Software Requirements Specification (SRS)

Title: Job Portal System

1. Introduction

1.1 Purpose

The purpose of this document is to define the functional and non-functional requirements for the
Job Portal System (JPS). This system is designed to facilitate job searching and recruitment
processes by connecting job seekers with employers.

1.2 Scope

The JPS will be used by job seekers, employers, and administrators. It aims to streamline the job
search and recruitment process by providing functionalities such as job posting, job application,
resume management, and communication between employers and job seekers.

1.3 Definitions, Acronyms, and Abbreviations

● JPS: Job Portal System

● User: Includes job seekers, employers, and administrators
● CV: Curriculum Vitae

1.4 References

● IEEE SRS Template

● Best practices in job portal management

1.5 Overview

The document is structured into various sections covering system functionality, user roles,
performance requirements, and constraints.

2. Overall Description

2.1 Product Perspective

The JPS is a standalone system that will digitize the job search and recruitment process. It
includes interfaces for job seekers, employers, and administrators.

2.2 Product Features

● Register and manage user profiles

● Post and manage job listings
● Search and apply for jobs
● Manage resumes and cover letters
● Communication between job seekers and employers
● Generate reports on user activities

2.3 User Classes and Characteristics

1. Job Seekers: Individuals searching for job opportunities.

2. Employers:Organizations looking to hire candidates.
3. Administrators: Manage the overall system and user activities.

2.4 Operating Environment

The JPS will be a web-based application accessible on modern browsers like Google Chrome,
Mozilla Firefox, and Microsoft Edge.

2.5 Assumptions and Dependencies

● Internet connectivity is required for accessing the system.
● Users are familiar with basic computer operations.

3. Functional Requirements

3.1 User Registration

● The system shall allow new users to register by providing details like name, contact
information, and user type (job seeker or employer).

3.2 Job Management

● Employers shall be able to post new job listings, update, and delete existing ones.
● Each job listing shall include job title, description, requirements, and location.

3.3 Job Application

 ● Job seekers shall be able to search for jobs by title, location, and keywords.
● The system shall allow job seekers to apply for jobs by submitting their resume and cover
letter.

3.4 Profile Management

● Users shall be able to update their profile information and upload resumes/CVs.
● Employers shall be able to view and search job seeker profiles.

3.5 Communication

● The system shall provide a messaging feature for job seekers and employers to
communicate.

3.6 Notifications

● The system shall send email notifications for new job postings and application status
updates.

4. Non-Functional Requirements

4.1 Performance Requirements

● The system shall handle up to 500 simultaneous users.

● Job search results shall be displayed within 3 seconds.

4.2 Security

● The system shall require user authentication for access.

● Sensitive data, like passwords, shall be encrypted.

4.3 Usability

● The interface shall be intuitive and user-friendly.

5. System Models

i. Use Case Diagram:

Illustrates the interactions between the actors (Job Seekers, Employers, and Administrators) and
the system.

Key Use Cases:

a. Manage Job Listings (Add/Update/Delete)

b. Search and Apply for Jobs
c. Manage User Profiles
d. Communication
e. Generate Reports

ii. Data Flow Diagram (DFD):

Level 0 (Context Diagram):

a. Shows the system as a single process interacting with external entities like job seekers
and employers.

Level 1:

b. Breaks down the processes into:

1. Job Management
2. User Management
3. Communication
4. Report Generation

iii. Entity-Relationship Diagram (ERD):

Represents the relationships between entities like:

a. Jobs (attributes: Title, Description, Requirements, Location)

b. Users (attributes: Name, User Type, Contact Information)
c. Applications (attributes: Application Date, Status)

iv. Class Diagram:

Defines the system’s object-oriented structure:

a. Classes: Job, User, Employer, Job Seeker, Message
b. Relationships: Association between Job and Job Seeker for applications.

v. Sequence Diagram:

Shows the sequence of interactions for key operations:

a. Posting a job
b. Applying for a job
c. Sending a message

vi. State Diagram:

Depicts states of key entities like a job:

a. States: Posted, Applied, Filled, Closed

vii. Component Diagram:

Visualizes the components of the system, such as:

a. User Interface
b. Database
c. Messaging Service
d. Report Generation Module

viii. Activity Diagram:

Illustrates the workflow for processes like:

a. Job search
b. User registration
c. Posting jobs
6. Constraints

i. Regulatory Compliance: The system must comply with data protection regulations (e.g.,
GDPR) for handling personal and sensitive data.
ii. Budget Constraints: Limited budget for infrastructure, software licenses, and hosting
services.
iii. Time Constraints: The development and deployment of the system must adhere to
predefined timelines.
iv. Technological Limitations: The system must be compatible with existing hardware and
software infrastructure. Accessibility is restricted to modern web browsers like Google Chrome,
Mozilla Firefox, and Microsoft Edge.
v. Resource Availability:Limited technical staff for system maintenance and updates.
vi Scalability:Initial deployment is limited to a small number of concurrent users, with potential
scalability in the future.
vii. Training and Usability:Assumes basic computer literacy among users, with minimal
training requirements.
viii. Data Storage: Constraints on database storage capacity for job listings and user records.
ix. Internet Dependency:The system requires a stable internet connection for full functionality.
x. Feature Scope:Only basic features like job management, user registration, job application,
and communication are implemented in the initial phase.

7. Appendices

i. Glossary: Definitions of technical terms and acronyms used in the document, such as JPS, CV,
etc.
ii. Sample Data:Example entries for jobs (title, description, location) and users (name, user
type).
iii. sample Reports: Templates for job application status reports, user activity logs, and new job
notifications.
iv. Use Case Descriptions:Detailed scenarios for use cases like job posting, applying for jobs,
and user registration.
v. References: Resources, standards, or documentation templates referred to while creating the
SRS (e.g., IEEE SRS Template).
vi. Prototype Screenshots: Mock-ups of user interfaces, such as login screens, search pages,
and job listing views.
vii. Hardware and Software Requirements: Details about the recommended operating
environment, such as minimum browser requirements or server specifications.
viii. Regulatory Compliance: Details of applicable regulations, such as data protection laws or
job portal operation standards.
ix. Change Log: Record of modifications made to the SRS document during its lifecycle.
x. Future Enhancements: List of features planned for future iterations, such as mobile app
compatibility or advanced reporting tools.