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3th JULY Cris Formal Letter

The document provides guidelines for writing formal emails, emphasizing the importance of brevity and clarity. It suggests understanding the recipient's context, adhering to the 'One Thing Rule', and including a proper greeting and closing remarks. Additionally, it encourages thanking the recipient and maintaining a clean format to enhance readability.

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Paco Marrero
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14 views15 pages

3th JULY Cris Formal Letter

The document provides guidelines for writing formal emails, emphasizing the importance of brevity and clarity. It suggests understanding the recipient's context, adhering to the 'One Thing Rule', and including a proper greeting and closing remarks. Additionally, it encourages thanking the recipient and maintaining a clean format to enhance readability.

Uploaded by

Paco Marrero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Formal Email

some tips and exercises


think first
Before you start writing the email, give it some thought first.

Understand the person you are writing to. Are you writing to a
busy person? If you are writing to a busy person, keep your
message short and straight to the point.
what is the
purpose?
Have you written to them before? If not yet, then you will
want to ensure you give them a more context.
emails need to be brief and straightforward. The less the details you
include, the better your email will be to understand. Before you start
writing, you need to understand that people are busy.

Adhere to
the “One
Thing Rule”
make sure the recipient is able to understand easily what
you want so that they can respond in the best possible way.
start with a greeting
Dear Mr. Johnson:
Dear Mrs. Ripat:
I hope this email finds you well

I am emailing to you...

As we discussed in our last meeting...


introduce yourself
You can introduce yourself briefly in one sentence or two.

EXAMPLE:
“I am Cristina. I work as a freelance writer and I have accomplished several
projects on SEO and Product Reviews. Please find my portfolio at ____”
state your purpose
First, you want to inquire about something.
Second, you want to make the recipient know what to do next.

EXAMPLE: “I am writing to inquire about the interview we had


about your writing project” or “I am writing in response to an
invitation……..”
state your purpose
Keep it as concise as possible by including only the essential
information. Note that professional emails are short and meant to
respect the recipient time.
Keep it clean

Ensure to avoid being messy when


replying to a thread or when sending
an email.
Thank the recipient
“Thank you for taking your time to review my application and
writing samples”
“ Thank you for taking your time to read my research proposal”
“Thank you for your patience and consideration”
Closing remarks
EXAMPLES “Please find attached the research proposal. I am
looking forward to hearing from you soon”

“I look forward to meeting you in person so that we can discuss


your project”
Professional sign-off (formal)

Best regards,
Respectfully,
Yours truly,
Sincerely,
Kind regards,
EXAMPLE 1
EXAMPLE 2

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