System : Café Operations Management System (COMS): Streamlining Operations, Sales, and

Employee Management
Company/Office Café Inizio

Project Stage : (Requirements Specifications and Conceptual Data Model)

Date : (current date)

Class & Section : CC105 / 2-D

Group Name : (i.e. TeamXX, where XX is your assigned team number)
Group Members : Leader: Wence Dante De Vera (59831117)
Member 1: Clint Joseph Barriga (59829263)
Member 2: John Jacob Pedroso (59831506)

3. Use ONLY white regular letter-sized bond paper (standard 8.5” x 11”) with text on one side
only. Use at least 12 point text, either Garamond or Times New Roman font. 4. For all diagrams,
use any graphics package such as Vision, ABC Flowchart, etc. (As long as your output is
computer generated – no handwritten, pencilled charts please!)
Project Stage : Analysis
Project Title : Requirements Specifications and Conceptual Data Model
Deadline : 28 January 2020

I. REQUIREMENTS SPECIFICATION
A. Requirements Phase
1. Introduction - An overview about the host establishment (at least 1 page)
2. Current System Overview - A discussion about the existing processes in relation to
records management (minimum of 2 pages)
3. Identified Risks - These are situations that may hamper the smooth conduct of the
business (1 page)
Ex.1. Manual storage in cabinets is vulnerable to natural damage
fire and flood, or wear and tear
2. Manual computation is prone to errors
4. User Requirements - These are the identified needs that require solutions (1
page) Functional Requirements: (things that the system should do)
Ex. 1. System should enable adding new records
2. System should enable automated updating of inventory
3. System should allow editing of existing records
4. System should allow view of customer profile
 5. System should allow view of customer debts
Nonfunctional Requirements: (characteristics of the system)
Ex. 1. Fast
2. Reliable
3. User-friendly
B. Specifications Phase
1. System Overview of the Proposed System (minimum of 2 pages)
2. Capabilities and Limitations of the Proposed System
3. Hardware and Software Specification
4. User Specification
Ex. User should know how to use Excel.

II. CONCEPTUAL DATA MODEL

A. Identified User Views

Identify data requirements: input documents, output reports, and display screens.
Enclosed a SAMPLE COPY of documentation/report/display for analysis.
Your group should have 8-10 user views; at least 4 inputs and at least 4 outputs.
(User views may be input documents, display screens, output reports, or other operating
documents required by the system.)
B. Conceptual Data Model

Model individual ERDs for each user view (at least 8 ERDs: 4 inputs and 4 outputs) Show
entities, relationships and their cardinalities, attributes and the chosen primary key. If possible, remove
repeating groups/multi-valued attributes and make into a separate entity.
MODEL as a hole. Merge all individual user view ERDs into a single ERD.

Presentation and Neatness, Concise, Easy to Read and Understand, Integrated and Unified (15 pts)

TABLE OF CONTENTS

I. REQUIREMENTS SPECIFICATIONS
I.1 Introduction………………………………………………………………….1
I.2 Current System Overview…………………………………………………
I.3 Identified Risks
I.4 User Requirements
 I. REQUIREMENTS SPECIFICATIONS
I.1 INTRODUCTION

Cafe Inizio is a delightful coffee shop strategically located at the front of Holy Cross
of Davao College, offering a range of enticing beverages that cater to both coffee enthusiasts
and non-coffee drinkers alike. Specializing in iced coffee and a variety of non-coffee drinks,
Cafe Inizio ensures that every sip is a delightful experience for its patrons. Their menu
features a diverse selection of flavors, from the refreshing Cloudy Matcha to the indulgent
Caramel Macchiato, satisfying the diverse taste preferences of their customers.

One of Cafe Inizio's core values is to uphold the quality of their products while
meeting the demands of their clientele. Prices at Cafe Inizio range from 39 to 85 pesos, with
sizes available in 16 oz and 22 oz, providing options that suit different preferences and
budgets. However, despite their commitment to quality and customer satisfaction, the cafe
faces challenges related to stock management for beverages and their suppliers. This
inefficiency in tracking inventories adds unnecessary complexity to their daily operations.

One of the significant challenges faced by Cafe Inizio is the management of stock for
beverages and dealing with suppliers. This includes maintaining adequate inventory levels of
coffee beans, syrups, and other ingredients essential for their wide range of beverages. The
inefficiency in tracking these inventories not only leads to potential stock shortages but also
adds unnecessary complexity and workload to their daily activities. This includes tasks such
as manual inventory counts, reconciling supplier orders, and ensuring timely deliveries, all of
which contribute to operational inefficiencies and can impact the overall customer
experience. Addressing these inventory and supplier management issues is crucial for Cafe
Inizio to streamline their operations and maintain consistent product availability for their
customers.

Implementing an operations management system would significantly benefit Cafe

Inizio by enabling them to track their inventory, sales, and operations in real-time and with
increased efficiency. Such a system would provide a comprehensive and centralized platform
to monitor the stock levels of beverages and ingredients, allowing the cafe to maintain
optimal inventory levels and avoid stockouts or overstocking situations. Additionally, real-
time sales tracking capabilities would provide valuable insights into customer preferences,
popular items, and sales trends, helping the cafe make data-driven decisions to improve
offerings and boost revenue. Moreover, the streamlined operations facilitated by the system
would reduce manual tasks, enhance communication with suppliers, and improve overall
workflow efficiency, ultimately leading to a smoother and more effective operation of Cafe
Inizio.