HR POLICY - 2024

AUTONICS AUTOMATION INDIA PVT.LTD.

 Welcome To Autonics

Autonics Automation India Pvt.Ltd.

On behalf of all Colleagues, We welcome you to the company & wish you every Success here.

We believe that each Employee contributes directly to the company’s growth & success, and we hope you will take pride in
being a part of our team.

You are the most important assets we have. We depend on each employee to provide the best services and customer care as
possible. This handbook will help you to understand the rules and policies which helped us get to where we are today.

Best Wishes of success to you during your employment. We hope that your experience here will be challenging, enjoyable and
rewarding.

Sincerely Yours,
Human Resource Department
Autonics Automation India Pvt.Ltd.

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 Purpose of HR Policy

 This Employee handbook has been designed to help new and current Employees familiarize themselves with Autonics
Automation India Pvt.Ltd. Policies, Procedures and business culture.

 Autonics values the talents and abilities of our employees and seek to foster an open, cooperative, and dynamic
environment in which employees and the company alike and thrive. The Company provides and open door policy in which
employees are encouraged to take problems to the next level of management if they are unable to resolve a situation with
their direct supervisor.

 Autonics Will always try to give employees notice when a policy or benefit is expected to change.However, the company
may choose for its own reasons at any time and with no prior notice to change,delete,add,remove or otherwise modify
any or all contents to meet economic, financial or other conditions as needed.

 Please Review the policies, procedures, working conditions and benefits described in this handbook. You will be asked to
affirm that you have read, understand, agree to abide by, and knowledge your receipt of this employee handbook and
employees standards of conduct.

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Autonics India Presence

20
Employees
2
Residential
Employees

Direct

21
Customer

Regional
Emp. HQ
Branch Office
Residential Engineers

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 Office Timing & Breaks

Region Office Timing

PAN India 8:30 AM to 5:30 PM
Break Time 1:00 PM to 1:30 PM
Weekly Off Saturday & Sunday

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 Reimbursement Policy

 Reimbursement :-
we understand the significance of providing mileage reimbursement to our employees for business-related travel. To ensure proper record-keeping and financial
transparency, we have implemented the following policy concerning mileage claims:

T & C : Mileage Claim Requirement :-

Employees are eligible for mileage reimbursement when they use their personal vehicles for business-related travel. If Mileage claim exceeds INR 15 K then
Petrol / Diesel / CNG bills are mandatory for particular month
Mileage 2024
Four-Wheeler Two-Wheeler
CNG Rs. 10 / KM NA
DIESEL Rs. 13 / KM NA
PETROL Rs. 15 / KM Rs. 8 / KM

2024

Particular Managers Others

Breakfast 200 150

Lunch 350 300

.
Dinner 350 300

Accommodation 3500 3000

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 Online Reimbursement Process

 Own Vehicle (Two-Wheeler or Four Wheeler) is mandatory for any Sales & Technical Engineer or Manager

 If the KM’s are more than 100 KM one side Prior Approval from BM /SM / TM/ HR is mandatory with detailed Explanation of Visit have to use Local
Transport of Particular area. And, attach approval email in PDF format while doing online claim reimbursement

 Toll Receipts are considered only for the transaction through Fastag

 Reimbursement of expenses is allowed within the parameters of the policy, and when reimbursement will not be received from any other source.
Claims for reimbursement of travel expenses must be submitted to the HR/Admin Department for approval every 5th for PAN India Colleagues
of calendar days after the expenses occurred, once it is approved from HR/Admin department. And, employee will get reimbursement
15th of every month

 Visit forms & MOM’s are not applicable for Sales Employees (Except Technical Department)

 Bills / Invoices are required for all kind of transactions like Meals, Transport, Parking Receipts and any other expense.

Due Date Process Reimbursement Date

5th of very month Need to submit Claim Online in HRMThrerad along with supporting documents 15th of every month

If claim received after 5th & before 15th o

Need to submit Claim Online in HRMThrerad along with supporting documents Next month of 15th
f the same month

If received after 15th - Claim will be lapsed

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 Monthly Rewards

“Motivating employees to work at their full potential is the main premise of successful management.”

Award Eligibility
Employees are eligible to receive a award of Rs. 2000/- if their sales performance in the non-moving products category exceeds Rs. 2 Lac per month.

Sr. No. Reward Category Reward As Per ERP Invoice (HR Remark)

1 Best Sales Engineer in Non-Moving Sales Reward Value of 2 K Highest Sales Achievement in Non-Moving Products Range

Highest Sales Achievement in Non-Moving Products Range of

2 Best Technical Engineer in Non-Moving Sales Reward Value of 2 K
Region & If opportunity suggested by Technical Engineer

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 Quarterly Rewards Appreciation

Sr. No. Reward Category Reward Remark

As per Management Consideration : Highest Sales Achievement,

1 Leadership Award (Manager) Reward Value of 10 K Outstanding Managed, Margin Covered & Branch Expenses Save
d in Quarter

Sales Growth Award As per Management Consideration : Highest Sales Achievement,

2 Reward Value of 7 K
(Sales Engineer) Outstanding Managed, Margin Covered in Quarter

Excellence Award As per Management Consideration : Punctuality, Due Dates

3 Reward Value of 7 K
(HQ Colleagues) or Any Unique/ Difficult work done in Quarter

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 System Products Rewards Appreciation

System Products Incentive

Reward Value Remark

Group 1 Reward Group 2 Reward Group 3 Reward

SPR 10 K ARIO 5K If Achieved Quantity Target by Branch which is based on CRM S

ales Performance & ERP Invoice Quantity for category. The amou
nt will be divided equally in the employee of the Region who are
ARD 5K SFL 10 K eligible for the incentive
DPU 10 K
PRFDAWT 5K

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 Annual Appreciation

Annual Appreciation will be additional motivation towards employee engagement.

 Best Fit Employee : Reward for those employees who will not take sick leave in a calendar year

T & C : Leave Balance Required minimum 18 days in the month of December, Compensatory off is not considerable and Applicable Only For HQ Staff

 Long Service Awards –

Reward Reward Value

3 years 3k

5 years 5 k + Recognition Certificate

10 years 15 k + Recognition Certificate

15 years 25 k + Recognition Certificate

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 Staff Welfare

 Birthday Bash

The employees, whose birthday fall under the particular month could be greeted on the same day by HR department in the form of sending E-
Greeting Card, Put the greeting card in the Notice Board or go to the department and say greetings in-front of all employees. Will arrange get
together in month end in every month

 Festival Celebrations

For Regional Employees they can celebrate regional festivals in their region & applicable for reimbursement in same month as per budget with
respect to advance approval by Management

 Quarterly Dinner/Lunch

Ideas behind Quarterly Lunch or dinner is to keep employee in a Healthy atmosphere, where they can share, care and understand their colleague.

 Occasion Gift

Marriage Gift – Rs. 5,000 & First Child Birth – Rs. 3,000 (Applicable post probation period)

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 Employee Engagement

 Employee Engagement & Training:-

1. Every Quarter End there will HR Training on Current Rules & Regulations and if
any amendment on Policy.

2. Motivational Training Programmes for Sales & Administration Staff

3. Employee Engagement Activities every quarter

4. Indoor & Outdoor Sports activities

5. Blood Donation (Social Activity) for HQ Staff

 Health Insurance {Applicable post probation period}

1. For Single Employees : Self + Parents

2. For Married Employees : Self + Spouse

 Gratuity :-

Gratuity will be applicable for Minimum 5 years of completion of service with Autonics India.

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 Quarterly Incentive Policy
Quarterly Sales Incentive {Based on CRM Sales Performance & ERP Invoice Amount}
PAN India Target Regional Target Individual Target
Regional Engineers (Sales Performance & ERP
Particulars Management Branch Managers (Daily Sales Report)
Invoice Amount)
100% 100% 110% 100% 110%
India Sales Target 35% 0% 5% 0% 0%
New Products Sales 20% 0% 0% 0% 0%
Regional Target 0% 45% 50% 15% 20%
Individual Target 0% 0% 0% 25% 30%
Outstanding 10% 10% 10% 10% 10%
Margin 10% 10% 10% 5% 5%
Total 75% 65% 75% 55% 65%
New Products {Based on Daily Sales Report}
Quarterly Target of New Products {15% of Total Regional Target}
100% Achievement 40 K (Region wise will be divide among the employees)
100% Achievement (Technical HQ Team) 30 K (If any 3 Regions achieved new products target)
Quarterly on Achieving PAN India Target
HQ Employees (100%) Target Achievement 20% of Monthly Gross Salary
HQ Employees (110%) Target Achievement 25% of Monthly Gross Salary
Single Project Incentive {Based on CRM Sales Performance & Order Booking Amount}
2% of Sales Amount (35 Lac)
Single Project
2.3% of Sales Amount (40 Lac)
1) Regional or Individual incentive is not eligible if any Month or Quarter target achieved less than 90% by SE or BM and If Individual Performance is lower Than 80% for a particular Quart
er then Sales Engineer will not be eligible for Regional Incentive.
2) PAN India Quarterly Achievement will be as per Korea Target of 2023 and For, individual incentive minimum target for SE should be 12 Lac per month after completion of probation peri
o
3) If any Region Achieved New Products & fail to achieve their Quarterly Regional Target 100% then they are not eligible for New products
4) Distributor's Outstanding should be 1 month or below at the End of the Quarter for Outstanding Incentive
5) Outstanding & Margin Incentives will be based on Regional Target Achievement and Margin Incentive will applicable against Margin Target given

6) For Single Project Incentive Outstanding of Same Distributor Should be below Month & BM / SE Should achieve 100% of the Quarterly Individual & Regional Target
7) Single Project Incentive is considerable if Sales achieved of Single Project and if order is not available in Stock
 Performance Appraisal

 Performance Appraisal Cycle will be beginning of the year

 A Year There will be an appraisal based on current year performance Every Year based on Last date of their increment.

 For Yearly Increment, With Individual Performance Employer will also take some important points such as Sales/Task Performance, Warning Letters, Leav
es Taken in a year, Given to an Employee in a Year, Task Quality Behavioural Practice of an Employee etc.

 Employer is not bound to do Appraisal due to several Reasons such as Heavy Loss in business, Employee's code of conduct, Natural Calamities Etc.

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 Attendance Policy

Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing, positive
employee morale, and to meet expected productivity standards throughout the Organization.

If any employee is coming late to the office, they need to inform their respective Manager and HR before 08:30 AM. Any employee, who is coming late, will be
marked as late-in for that day & will be given a point for that, which would be considered as negative
remark in terms of disciplinary issue.

Late Marks for same month

3 Late marks 1 Day Leave
4 & 5 Late marks 2 Days Leave
More than 6 Late marks 5 Days Leave + Warning Letter

All these points will be measure in Appreciation / Increment in each Year against Disciplinary Action.

 Employee Need to Submit Leave Application form before one week in case of 1 or 2 days planned leaves to be approved from
Management.

 However in case of Planned leaves are more than 2 days it should be Priory request minimum 2 weeks or maximum a month to
HR & Reporting Manager.

 If Any Employee comes to the office after 09:00 am twice or more than it will be considered as a half day leave

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 Leave Policy
Absenteeism from office

 Any employee, who is outside the office during working hours, should ensure that the immediate manager (or a colleague, if the immediate
manager is not available) is aware of his/her whereabouts.

 Unauthorized absence from office, or absence from office without prior approval from the immediate manager, will be recorded as misconduct in
the employee’s file. Unauthorized absence will be treated as Loss of Pay (LOP).

Holidays:

Leave Type Definition Leaves Allowed

Public Holidays Public Holidays 14 Days
Privilege Leaves PL 12 Days
Sick / Casual Leaves SL / CL 9 Days
Maternity Leave First Child Birth 6 Months
Paternity Leave First Child Birth 2 Days

 Employees who are in probation period will get Total of 6 Leaves 3- PL & 3- SL each till the probation get complete, if he/she completes the
ir leaves during probation the leaves will be counted as LWP (Leaves without Pay).

 Any employee who completed their leaves before finishing the year, additional leaves will be result to deduction in the
salary of the proceeding month.

 If any employee did not marked attendance (Mark-In / Mark-Out) on any working day. Then same day will be considered as Absent / Leave
on same day

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 Holidays 2024

Holiday List - 2024

Holiday No. Day Date Name of the Festival
1 Monday 01-Jan-24 Happy New Year
2 Friday 26-Jan-24 Republic Day
3 Monday 25-Mar-24 Holi
4 Tuesday 09-Apr-24 Gudi Padwa
5 Wednesday 01-May-24 International Workers' Day
6 Thursday 15-Aug-24 Independence Day
7 Monday 19-Aug-24 Rakshabandhan
8 Tuesday 27-Aug-24 Janmashthami
9 Saturday 07-Sep-24 Ganesh Chaturthi
10 Wednesday 02-Oct-24 Mahatma Gandhi Jayanti
11 Wednesday 30-Oct-24 Diwali
12 Thursday 31-Oct-24 Diwali
13 Friday 01-Nov-24 Diwali
14 Wednesday 25-Dec-24 Christmas

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Vision for Solution Work for Satisfaction!!!

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