NAME : Mahesh Gaikwad EMPLOYEE CODE : 3362

DESIGNATION : Site Engineer

REPORTING TO : Project Leader through E&C Leader

Responsible for all activities related to the Project at the site - fm start to finish

FROM (Input) TO (Output / FREQUENCY of

DAILY ACTIVITIES person) doing work
SR.#
1 Be responsible for entire activities at the site from material accounting,
mechanical erection, distribution piping, coordinating electrical and
instrumentation erection & checking, requisition for Commissioning team, get
system commissioned & handed over
2 To prepare daily activities & planning reports, get it signed by customer, daily Self E&C Leader Daily
updating bar chart, & to forward this with weekly reports to HO E&C
coordinator.
Daily planning, recording & certifying the work done by different contractors. Self, Daily Activity E&C Leader Daily
Report, Contractors
Log sheet
3 Daily record of Orbital sample clearance fm Customer Customer QC, E&C Leader During Orbital
Orbital Samples Welding schedule
4 Carry out QC checks on contractors work, specially the orbital welding and its Contractors work, QC check report Daily
procedures. Record the slope verification sheet, the distribution loop work, etc. Daily Activity Report

5 Ensure that the Contractors are loaded judiciously and there is minimum of “No Dailly Work Plan, Nil "No work report" During Contractors
Work” situations. Contractors work work
6 Completion of pending points given by customer with the help of suitable Pending point List, Customer As reqd
engineer & material as required; within the scope of PO. Sign to be taken on Work Planning Completion Report,
Completion Report Daily Activity Report
7 Reporting to E&C Engineer and Project leader. Self E&C Leader Daily
8 Customer communication Self Customer, MOM, As reqd
mail
9 Do all sundry / unplanned activities as per requirement and keep a record of Daily Work Plan Daily Activity Report As reqd
the same.
10 Maintain record of all local expenses and send vouchers to HO twice a week. Expenses, Bills, E&C Leader As reqd
Vouchers,
Requirements
11 Maintain safe Custody of all tools, tackles, Documents, Safety gear etc. Self Daily
12 Ensure site discipline as per customer’s guidelines and Doshion guidelines. Self, team, vendors, Customer satisfaction Daily
contractors, Cust
guidelines
13 Ensure use of Safety gear Self, team, vendors, Customer satisfaction Daily
contractors, Cust
guidelines
14 Daily attendance record of self and Contractors people Attendance sheet Attendance record Daily
15 Training and guidance to undertrainee engineer Requirement Training As reqd

SN PERIODIC & REPETATIVE ACTIVITIES

1 Material checking at site, mtl accounting and record keeping. Material movement, Material accounting As required
receipt record, Cust sign,
Cust GRN
2 Coordinating with E&C coordinator and Project leader for requirement of E&I Project Barchart, E&C Leader, PL As required
engineer, Process engineer, PLC engineer, other contractor, Material Daily work plan
requirement, any other support etc.
3 Coordination with E&I engineer for electrical erection & commissioning. Daily Plan E&I work done report When work done

4 Coordination with Process engineer for system validation, commissioning & Daily Plan E&I work done report When work done
handing over.
5 Reconciliation of material & work done at site and same to get signed from Daily work done Report to E&C Daily
customer. report, Cust sign Leader
6 Get PO amendment / new PO fm Customer, for every additional work done at PO amdnt, Cust mail, E&C Leader, PL As required
site. MOM
7 Keep a record of every additional work done at site and take completion report Daily work done E&C Leader, PL As required
certificate from the customer immediately on completion of the additional work. report, Cust sign,
Special report sign
8 To return excess material from site to HO. Excess material E&C Leader, PL As required
record, Material
reconilliation report
signed with cust.
9 Attending meeting at site with customer and preparing MOM of discussions and Requirement MOM As required
sending the same to HO. Act as per the MOM and close all points at the
earliest and get completion report fm Customer. Send MOM and reports to HO

10 Certifying the bills of contractors for work done at site. Contractors bills, Certified Bills On completion of
Daily Work done Work by Contractor
reports, Contractors and approval by
attendance sheet Client
NAME : Mahesh Gaikwad EMPLOYEE CODE : 3362
DESIGNATION : Site Engineer
REPORTING TO : Project Leader through E&C Leader

Responsible for all activities related to the Project at the site - fm start to finish
11 Reconciliation of Bills, vouchers, challans and other accounts related issues Documents as listed Certify As required
with customers accounts, materials and Projects department.
12 Raising points of serious, important & urgent issues to E&C Engineer / Project Problem area Customer, E&C As required
Leader / Customer Leader, PL, MOM,
mail
13 Do local purchase after approval fm Project Leader. Requirement, LP Voucher As required, and in
approval fm E&C emergency
Leader / PL
14 Arrange local labour, other support equipment on hire / purchase as per site Requirement, Voucher As reqd.
requirements. approval fm E&C
Leader / PL
15 Report of any injury, accident, theft, fire etc to HO by fastest possible means Problem area Report, Phone, Mail, As reqd.
and then tender a detailed written report. Fax, to Customer &
HO
16 Review record of undertrainee Engineers report book Daily activity report of Report on training When done
trainee, Instructions given
fm E&C Leader

17 Obtain periodic water sample reports as per requirment of Commissioning Requirement as per To customer, Water As per program
activity. procedure sample reports
18 Generate Weekly Progress report and send the same to HO after signature fm Daily Report, Self E&C Leader Weekly
Customer.

SN DOCUMENTS RECEIVED BY SE.

1 Collect “Handing over” documents from E&C Leader. E&C Leader Self Prior to proceeding
POC Document, P&ID, Layout Drgs, Site Audit Report. on a new project
2 All site related formats-Leave, Daily activity report, Contractor work completion E&C Leader Self Prior to proceeding
report, Handing over report, Commissioning report, MOM, Water Analysis on a new project
report,
3 Site Engineers Job book E&C Leader Self Part of SE
documents
4 E&C Protocol Books E&C Leader Self Part of SE
documents
5 E&C Procedures E&C Leader Self Part of SE
documents
6 DVWS Rules and Regulations booklet E&C Leader Self Part of SE
documents
7 Do's and Don't - booklet E&C Leader Self Part of SE
documents
8 Instrument Manuals - User Instruction, Maint. Manual; E&C Leader Self Prior to proceeding
on a project
9 Tool Kit Documents E&C Leader Self Prior to proceeding
on a project

SN DOCUMENTS SUBMITTED BY SE TO DEPT.

1 To prepare daily activities & planning reports, get it signed by customer, daily As per list E&C Leader Daily, Weekly, As
updating bar chart, & to forward this with weekly reports to HO E&C reqd.
coordinator.
2 Generate Weekly Progress report and send the same to HO after signature fm SE, Customer sign E&C Leader Weekly
Customer.
3 Daily planning, recording & certifying the work done by different contractors. Plann, Daily Activity E&C Leader Daily, Weekly, As
report, Contractors reqd.
attendance
4 Daily record of Orbital sample clearance fm Customer Samples, QA sign Customer, E&C As reqd.
Leader
5 As built drgs Completion of dist. As built drg to HO / As reqd.
Piping E&C Leader
6 No Work" record - contractor wise - with reasons. No-Work report, E&C Leader As reqd.
Problem area
7 "Pending points Completion certificate" & sent to HO Work completion, E&C Leader At each stage of
Daily Activity report, work completion
Customer sign
8 Record of unplanned & sundry work done. Work completion, E&C Leader At each stage of
Daily Activity report, work completion
Customer sign
9 Review record of undertrainee Engineers report book Trg report E&C Leader When done
10 Record of all important communication with customer, suppliers, service Meetings, MOMs, E&C Leader When done
engineers, HO etc. mails
11 Maintain record of all local expenses and send vouchers to HO twice a week. Local expences, Voucher to E&C When done
E&C Leader Leader
approval,
NAME : Mahesh Gaikwad EMPLOYEE CODE : 3362
DESIGNATION : Site Engineer
REPORTING TO : Project Leader through E&C Leader

Responsible for all activities related to the Project at the site - fm start to finish
12 Keep a record of every additional work done at site and take completion report Daily activity report, E&C Leader When done
certificate from the customer immediately on completion of the additional work. MOM with customer,
additional PO,

13 Attending meeting at site with customer; Prepare MOM of discussions; Send requirement, MOM, E&C Leader When done
MOM of same to HO. Act as per the MOM and close all points at the earliest Reports
and get completion report fm Customer. Send MOM and reports to HO

14 Certified bills of Contractors Contractors bills, E&C Leader When done

Work completion
report, Daily Activity
Report
15 Obtain "Customer Satisfaction Certificate". On completion of E&C Leader As reqd.
project / work / part
of work
16 Obtain Certificate fm client for "Accident free work done". End of Project, No Report to E&C As reqd.
accidents at site Leader
Periodic Water sample analysis reports As per plan, Water Analysis report As per plan

System operations Log sheets Log sheets E&C Leader During System
commissioning till
handing over

SN DOCUMENTS MAINTAINED
1 Material checking at site, mtl accounting and record keeping. Mtl chk list, Cust. E&C Leader Routinely done work
sign, Cust. MRN /
GRN
2 Daily attendance record of self and Contractors people Attendance Attendance record to Weekly
E&C Leader
3 No Work" record - contractor wise - with reasons. As required
4 Record of all important communication, MOMs, with customer, suppliers, As and when it
service engineers, HO etc. happens
5 Local Purchase details with Budgetory information.

SN AREAS OF FOCUS
1 Timely completion of Work
2 Quality of Work
3 Timely, complete and Clear communication with Client, Vendors and HO
4 Maintaining record of daily activities and taking signature of Cust.
5 Forwarding Daily Reports to HO
6 Timely forwarding Vouchers, bills attendance records to HO
7 Discipline & Safety at site
8 Transperancy & clarity in work, actions, communication
9 "Happy customer"- philosophy - but not at a loss to DVWS.

SN ONE TIME ACTIVITY

1 Understanding the Project to be executed from the Project leader before Self fm E&C Leader & PL Beginning of Project
visiting the site.
2 Collect “Handing over” documents from E&C coordinator. Self fm E&C Leader & PL Beginning of Project

3 Do “Site Audit” to get introduced to key people, verify site readiness, Look and Site Audit, Inputs fm Site Audit Report Prior to opening the
identify local support facilities like – Hotels, transport, communication facilities, Customer, Local site for work
availability of Mechanical, Electrical, labour Contractors, crane facility, m/cery & people,
equ
4 Preparation of detailed E&C barchart. Project Barchart E&C Barchart in Prior to going to site
consultation with
E&C Leader
5 Planning of site erection activities as per given Bar chart. Project Barchart E&C Barchart in Bar chart
consultation with
E&C Leader
6 Finalize & Liaison with erection Contractor, get his PO released. Negotiations details Through E&C Leader When req, As per bar
chart
7 Undertake IQ with client. IQ document, IQ signed document When due
Installation to HO
completion
8 If “No work” is due to customers reason, then, to inform the customer of special No work for self / Intimation to As reqd.
charges towards this. To get credit note released immediately for the same Contractor, Daily Customer of the
from our accounts dept through E&C Coordinator. activity report, delay, charges.
Customer Intimeta E&C Leader
instructions
NAME : Mahesh Gaikwad EMPLOYEE CODE : 3362
DESIGNATION : Site Engineer
REPORTING TO : Project Leader through E&C Leader

Responsible for all activities related to the Project at the site - fm start to finish
9 To demobilize the site with clearance fm Project Leader if the site has “No No work for more MOM with Cust. No work conditions
work” condition for more than three days in a row. Also, to inform customer than 3 days in a row Instructions fm E&C fm DVWS or
about De-mobilization and re-mobilization charges and to send the debit note to and expect the same Leader / PL Customer
customer for the same t for for more than 3
days ahead.
10 Reconciliation of material at site prior to site closure. Material accounting, Report to E&C End of Project
Reconsiliation Leader
Report, Customer
sign
11 Return of all DVWS material prior to site closure with serviceability report of Material accounting, Report to E&C End of Project
each item Reconsiliation Leader
Report, Customer
sign
12 Taking “Clean” site closure report from Client. Work Completion E&C Leader End of Project
report, Handing over
report,
13 Make site expense balance sheet & submit to Project Leader. Expences Vouchers E&C Leader Weekly
14 Make and ammend the As built drgs and send the same to HO for formallising End of Piping work, to E&C Leader Completion of piping
and record As built drg, Cust. work
Sign
15 Training to the customer and his team. During to E&C Leader After trg is completed
Commissioning, Trg
certificate fm Cust.
16 Obtain "Customer Satisfaction Certificate". End of Project
17 Obtain Certificate fm client for "Accident free work done". End of Project
18 Support After Sales Servicing section as per requirement & instructions fm E&C Go to other site for As per instructions
Engineer / Servicing head. After sales work fm E&C Leader / PL

SN JOB DESCRIPTION
1 Responsible for all activities related to the Project - fm start to finish
2 Be the incharge of the site
3 Direct and Control activities at site as per the bar chart
4 Responsible for opening the site, erectioning, commissioning and successfully handing over the site to client within the planned time frame

5 Render Daily site activity and Project Progress report to HO

6 Maintain site expence account and periodically submit bill and vouchers for approvals

7 Certify and approve work done by contractors

8 Supervse material unloading, movement, storage, positioning, installation.
9 Ensure safety of material and personnel at site
10 Planning and executing daily activities as per the Planning bar chart.
11 Supervise and Inspect the contractors works
12 Training to the customer
13 Projecting requirements for material, contractor, service engineers, commissioning engineers etc to HO.

14 Report progress & problem areas to HO

15 Prepare and get Customer sign on reports related to Mechanical Errection Completion, Electrical Errection Completion, Commissioning, Project
Handing over, Material Reconsiliation, Project Closure.

16 Maintain Site Related documents and update them as per current procedures.

17 Clear and complete communication with HO, team members, client, contractors etc. Maintain record of all important communication.

18 Take care and ensure safety of tools, kits, safety gears, office equipment machinery, material, personnel.

19 Get PO amendments / approvals for change schemes, extra material - in writing from customer in advance.

20 Obtain water sample analysis reports as per planned schedules and periodicity.

21 Maintain Contractors work record

22 Report all major deviations to HO by fastest means.

SIGNATURES :
Director / CEO : Immediate superior : Candidate :