Ramana Vidyalaya (CBSE), Sholinganallur

Worksheet #5(Solved) - ICT Skills

Name: Grade: XII
Subject: Employability Skill Date : 14/10/2024

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1. What is a Spreadsheet? Mention its uses.
A spreadsheet is an electronic document, which has rows and columns. It is used to store data in a
systematic way and do calculations.
2. What functions can be performed by a spreadsheet?
Maintaining records, Analysing data, Performing financial calculations
3. What are the types of spreadsheets?
Microsoft Excel, LibreOffice Calc, Google Sheets
4. What are the steps to start LibreOffice Calc?
● Install LibreOffice on your computer
● Type LibreOffice Calc in the search bar of Windows and click.
● LibreOffice Calc will open a blank sheet.
● Start typing and entering data as soon as you open the spreadsheet.
5. List and explain the six components of a Spreadsheet.
● A row is an arrangement of cells in a horizontal (sleeping) manner.
● A column is an arrangement of cells in a vertical (standing) manner.
● A cell is a rectangle shaped box, where the row and column meet where we can enter text,
numbers, date, formula, etc., in a cell.
● The name box shows the location of the selected cell. For example, A1, where A is the
column name and 1 is the row number.
● A worksheet is a collection of cells in the form of a grid (a network of lines that intersect
each other, making rectangles).
● A workbook is a spreadsheet that has one or more worksheets.
6. What are the three main types of data? There
are three main types of data — text, numbers and formula. It is also possible to enter pictures,
audio, video and shapes in a spreadsheet.
7. While deleting the data in a cell, if a single cell is selected it is called an active cell.When a number
of cells is selected, it is called cell range.
8. To select two or more rows that are not next to each other, select one row and hold down the
Control key.
9. To do any calculation in a spreadsheet, you need to use ‘=’ (equal-to) symbol, which tells the
spreadsheet that a formula has been entered.
10. In cell A1, type the number 12. In cell A2, type the number 8. What formula should you enter in
cell A3 to display the sum of A1 and A2?

Formula in cell A3: =A1 + A2 or Simply =Sum(A1:A2)

11. How can you use the AutoSum feature to quickly add the values in cells B1 through B5 in a
spreadsheet?
 Select cell B6 (or the cell where you want the sum), then click on the AutoSum button in the
toolbar. The formula will automatically appear as: =SUM(B1:B5). Press Enter.

12. If cells C1 to C5 contain the values 5, 10, 15, 20, and 25 respectively, write the formula you would
use to calculate the total sum in cell C6.

Formula in cell C6: =C1 + C2 + C3 + C4 + C5 or simply =SUM(C1:C5)

13. Ms. Sharma realized she had entered incorrect marks for English in cell B2, D2 and C2 in a
spreadsheet. How can she efficiently correct the marks and ensure the total is recalculated
automatically?
● Suppose the incorrect English marks are in cell B2. Click on B2 to select the cell.
● Type the correct English marks in cell B2 and press Enter.
● If the total is in cell C2, and it was calculated using a formula such as =SUM(A2:B2), the
spreadsheet will automatically update the total in C2 after the correction in B2.
14. In case you want to give a different style or a bigger size to the heading, you can change the text
style using the Font
15. In a spreadsheet, you can position the text in a cell to the left, right or center. This is the alignment
feature of a spreadsheet.
16. The default alignment of numbers in a cell in a spreadsheet (such as in Excel or Google Sheets) is
right-aligned. This means that when you enter a number in a cell, it will automatically align to the
right side of the cell by default.
17. Ms Sharma has all her students’ subject marks and their totals in a spreadsheet. She wants to find
out three students with the highest marks. How can she find the top three students without going
through the entire list?

She should sort the data by following the below steps.

● Select all rows and columns that have to be sorted

● Click on Data, and then, select Sort
● Click on Sort Key 1 and select total from the drop-down. By default the order is Ascending,
which means from the lowest to the highest
● Click on OK.
● The data will get rearranged in the entire list and the name of the student with the highest
total marks will appear at the top
18. A spreadsheet has students from different sections and Ms Sharma wants to see the marks of
students only from Class XII-B, what will she do?
● To do this, Ms Sharma can use another feature of spreadsheet — ‘Filters’. The steps to
apply filters to a table are as follows.
● Click on the AutoFilter icon on the Tool Bar.
● This will put filters at the top of each column
● Click on the filter for the ‘class’ column.
● The drop-down will show a list of all the values in that column, for example, Class XII-A
and XII-B. 5. By default, all values are checked or selected.
● If you want to see the data of students only from Class XII-B, uncheck Class XII-A
● Click on OK.
●
19. How can you protect a spreadsheet with a password to prevent unauthorized access?
● Click on Tools and select Protect Spreadsheet
● A Protect Document dialog box appears
 ● Type in a password.
● Type the same password in the Confirm textbox.
● Click on OK.
OR
● Click on File, and then, Save As.
● Type the file name and click Save with password
● Click on Save.
● Type a password in the first textbox, and then, type the same password in the Confirm
textbox.
● Click on OK
20. Presentation software is being widely used to make digital presentations.
21. Discuss the advantages of the Presentation Software.
● They are interesting as they have features like images, videos, animation and music.
● Making changes in digital presentations is easy.
● A digital presentation can be shown to a much larger audience by projecting on a screen.
● The presentation can be printed and distributed to the audience.
22. Enlist the Presentation softwares that is available to us.
● LibreOffice Impress
● Microsoft Office – PowerPoint
● OpenOffice Impress
● Google Slides
● Apple Keynote
23. What do you need to install on your computer to be able to run Impress?

To run Impress, which is a presentation software that is part of the LibreOffice suite, you need to
install LibreOffice on your computer.

24. How many textboxes does the first slide of LibreOffice Impress have by default?

Two textboxes.
Title textbox – For adding the slide's main title.
Subtitle textbox – For adding a subtitle or additional text.
25. Shortcut keys:
Ctrl + p - to print the document
Ctrl + c - Copy function
Ctrl + v - Paste function
Ctrl + x - Cut function
Ctrl + b - To make text bold
Ctrl+u - To underline text
Ctrl+i - To make text italic or slanting
Ctrl + n - opens a new window