
lines between them.
11. Print one copy of the document and then close it without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 48 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Maneaters.

2. Select the title and change its size to 26pt.

3. Change the subheadings to 18pt.

4. Change the size of the remaining text to 14pt.

5. Make the following colour changes:

Introduction heading and text - Dark Red
Body Form heading and text - Teal
Respiration and Circulation heading and text - Pink
Teeth heading and text - Bright Green
Diet heading and text - Orange
Methods of Reproduction heading and text - Dark Blue
Senses heading and text - Gold
Conclusion heading and text - Red
6. Change the font of the title to Tahoma.

7. Select the entire document and change the colour to Automatic.

8. Print a single copy of the document.

9. Close it without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 49 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Business Trip2.

2. Select all of the text and change the font style to Century Schoolbook,
font size 14.
3. Insert the title Business Trip above the first paragraph, using the font
style Baskerville Old Face, font size 20, font colour Red.
4. Make the sentence The trip is subsidised… bold.

5. Change the names of all places to italics.

6. Change the title to Uppercase.

7. Save the document as Business Trip3 as a Web Page and close it.

8. Open the document called Typist.

9. Rearrange the order of the paragraphs by moving the All documents

accepted DISSERTATIONS, THESES CV’s ETC paragraph down below
the Well qualified and experienced typist paragraph.
10. Adjust the spacing, if necessary.
11. Centre all of the text.
12. Change the font of all the text to Bookman Old Style.
13. Change the font colour of the first line of text to blue.
14. Using the Format Painter apply the first line formatting to the text
Dissertations… and Satisfaction Guaranteed.
15. Save the document as Special effects and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 50 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Exchange and print one copy.

2. Ensure that the Clipboard toolbar is visible.

3. If appropriate, clear any existing content from the Clipboard.

4. Select the third paragraph beginning We will be visiting interesting

sites… and Copy the text.
5. Paste the text so that it becomes the second paragraph.

6. Delete the copied paragraph from its original position.

7. Ensure that the spacing between paragraphs is correct.

8. Select the final paragraph beginning The following staff… and Cut the
text.
9. Paste the text so that it becomes fourth paragraph.

10. Print a copy of the document in its current form.

11. Ensure that the Clipboard is cleared then select the first paragraph and
Cut it.
12. Select and Cut each of the remaining paragraphs in turn until the
document has no text left in it.
13. Use the Clipboard to Paste the paragraphs back into their original
positions.
14. Close the document without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 2 Documents ECDL
SCC

Driving Lesson 51 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Sicklist. Use the Cut and Paste command to put
each employee’s record in ascending alphabetical order, by surname.
2. Make the first six names bold and green, the second six italic and pink
and the last six underlined and blue. Change the font of all the text to
Tahoma 9pt (use a different font if necessary).
3. Print the document, copy the records and paste them at the end of the
document. Change the font of the last two copied records to Arial and
make them violet and bold.
4. Use the Format Painter to apply this formatting to the remainder of the
list, then close the document without saving.
5. Remove the Clipboard and open the document Penman.

6. Move the last sentence of the fourth paragraph beginning If you are
interested, to form a new last paragraph.
7. Add in the telephone number Tel.: (0191) 549 5002 between the address
and the date. Adjust the spacing as appropriate.
8. Highlight the text Penman Plotter and The world’s first robotic plotter.
Embolden the selected text using the button on the Toolbar.
9. Underline VERY in at VERY low cost and italicise the word PENMAN in
the third paragraph.
10. Select all of the text and change the font and size.
11. Select Penman Plotter and use Format | Font to change its size to 20.
12. Save the document using the filename Penman2.
13. Print a copy of the document, then close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
 Section 6
Tools

By the end of this Section you should be able to:

Check Spelling

Hyphenate Text

Search for Text

Replace Text

Use the Zoom Control

Change Preferences

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Section 1 Getting Started ECDL
SCC

Driving Lesson 52 - Spelling Checker

Park and Read
It is important to check spelling in a document. Word comes with a large
dictionary. Proper names and places can be added to a supplementary
dictionary. There are two main ways of spell checking. Either spell check while
typing, or use the Spelling Checker.

To check spelling while typing, select Tools | Options and the Spelling &
Grammar tab. Make sure Check spelling as you type is selected and click
OK. Unrecognised words will be underlined in red as soon as they are entered.

Manoeuvres
1. Open the document UFO. Add a title UFO in bold.

2. With the cursor at the top of the document, check for spelling errors and
deal with them accordingly, by using the Spell Checker button,
(Tools | Spelling and Grammar or <F7> can also be used). Remove the
check from Check grammar.
3. The first word to be
highlighted is aproached.
From the Suggestions,
select approached and
click on Change (Change
All will change each
occurrence of the word in
the document). Continue
in this way, dealing with
each selected word,
choosing whether to
change, ignore, delete,
etc. as required. If the
selected word needs to be added to the dictionary, then Add should be
selected.

Notice the Spell Book on the Status Bar. This indicates the current status of
the document. If there are mistakes, appears; if everything is correct,
appears. Double clicking on the book will display a short menu providing
alternatives for a single spelling error. Right clicking an incorrectly spelled word
will also produce a list of suggested alternatives.
4. When the Spelling and Grammar check is complete, click OK.

5. Obtain a printed copy of the document. Close without saving.

 Driving Lesson 53 - Add to Dictionary
Park and Read
Some words and proper names are not recognised automatically by Word. To
prevent these being marked as an error each time, they can be added to the
dictionary.

Manoeuvres
1. Open the document Maneaters.

2. Select Tools | Spelling and Grammar. Move the dialog box if necessary.

3. Ensure the Check grammar box is not ticked. The first error found is a
spelling.
4. Click Ignore Once to ignore the title of the document. The next error is
highlighted.
5. Catshark is a proper name. Click Add to add it the dictionary.

If someone else has worked through this Driving Lesson on your computer, the
word may already be in the dictionary, as it can only be added once.

6. All the remaining words are zoological terms or names. Add them all to
the dictionary.
7. Click OK when the spelling check complete message appears and move
to the end of the document.
8. To ensure the dictionary has been updated type the following words:
oophagy, denticles and swellshark.
9. Notice how the words are not underlined.

10. Leave the document open.

Section 1 Getting Started ECDL
SCC

Driving Lesson 54 - Hyphenation

Park and Read
Hyphens help to remove surplus space from justified text and narrow columns.
Hyphenation can be applied to documents manually or automatically.

Manoeuvres
1. Use the document Maneaters and make sure it is in Print Layout view.
This document is justified – it has straight left and right margins.
2. Move to the beginning of the document.

3. Select Tools | Language | Hyphenation.

4. From the Hyphenation dialog box, check the Automatically hyphenate

document option.

5. Click OK and scroll through the document to see where the hyphens have
been added.
6. Click Undo to cancel the hyphenation then select Tools | Language |
Hyphenation again.
7. Click the Manual button to perform the hyphenation manually. The first
suggested hyphenation is displayed.

8. Click Yes to accept the hyphenation. Reject all the remaining suggestions
until hyphenation is complete, then click OK.
9. Close the document without saving.
Driving Lesson 55 - Searching a Document
Park and Read
Visually searching for a character, word or phrase in a document can be
tedious. The Find command moves directly to a specific word or string of
characters.

Manoeuvres
1. Open the document Golf.

2. Select Edit | Find. The Find and Replace dialog box is then displayed.

To view the Find and Replace dialog box press <Ctrl F>, or click on
(vertical scroll bar near the bottom) and then click on .

3. Enter the word meeting in the Find what box.

4. Click Find Next to begin the search. If a match is found, the word is
highlighted.
5. Keep clicking Find Next to find all occurrences of the word.

6. When all occurrences have been found a message is displayed. Click OK

to end the search.

7. To search for a phrase, in Find what delete the existing text and type
delay the appointment.
8. Click Find Next. The requested phrase is found in the last paragraph.

9. Click Cancel and leave the document open.

Section 1 Getting Started ECDL
SCC

Driving Lesson 56 - Replace

Park and Read
The Replace facility gives the option to exchange each chosen occurrence of a
character, word or phrase with an alternative.

Manoeuvres
1. Use the document Golf. To replace the name Bloomfield with
Broomfield, place the cursor at the beginning of the document and select
Edit | Replace.
Pressing <Ctrl H> will also open the Find and Replace dialog box.
2. Enter Bloomfield in
the Find what box
and Broomfield in
Replace with box.
3. Select Find Next to
identify the first
occurrence of the
name then click Replace. Click OK at the end of the search.
4. Replace the phrase Finance and General Purposes Committee with
Golf Club Directors’ automatically, by entering the first phrase in the
Find what box and the second in the Replace with box and then clicking
Replace All.
5. Click OK when the
message opposite
appears and close the
Replace dialog box by
clicking on Close.

6. Use Find to check the changes. Save the document as Golf2 and close it.

7. Open the document Exchange. The exchange trip is actually between

France and the US. All instances of £ must be replaced with $.
8. Select Edit | Replace. In Find what enter £ and in Replace with enter $
(the dollar sign can be found above the number keys. Even if there is only
a Euro symbol, €, holding down <Shift> while pressing the key will still
create a dollar sign).
9. Click Replace All and click OK at the completed search message.

10. Save the document as American Exchange and close it.

 Driving Lesson 57 - Zoom Control
Park and Read
Zoom Control is a facility, which allows a document to be viewed in various
magnifications. It will allow the document to be reduced or increased in size
thus allowing more or less of a document to be read.

Manoeuvres
1. Open the document Retail. In Print Layout view, select View | Zoom.

2. Select the Whole page option under Zoom to and click OK to see the
effect. Select View | Zoom again and try some of the other options.
3. In the Zoom dialog box, click the button next to Many
pages. Notice the available options. Using these settings
several pages could be viewed on screen at the same
time.
4. Change the zoom to 100%. Click OK to change the view
of the document.

5. The drop down list on the Standard Toolbar, , can also be used
to set the zoom percentage. Select 25% then 200%.
6. Try out a few more options then return the setting to 100% and close the
document without saving.

Once the Zoom Control has been altered, the chosen view will be the default
view for all New documents.
Section 1 Getting Started ECDL
SCC

Driving Lesson 58 - Preferences

Park and Read
Basic options (preferences) can be changed in Word, for example the user
name, which is automatically added to certain templates. By default documents
are opened from and saved to the My Documents folder. These default
locations can also be changed.

Manoeuvres
1. Close Word and then start Word again. This is so the default settings can
be seen. Click and notice that Look in in the Open dialog box shows
My Documents.

Because you have been opening data files from the 3 Word Processing folder,
this would have been the default folder if the program had not been closed in
step 1.

2. Click Cancel to close the dialog box and click . The Save As dialog
box also saves by default to My Documents. Click Cancel.
3. To change this file location, select Tools | Options and the File
Locations tab. Make sure Documents is selected from File types.

4. Click Modify. To open and save on the Desktop, click the Desktop

button from the Places Bar, .

 Driving Lesson 58 - Continued
A different folder could have been selected from Look in.
5. Click OK and OK again.

6. Click . Notice how Look in shows the Desktop

7. Click Cancel. Check the Save As dialog box to see where the document
would be saved to.
8. Cancel the dialog box.

9. To change the file locations back to My Documents select Tools |

Options and the File Locations tab.
10. With Documents selected, click Modify and select My Documents from
the Places Bar.
11. Click OK and select the User Information tab.
12. To change the user details enter your own name in Name and your initials
in Initials.

13. Click OK and start a new document.

14. Select File | Properties and the Summary tab. Notice how your name is
shown as the Author.
15. Click Cancel.
16. Close all open documents without saving.
Section 1 Getting Started ECDL
SCC

Driving Lesson 59 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Mistooks, how many possible spelling errors are
identified?
2. Ensure that the cursor is at the beginning of the document and start the
Spelling and Grammar Checker.
3. Use the Spelling and Grammar Checker to correct any spelling
mistakes.
4. Use the Replace facility to change the word cheering to the word
pleasant.
5. Using Replace, change lottery to National Lottery.

6. Ensure that the cursor is at the beginning of the document.

7. Use the Find facility to find the first occurrence of the word probability
within the document.
8. How many times can Find Next be clicked before the search finishes?

9. Close the document without saving changes.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 60 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Phone.

2. Change to Print Layout View and change the Zoom to 150%.

3. Underline the title.

4. Change the Zoom to 100%.

5. Read the document through. How many words have jagged red lines
below them?
6. Check the document for spelling. Correct the errors found.

7. The spelling checker does not find the irregular case of DO at the start of
the last sentence or contract which should be contact. Make these
changes manually.
8. Obtain a printed copy of Phone, and close it without saving.

9. Open the document Kingtut.

10. Apply automatic hyphenation to the document.

11. Print the document.
12. Close it without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 1 Getting Started ECDL
SCC

Driving Lesson 61 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Cat.

2. Replace all occurrences of the name Wanda with Wilma.

3. Replace all occurrences of the name Pyewacket with Grimalkin.

4. Apply automatic hyphenation to the document.

5. Add your name to the end of the text.

6. Print a single copy of the document.

7. Close it without saving.

8. Start a new document.

A document (even a blank document) must be open for Tools | Options to be

available.
9. Change the location from which files are opened to the 3 Word
Processing folder (see info on page 80).
10. Check that the preferences have been changed by clicking the Open
button.
11. Change the default open location back to My Documents.
12. Close any open documents without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
Section 7 Formatting Paragraphs ECDL

Section 7
Formatting Paragraphs

By the end of this Section you should be able to:

Align Text

Indent Paragraphs

Apply Advanced Indentation

Apply Bullets and Numbers

Change Line and Paragraph Spacing

Apply and Change Tab Settings

Change Tab Alignment

Apply Borders

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
 Driving Lesson 62 - Alignment
Park and Read
Alignment refers to where text appears on each line in relation to the margins.
Word is capable of four types of text alignment: Left - straight left margin,
uneven right margin, Centred - aligned with the centre of the page, Right -
uneven left margin, straight right margin and Justified - straight left and right
margins.

Manoeuvres
1. Open the document Cia.

2. Embolden QUALITY in the third paragraph and the names of the directors
at the start of the last two paragraphs. Alignment selection is made by
selecting the alignment buttons which are found on the toolbar.

Align Left Justify

Center Align Right

Depending on the customisation of individual PCs, the buttons may not appear
together as in the diagram above.

The Format | Paragraph | Indents and Spacing | Alignment command

contains the options for controlling text alignment.

3. Highlight the first paragraph. Click on the Justify button, . Note that
the text now has straight right and left margins.
4. If only one paragraph is to be aligned, the insertion point need only to be
placed in the paragraph, for the effect to take place. Position the cursor
within the second paragraph. Right align the text by clicking .
5. Justify the remaining paragraphs.

6. Remove the paragraph formatting, i.e. italic, bold, centred, etc. from the
third paragraph.
7. Print out a copy of the text. Close the document without saving any
changes.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 63 - Indenting Paragraphs

Park and Read
An indented paragraph is one where the left edge of the text is further from the
margin than the other paragraphs. The <Tab> key is used to indent just the first
line of a paragraph (hanging paragraph), but the Increase Indent button, ,
on the toolbar is used to indent a whole paragraph. Each time the button is
pressed, the paragraph is indented to the next tab stop.

Manoeuvres
1. Open the document Warehouse.

2. Fully justify the second paragraph.

3. Indent the third and fourth paragraphs to the first tab stop by selecting
them and using the Increase Indent button, .

Press the Indent button as many times as necessary to indent the paragraph
by the required amount.
4. Place the insertion point in the third paragraph and press the Decrease

Indent button, , to remove the indentation.

Increase Indent <Ctrl M>. Decrease Indent <Ctrl Shift M>.

5. Indent the fifth paragraph to the second tab stop by selecting it and
pressing the Increase Indent button twice.
6. Print a copy of the document to observe the effect of using indents.

7. Close the document without saving the changes that have been made.
 Driving Lesson 64 - Advanced Indentation
Park and Read
Right, Left and First Line indent markers are displayed on the ruler. These
enable the user to produce customised indents, without the need for re-setting
the tabs.

First Line Indent

Hanging
Indent
Left Indent Default Tab Stop Right Indent

Manoeuvres
1. Open Warehouse again.
2. Make sure the ruler is visible. If it is not, select View | Ruler.

3. Position the cursor in the third paragraph.

4. Click and drag the first line indent marker (top triangle) on the left of the
ruler, to 2cm on the ruler.
5. When the mouse button is released the first line of the paragraph will be
indented to that position.
6. Now click and drag the hanging indent marker (lower triangle) on the left
of the ruler to 1cm. When the mouse button is released the whole
paragraph will be indented, except the first line which has remained the
same.
7. Still in the same paragraph, indent the right side of the paragraph by
selecting and dragging the triangle at the bottom right of the ruler to
13cm. When the mouse button is released the paragraph will be indented
from the right.
8. Justify the paragraph. Now spend a few minutes experimenting.

9. Close Warehouse without saving.

Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 65 - Bullets and Numbering

Park and Read
Word has the ability to automatically number lists and paragraphs. In each
case, a hanging indent will also be applied. This separates the text from the
numbering and improves the appearance of the document. Different styles of
numbering and bullets can be applied to text, but this cannot be done using the
buttons on the toolbar.

Manoeuvres
1. Open the document Warehouse again.

2. Select the six paragraphs of text and number them by clicking on the
Numbering button, , on the Formatting toolbar.
3. Save the numbered document as Numbers and preview it.

4. Close Print Preview.

5. Position the cursor within the second paragraph. Click on the Numbering
button, , to remove the number. Notice how Word has automatically
renumbered the other paragraphs.
6. Remove all of the paragraph numbering by selecting the numbered
paragraphs and clicking .

7. Select all the paragraphs and click on the Bullet button, .

8. Select the second and third paragraphs. Click on the Bullet button again
to remove the bullets.
9. Remove all bullets from the paragraphs.

10. Close the document, do not save the changes.

11. Open the document Contents and select the list.
12. Select Format | Bullets and Numbering and the Roman numerals from
the Numbered tab.
 Driving Lesson 65 - Continued

The dialog box may not look exactly like the one above, but a form of Roman
numerals should be available.
13. Click Customize and, from the
Number style box, select the
lower case numerals.
14. Now click the Font button and
select Trebuchet MS (or an
alternative).
15. Click OK, then OK again to apply the customised numbering.
16. Select the third item and select Format | Bullets and Numbering.
17. Select the Restart numbering option and click OK. The numbering now
starts at i again.
18. Select all of the numbered items, then select Format | Bullets and
Numbering and the Bulleted tab.
19. Select the check bullets, as in the diagram opposite (or
another bullet style if this one is not available) and click
OK.
20. Select the list again and display the Bullets and
Numbering dialog box.
21. From Customize, choose the Bullet button. Select an alternative symbol
for the bullet and click OK, then OK again.
22. Save the document as Bulleted and close it.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 66 - Line Spacing

Park and Read
Line spacing offers a simple way of improving the appearance and readability
of a document. The default setting for line spacing is Single. Other useful line
spacing settings are Double and 1½. However, this may not be suitable if
writing lists and tables, or if a feature such as superscript is used.

Manoeuvres
1. Open the document Cam. Remove the top line and add your own name to
the bottom of the document.
2. Select all the text, then select
Format | Paragraph.
3. With the Indents and Spacing
tab selected, change the
Alignment to justified by
selecting Justified from the
drop down list.
4. Change the Line spacing to
double by selecting Double
from the drop down list. Click
OK to format the text.

The At Least, Exactly and Multiple

options prompt for a value in the At
box. Enter the required value to
determine the amount of space
between the lines.
5. Use the Print Preview facility to check the appearance of the text and
then print a copy.

To quickly apply spacing, position the cursor within a paragraph. Press <Ctrl
1> for single spacing. Press <Ctrl 2> for double spacing.
6. Save the document as Cam2. Change the line spacing for the first
paragraph back to single by placing the cursor within the first paragraph
and pressing <Ctrl 1>.
7. Print out a copy of the amended document and close it without saving.
 Driving Lesson 67 - Spacing Between
Paragraphs
Park and Read
Spacing between paragraphs can also be adjusted. Spacing is measured in pt.
12pt is 1 line for a size 12 font.

Manoeuvres
1. Open the document Warehouse and select the entire document.

2. Select Format | Paragraph.

3. To leave spacing before the paragraphs, increase the Before option to

24 pt.
4. To leave spacing after the paragraphs, increase the After option to 12 pt.

5. Select OK.
To change the spacing before a paragraph to single line spacing, press
<Ctrl 0> (zero). If the spacing is currently single line, the same key press will
remove this line spacing before a paragraph.
6. Preview the document and then close without saving.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 68 - Tab Settings

Park and Read
Tabs are a precise measurement for aligning vertical rows of text in a
document. Tabs are set by default every 1.27cm. New tab settings will only
apply to text that has been selected, or is yet to be typed. Left alignment Tab
settings are displayed as L's on the ruler.

Manoeuvres
1. Start a new document. Select Format | Tabs.

2. Set these tabs. Enter 1 cm in the Tab stop position box. Check the
Alignment is Left and the Leader is None. Click on Set. Type in 10 at
the Tab stop position. Click Set. Click OK. Notice the L markers on the
ruler, these indicate the chosen settings.
Another way to set Tabs, is to click on the required position on the ruler. An L
will appear when it is set. Repeat to add more Tab stops. Change Tab
Positions by clicking on the L and dragging along the ruler to the required
position. Remove tabs by dragging the tab markers down, off the ruler.
3. Type in the following text, using the <Tab> key before every field to move
to the next tab stop and the <Enter> key to start a new line. Start each
new line with a <Tab>.
Salesperson Sales
J Heslop 126.56
M Patel 56
K Lowe 340.75
D Green 9.5
S Evans 1200
A Hargreaves 50.98
 Driving Lesson 68 - Continued
4. Save the text as Tabs and print a copy.

5. Select the entire document and clear the tab settings, using Format |
Tabs | Clear All | OK.
6. With the entire document selected use the mouse and ruler to set tabs at
approximately 1cm and 7cm.
7. Print the document and close it without saving changes.

8. Open the document Contents. Select the whole document by clicking

and dragging and select Format | Tabs to open the Tabs dialog box.

9. The two columns are too far apart. To change the tab settings, the original
tabs must be cleared. Select Clear All.
10. Set a new tab by entering 4cm in the Tab stop position box. Click Set.
11. Repeat this for a tab at 11cm. Click OK. View the changes.
12. With the document still selected, click on the left tab marker at 4cm on the
ruler and drag to about 5cm.
13. Release the mouse button. The first column will move.
14. Click on the first tab marker at 5cm and drag it down off the ruler. The text
automatically shifts to the next tab marker.
15. Create a new tab stop at 3cm.
16. Practice using the mouse and ruler to move and remove tab markers.
17. Close Contents without saving.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 69 - Tab Alignment

Park and Read
Word has five types of tab settings. The important four are Left, Centre, Right
and Decimal. Each of these determines how text is aligned at a particular tab
stop position.

Manoeuvres
1. Re-open the document Contents.

2. Select the whole document and use the ruler to move the tab positions to
4cm and 11cm, as in the last Driving Lesson.
3. From the Tabs dialog box, select the Tab stop position at 4cm. Notice it
is left aligned.

4. Click on Right from the Alignment selections. Click Set.

5. Repeat this procedure for the tab at 11cm, but make it Centre aligned.
Click Set.
6. Click OK and observe the text positioning about the tabs.

Tabs can be set directly from the ruler by clicking on the left end of it, . The
tabs alternate between , , , , , and (Left, Centre,
Right, Decimal, Bar, First Line Indent, Hanging Indent). Click on the ruler to
place a tab stop of the current type at the position required.
 Driving Lesson 69 - Continued
7. Select the whole document again and experiment by changing the tabs
into right, left and centre tabs. Close the document without saving.
8. Create a new document. Enter the following text, pressing <Tab>
between each piece of text to move it to the next available tab stop. Click
Show/Hide, , to view the tab control characters (arrows pointing right)
within the text. These are special, non-printing characters used by Word
to control formatting.

9. Select the whole document and change the current tab setting by clicking
once on the at the left end of the ruler to change it to a Centre tab,
. Then place a centre tab at 4cm by clicking on the number 4 on the ruler.

The tab may not be positioned exactly at 4cm. This does not matter.

10. Click once on to change it to a Right tab, and place a right tab at
7cm by clicking on 7 on the ruler.

11. Click once on to change it to a Decimal tab, and place a decimal

tab at 9.5cm by clicking on 9.5 on the ruler.

12. Click Show/Hide to hide the tab control characters. Examine the
effects of the different types of tab alignment.

13. Close the document without saving.

To change the type of an tab stop, you need to remove the existing one by
dragging it off the ruler, before replacing it with one of the required type.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 70 - Adding Borders

Park and Read
Borders can be created around text. Shading can also be added for emphasis.

Manoeuvres
1. Open Letter1. Select all the text.

2. Select Format | Borders and Shading. Within the Borders tab there are
several options: None allows borders to be positioned around any side
independent of the other sides, Box will put the same border around the
whole object, Shadow will create a drop shadow around the text. 3-D and
Custom allow other borders to be applied.

3. From the Borders tab select Box. From the Style options select any
dashed line and then click on OK. A dashed line border should now
surround the text of the document.
4. To remove the border, select the document first, select Format | Borders
and Shading and from within the Borders tab, select None. Click OK.

Limited control of borders can be applied using the Border button, , found
on the Formatting Toolbar.
5. With the document still selected, display the Borders and Shading dialog
box.
 Driving Lesson 70 - Continued
6. Click Custom and then click on the top and bottom of the diagram at the
right of the dialog box.

7. Click OK. This applies a border to the top and bottom of the text only.

8. Try giving the text a different border, by applying a different Style, Color
and Width.
9. With the document still selected, display the Borders and Shading dialog
box and select the Page Border tab.
10. Select a Box border with a double line style and click OK. Notice the
difference between this Page Border which surrounds the whole page
and the previous border which surrounds the content only.
11. Close the document without saving.
12. Open the document Maneaters.
13. To make the Conclusion stand out, it can be shaded. Click anywhere in
the paragraph immediately under the Conclusion heading.
14. Select Format | Borders and Shading and the Shading tab.
15. Choose a shade of grey and click OK to apply the shading.
16. Print the document.
17. Close the document without saving.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 71 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Canyon.

2. Insert the title The Grand Canyon on its own line at the start of the
document and align it centrally.
3. Leave a blank line after the title.

4. Justify the whole of the first paragraph.

5. Right Align the whole of the second paragraph.

6. Centre Align the whole of the third paragraph.

7. Left Align the whole of the final paragraph and give the paragraph a
hanging indent.
8. Print a copy of the document in its current form.

9. Close the document without saving any changes.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 72 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Questions.

2. This contains 14 statements. Use a button to number them.

3. Use the Print Preview facility to check the results.

4. Alter the First Line Indent on the ruler to 2.5cm.

5. Remove all numbering (the indent is changed).

6. Bullet this list using the button.

7. Obtain a printed copy.

8. Save a copy of the document as Questions2.

9. Close the document.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 73 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Banking.

2. Increase the size of the text to 18pt and print the document.

3. Right align the first paragraph and apply a border to it.

4. Use justified alignment for the second paragraph.

5. Print a copy of the document.

6. Close the document without saving.

7. A printed menu must be produced for lunch. Invent a three course lunch
of your choice with a small selection for each course. Separate each
course with a row of suitably spaced £ signs.
8. Add a suitable title in bold and underline.

9. Centrally align the menu and adjust the line spacing.

10. Print a copy of your menu.

11. Save the document as Lunch and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 74 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Books and select all the text except for the title.

2. Apply Numbering to the selected lines of text.

3. Print a copy of the document.

4. Remove the Numbering from the lines of text and replace with Bullets.

5. Customise the Bullets by choosing alternative symbols.

6. Print a copy of the document.

7. Close the document without saving any changes.

8. Open the document Diary. This is a tabbed document with all the tabs set
as left tabs.
9. Use the Format | Tabs command to change the settings for the Time and
Activity columns as follows:
Change the Time tab at 6.5cm to a Center tab.
Change the Activity tab at 11.25cm to a Right tab.
10. Change the font of the headings to Comic Sans MS.
11. Print Preview the document, then print it.
12. Close the document without saving the changes.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
Section 7 Formatting Paragraphs ECDL
SCC

Section 8
Multiple Documents

By the end of this Section you should be able to:

Switch between open Documents

Cut, Copy and Paste between Documents

Apply Headers and Footers

Apply Page Numbering

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
 ECDL Section 8 Multiple Documents
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Driving Lesson 75 - Switch Between Documents

Park and Read
Many documents can be open at the same time using Word. A button on the
Taskbar represents each open document, making it easier to switch between
them. The document that is being currently worked on is known as the active
document and is distinguished from the others by having its Taskbar button
darkly coloured (Windows XP) or pressed down (other Windows versions). If
more than one document can be seen on screen, the active document is said
to be present in the active window and is indicated by a more coloured Title
Bar.
A second document will be placed in a new window and the first document
minimised on the Taskbar.

Manoeuvres
1. Open the document Retail and type your name at the start of the
document so that it can be readily identified.
2. Open the document Cam. The document Retail is minimised on the
Taskbar.
3. Click on Retail’s button on the Taskbar.

4. Open the document Cia. Practice switching between active documents

using the Taskbar.

The Window menu displays a list of the documents currently open. A tick
indicates the current active document. Clicking on another document name
makes that document active.
5. Select the Arrange All command from the Window menu. All the opened
documents will be shown on screen. Click on the window of Cam to make
it active. Resize the active window to your satisfaction.
6. Click on the Retail window. The size of the window for Cam does not
change.
7. Maximise Retail by clicking on the Maximize button, .

8. Select File | Close to close the document Retail in the active window. Do
not save any changes made to the document.
Section 7 Formatting Paragraphs ECDL
SCC

9. Close all remaining documents, using the appropriate Close button,

(see Driving Lesson 11), without saving any changes that may have been
made. Maximise the Word screen if necessary.
 ECDL Section 8 Multiple Documents
SCC

Driving Lesson 76 - Cut, Copy, Paste Between

Documents
Park and Read
It is a relatively simple process to cut or copy text from one document and
paste it into a new document, or elsewhere in the existing document.

Manoeuvres
1. Open the document Parts and select the entire document.

2. Change the font of all text to Arial 11pt.

3. Open the document Planning.

4. Select the title Production Planning and its associated paragraph.

5. Select the Edit | Cut command (or the button).

6. Use the Taskbar to switch to the Parts document.

7. Position the cursor at the end of the document.

8. Click to paste the paragraph of text at the end of the document.

9. Click the Smart Tag, , which appears after the pasted text to see the
paste options.
10. Click Match Destination Formatting to convert the pasted text to the
same format as the existing text.
11. Press <Enter> to separate the paragraphs as required.
12. Switch back to Planning.
13. Select paragraph number 7, complete with its title. Use the Copy and
Paste commands to copy this to the end of the Parts document.
14. Adjust the spacing as necessary.
15. Try moving and/or copying text from the Parts document to Planning.
16. Close the documents without saving.
Section 7 Formatting Paragraphs ECDL
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Driving Lesson 77 - Headers and Footers

Park and Read
Headers and Footers are common identification lines at the top and/or bottom
of each page. When such text is found at the top of a page it is called a
Header; those at the bottom are termed Footers. Headers and Footers can be
placed on alternate pages, or the same header/footer on every page.

Manoeuvres
1. Open the document Retail. Delete the title and two blank lines at the top.

2. Check under File | Page Setup | Layout that neither Different odd and
even nor Different first page is checked for Headers and Footers.

3. Click OK.

4. Select View | Header and Footer.

 ECDL Section 8 Multiple Documents
SCC

Driving Lesson 77 - Continued

5. In the box provided, enter <Tab> Computers In Retailing <Enter>
<Tab> By I. Knowitall. This is then a two line header.
6. Select this text, change the font colour to red and the font to Tahoma.

7. Select Switch Between Header and Footer, , from the Header and
Footer toolbar to switch to the Footer. Special features such as the date,
time and page numbering can be added by selecting the correct button
from the toolbar.

Insert Page Number Insert Date Insert Time

8. To insert the name of the file and the location in

which it is saved, click Insert AutoText.
9. Select Filename and path from the drop down list.

10. Press <Tab> and click the Insert Page Number

button, , to place page numbering in the right
corner. To close the Footer, click .
11. Use View | Print Layout view to check the
appearance of the headers and footers.
12. Preview and then print a copy of the document.

By selecting File | Page Setup (or within Header and Footer), the option
of having different headers / footers on odd and even pages and the option of
having a different first page header/footer is given.
13. Close the document. Select No to lose the changes.

Headers and Footers are not visible in Normal document view - to see them,
use either Print Preview or View | Print Layout.
14. Open the document Maneaters. View the Header and Footer.
15. At the top left click Insert AutoText and select Page X of Y to insert page
number information.
16. Check the headers in Print Layout View and print the document.
17. Close it without saving.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 78 - Page Numbering

Park and Read
Page Numbering can be added to documents by one of two methods: firstly,
as part of a header, or secondly using the Insert | Page Numbers command.

Manoeuvres
1. Open the document Retail. Select Insert | Page Numbers.

2. Click the Format button to view the Page Number Format dialog box.

3. From Number format, select Upper Case Roman.

4. Click OK then from the Position box select Top of page (Header).
 ECDL Section 8 Multiple Documents
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Driving Lesson 78 - Continued

5. From the Alignment box select Left.

6. Make sure there is a tick in the Show number on first page box.

7. Select OK.

8. Print Preview the document - note that the Status Bar also shows the
chosen format - Page I, Page II, etc. Print a copy of the document.
9. Experiment with changing the display options within the Page Numbers
and Page Number Format dialog boxes.
10. Close without saving.

Page numbers are removed through View | Header and Footer. Select the
Page number and press <Delete>.
Section 7 Formatting Paragraphs ECDL
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Driving Lesson 79 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Canyon.

2. Centre the title and the paragraph sub headings.

3. Justify each paragraph.

4. The final paragraph, starting with Kaibab limestone is to be made into a

list. Remove all of the commas from this paragraph.
5. After each type of rock, press <Enter> to create a list.
6. Add numbering to the list.

7. Add your name to the Header and the date to the Footer.

8. Print a copy of the document.

9. Close it without saving the changes.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 ECDL Section 8 Multiple Documents
SCC

Driving Lesson 80 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the documents Pc and Warehouse.

2. Copy paragraph 5 from Warehouse – The computer may also…

3. Switch to the document Pc.

4. Paste this text at the end of the Stock Control paragraph on page 5.

5. Adjust the spacing and font size as required.

6. Insert the current date in the centre of the header.

7. Enter your name at the left of the footer.

8. Apply page numbers at the right of the footer.

9. Save the document as Multiples and close it.

10. Close Warehouse.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 7 Formatting Paragraphs ECDL
SCC

Driving Lesson 81 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document News.

2. The news articles are to be arranged alphabetically by title. Use the menu
commands Edit | Cut and Edit | Paste to rearrange the articles.
3. Add your name to the Footer.

4. Print one copy of the document.

5. Close it without saving any changes.

6. Open the document Menu.

7. Centre the whole document.

8. Increase the size of the restaurant’s name, Chez Pascale, to 26pt;

change the font to Lucida Handwriting.
9. Make it green.

10. Increase Menu to 22pt; change the font to Desdemona (use an

alternative font if this one is not available) and the colour to blue.
11. Change the size of Entrées, Main Meals and Desserts to 18pt and their
colour to red.
12. Increase the size of the meals on the menu to 14pt and make them blue.
13. Add your name to the header and print a copy of the document.
14. Close it without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
 Section 9
Tables

By the end of this Section you should be able to:

Insert Tables

Enter Text into Tables

Select Cells

Change Column Width

Insert and Delete Cells

Insert Rows and Columns

Apply Borders

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
Section 9 Tables ECDL
SCC

Driving Lesson 82 - Tables

Park and Read
Word provides an easy way to create and edit organised rows and columns of
tabular data (without tabs) using the table feature. This feature is also useful for
creating forms such as invoices that are formatted in tabular form. Tables
consist of rows, from top to bottom and columns, which run from left to right, to
create cells as in spreadsheets.

Manoeuvres
1. Create a new document. To create a table with 4 rows and 4 columns,
move the cursor to where the table is to begin. Select Table | Insert |
Table.

2. In the Insert Table dialog box, enter 4 in the Number of columns box
and 4 in the Number of rows box (these numbers can be typed in or the
arrowheads can be clicked to change the numbers).
3. Click OK to create the table. Leave the document open for the next
Driving Lesson.

An alternative way to create a table is to use the Insert Table button, ,

from the Standard Toolbar. Click and drag across for the number of columns
and down for the number of rows required. Once the mouse button is released,
the table will be drawn.
 Driving Lesson 83 - Entering Text
Park and Read
Once a table has been created, it is simple to enter text and move around
within it. Text is edited using the normal methods. It is probably easier to type
the text into the table first and then return to format the table, i.e. correct
column widths, etc.

Manoeuvres
1. Use the table created in the previous Driving Lesson. Movement forwards
within a table is with <Tab>. Use <Shift Tab> to move backwards
(clicking in the appropriate cell will also place the cursor). When entering
text do not use <Enter>, unless a new line is required within the same
cell, e.g. as in an address.

The cursor keys can be used, but are slow when a table is full of text.
2. Make sure that Print Layout view is selected.

3. Move to the first cell and enter the following text into the table. Pay no
attention to how the table looks, it will be improved later.
Company Share Price Sector Type of Business

Global 1240 Chemicals Petro Chemicals

Biro Bank 300 Banking Corporate Finance

Gibsons 130 Stores Electrical Retailer

As text is entered, the Move, and Adjust, , cursors appear above and
below the table in Page Layout view. Move is clicked and dragged to move the
table around the page and Adjust is clicked and dragged to proportionately
increase or decrease the size of the table.
4. The share price for Gibsons has risen by 50 points. To edit the table,
double click on the 130 price.
5. The number is highlighted. Type in 180 to replace the original number.

6. Save the document as Table and close it.

Section 9 Tables ECDL
SCC

Driving Lesson 84 - Selecting Cells

Park and Read
To act on a group of cells they must first be selected. To select a cell, or group
of cells use the selection arrow. This is shown when the cursor is placed near a
left cell edge or the top of a column.

Manoeuvres
1. In a new document, create a table 5 columns by 5 rows.

2. Select the first cell by moving near to its left edge and clicking the left
mouse button when the arrow is displayed, as in the diagram.

3. Move the mouse down and click again to remove the selection. Select the
second column by moving near to the top edge of the column and clicking
the mouse when the selection arrow is displayed.

4. Select the entire third row by double clicking when the arrow is displayed
at the edge of any cell in the row or by clicking once when the arrow is in
the selection bar on the left.

5. Select the nine cells in the middle of the table by clicking and dragging.

6. Close the document without saving.

To select a row/column, position the cursor within the row/column then use
Table | Select Row/Column. Table | Select Table selects the entire table;
alternatively, click the Move cursor, .
Driving Lesson 85 - Changing the Column
Width/Row Height
Park and Read
The most important advantage of the tables feature over the tab stops is the
ability to change the width of the column interactively. Note that the total width
of the table is restricted by the space available between the margins. Reduce
the width of small columns before widening others.

Manoeuvres
1. Open the document Table, created in Driving Lesson 82 and saved in
Driving Lesson 83.
2. Select View | Ruler to display the ruler, if it is not already on the screen.

3. Move the cursor into the table. When inside the table, the ruler shows the
table column divides as symbols within the ruler.

4. A column width can be changed by clicking on the divide, then dragging to

a new position before releasing the mouse button. A double-headed arrow
appears when the mouse pointer is over the division.
5. Reduce the first three columns (make Share Price fit on two lines).

6. Now select Table | Select | Table, then Table | Table Properties. Select
the Row tab, check Specify height and enter 1 cm in the box. Click OK.

Column width, cell size and text alignment can be changed from the Column
and Cell tabs.
7. Save the document as Table1.

8. Print a copy of the document and leave open for the next Driving Lesson.

Row Heights can also be changed using the ruler. Switch to Print Layout and
use the Vertical Ruler. Hold <Alt> whilst changing the row height to view the
correct measurements on the ruler.
Section 9 Tables ECDL
SCC

Driving Lesson 86 - Inserting & Deleting Rows

& Columns
Park and Read
It is possible to change the size of a table by adding or deleting rows and
columns. Rows and columns can be added to or removed from the edges or
the inside of the table.

Manoeuvres
1. Using the document Table1, place the cursor anywhere in the first
column, select Table | Insert | Columns to the Left to insert one new
column at the left edge of the table.

An alternative method of inserting rows and columns is to select Table | Insert

Cells and select Insert entire row or Insert entire column, then click OK. To
add more rows into a table place the cursor in the last cell of the table and
press <Tab>. New rows are added accordingly.

2. With the column selected, use the number button, , to number the
rows of text.
3. Make the column as small as possible, but ensure the numbers can be
seen.
4. Widen the second column, using the symbols on the ruler. Place the
cursor in the numbered row 2, and insert a new row by selecting Table |
Insert | Rows Above. The rows are automatically renumbered.

The Table button on the Standard Toolbar changes depending on what is

selected in the table. For example, selecting a row will change the button to

Insert Rows, .
5. To delete the new row, select the row, then Table | Delete | Rows.

6. Select the Sector column and insert a new column to the left.

7. Now delete this column. Make sure it is selected, then select Table |
Delete Columns.
8. Save the document with the same name and leave it open.

Multiple cells that are next to each other in a row or column can be merged into
a single cell by selecting them and then selecting Table | Merge Cells.
Driving Lesson 87 - Table Borders/Shading
Park and Read
Various types of lines, borders and shading can be added to an entire table, or
to selected cells, rows or columns.

Manoeuvres
1. Use the document Table1. Move to the second row and select the whole
row. Change the border to double by selecting Format | Borders and
Shading. With the Borders tab displayed, make sure All is selected from
Setting, select a double line from the Style and click OK.

2. Select the whole table and remove the lines by choosing None from
Setting. Click OK.
3. Even with the borders removed there may still be feint lines, called
gridlines, defining the table. If they are not shown select Table | Show
Gridlines. These lines are for guidance only when working on the table,
they do not print. To remove them from the screen, select Table | Hide
Gridlines.
4. Select a range of cells within the table and continue to experiment with
different Styles. Try changing the Color and Width.
Alternatively, click the Borders button from the Formatting Toolbar and
select an option from the list.
5. Select the first row. In the Borders and Shading dialog box select the
Shading tab. Click on various squares within the Fill palette and observe
the effects in the Preview panel. Select a Fill option and click OK.
6. Save the document using the same name and close it.
Section 9 Tables ECDL
SCC

Driving Lesson 88 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document.

2. Create a table with 3 columns and 11 rows.

3. Enter the following headings in the columns: Author, Title and Type.

4. Open the document Books.

5. Print a copy of the document, so that you can copy the information, then
close it.
6. Enter the information from Books into the table.
7. Make all the headings bold.

8. Shade the background of the headings with Dark Yellow and shade the
rest of the cells with Teal.
9. Change the font of the headings to Desdemona (use an alternative font if
this one is not available) and change the Font Color to White.
10. Centre all of the text and change the colour of the remaining text to Bright
Green.
11. Save the table as My Table and close it.

Check the answers at the back of the guide for an indication of how your
document should look.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 89 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document.

2. Create a new table to match the table below, an invoice. You will need to
consult the final in Driving Lesson 86.

3. Save the document as Invoice and close it.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Section 9 Tables ECDL
SCC

Driving Lesson 90 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document

2. Create the following table with the text, lines and shading:
Date Order Form Terms

Title Type Licence Price

Number

Total
3. Save the document as Order Form.

4. Print a copy of the table.

5. To allow room for more orders, insert three new rows above the bottom
row.
6. Save the changes to the document.

7. Close the document.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
Section 9 Tables ECDL
SCC

Section 10
Document Manipulation

By the end of this Section you should be able to:

Select Paper Size

Insert Page Breaks

Change Margins

Change Page Orientation

Apply Styles

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
 Driving Lesson 91 - Document Setup
Park and Read
The default paper size used by Word is A4 but, because some situations call
for the use of non-standard paper sizes, this can be changed. The size
selected will depend upon both the printer and the particular application in use.
Page Orientation can also be changed – a document can be printed in
Portrait or Landscape .

Margins determine the distance between the text and the edges of the paper.
The top and bottom margins are used for features such as headers, footers and
page numbering. A large top margin can be set when working with headed
notepaper. The top and bottom margins are, by default, set to 2.54cm.

Side margins can be changed to allow space for binding (Gutter margin), to
change the length of the document and to improve its readability. By default,
the side margins (left and right) are set at 3.17cm.

Manoeuvres
1. Open the document Retail. Move to the very beginning of the document.
Create a space and type the words Page Size 23cm x 18cm.
2. Select File | Page Setup and the Paper tab.

3. Change the width to 18cm and the height to 23cm, either by editing the
numbers or by using the up and down arrows. Note that the Paper Size
box has changed to Custom Size. Select OK.
Section 9 Tables ECDL
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Driving Lesson 91 - Continued

4. Preview the document. Print out the first page only.

Some printers that have been set to use A4 paper by default may produce an
error message that the printer is out of paper. If this is the case, cancel the
printing.
5. Return the paper size to A4 - select File | Page Setup | Paper and
change Custom Size to A4. Click OK.
6. To change the Orientation of the document to
Landscape, select File | Page Setup | Margins.
7. From Orientation, select Landscape, then click
OK. Notice the Ruler bar across the top of the
page is now much longer.
8. Print page 1 only, to see the effect and compare it with the earlier printed
copy.
9. Close the document without saving the changes.

10. Open the document Clothing.

11. To change the document
margins, select File | Page
Setup | Margins.
12. Increase the Top, Bottom,
Left and Right margins to
5cm, either by editing the
numbers or by using the up
and down arrows.
13. Click OK.
14. Justify the text and select View | Print Layout to see the effects of the
margin settings.

15. Print the document and close it without saving.

 Driving Lesson 92 - Page Breaks
Park and Read
It may be necessary to start a new page by choice. This is known as forcing a
new page. When a Page Break is inserted in Normal view, a dotted line
appears in the text, where the break has been inserted. If this is done in Print
Layout view, a new page appears on the screen.

Manoeuvres
1. Open the document Packages.

2. Divide the document into three pages by forcing new pages after the first
and third paragraphs. Position the cursor in the blank line after the
paragraph and then select Insert | Break, then Page break and click OK.
Alternatively, to avoid including the blank lines on the new page, position
the cursor at the start of the next paragraph.

Pressing <Ctrl Enter> also inserts a page break.

3. Move the insertion point into the second paragraph. Check that Page 2
appears in the Status Bar.
4. Select the Print Preview button to see the resulting three pages. If there
is only one page on screen, move to the Multiple Pages button, click and
drag across until it reads 1 x 3 Pages. Release the mouse button.
5. Select the multiple pages button and set it to 1 x 2 Pages.

6. Close the Print Preview feature to return to the document.

7. To remove a page break in Normal View, click on it and press <Delete>.

Remove the page breaks to restore the document to a single page.
8. Check that you have a one page document by looking at the Status Bar,
then close the document without saving.
Section 9 Tables ECDL
SCC

Driving Lesson 93 - Styles

Park and Read
Styles are pre-created formats consisting of paragraph and font formats. When
they are applied, text will be formatted accordingly. Styles also ensure that
formatting is consistent throughout a document.

Manoeuvres
1. Open the document Retail.

2. Highlight the first heading, Computers and

Retailing. Select Format | Styles and
Formatting to display the Styles and
Formatting Task Pane.
3. Ensure All Styles is selected from the Show
box at the bottom of the pane.
4. Scroll through the Styles list and position the
pointer over Heading 1. Read the description
that appears as a ToolTip.
5. Click on Heading 1. The formatting associated
with this style is applied to the selected text

Styles can also be selected from the Style box found on the Formatting
Toolbar, .
6. Scroll through the document and highlight the heading 1. Item
Identification. Select the style Heading 2 from the task pane and apply
it to the text.

7. Scroll through the document, formatting all numbered headings as

Heading 2 and all lettered headings, e.g. A) Bar-Coding, as Heading 3.
 Driving Lesson 93 - Continued
8. A style can be applied to a paragraph of text. Place the cursor anywhere
in the first paragraph.
9. Choose the Block Text style from the task pane list. Notice how the
whole paragraph has the style applied.

10. Scroll down the document until the 1. Item Identification heading is
displayed.
11. Double click on the word traditional to select it. This ensures the style will
only be applied to the word rather than the paragraph.
12. Select the Emphasis style to apply the style to the selected word only.

13. Print the document, then save it as Styles and close it.
Section 9 Tables ECDL
SCC

Driving Lesson 94 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document References.

2. Switch to Print Layout view and notice the number of pages the
document contains.
3. Change the paper size to Legal 8½ x 14 in.

4. What happens to the number of pages?

5. Move to page 4 and insert a page break after the Modems and Networks
paragraph, so that Computer Applications starts page 5.
6. Print the last two pages of the document and close it without saving.

7. Open the document Paper.

8. Change the left and right margins to 5cm and change the page orientation
to Landscape.
9. Change all of the bold headings to Heading 1.

10. Change the first sentence after each heading to Heading 2.

11. Print preview the document.
12. Print the document and close it without saving.

Check the answers at the back of the guide.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 95 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Headlines.

2. Apply the style Headliner to all headings in the document.

3. Apply the style Information to the rest of the text.

4. Print the document.

5. Close the document without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
 Section 11
Mail Merge

By the end of this Section you should be able to:

Create a Main Document

Create a Data Source

Edit the Main Document

Perform Mail Merge

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
 ECDL Section 11 Mail Merge
SCC

Driving Lesson 96 - Mail Merge

Park and Read
The Merge feature is used to combine a Main Document (a letter, for
example), with a separate list - the Data Source (names and addresses, for
example), into one document. These two files, when merged, create a
personalised copy of the document for everyone on the list. Mailing labels to
the same group of people can be created, if required, using the same
technique.

Two important terms that are used with merging are Field and Record. The
following example shows fields (columns - Surname, First name, Street, Town,
County) and records (rows - information for each person):
Surname First name Street Town County
Chapman Ian 7 The Avenue Boldon Tyne & Wear
Peagram Norma 5 St Georges Morpeth Northumberland

A Data Source is a document containing all the records used in a merged

document in table format. These documents need a great deal of planning as
they can be used for various applications.

It is best to break the information into as many fields as possible. For example,
Name could be a field, but, Surname, First Name and Initial would be more
useful, depending on requirements. Paul French entered in one field cannot be
used in a merged document as P French, Paul, Mr French or Mr P French.
Every record must have exactly the same number of fields, so some fields may
have to be left blank.

Data Source files are used many times. As situations change, it will be
necessary to add new records, change records and delete records. These
changes can be made using the standard editing techniques.
 Driving Lesson 97 - Creating the Main
Document
Park and Read
The first step in mail merging is to create the Main Document. A main
document can take a range of formats, such as form letters, mailing labels,
envelopes or catalogues. Word gives a great deal of assistance in the form of
the Mail Merge Wizard. This comprises six steps that define the complete Mail
Merge process. You can move back and forth through the steps by using the
Next and Previous links.

Manoeuvres
1. Create a new document, and select Tools | Letters and Mailings | Mail
Merge Wizard. The Mail Merge Task Pane appears.

2. Make sure Letters is selected from the Select document type list.

3. Click to move onto step 2.

4. At step 2 choose to Use the current document.

 ECDL Section 11 Mail Merge
SCC

Driving Lesson 97 - Continued

5. The main document can now be created. On the first line of the blank
document, enter the current date, using Insert | Date and Time.
6. From the Available formats, select the date in the format 30 September
2002.
7. Add 2 blank lines. Type the following paragraph.
Dear
This is just a brief reminder that the next annual
conference of the Word Users’ Club is only a few
weeks away. Delegates are limited to 1500 this year,
so please hurry and reserve your place!
Sincerely
Ms M S Word
8. Save the document with the name Main.

The writing of the main document can be left until step 4 if required.

9. Click to move onto step 3.

10. Leave the document open.

Driving Lesson 98 - Creating a Data Source
Park and Read
An Address List (Data Source) can be used with any number of Main
Documents, so its creation must be well thought out. It can be created before
or after the main document and can be accessed at any time once created.

Manoeuvres
1. There is an option here to use an existing list but for now select Type a
new list then click .
2. Click Customize to edit the field names.
At the dialog box, remove field names so
that only Title, Last Name, Company
Name, Address Line 1, Address Line
2 and City remain. Do this by clicking on
each field name that is not needed and
then Delete, selecting Yes at the
prompt.
3. Click Add to add a new field. Type
Initial into the box provided and click
OK. Move it to the appropriate place in the list using the Move Up / Move
Down buttons. The field list is complete, click on OK.
4. Using the <Tab> key to move from field
to field, enter your own details and those
of 3 other people (fictional if necessary).
Select New Entry after each record.
Click Close to end.
5. When the Save Address List dialog box
appears, save it to the 3 Word
Processing folder (or another folder if
applicable), with the File name of Data.
The data is saved as a Microsoft Office
Address List file (*.mdb).
6. The Mail Merge Recipients dialog box appears. The data source can be
edited here at any time. Click OK to close it without making any changes.

The Mail Merge Recipients button, , will display that dialog box at any
time.
7. Click to move onto step 4.
 ECDL Section 11 Mail Merge
SCC

Driving Lesson 99 - Editing the Main Document

Park and Read
Now that the fields have been decided, they can be incorporated into the Main
Document.

Manoeuvres
1. Add 2 blank lines at the top of the main document.

2. Place the cursor at the top of the document and click .

3. Select Title from the drop down list and click Insert. Click Close.
4. Add a space in the document after the Title field, then select the Insert
Merge Fields button, from the Mail Merge toolbar. This time select
Initial and click Insert. Complete the fields as below (Remember to add
spaces where necessary or press <Enter> to move to the next line).
<<Title>> <<Initial>> <<Last Name>>
<<Company Name>>
<<Address Line 1>>
<<Address Line 2>>
<<City>>

Adding a standard address block like the one above can be made easier by
using the Insert Address Block button, , from the toolbar or the task pane.
5. After Dear in the main part of the document, insert a space then the Title
field followed by Last Name.
6. Save the document under the same name, Main and leave it open.
 Driving Lesson 100 - Merging
Park and Read
The hardest part of mail merge is the creation of the main and data source
documents. It is easy to merge the two files.

Manoeuvres
1. Click on the task pane to move to step 5 where the
merged letters can be previewed and printed.

2. Use the Next button, , to move through the final letters.

There are options here to amend the recipients list (the data source) or to
individually exclude any particular letter from the merge.

3. Click to complete the merge.

4. Read the information in the task pane then click to select letters
for printing.

5. Make sure All is selected from the Merge to Printer dialog box and click
OK.
6. Click OK from the Print dialog box to print the merged file.

7. To save the merged file, click in the task pane.

8. In the Merge to New Document dialog box, select All and click OK.

9. Save the file as Merge and close all documents, saving any changes if
prompted.
 ECDL Section 11 Mail Merge
SCC

Driving Lesson 101 - Open a Data Source

Park and Read
Existing data source files can be used when performing mail merge.

Manoeuvres
1. Open the document Main, select Tools | Letters and Mailings | Mail
Merge Wizard to display the Mail Merge Task Pane.
2. Because there is already a main document the wizard should start at step
3, Select recipients. Select the option to Use an existing list and click
.
3. In the Select Data Source dialog box make sure Look in shows the
location of the data files. Select Client from the list of files and click Open.
4. Because this main document has already been used with a different data
source, it still contains the merge fields relating to that source. These may
not apply to the new data and they can either be removed or replaced with
one of the new fields.
5. Click Remove Field for the first field, Title and the next one, Initial.

6. For the next field, Last Name, select NAME from the drop down list of
new fields and click OK. This will replace the old field with the new one.
7. For the remainder of the fields, replace Company Name with COMPANY,
Address Line 1 with STREET, Address Line 2 with TOWN and City with
TOWN1.
8. Click OK at the Recipients list, then continue through the remaining Mail
Merge steps as before. Close all documents without saving.
9. Start a new document and display the Mail Merge Task Pane. To create
mailing labels, select Labels at step 1.
10. At step 2 click Label options to select the required format.
11. At step 3 select Use an existing list and click Browse to find Client from
the supplied data files. Click OK to accept the Recipient list.
12. At step 4 Insert all available fields onto the first label, then click Update
all labels to copy the layout to the other labels on the page.
13. Review the labels at step 5 then complete the merge.
14. Print page 1 only, then close all documents without saving.
 Driving Lesson 102 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Create a short letter, which is to be the main document, informing a

company of a visit, using the following text:
Dear
Just to confirm our visit to your company on regarding a health
and safety inspection.

Yours sincerely

Janet Orr
Cleaning Inspector
2. Save the main document as Main Letter.

3. Create a data source file with 4 records containing the field names Title,
Last Name, Company Name, Address Line 1, City and Date.
4. Save this as Data Source.

5. Insert the merge field names in the appropriate places in the main
document.
6. Merge the two files and print a copy of the four letters, saving the merged
document as Merged2.
7. Close the merged document.

8. Open the document Buslet. This is a prepared mail merge letter.

9. Use the Mail Merge Recipients button to view the data attached.

10. Click on OK to return to the Main Document.

11. Use the Mail Merge Task Pane to merge to a new document and prepare
the letters. Preview the letters.
12. Close all documents without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 ECDL Section 11 Mail Merge
SCC

Driving Lesson 103 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document and create a mail merge Letter from the current
document.
2. Edit the main document by inserting the date (first format) and typing the
following letter:
Dear
I am planning a party for the ghosts of great naval explorers, to be held
on board my ship, the Mary Rose, in the Solent. Please arrive in your
own vessel, the and a rowing boat will transfer you to the party.
I look forward to seeing through you.
Sincerely
Henry VIII
3. Save the main document as Explorers.

4. Create a data source document containing these fields: First Name, Last
Name, Country and Vessel.
5. Save this document as Shipping List and add the following records:
Christopher Columbus Spain Santa Maria
Francis Drake England Golden Hind
James Cook England Endeavour

6. Add these fields to the top of the main document:

<<First Name>> <<Last Name>>
<<Country>>

7. After Dear add <<First Name>> and after your own vessel, the add
<<Vessel>>.
8. Remove any surplus space if necessary.

9. Save the document under the same name.

10. Merge to a new document, add your name to the header and print the
document.
11. Close all documents, saving, if prompted.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide. Only when competent
move on to the next Section.
 ECDL Section 12 Objects
SCC

Section 12
Objects

By the end of this Section you should be able to:

Insert a Picture

Insert an Image from File

Insert Charts

Move and Resize a Picture, Image or Chart

To gain an understanding of the above features, work through the Driving

Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at the end of
the section to test your knowledge.
 Driving Lesson 104 - Inserting a Picture
Park and Read
A picture or graphic can be placed at the insertion point by choosing a picture
from those stored on disk. Word is supplied with many pictures in the Clipart
folder. Other graphics, from other programs can also be incorporated into
documents - providing that Word can import them.

Manoeuvres
1. Start a new document and select Insert | Picture | Clip Art.

If the Add ClipArt to Organizer dialog box appears, click on Now then OK.
2. In the Insert Clip Art Task Pane, type animals in the Search text box
and click Search.

3. A number of relevant images will be displayed in the task

pane, (there may be a slight delay as they load). Select the
clip at the right (or an alternative if this is not available) by
clicking on it. It will be inserted into the document.
4. Select the picture in the document by clicking on it. Handles (squares) will
appear around the image to indicate it is selected and the Picture toolbar
will be displayed.
 ECDL Section 12 Objects
SCC

Driving Lesson 104 - Continued

5. With the picture still selected, press <Delete> to remove it.

6. There should be a large selection of pictures in clipart. Click on the Clip

Organizer link at the bottom of the task pane.
7. The Microsoft Clip Organizer dialog box is displayed. Click the + to the
left of Office Collections to reveal the available categories.
8. Click on any Category to display the associated clips.

To insert an image from the Organizer, Copy and Paste must be used.
9. Spend some time viewing pictures from the various categories then close
the Organizer dialog box.

A star , at the bottom right of a clip indicates it is an animated clip.

10. Close the Insert ClipArt task pane, using its Close button, .

11. To insert an image from file, select Insert | Picture | From File.
12. In the Insert Picture dialog box, make sure Look in shows the location of
the supplied data files and select the cat file.

This dialog box can be displayed with different views. The one shown here is
Preview view.
13. Click Insert. The image is inserted in the document.
14. To select the image and display the handles, click on it.
15. Delete the cat image by pressing <Delete> then close the document
without saving.
 Driving Lesson 105 - Inserting Charts
Park and Read
A chart can be added to a document to display information professionally. This
could be useful when producing a report containing figures.

Manoeuvres
1. Start a new document. From the menu select Insert | Picture then Chart.

2. After a few seconds a chart will appear in the background with the
datasheet visible.

3. In the datasheet, position the mouse over 1st Qtr and click. Type in Jan.
Press <Tab> to move to the next column and enter Feb. Enter Mar and
Apr in the next two columns.
4. Using the above process enter the following information:
Jan Feb Mar Apr
Word 200 150 175 190
Access 300 250 300 50
Excel 220 150 100 275

5. Click on the View Datasheet button to remove the datasheet and

view the graph.
6. Click on the document away from the chart to insert it into the document.

7. Save the document as Objects and leave it open for the next Driving
Lesson.

To edit the chart, double click on it from the document. If necessary, click the
View Datasheet button, , to display and edit the datasheet.
 ECDL Section 12 Objects
SCC

Driving Lesson 106 - Move and Resize Objects

Park and Read
It is a simple process to move pictures and any other objects around, just click
and drag! Resizing is slightly more difficult. After the object is selected, handles
are displayed (small squares in the corners and on the sides). By clicking and
dragging a handle it is possible to make the object larger or smaller.

Manoeuvres
1. Use the document Objects created in the previous Driving Lesson.

2. To resize the chart, first click on it once and notice the squares (handles)
around the outline of the picture. The picture is now selected.
3. Select the bottom right handle of the chart and increase its size using the
handle to click and drag down and to the right.

Dragging the corner handles of an object changes its size but keeps its relative
dimensions the same, i.e. a square will still be square. Dragging the middle
handles of an object will deform the shape, i.e. stretch or squash it.
4. To make it possible to move an object, its text wrapping properties must
be amended. Right click on the chart and select Format Object.
5. From the Layout tab select a Square wrapping style and click OK.
6. The handles should now be white. Move the mouse over the chart. The
cursor changes to when it is in a position to move the chart.
7. Click and drag the chart to a different position on the page and click away
from it to deselect it.
8. In the same document, use Insert | Picture | Clip Art, search for cars,
and insert a suitable clip on to the page.
9. Click to select the new picture (it may be partially obscured by the chart).
Click the Text Wrapping button from the Picture toolbar and select
Square.
 Driving Lesson 106 - Continued

10. Click and drag the picture (not the handles) to another position further
down the document.
11. Make sure the picture still has the handles visible, i.e. it is selected. Move
the pointer over one of the handles (the mouse pointer changes).
12. Click and drag inwards to make the picture smaller or outwards to make
the picture larger.
13. Demonstrate the difference between resizing with the corner handles and
with the middle handles.
14. Finally make the image about half its original size and position it well away
from the chart.
15. Insert the image Cat from the data files.
16. To be able to move the image, right click on it and select Format Picture.
17. Select the Layout tab and click Square, then OK. The handles of the
image change from black to white, showing that it can be dragged about
the page.
18. Click and drag the cat to the top right corner of the page.
19. If the cat obscures the chart, move the chart out of the way.
20. Use a corner handle to resize it, making it half its original size.
21. Save Objects using the same name.
22. Leave the document open.
 ECDL Section 12 Objects
SCC

Driving Lesson 107 - Copy and Paste Objects

Park and Read
Objects such as images and charts can be copied to a different location within
a document or to a different document. When an object is copied the original is
unchanged.

Manoeuvres
1. Using the document Objects, select the chart.

2. Click Copy, .

3. Click Paste, , to paste a copy of the original on top of the first chart.

4. Make the copy about half its original size and drag it to a blank area of the
page.
5. Select the original chart.

6. Press <Delete> to delete it.

7. Copy the picture of the car.

8. Paste a copy of the picture into the current document.

9. Start a new document and paste the car picture into it.
10. Insert the cat image from the data files into the new document.
11. Copy the cat and then click away from it to deselect it.
12. Paste the cat into the same document.
13. Use the Taskbar to move to Objects.
14. Paste the cat image into this document.
15. Copy the chart and paste it into the other open document (unsaved).
16. Leave the documents open for the next exercise.
Driving Lesson 108 - Cut and Paste Objects
Park and Read
Objects such as images and charts can be cut from their original location and
pasted to a different within a document or in a different document. When an
object is cut the original is removed.

Manoeuvres
1. Using the same documents as in the previous Driving Lesson, select a cat
image from the unsaved document.

2. Click Cut, , to remove the image.

3. Click Paste, , to paste the cat back into the document.

4. Select the cat and cut it again.

5. Switch to Objects.

6. Paste the cat into this document.

7. Move to the other, unsaved document.

8. Cut the car and then paste it back into the same document.

9. Cut the chart and paste it back into the same document.

10. Cut the remaining objects from this document and paste them into
Objects.
11. Save Objects and close it.
12. Close the other document, without saving.
 ECDL Section 12 Objects
SCC

Driving Lesson 109 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start a new document.

2. Insert a Clip Art picture of your choice from any Collection.

3. Delete the picture.

4. Insert a different image from Clip Art.

5. Move the picture to the centre of the page.

6. Resize the picture to make it larger.

7. Add your name to the header.

8. Print one copy of the document.

9. Close the document without saving.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
 Driving Lesson 110 - Revision
This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the document Cat.

2. Position the cursor at the end of the first paragraph and start a new line.

3. Insert the picture cat from the data files.

4. Resize the picture to about half its original size.

5. Print Preview the document.

6. Add your name and the date to the footer.

7. Print one copy of the document.

8. Close it without saving.

Check the answers at the back of the guide for an indication of how your
document should look.

If you experienced any difficulty completing the Revision, refer back to the
Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of Achievement
Matrix referring to the section at the end of the guide.
 ECDL Section 12 Objects
SCC

Answers
Driving Lesson 7
Step 2. a) New Blank Document
b) Paste
c) Print (+ name of printer)
d) Spelling and Grammar
e) Format Painter
f) Underline
g) Save
h) Numbering
Step 4. There are 5 possible entries for About getting help while you
work.

Driving Lesson 29
Step 5. The invisible area to the left of the document is called the Selection
Bar.

Driving Lesson 35
Step 1. When the Print button is clicked one copy of the entire document is
printed.
Step 2. The normal setting for the Page Range is All.
Step 3. The normal setting for the Number of copies is 1.
Step 4. Print Preview shows the layout of the document and page breaks.

Driving Lesson 36
Step 3. The document contains 3 pages.

Driving Lesson 38
Step 6. Enter 1,3 in the Pages box of the Page range area.

Driving Lesson 47
Step 1 a) switches Bold formatting on or off
b) switches Italic formatting on or off

c) switches Underline formatting on or off

Step 2. A Font is a type or style of print.
Step 3. The menu command Format | Font displays the Font dialog box
Step 4 The colour of selected text can be changed either by using the Font
Color button on the Formatting toolbar or via the Font dialog box.
Driving Lesson 59
Step 1. 11 possible spelling mistakes are highlighted in the document.
Step 8. Find Next can be clicked a further 4 times before the search
finishes.

Driving Lesson 60
Step 5. There are 10 possible spelling mistakes indicated within the
document.

Driving Lesson 88

Driving Lesson 94
Step 4. The number of pages is reduced to 5.

Driving Lesson 110

 ECDL Section 12 Objects
SCC

Glossary
Alignment Where text appears on the page in relation to the
margins.
Application A software program such as Word.
Commands Selections from the Menu Bar which perform actions.
Copy & Paste Duplicate text or images, etc. from one place to
another within a document or between documents.
Cut & Paste Remove text or images, etc. from one place and
place them in another.
First Line Indent Move the first line further in from the margin than the
others in a paragraph.
Font A type or style of print.
Format Change the way a document looks.
Headers & Footers Common identification lines at the top and/or bottom
of each page.
HTML The format of web pages.
Justified Straight left and right margins.
Orientation The way up a page is - Portrait or Landscape.
Mail Merge Combining a main document with a data source.
Print Preview A feature that shows how a document will look before
it is printed.
Save Keep a copy of your file on the hard or floppy disk.
Selection Bar An invisible area at the left of the page, used to select
text.
Styles Pre-created formats consisting of paragraph and font
formats.
Symbols Special characters that are not on the keyboard.
Tabs A precise measurement for aligning vertical rows of
text.
Template A base document that contains certain elements and
can be used over and over again.
Undo & Redo Features that allow you to reverse or reapply your
last actions.
Web Page Storage facility of internet information.
Word Wrap How the computer automatically detects the end of a
line and starts a new one.
Zoom A feature that either allows the document to be
viewed more closely, or more of the document, but in
less detail.
 Index
Alignment 86 Formatting Paragraphs 85
Tab 93-96 Advanced Indentation 88
Bold 60 Alignment 86
Borders 97
Borders 97, 119
Bullets and Numbering 89
Tables 119 Indenting 87
Bullets 89 Line Spacing 91
Charts 144 Paragraph Spacing 92
Tab Alignment 95
Inserting 144
Tab Settings 93
Closing Documents 25
Formatting Text 59
Columns 117, 118 Changing Appearance 63
Copy 67 Cut, Copy and Paste 67
Fonts 62
Cut, Copy and Paste 67, 147, 148
Format Painter 66
Between Documents 105 Text Size 62
Deleting Text 38 Underline, Bold and Italic 60
Document Manipulation 123 Getting Started 7
Document Setup 124 Headers and Footers 106
Margins 125
Help 14
Orientation 125
Page Breaks 126 Office Assistant 16
Select Paper Size 124 Hyphenation 76
Styles 127 Indentation 87
Documents 21 Advanced 88
Closing 25 Inserting Objects 141
Entering Text 22
Charts 144
New 26
Format Drawing Objects 145
Opening 27
Move/Resize a Picture 145
Printing 54
Pictures 142
Saving 23
Saving as Web Page 32 Inserting Text 38
Saving In Different Formats 29 Italic 60
Searching 77
Mail Merge 131
Switch between 104
Data Source 135, 138
Views 28
Edit Main Document 136
Editing 37 Labels 138
Deleting Text 38 Main Document 133
Inserting Text 38 Merging 137
Select Lines/Paragraphs 40
Margins 125
Select Words/Sentences 39
Symbols 41 Menus 10
Undo and Redo 43 Multiple Documents 103
Find 77 Cut, Copy and Paste 105
Format Painter 66 Headers and Footers 106
Page Numbering 108
Switch between Documents 104
New Document 26
 ECDL Section 12 Objects
SCC
Numbering Selecting
Lists and Paragraphs 89 Lines and Paragraphs 40
Pages 108 Words and Sentences 39
Office Assistant 16 Show/Hide 44
Opening Documents 27 Soft Carriage Returns 45
Orientation Spacing
Changing Page 125 Line 91
Page Breaks 126 Paragraph 92

Page Numbering 108 Spell Checker 74

Starting Word 8
Paper Size
Selecting 124 Styles 127
Paste 67, 105 Switch between Documents 104

Pictures Symbols 41
Insert 142 Tables 113
Move/Resize 145 Apply Borders 119
Apply Shading 119
Preferences 80
Change Column Width 117
Printing 51 Create 114
Document 54 Entering Text 115
Previewing 52 Insert/Delete Rows/Columns 118
Range 54 Selecting Cells 116
Selected Text 54 Tabs 93
Redo 43 Alignment 95
Replace 78 Taskbar 104
Revision Text
Document Manipulation 129-130 Changing Appearance 63
Documents 33-36 Cut, Copy and Paste 67
Editing Text 46-50 Deleting 38
Formatting Paragraphs 99-102 Entering 22
Formatting Text 68-72 Fonts 62
Getting Started 18-20 Inserting 38
Mail Merge 139-140 Size 62
Multiple Documents 110-112 Toolbars 10
Objects 149-150
Tools 73
Printing 55-58
Hyphenation 76
Tables 120-122
Replace 78
Tools 82-84
Search 77
Saving Documents 23 Spell Checker 74
As Web Page 32 Zoom Control 79
In Different Formats 29 Underline 60
Screen Layout 9
Undo 43
Search 77
Views 28
Zoom Control 79
 Record of Achievement
Matrix
This Matrix is to be used to measure your progress while
working through the guide. This is a learning
reinforcement process, you judge when you are
competent.

Tick boxes are provided for each feature. 1 is for no

knowledge, 2 some knowledge and 3 is for competent. A
section is only complete when column 3 is completed for
all parts of the section.

For details on sitting ECDL Examinations in your country

please contact the local ECDL Licensee or visit the
European Computer Driving Licence Foundation Limited
web site at http://www.ecdl.com.
 ECDL Section 12 Objects
SCC
Tick the Relevant Boxes 1: No Knowledge 2: Some Knowledge 3: Competent

Section No. Driving Lesson 1 2 3

1 Getting Started 1 Starting Word
2 Layout of the Word Screen
3 The Menus and Toolbars
4 Help
5 The Office Assistant

2 Documents 9 Entering Text

10 Saving Documents
11 Closing a Document
12 Creating a New Document
13 Open an Existing Document
14 Views
15 Saving in a Different Format
16 Save as HTML

3 Editing Text 21 Inserting and Deleting Text

22 Select Words and Sentences
23 Select Lines and Paragraphs
24 Symbols
25 Undo and Redo
26 Show/Hide Characters
27 Soft Carriage Returns

4 Printing 33 Previewing a Document

34 Printing a Document

5 Formatting Text 39 Underline, Bold and Italic

40 Formatting of Selected Text
41 Fonts and Text Size
42 Changing Text Appearance
43 Subscript and Superscript
44 Changing Case
45 Format Painter
46 Cut, Copy and Paste

6 Tools 52 Spelling Checker

53 Add to Dictionary
54 Hyphenation
55 Searching a Document
56 Replace
57 Zoom Control
58 Preferences
Tick the Relevant Boxes 1: No Knowledge 2: Some Knowledge 3: Competent

Section No. Driving Lesson 1 2 3

7 Formatting Paragraphs 62 Alignment
63 Indenting Paragraphs
64 Advanced Indentation
65 Bullets and Numbering
66 Line Spacing
67 Spacing Between Paragraphs
68 Tab Settings
69 Tab Alignment
70 Adding Borders

8 Multiple Documents 75 Switch Between Documents

76 Cut, Copy, Paste Between Documents
77 Headers and Footers
78 Page Numbering

9 Tables 82 Tables
83 Entering Text
84 Selecting Cells
85 Changing Column Width/Row Height
86 Inserting and Deleting Rows/Columns
87 Table Borders/Shading

10 Document Manipulation 91 Document Setup

92 Page Breaks
93 Styles

11 Mail Merge 96 Creating the Main Document

97 Creating a Data Source
98 Creating a Data Source
99 Editing the Main Document
100 Merging

12 Objects 104 Inserting a Picture

105 Inserting Charts
106 Move and Resize Objects
107 Copy and Paste Objects
108 Cut and Paste Objects
 ECDL Section 12 Objects
SCC

Other Products from CiA Training

If you have enjoyed using this guide you can obtain other products from our range of
over 100 titles. CiA Training Ltd is a leader in developing self-teach training materials
and courseware.

Open Learning Guides

Teach yourself by working through them in your own time. Our range includes
products for: Windows, Word, Excel, Access, Works, PowerPoint, Project, Lotus 123,
Lotus Word Pro, Internet, FrontPage and many more… We also have a large back
catalogue of products, including PageMaker, Quattro Pro, Paradox, Ami Pro, etc.
please call for details.

ECDL Advanced
Have you enjoyed doing the standard ECDL? Well why not go one step further and
take the new ECDL advanced qualification? Materials are now available which follow
the same format as our successful ECDL core material.

New CLAIT, CLAIT Plus & CLAIT Advanced

Open learning packages are now available for the new OCR New CLAIT, CLAIT Plus
& CLAIT Advanced qualifications. The packages enable the user to learn the features
needed to pass the assessment using a gradual step by step approach.

Schools Editions
Specially written for older pupils, to be used by teachers, these guides integrate I.T.
into the curriculum and take the pupil through the features of various software
packages, with many revision exercises at the end of each section. Teacher's notes
are included. Products include guides to Word, Excel, Access and Publisher.

Trainer’s Packs
Specifically written for use with tutor led I.T. courses. The trainer is supplied with a
trainer guide (step by step exercises), course notes (for delegates), consolidation
exercises (for use as reinforcement) and course documents (course contents, pre-
course questionnaires, evaluation forms, certificate template, etc). All supplied on CD
with the rights to edit and copy the documents.

Purchasing Options
The above publications are available in a variety of purchasing options: as single
copies, class sets and/or site licences. However, Schools Editions and Trainer’s Packs
are only available as site licences.

Conventional Tutor Led Training

CiA have been successfully delivering classroom based I.T. training throughout the UK
since 1985. New products are constantly being developed, please call to be included
on our mailing list. Information about all these materials can be viewed at
www.ciatraining.co.uk.
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