3.13.

Sample Sub-Trade Guarantee/Warranty Notification Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax:

___________________________________ Fax #:_______________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Guarantees / Warranties: Section(s) ________________

Mr. (Ms.) ________________________________:

The Substantial Completion Date of the Project is _________________________, 20____. As you are aware, this is the
date upon which your Guarantees and/or Warranties are required in the subject specifications section(s) to take effect.

Submission of your Guarantees and/or Warranties in their specific, proper, and complete form is required by or before
_________________________, 20____ in order to allow the current payment to be processed.

Failure to provide your correct Guarantees and/or Warranties by the above date will delay the submission of the general
requisition to the Owner that includes retainage reduction and final payment to the entire construction force.

Please don't allow yourself to be in the position of being responsible for delay in such payment; submit your proper
documents as requested. Your prompt compliance is crucial.

Please call for if you require further clarification

Very truly yours,

COMPANY

Project Manager

cc: Account Payable

File: Final Payment
Sub-Vendor File:_____________
CF
 4.7.3

Sample Subcontract / PO Transmittal Form Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax:

___________________________________ Fax #:_______________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Subcontract (Purchase Order) Agreement

Mr. (Ms.) ________________________________:

Please find attached:

___ Three copies of the Subcontract Agreement (Purchase Order). Please sign and return all three copies
for final execution.
___ One executed copy of the Subcontract Agreement (Purchase Order). Retained for your records.
___ The Subcontract/Supplier Reference Form. Complete as appropriate and return to my attention.
___ Three copies of the Full Lien Waiver Forms to be executed and returned with the Subcontract or
Purchase Order Agreement.
___ _________________________________________________________________________________
___ _________________________________________________________________________________

Please:

___ Deliver all appropriate Certificates of Insurance in correct coverage amounts. Be sure to include all
requirements for additional insured.
___ Deliver ____ copies of all required approval in coordination submittals to:
____ This Office _____ Jobsite
___ confirm that your current delivery and erection schedules meet current Project Schedule requirements as
coordinated with _____________________________________, Project Superintendent..
___ _________________________________________________________________________________
___ _________________________________________________________________________________

Very truly yours,

COMPANY

Project Manager

cc: Account Payable

Jobsite
File: Subcontracts
Sub-Vendor File:_____________
CF
 4.8.6
Sample Sub-Vendor Schedule of Values / Requisition For Payment Form Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_____________________________
Project #: ___________________________

SUBJ: Schedule of Values / Requisition for Payment

Mr. (Ms.) ________________________________:

Attacks are the Schedule of Values/Requisition for Payment Forms, to be used as follows:

1. Prepare & Submit your Schedule of Values

On the left side of the form, separate your total contract into individual line items that accurately reflect the
manner in which material and equipment will be delivered to the jobsite, and the way in which the work will be
performed. Provide sufficient level of detail that will allow the Owner, Architect, and this office to properly
evaluate your periodic requisitions for payment. Also include appropriate categories of your general conditions
and project close-out items.

Submit your Schedule of I use to this office by or before ____________________, 20___ for approval.

2. Requisition for Payment

When the Schedule of the I use is approved, it becomes your Requisition for Payment Form.

By the 25th of each month, submit your Requisition on the same form by indicating on the right side of form the
amounts completed for each line items. Compliance with his procedures mandatory if your payments are to be
processed for the respective period.

Please call to have any questions.

Very truly yours,

COMPANY

_____________________________________
Project Manager

cc: Account Payable

File: _____________
CF
 4.8.7
Sample Schedule of Values Approval / Rejection Form Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax:

___________________________________ Fax #:_______________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Schedule of Values

Mr. (Ms.) ________________________________:

Please find attached:

___ Your Schedule of Values approved as submitted. Please use this warm mono periodic Requisitions for
Payment that are to be submitted to this office of the 25th of each month.

___ Your Schedule of Values marked to suggest more appropriate breakdowns, and/or with questions regarding
the submission. Please revise and resubmit as soon as possible in order to avoid delay in processing your
requisitions.

Please call it you have any questions.

Very truly yours,

COMPANY

Project Manager

cc: Account Payable w/ Att.

File: Subcontracts
Sub-Vendor File:_____________
CF
 4.10.3
Sample Form Letter to Subcontractors Regarding Submittal Requirements

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax:

___________________________________ Fax #:_______________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Submittal Requirements

Section(s) __________________________

Mr. (Ms.) ________________________________:

The contract requires your submission of the following items. Note that this list is for your convenience only; the
omission in of any items does not relieve you of the requirement.

Please submit:

___ Certificate of Insurance ___ Installation Instructions

___ Performance Bond ___ Delivery Time after Approval
___ Labor & Material Payment Bond ___ Erection/Installation Time
___ Certified Payroll Reports ___ Test/Inspection Reports
___ Payroll Ledgers ___ Guaranties / Warranties
___ Shop Drawings: _____ Copies ___ Full Lien Waiver Forms
___ Erection Drawings ___ As-Built Plans & Specs
___ Product Specifications ___ _________________________________
___ Employer EEO Reports ___ _________________________________
___ MSDS Sheets ___ _________________________________
___ Samples ___ _________________________________

Please be aware of the proper form, content, and time requirements for each submission and comply in every respect.
Contact me immediately if you have any questions.

Thank you for your cooperation.

Very truly yours,

COMPANY

Project Manager

cc: File:_____________
CF
 4.10.5
Sample Form Letter to Subcontractors Regarding Shop Drawing Resubmittal
Requirements

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Shop Drawing Resubmission Requirements

Section(s) __________________________

Mr. (Ms.) ________________________________:

Copies of your shop drawings requiring immediate correction and resubmission for approval have been returned to you
on the dates listed below. Immediate resubmission is required in order to avoid additional delays and related costs
resulting from untimely action.

Drawing Date Returned

No. to Your Office Description

__________ ____________ ___________________________________________________________________

__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________
__________ ____________ ___________________________________________________________________

Please contact me immediately to confirm the date(s) of your resubmission(s). Time is of the essence.

Thank you for your cooperation.

Very truly yours,

COMPANY

Project Manager

cc: Jobsite
File: Vendor File _____________
CF
 4.10.7
Sample Reproduction Backcharge Notice Form Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Failure to Provide Proper Content of Submissions

Section(s) __________________________

Mr. (Ms.) ________________________________:

Per your contract, it is your responsibility to be sure the proper number of copies for all required submittals be sent on
time to be processed. Failure to comply interferes with the expedient flow of documents, and result in significant
additional production costs.

Be advised that all copies made by this office of any other submissions because of insufficient quantities necessary for
proper distribution will be charged to your account as follows:

8-1/2” x 11” . . . . . . . . . . . . . . . . . . . $ 1.00 Each Leaf

8-1/2” x 14” . . . . . . . . . . . . . . . . . . . $ 2.00 Each Leaf
11” x 17” . . . . . . . . . . . . . . . . . . . $ 3.00 Each Leaf

Prints:
18” x 24” . . . . . . . . . . . . . . . . . . . $ 5.00 Each Leaf
24” x 36” . . . . . . . . . . . . . . . . . . . $ 8.00 Each Leaf
Larger . . . . . . . . . . . . . . . . . . . $ 10.00 Each Leaf

Before final payment is released, your account will be adjusted to reflect the number of copies charged

Very truly yours,

COMPANY

Project Manager

cc: Jobsite
File: Vendor File _____________
Backcharge File
CF
 4.11.3
Sample Subcontractor / Supplier Delivery Requirements Form Letter

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Delivery Requirements

Section(s) __________________________

Mr. (Ms.) ________________________________:

Copies of “Approved” or Approved as Noted” Shop Drawings were returned to you on the dates listed below.

For the current construction schedule, delivery of each item is required on the respective dates indicated in order to
avoid delays and related costs resulting from non-delivery.

Drawing Date Returned Required Delivery

No. to Your Office Description Date of Material

__________ ____________ ____________________________________________________ _____________

__________ ____________ ____________________________________________________ _____________
__________ ____________ ____________________________________________________ _____________
__________ ____________ ____________________________________________________ _____________
__________ ____________ ____________________________________________________ _____________
__________ ____________ ____________________________________________________ _____________
__________ ____________ ____________________________________________________ _____________

Please confirm your ability to meet these delivery dates by signing this letter where indicated below and returning it to my
attention. If any item will not be delivered by the required date, submit your complete explanation. Your complete
response is required by ___________________, 20 _____.

Very truly yours,

COMPANY
Delivery Dates Confirmed:

Project Manager By: ________________________________

Date:_______________________________
cc: Jobsite
File: Vendor File _____________
Schedule Revision # ______
CF
 4.14.4
Sample Letter to Subcontractor / Supplier Regarding
Failure to Provide Lien Waivers

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Failure to Provide Subcontractor/Supplier Lien Waivers

Mr. (Ms.) ________________________________:

To date, we have not received your properly executed lien waivers for:

___ Your Material Suppliers: _______________________________________________________________

_______________________________________________________________
_______________________________________________________________
All others as applicable.

___ Your Sub-Subcontractors: _______________________________________________________________

_______________________________________________________________
_______________________________________________________________
All others as applicable.

These original documents incorrect form and properly executed by those authorized to do so are to be delivered to this
office by or before ______________________, 20 ____.

NO PAYMENT OTHERWISE DO CAN BE RELEASED UNTIL THESE REQUIREMENTS HAVE BEEN MET IN FULL.

Failure to comply may also affect the payments of all others subcontractors and suppliers for the period(s) represented,
and may also delay the current general payments. In that event, you will be held responsible for all resulting costs and
effects.

Thank you for your cooperation.

Very truly yours,

COMPANY

Project Manager

cc: File: Vendor File _____________

Lien Waivers
CF
 4.15.4
Sample Letter to Subcontractor / Supplier Regarding
Delivery of Certified Payroll Report Forms

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Certified Payroll Reports

Mr. (Ms.) ________________________________:

To date, we have not received properly completed Certified Payroll Reports for the following time periods:

___________________________________________ _____________________________________________
___________________________________________ _____________________________________________
___________________________________________ _____________________________________________
___________________________________________ _____________________________________________

These original documents incorrect form and executed by those properly authorized to do so are to be delivered to this
office by or before _______________________, 20 ____. Be sure that the weekly payroll ledgers accompanied these
submissions in order to support each respective Payroll Report Form.

NO PAYMENT OTHERWISE DO CAN BE RELEASED UNTIL THESE REQUIREMENTS HAVE BEEN MET IN FULL.

Failure to comply may also affect the payments of all others subcontractors and suppliers for the period(s) represented,
and may also delay the current general payments. In that event, you will be held responsible for all resulting costs and
effects.

Thank you for your cooperation.

Thank you for your cooperation.

Very truly yours,

COMPANY

Project Manager

cc: File: Vendor File _____________

Certified Payroll Reports
CF
 4.15.5
Sample Letter to Subcontractor / Supplier Regarding
Delivery of Certified Payroll Report Forms

(LETTERHEAD)

Date: ______________________________

To: ___________________________________
___________________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: 1) Certified Payroll Reports 2) Subcontractor/Supplier Lien Waivers

Mr. (Ms.) ________________________________:

To date, we have not received:

___ Properly completed Certified Payroll Reports for the following time periods:

__________________________________________ __________________________________________

___ Properly executed Lien Waivers for:

___ Your Material Suppliers: _______________________________________________________________

_______________________________________________________________
All others as applicable.

___ Your Sub-Subcontractors: _______________________________________________________________

_______________________________________________________________
All others as applicable

These original documents incorrect form and executed by those properly authorized to do so are to be delivered to this
office by or before _______________________, 20 ____. Be sure that the weekly payroll ledgers accompanied these
submissions in order to support each respective Payroll Report Form. NO PAYMENT OTHERWISE DO CAN BE
RELEASED UNTIL THESE REQUIREMENTS HAVE BEEN MET IN FULL.

Failure to comply may affect the payments of all others subcontractors and suppliers for the period(s) represented, and
may delay the current general payments. In that event, you will be held responsible for all resulting costs and effects.

Thank you for your cooperation.

Thank you for your cooperation.

Very truly yours,

COMPANY cc: File: Vendor File _____________

Certified Payroll Reports
Lien Waivers
CF
Project Manager
 4.16.4
Sample Backcharge Notice

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax

___________________________________ Fax #: _______________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: ______________________________________________________________________________________

Mr. (Ms.) ________________________________:

Confirming our conversation at _______:_______ AM / PM this date, please:

_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

This work must be completed by _______:_______ AM / PM on __________________________, 20 ______.

If the work is not completed by the date and time indicated above, we will make arrangements to complete the work for
you, and backcharge your company for wall costs incurred, including mobilization, supervision, overhead and profit.

Please immediately provide your written confirmation of your intentions.

Very truly yours,

COMPANY

______________________________________________
______________________________________________

cc: File: Vendor File _____________ with only

Account Payable
CF
 14.17.4
Sample Punchlist Notification Form Letter #1

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ CERTIFIED MAIL

___________________________________ RETURN RECEIPT REQUESTED
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Punchlist Completion

Mr. (Ms.) ________________________________:

Attached is the Architect's Punchlist for the project.

All items pertaining to your work must be completed by or before ________________________, 20_____. This is
necessary in order to avoid delay in final completion and resulting delays in retainage release and final payment.

After you have completed your items, notify this office is so that final inspection can be made.

In addition, immediately upon completion of all your items, return a copy of the Punchlist marked to indicate that dates
that the respective items had been completed.

Thank you for your cooperation

Very truly yours,

COMPANY

______________________________________________
Project Manager

cc: File: Jobsite

Vendor File _____________
Punchlist
CF
 14.17.5
Sample Punchlist Notification Form Letter #2

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ CERTIFIED MAIL

___________________________________ RETURN RECEIPT REQUESTED
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Punchlist Completion

Mr. (Ms.) ________________________________:

Attached is the Architect's Punchlist for the project.

All items pertaining to your work must be completed by or before ______________________, 20____. This is necessary
in order to avoid delay in final completion and resulting delays in retainage release and final payment.

If your work is not complete by that date, other arrangements will be made to complete the work by whatever means
available that are most expedient. In that event, you will be backcharged for all costs incurred, including mobilization,
preparation, protection, direct costs, supervision, overhead, and profit. We will accordingly appreciate your efforts to
avoid these possibilities.

After you have completed your items, notify this office so that final inspection can be made.

In addition, immediately upon completion of all your items, return a copy of the Punchlist marked to indicate that dates
that the respective items had been completed.

Thank you for your cooperation

Very truly yours,

COMPANY

______________________________________________
Project Manager

cc: File: Jobsite

Vendor File _____________
Punchlist
CF
 14.17.6
Sample Punchlist Notification Form Letter #3

(LETTERHEAD)

Date: ______________________________ Confirmation of Fax

Fax #: ________________________

To: ___________________________________ CERTIFIED MAIL

___________________________________ RETURN RECEIPT REQUESTED
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Punchlist Completion

Mr. (Ms.) ________________________________:

You have been directed on the number of occasions to complete your Punchlist work, but to date items remain to be
completed.

As your final notice, be advised that these items must be absolutely completed by or before ________________, 20___.
After that date, arrangements will be made to complete your work by whatever means available that are most expedient.
In that event, you will be backcharged for all costs incurred, including mobilization, preparation, protection, direct costs,
supervision, overhead, and profit.

Please confirm to this office today whether you will complete your work as directed, or if you refuse to do so.

Very truly yours,

COMPANY

______________________________________________
Project Manager

cc: File: Jobsite

Vendor File _____________
Punchlist
CF
 4.18.4
Sample Guarantee/Warranty "Second Request" Letter

(LETTERHEAD)

Date: ______________________________ Confirmation of Fax

Fax #: ________________________

To: ___________________________________ CERTIFIED MAIL

___________________________________ RETURN RECEIPT REQUESTED
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Failure to Provide Proper Guarantees/Warranties

SECOND REQUEST

Mr./Ms. :

On ______________________, 20____, you were requested to provide all appropriate

guarantees and warranties in proper form in accordance with the terms of your contract. To
date:
____ We have not received them.

____ The documents have been submitted being unacceptable form.

This delay in your response has already affected the current progress payment and related
retainage reduction. It is also requiring excessive efforts to coordinate and enforce
compliance by your company. You will be held responsible for these effects if they become
significant.

You are accordingly directed to provide the required guarantees and/or warranties in their
proper form to this office by or before ___________________, 20____. Failure to comply will
result in delays in the general requisition, payment to you and to other project vendors, and
other problems. In that event, you will be held responsible for all such effects.

Very truly yours,

COMPANY

______________________________________
Project Manager,

cc: A/P
File: Guarantees/Warranties
Punchlist
Vendor File:___________________
CF
 4.18.5
Sample Final Notice to Sub-Vendors
to Provide Guarantees/Warranties
(LETTERHEAD)

Date: ______________________________ Confirmation of Fax

Fax #: ________________________

To: ___________________________________ CERTIFIED MAIL

___________________________________ RETURN RECEIPT REQUESTED
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Failure to Provide Proper Guarantees/Warranties

Mr./Ms. ____________________________:

You were requested on the number of occasions to provide all appropriate guarantees and
warranties in accordance with the terms of your contract. To date, you continue to fail to
comply.

Accordingly, we are now making arrangements to provide that required guarantees and
warranties to the Owner on your behalf in order to allow project closeout.

Until your proper guarantees/warranties are received by this office and accepted by the
Owner, an appropriate amount of money as determined in our discretion will be withheld from
your current payment as security to cover the cost of possible guarantee/warranty work. We
estimate this value at $ ___________________.

In addition, your contract will be backcharged for all costs related to the excessive measures
necessary to resolve this issue, including attorney's fees, administrative time, overhead, and
profit.

Very truly yours,

COMPANY

______________________________________
Project Manager,

cc: A/P
File: Guarantees/Warranties
Punchlist
Vendor File:___________________
CF
6.1.6
Sample Jobsite Safety Policy Notice

(LETTERHEAD)

It is the policy of ( ) Company to at all times:

 Provide safe work environments,

 Conduct all operations in a manner that eliminates risk to any tradesperson,
 Maintain all conditions in a way that eliminates all risk to visitors and to the public, and
 Eliminate risk of damage to properly on and adjacent to the jobsite.

This is the fundamental responsibility of every person on the site. All supervisors must
routinely accept complete responsibility for the prevention of accidents and for the safety of all
work under their direction.

By contract and by wall, every company on the site is obligated at a minimum to conform to
the Federal Occupational Safety and Health Act, and to the laws of every entity having
jurisdiction over the work.

Any company or individual refusing to Correct observed safety violations will be banned from
the site at least until such violations are corrected, and will be held completely responsible for
all resulting effects.

There is no magic to safety. With proper attention, awareness, and cooperation by everyone,
we will achieve an accident-free job, and the pride that goes with it.

( ) COMPANY

President
 7.4.2
Sample Letter to Subcontractors and Suppliers
Regarding Baseline Schedule Confirmation

(LETTERHEAD)

To: 1) ___________________________________ Date: __________________________________

2) ___________________________________
3) ___________________________________ Project:_________________________________
4) ___________________________________ _______________________________________
5) ___________________________________ Project No.: _____________________________
6) ___________________________________
7) ___________________________________ SUBJ: CONFIRMATION OF
8) ___________________________________ BASELINE CONSTRUCTION SCHEDULE
9) ___________________________________

Gentlemen

Attached are two copies of the Baseline Construction Schedule finalized as a result of the
schedule coordination meeting conducted on _____________________20_____, indicating
your general items of work, the activity durations, and their relationships in the project. Note
that the omission of any items required by your respective contracts does not relieve you of
the requirement.

Please review the schedule, specifically considering all that is necessary to achieve the
performance results indicated for the complete project, including:

 Submittal dates and durations

 Material fabrication and delivery times
 Activity durations
 Dependencies (work required before your work can proceed)
 Logic (Correct sequences)
 All other relevant considerations

If modification to the schedule as it is represented is necessary, note same in red, and return
one copy to my attention for approval. If the schedule is acceptable as it is, please so confirm
by signing one copy noting “approved,” and return it to my attention.

Your response is required by __________________________, 20 ____.

Thank you for your cooperation.

Very truly yours,

COMPANY

______________________________________
Project Manager,

cc: File: Baseline Schedule w/att.

CF
 7.4.3
Sample Letter to Subcontractors and Suppliers
Regarding Baseline Schedule Final Release

(LETTERHEAD)

To: 1) ___________________________________ Date: __________________________________

2) ___________________________________
3) ___________________________________ Project:_________________________________
4) ___________________________________ _______________________________________
5) ___________________________________ Project No.: _____________________________
6) ___________________________________
7) ___________________________________ SUBJ: BASELINE SCHEDULE
8) ___________________________________ FINAL RELEASE
9) ___________________________________

Gentlemen

Attached is the Final Baseline Construction Schedule for the Project.

The schedule will be periodically updated by this office to reflect current progress, and to
identify changes to the program that may become necessary to maintain critical dates.

Per your subcontract, it is your responsibility to be aware of all current schedule conditions as
may be so changed from time to time, and to comply with them in every respect. Failure to
review all current information and to be aware of all current requirements will in no way relieve
you of the responsibility for the information, obligations, and performance requirements.

Please acknowledge receipt of this schedule by signing below and returning this letter to my
attention.

Your response is required by __________________________, 20 ____.

Thank you for your cooperation.

Very truly yours,

COMPANY

______________________________________
Project Manager,

cc: File: Baseline Schedule w/att.

CF

Final Baseline Schedule _________ dated _________

is received, reviewed and approved:

By:

________________________________ Date:_______
 7.6.3
Sample Schedule Analysis / Evaluation Report

(LETTERHEAD)
To: _____________________________________ Date: __________________________________
_____________________________________
_____________________________________ Project:_________________________________
_____________________________________ _______________________________________
Project No.: _____________________________
ATTN:____________________________________

Report Date:______________ Rev. #:________

# REV REVISION DESCRIPTION / TITLE BASELINE REVISED DEVISTION

COPIES # DATE COMPLETION COMPLETION (+/-) As
of

wd/cd

________________________, 20______, the project is ______________ work-days (calendar-days)

Ahead of (behind) schedule, primarily due to:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

Remarks:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

cc: Jobsite w/att. Signed:

___________________________
___________________________ ____________________________________________
___________________________ ____________________________________________
File: Sched. Rev. # _______, CF
 7.6.4
Sample Delay letter #1 to Suubcontractors

(LETTERHEAD)

Date: ______________________________

To: ___________________________________ Confirmation of Fax

___________________________________ Fax #: _______________________________
___________________________________

ATTN: ___________________________________

RE: Project:_______________________________________
Company Project #: _____________________________

SUBJ: Project Delay

Mr. (Ms.) ________________________________:

At your current rate of progress, it is apparent that the schedule completion dates for the following activities will be
missed:
Activity Scheduled Completion
___________________________________________________________________ _____________________
___________________________________________________________________ _____________________
___________________________________________________________________ _____________________
___________________________________________________________________ _____________________
___________________________________________________________________ _____________________

If these completion dates are not regained, your will directly interfere with ad delay all activities scheduled to immediately
follow, thereby directly delaying key milestones and completion dates. In this event, you will beheld responsible for all
associated costs and other problems resulting.

Please submit your written statement to my attention by _________________________, 20____, specifically advising of
how you intend to regain the schedule. Include:

1. Number of workers per day

2. Number of regular and overtime hours per day planned
3. Number of days for each sub-activity
4. Saturday, Sunday, and Holiday work planned
5. Specific measures being taken to expedite all necessary material deliveries

Your complete written response is critical to the orderly completion of the project without serious incident. Your
cooperation is appreciated.

Very truly yours,

COMPANY

______________________________________________
______________________________________________

cc: File: Vendor File _____________

Sched. Rev. # ______, CF