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spreadsheet tasks

This document is a lesson on MS Excel for 9th class students, covering topics such as workbooks, cell references, formatting, sorting, filtering, formulas, and functions. It includes fill-in-the-blank questions, short answer questions, and long answer questions to assess understanding. The lesson is prepared by Chetan Kakar, a computer faculty member at a government high school.

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caesar
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8 views

spreadsheet tasks

This document is a lesson on MS Excel for 9th class students, covering topics such as workbooks, cell references, formatting, sorting, filtering, formulas, and functions. It includes fill-in-the-blank questions, short answer questions, and long answer questions to assess understanding. The lesson is prepared by Chetan Kakar, a computer faculty member at a government high school.

Uploaded by

caesar
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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9th Class Page 1 of 2

Lesson 1 MS Excel (Part-1)


1. Fill in the blanks:
1. An Excel Workbook consists of .......................... .
(a) Worksheets (b) Rows (c) Columns (d) Formulas
2. The actual value of a cell is displayed in .......................... bar.
(a) Title (b) Menu (c) Formula (d) None of these
3. .......................... Formatting applies one or more rules to any cells we want.
(a) Formula (b) Function (c) Conditional (d) None of these
4. Format Command is available on .......................... Tab.
(a) Home (b) Insert (c) Data (d) Formulas
5. All Formulas must begin with an .......................... sign.
(a) Sigma (b) Plus (c) Equal (=) (d) None of these
6. A data in our worksheet can be arranged in an order using .......................... .
(a) Formula (b) Function (c) Filter (d) Sorting
7. Sort & Filter command is available on .......................... Tab.
(a) Home (b) Insert (c) Data (d) Home & Data

2 Short Answer type Questions:


1. What is Formatting ?
Ans. Formatting: Formatting is a procedure by which data appearance in excel can be changed. It does not effect
the data placed in cells. It only changes the appearance of data. In excel format cells dialogue box option is used
for formatting. Ctrl+shift+f is short cut keys to open format cells dialogue box.

4. What is a cell reference?


Ans: Cell Reference: Cell Reference is very important in Excel. In Excel, Cell Reference is termed to calculate
important calculations by using a cell or a range of cells for a formula to calculate the result of the formula in a
worksheet. We can use a cell reference for a single formula or for multiple formulas.
Types of Cell Reference : 1. Relative Reference. 2. Absolute Reference. 3. Mixed Reference.

5. What are the parts of a Function ?


Ans: A function is a predefined formula that performs calculations using specific values in a particular order.
Each function has a specific order – called syntax – which must be followed in order for the function to work
correctly. Sequence of a function can be learnt as follows :
1. First of all equal to (=) sign is written.
2. After this the function name is written (SUM, for example, if we want to add two numbers)
3. After this argument is written. (for example B3:B12)

6. Define Sorting.
Ans: Sorting: Sorting data in excel means arranging data in ascending or descending order. Sorting command is
placed in Home & Data tabs. For increasing order we can use ascending and for decreasing order we can use
descending to arrange data in excel.

7. Define Filter.
Ans. Filter: Filter is a tool in MS Excel that is used to get the information according to our requirement. When
we need to find special information from a list, then we use Filter. Filters can be applied in different ways to
improve the performance of our worksheet. We can filter text, dates, and numbers. We can even use more than
one filter to further narrow our results.

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Prepared By: Chetan Kakar (Computer Faculty) Govt. High School, Karmuwala (Ferozepur)
9th Class Page 2 of 2

3. Long Answer Type Questions :


3. What is a cell ? How can we insert a new cell in our current worksheet ?
Ans: Cell: A cell is an intersection between row and column in worksheet. To insert new cell in an Excel
worksheet, follow these steps :
1. Select the cells, rows, or columns where we want the new blank cells to appear.
2. Click the drop-down arrow attached to the Insert button in the Cells group of the Home tab.
3. Click Insert Cells on the drop-down menu and choose option as you want.

4. What is a Formula ? Write down the steps to create a simple Formula in Excel.
Ans: Formula: A formula is an expression which calculates the value of a cell. It must starts with equal (=) sign.
In formula cell reference or value of cell both can be used. In formula standard operators (+, -, *, /, ^,) used for
creating formula. To create a simple formula in Excel following steps:
1. Select the cell where the answer will appear (for exampleF3).
2. Type the equals sign (=).
3. Type the formula we want Excel to calculate (85+87 OR F1+F2, for example).
4. Press Enter. The formula will be calculated, and the value will be displayed in the cell.

5. What is a Function ? Write down the steps to create a basic Function in Excel.
Ans: Functions: Functions are predefined formulas and are already available in Excel. Each function has a
specific order – called syntax – which must be followed in order for the function to work correctly. Function must
start with equal (=) sign. To create a basic function in Excel following steps:
1. Select the cell where the answer will appear (J3, for example).
2. Type the equals sign (=), then enter the function name (SUM, for example).
3. Enter the cells for the argument inside the parentheses. (for example =SUM (J1,J2))
4. Press Enter, and the result will appear.

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Prepared By: Chetan Kakar (Computer Faculty) Govt. High School, Karmuwala (Ferozepur)

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