Finding the Best Project Management Software for

Mindful Architecture Company

Dec2024
Objective

To identify a project management platform tailored to the innovative and design-focused needs of
Mindful Architecture Company, facilitating seamless collaboration, design workflows, and efficient
project management for a small team.

1. Company Overview

Mindful Architecture’s Key Characteristics:

- Focus: Sustainable and innovative architectural designs and products rooted in cultural and nature
sensitivity.

-Team Structure: A small, dynamic team specializing in collaborative design phases.

- Project Types : Nature-integrated designs, culturally resonant housing, and urban sustainability.

- Workflow: Heavy emphasis on ideation, collaborative tools, and integration with design software
like CAD/BIM.

Step 1: Defining Requirements

Key Needs:

• Collaboration: Tools for brainstorming, communication, and file sharing.

• Design Integration: Compatibility with CAD/BIM for seamless workflows.
• Scalability: Adaptable to future growth and complex projects.
• Ease of Use & User experience design: Intuitive platforms that reduce onboarding time.
• Affordability: Cost-effective for a team of 5 users.
• Sustainability Focus: Features that align with eco-friendly principles.

Step 2: Evaluating Platforms / Criteria:

• Feature mostly set for design-phase projects.

• Suitability for small, creative teams.
• Reviews from AEC (Architecture, Engineering, Construction) industries.
• Practical testing through free trials.
3. Shortlisted Platforms

Platform Features & Drawbacks Best For Subscription

Benefits Price
Mosaic Architecture- Limited Innovative tailored Starting at
specific planning beyond project planning & $9.99/user/month
tools, intuitive architecture- workflows
interface focused
Click UP Customizable Setup time Versatile project Free tier; paid plans
workflows, robust required for management from $9/user/month
resource optimal use
management
Custom
Learning
workflows, Versatile for
curve for Free tier; paid
collaboration architecture
Wrike advanced plans from
tools, Gantt projects and
features, $9.80/user/month
charts, integration team efficiency
higher cost
with design tools
Miro Interactive Lacks Collaborative Free tier; paid plans
whiteboards, architectural ideation from $8/user/month
excellent for management
brainstorming tools
Zoho Projects Dynamic task Limited Enhancing team Starting at
management, CAD/BIM productivity $4/user/month
collaborative tools integration
Deltek Ajera Comprehensive Higher cost, Integrated Custom pricing,
solution for steep learning workflows & often $300+/month
architecture firms curve finance
Scoro Comprehensive High cost for Project-wide From
visibility across small teams visibility $26/user/month
projects
Teamwork.com Resource May Resource planning Free tier; paid plans
management, overwhelm from
project tracking small teams $10/user/month
Birdview Project & resource Limited focus Project/resource Custom pricing
management on design allocation available
collaboration
Taimer CRM capabilities, Limited CRM & invoicing From
invoicing features architecture- integration $8/user/month
specific tools
Contractor Project Not tailored to Comprehensive Starting at
Foreman management, design PM for builders $49/month (flat fee)
estimates, invoicing workflows
 4.Evaluation Table for Project Management Software

Software Usability Design Collabo Integrat Scalabilit Pricing Best Suited For
(User- Phase ration ion y for
Friendly Tools Feature with Small
& s CAD Teams
Interesti
ng UI)
Mosaic Tailored for Good Limited Excellent Moderate Architecture-specific
architects planning tools for
design-focused
phases.
Click Up Highly Excellen Moderat Excellent Affordabl Versatile workflow
customizabl t e e and resource
e Free tier; management.
Wrike Highly Excellen Moderat Excellent Affordabl Versatile workflow
customiza t e e and resource
ble Free tier; management.
Miro Limited Excellen None Good Affordabl Collaborative
(focus on t e- Free brainstorming and
ideation) tier; ideation.
Zoho Moderate Excellen Limited Good Affordabl Dynamic team
Projects t e collaboration.
Deltek Comprehen Good Excellen Excellent High; Complete solution
Ajera sive (all-in- t for architecture and
one) financial
management.
Scoro Project- Good Limited Excellent Moderate Holistic overview of
wide multiple project
visibility aspects.
Birdview Good Good Moderat Excellent High; paid Resource and project
e management for
dynamic teams.
Teamwork Good Good Limited Excellent Moderate Resource planning
.com and small team
management.
Contracto Limited Good Limited Good Moderate Estimation and
r Foreman ; at invoicing for project-
$49/mont centric teams.
h (flat fee)
Taimer CRM- Good Limited Good Affordabl Teams needing
focused eStarting strong CRM
capabilities.
5. Decision-Making Process

Step 1: Prioritization of Needs

• Primary Focus: Design-centric features and collaboration tools.

• Secondary Needs: Scalability, ease of use, and budget alignment.

Step 2: Platform Testing

• Conducted trials with Mosaic &click up & Wrike

• Assessed usability, integration, and team feedback.

6. Final Recommendation

Best Option: Mosaic

• Why?
o Architecture-specific planning tools.
o Streamlined for small, design-focused teams.
o Scalable and intuitive.

Secondary Choice: Click Up & Wrike

• Why?
o Flexible and customizable workflows.
o Comprehensive project and resource management.
o Affordable for smaller teams.

7. Conclusion

By aligning the platform’s features with Mindful Architecture’s innovative and collaborative ethos,
Mosaic emerges as the top choice for project management. Click up & Wrike offers a versatile
alternative, ensuring the team remains efficient, creative, and focused on delivering impactful
architectural solutions.