ATTENDANCE MANAGEMENT SYSTEM

USING FACE RECOGNITION

Dharmsinh Desai University, Nadiad

Department of Computer Engineering

SOFTWARE REQUIREMENT
SPECIFICATION
ATTENDANCE MANAGEMENT SYSTEM
USING FACE RECOGNITION

Submitted To Submitted By
Prof. Mrudang Mehta Nevil Parmar (CE093)

Version 1.0 Thursday, January 23, 2025

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ATTENDANCE MANAGEMENT SYSTEM
USING FACE RECOGNITION

Table of Contents
Table of Contents......................................................................................................................... 2
1. Introduction.............................................................................................................................. 3
1.1 Purpose......................................................................................................................................3
1.2 Document Conventions.............................................................................................................3
1.3 Intended Audience and Reading Suggestions...........................................................................3
1.4 Product Scope............................................................................................................................3
1.5 References.................................................................................................................................4
2. Overall Description................................................................................................................... 5
2.1 Product Perspective....................................................................................................................5
2.2 Product Features.........................................................................................................................5
2.3 User Classes and Characteristics..................................................................................................5
2.4 Operating Environment..............................................................................................................5
2.5 Design and Implementation Constraints.....................................................................................6
2.6 User Documentation...................................................................................................................6
2.7 Assumptions and Dependencies.......................................................................................................6
3. External Interface Requirements
..........................................................................................7
3.1 User Interfaces.............................................................................................................................7
3.2 Hardware Interfaces....................................................................................................................7
3.3 Software Interfaces......................................................................................................................7
3.4 Communication Interfaces...........................................................................................................7
4. System Features
.................................................................................................8
5. Other Nonfunctional Requirements
........................................................................................11
5.1 Performance Requirements.......................................................................................................11
5.2 Safety Requirements.................................................................................................................11
5.3 Security Requirements.............................................................................................................11
5.4 Software Quality Attributes.......................................................................................................11
5.5 Business Rules..........................................................................................................................11
6.
References............................................................................................................................12

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ATTENDANCE MANAGEMENT SYSTEM
USING FACE RECOGNITION

1. Introduction
This project involves building an attendance system which utilizes facial recognition to
mark the presence, time-in, and time-out of employees. It covers areas such as facial
detection, alignment, and recognition, along with the development of a web application
to cater to various use cases of the system such as registration of new employees,
addition of photos to the training dataset, viewing attendance reports, etc. This project
intends to serve as an efficient substitute for traditional manual attendance systems. It
can be used in corporate offices, schools, and organizations where security is
essential.

1.1 Purpose

The purpose of this SRS document is to specify software requirements of the

Attendance Management System Using Face Recognition. It is intended to be a
complete specification of what functionality the Attendance Management System
provides.

This project aims to automate the traditional attendance system where the
attendance is marked manually. It also enables an organization to maintain its
records like in-time, out time, break time and attendance digitally.
Digitalization of the system would also help in better visualization of the data
using graphs to display the no. of employees present today, total work hours
of each employee and their break time. Its added features serve as an
efficient upgrade and replacement over the traditional attendance system.

1.2 Document Conventions

No specific user document conventions are used this time. All the sections and points
are written in simpler words with utmost clarity.

1.3 Intended Audience and Reading Suggestions

This document is intended for developers, project managers, marketing stuff, users,
testers and documentation writers of the system.

Preference to read the document is in the sequence of table of contents only.

Document is organized in a manner to understand the need and implementation
details of the system.

1.4 Product Scope

Facial recognition is becoming more prominent in out society. It has made major
progress in the field of security. It is a very effective tool that can help low enforcers to
recognize criminals and software companies are leveraging the technology to help
users access the technology. This technology can be further developed to be used in
other avenues such as ATMs, accessing confidential files, or other sensitive materials.

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ATTENDANCE MANAGEMENT SYSTEM
USING FACE RECOGNITION

This project servers as a foundation for future projects based on facial detection and
recognition. This project also convers web development and database management
with a user-friendly UI. Using this system any corporate offices, school and
organization can replace their traditional way of maintaining attendance of the
employees and can also generate their availability(presence) report throughout the
month.

1.5 References
This document refers to the IEEE standards SRS

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USING FACE RECOGNITION

2. Overall Description

2.1 Product Perspective

The proposed Attendance Management System will take care of the employee
attendance in any organization at any point of time. The system can keep a track of
the employee’s presence, time-in and time-out. It can automatically generate reports
and graphs of their availability which can be monitored by the higher authority of the
respective organization.

2.2 Product Functions

 The main objective of this project is to reduce the manual work.
 The system is capable of managing employee’s presence, time-in and time-out.
It can generate reports of their availability.

2.3 User Classes and Characteristics

We have 2 types of users of the system.
1. Employee
2. Admin

Following functionalities can be performed by the admin:

 Login
 Register new employees to the system
 Add employee photos to the training data set
 Train the model
 View attendance report of all employees. Attendance can be filtered by date or
employee.

Following functionalities can be performed by the employee:

 Login
 Mark his/her time-in and time-out by scanning their face
 View attendance report of self

2.4 Operating Environment

The server-side components of the system can have running windows or Linux OS
with the necessary library supports of the system.
The client-side components of the software system must operate within common web
browser environments using Secure Sockets Layer (SSL) / Transport Layer Security
(TLS) cryptographic protocols at a minimum encryption level of 128 bits. The minimum
set of browsers that must be supported is
 Google Chrome 44+
 Mozilla Firefox.

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USING FACE RECOGNITION

2.5 Design and Implementation Constrains

As the system is using face recognition feature to identify each employee of the
organization, it must be able to identify each of them individually. According to this,
system must be capable to mark their presence for the day and it should convey the
same message to the employee as well.

2.6 User Documentation

No specific user documentation is considered this time.

2.7 Assumptions and Dependencies

No specific assumptions or dependencies are considered at this time.

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USING FACE RECOGNITION

3. External Interface Requirements:

The following sections will introduce the numerous requirements of the system
from the point of view of different users and will introduce a number of decisions
that have been made regarding implementation.

3.1 User Interface

 The user interface for this system will be simple and clear. Most importantly,
the ages must be easy to read, easy to understand and accessible. The color
scheme should be appropriate to provide familiarity with the university and there
should be no contrast issues.

3.2 Hardware Interfaces

 I3 processor-based computer or higher
 Memory: 3GB RAM
 Hard drive
 Working Web camera with clear image

3.3 Software Interfaces

 Windows or Linux Operating System
 Client-side Browser Support
 Server-side Django + SQLITE Database Support

3.4 Communications Interfaces

 Communication Standard: HTTPS
 Network Server: Localhost
 Chrome / Mozilla Web Browser

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4. System Features
The features of the system are mainly divided into 3 modules.

1. Registration and Login Module

This module mainly deals with the functionalities related to the registration of any
new employee to the organization, Log into the system and managing employee’s
profile details. Using features provided by this module admin can register new
employee to the system and admin / employee both can log into the system using
their credentials.

2. Manage Attendance Details

This module mainly deals with the features related to the employee’s attendance.
Using this employee can mark their presence, time-in and time-out in the system.
Admin can see the availability report of each employee, employee can see his/her
attendance report along with some possible filters such as filter by employee and
filter by date.

3. Manage Employee Details

This module mainly deals with the features related to the employee’s profile. Using
this admin can add a photo of the newly registered employee during registration.
Admin can also command the system explicitly to train the model and system will
make necessary calculation and will generate some data which will be used
internally to identify each employee uniquely.

4.1 Manage Registration and Login

4.1.1 Register new employee

Description: Admin can register new

Input: Employee Details

Output: success message displaying the user has been created.

4.1.2 Log-In to the system

Input: User credentials

Output: If the credentials are correct, user will be redirected to the dashboard of the
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ATTENDANCE MANAGEMENT SYSTEM
USING FACE RECOGNITION

system

Exception Flow: If the entered credentials are incorrect then user will be redirected to
the login page again displaying an error message.

4.2Manage Attendance Details

4.2.1 Mark your attendance-in

Input: User will scan his/her face using the external web camera.

Output: system will identify the user uniquely and will mark his/her in-time to the
database. The same success message will be transmitted to the user.

4.2.2 Mark your attendance-out

Input: User will scan his/her face using the external web camera.

Output: system will identify the user uniquely and will mark his/her out-time to the
database. The same success message will be transmitted to the user.

4.2.3 View my attendance report

Description: Employee may often need to see his / her attendance record throughout
the month or year. Using this feature one can see his / her attendance record till the
date.

Input: User selection

Output: Statistical analytics of the particular employee who is currently logged into the
system will be displayed.

4.2.4 View employee’s attendance report

Description: This feature is for admin. Admin can monitor the availability of each
employee till the date. i.e., how many employees are present today out of total
employees etc. can be monitored.

Input: user selection

Output: Attendance record of each employee including how many employees are
present today out of total along with the availability graph.

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USING FACE RECOGNITION

4.3 Manage Employee Details

4.3.1 Add photo of the employee

Description: Admin only can access this feature. Admin can add a photo of an
employee during the registration process.

Input: Username of an employee

Output: Success message record has been added.

Process: System will process an image and will generate necessary system data to
identify each employee uniquely.

4.3.2 Train the system

Input: user selection

Output: system will process all the available records of the employees and will
generate necessary system data to identify each employee uniquely.

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5. Other Nonfunctional Requirements

5.1 Performance Requirements
Some Performance requirements identified is listed below:
 The performance of the system should be fast and accurate.
 The system should be able to handle large amount of data. Thus, it should
accommodate high details without any fault.

There are no other specific performance requirements that will affect development.

5.2 Safety Requirements

As a part of the safety requirement, we prefer to keep a backup of the system
generated data in any external device.

5.3 Security Requirements

 Utilize certain cryptographic technique
 Keep specific log or history data sets
 Assign certain functions to different modules
 Restrict communications between some areas of the program

5.4 Software Quality Attributes

 Portability: The system is developed for secured purpose, so it is can’t be

portable.
 Availability: This system will available only until the system on which it is
install, is running.
 Scalability: Applicable.

5.5 Business Rules

No specific business rules were taken into an account at this time.

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References

1. The document in this file is adopted from the IEEE Guide to Software
Requirements Specifications (Std 830-1993).

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