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Job Description - Project Admin

The document outlines the job description for a Project Administrative Assistant I in the Human Resource department, detailing responsibilities such as AWOL monitoring, administrative due process, and general administrative tasks. It specifies qualifications, including a minimum of two years of vocational education and ideally six months of experience in construction site administration. The document also highlights required competencies, decision-making authority, work interactions, and working conditions.

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Dream Chronicle
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9 views

Job Description - Project Admin

The document outlines the job description for a Project Administrative Assistant I in the Human Resource department, detailing responsibilities such as AWOL monitoring, administrative due process, and general administrative tasks. It specifies qualifications, including a minimum of two years of vocational education and ideally six months of experience in construction site administration. The document also highlights required competencies, decision-making authority, work interactions, and working conditions.

Uploaded by

Dream Chronicle
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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JOB DESCRIPTION

GENERAL INFORMATION
Project Administrative Project-in-Charge/HR
Position Title: Reporting To:
Assistant I Supervisor
Department: Human Resource Business Unit: Direct Labor
SLA for Thirty (30) days prior to intended hiring date or upon acceptance of resignation
Manpower of incumbent to provide sufficient time to source, severance time from former
Requisition employer, and training prior to deployment.
Generally responsible for providing assistance in carrying out site administration-
Job Summary:
related functions.

DUTIES AND RESPONSIBILITIES


%
Major Functions Duties & Responsibilities
Priority
1. AWOL Monitoring 20% 1.1. Request extraction of manpower list from site
timekeeper.
1.2. Validate, prepare and issue Notice of AWOL
(Return-to-Work Order) and Notice of Termination.
1.3. Coordinate with site timekeeper and Direct Labor
records team the status of the employee.
2. Admin Due Process 40% 2.1 Prepare and release documents for admin hearing
(Notice to Explain with Notice of Hearing, Inquiries
regarding Admin Cases).
2.2 Coordinate with Project-in-Charge and Safety Officer
and schedule panel hearing.
2.3 Conduct admin hearing.
2.4 Draft Notice of Decision for approval of Project
Committee on Discipline.
2.5 Issue signed Notice of Decision to erring employee.
3. Administrative 40% 3.1. Coordinates with HRD matters pertaining to
compensation and benefits, personnel movements,
training and development, and labor concerns.
3.2. Prepare monthly report re: employee concerns for
reporting to HRD.
3.3. Prepare monthly report re: site barracks for
reporting to management.
3.4. Prepare monitoring report of employee violations
for reporting to HRD.
3.5. File and organize pertinent documents.
3.6. Address all employees’ related concerns and
inquiries.
3.7. Validate, prepare and issue internal and external
memos and letters as required by Project-in-
Charge, Project Manager, and/or Area Manager.
3.8. Attends and conducts toolbox meeting for all
workers.

QUALIFICATIONS
Qualification Minimum Requirement Ideal Requirement

At least 2 years graduate with a


Educational background College graduate
vocational degree
At least 6 months experience
Professional & industry
Fresh Graduate in construction site
experience
administrative functions

JOB DESCRIPTION | PAGE 1 OF 3


Licenses and accreditations None

FUNCTIONAL COMPETENCIES
Proficiency
Competency Description
Level*
Understanding of existing and new labor laws and
Knowledge of Labor Laws
regulations as released by DOLE and related Basic
and Regulations
government agencies.
Ability to define problems and issues, analyze key
Analytical Thinking information from available data, and develop logical Basic
and workable solutions.
Ability to write in a clear, concise, organized, and
Business Writing Skill Basic
convincing manner for the intended audience.
Oral Communication / Ability to clearly and effectively convey oral
Novice
Presentation Skill information and ideas to the intended audience.
Ability to work well and to positively interact with
Interpersonal Skill Novice
others.
Ability to efficiently manage workload, schedule,
Organizing Skill Basic
and resources to effectively achieve goals.
*Proficiency Levels:
Expert Considered as authority in this competency. Can define strategic directions.
Advanced Considered an expert in this competency. Can design and innovate major processes.
Intermediate With thorough knowledge of this competency. Can coach and provide guidance to others.
Novice With working knowledge of this competency. Can deliver with minimum supervision.
Basic With basic knowledge and appreciation of this competency. Needs frequent guidance.

DECISION MAKING AUTHORITY


Financial Operational
None None

Technical Administrative
None None

WORK INTERACTION
Internal External
 Construction Department  Department of Labor and Employment
 HR Department  All subcontractors
 IT
 Legal Department

LEVEL OF SUPERVISION GIVEN


Direct Reports Indirect Reports
 None  None

JOB DESCRIPTION | PAGE 2 OF 3


WORKING CONDITIONS AND HAZARDS
Working Condition Job Hazards
 Constant exposure to heat, dust, and  Fall hazards
equipment noise  Electrical hazards
 Mechanical hazards

APPROVAL AND CONFORME


Last Updated:
Updated by:

Approved by:

This is to acknowledge that I have received a copy of this Job Description and that I have carefully read
and understood the same and shall exert all efforts to abide by it.

CONFORME:

_____________________________
Signature over Printed Name
Date:_________________________

This job description is intended to describe the general nature and level of work of the position. This is not intended to be an
exhaustive list of all duties and responsibilities required of the position.

JOB DESCRIPTION | PAGE 3 OF 3

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