Description:

This is an excel-based work book for Business Continuity Planning Workshop for Micro, Small and Medium
Enterprises (MSMEs) and Large Enterprises. The exercises and forms used in this workbook are excerpts
from the MSME Guide to Disaster Resilience. This electronic document was prepared by CTIDS Faustino
V. Gayas, Jr., DMT, a Business Development Division Chief of the Department of Trade and Industry (DTI)
- Leyte Provincial Office, Region 8 for similar workshop for Ormoc City MSMEs and Large Enterprises
under the auspices of the National Resiliency Council (NRC) and the DTI - Bureau of Small and Medium
Enterprises (BSMED) in collaboration with the LGU - Ormoc City through its Business Permit and Licensing
Office (BPLO), the Ormoc Chamber of Commerce and Industry (OrCham) and the DTI Ormoc City /
Negosyo Center.

Instructions:
1. Provide data and information in the fillable forms in each section.
2. Most of the entries in each section are automatically copies to the Business Continuity Plan (BCP)
Roadmap.
3. Only editable portion in the BCP Roadmap such as the BCP Objectives and the ranking of threats are to
be fill-up.

Contents of the Work Book

To proceed to your intented section and parts of the this Work Book, just click the title

RESILIENT BUSINESS TOOLKIT

An advanced version of the Business Continuity Roadmap, the Resilient Business
Toolkit functions as an all-in-one template containing the most essential information
needed for a basic business continuity plan for small and medium enterprises.

SECTION 1: ABOUT THE BUSINESS

SECTION 2: THE BUSINESS CONTINUITY AND EMERGENCY REPONSE TEAM
SECTION 3: KNOWING YOUR RESOURCE REQUIREMENTS AND IMPORTANT BUSINESS ACTIVITIES (PRIORITIZED AC
SECTION 4: THREAT IDENTIFICATION AND RISK ASSESSMENT
SECTION 5: UNDERSTANDING IMPACT TO BUSINESS
SECTION 6: DISASTER PREPAREDNESS AND CONTINUITY STRATEGIES
SECTION 7: EMERGENCY TOOLS AND EQUIPMENT & EMERGENCY CONTACTS
SECTION 8: BC PLAN EXERCISE

BUSINESS CONTINUITY PLANNING (BCP) ROADMAP

 RESILIENT BUSINESS TOOLKIT
An advanced version of the Business Continuity Roadmap, the Resilient Business Toolkit
functions as an all-in-one template containing the most essential information needed for a
basic business continuity plan for small and medium enterprises.
SECTION 1: ABOUT THE BUSINESS
1. Business Name: Armea Enterprises
2. Business Location: Apo St. Brgy. Cogon, Ormoc City, Leyte, 6541

3. Operating Hours (Day & Time) 8:00am - 5:00pm

Clark Daniel Y. Armea
4. Business Owner / Representative
5. Business Contacts : Email [email protected]
Mobile / Tel 561 - 0003 9060937208
6. Industry Classification Manufacturing
7. Major Products / Services Stainless Kitchen Equipments, Bakery Equipments

BC Plan Prepared By BC Plan Approved By

Name: William Dave Domasin Name: Clark Daniel Y. Armea
Position: Production Asst. Position: Manufacturing Manager
Date: July 01, 2021 Date: July 01, 2021

SECTION 2: THE BUSINESS CONTINUITY AND EMERGENCY REPONSE TEAM

Position Name & Position Contact Number Email Address
1. BC Team Clark Daniel Y. Armea / 9060937208 [email protected]
Manager
Leader
2. Emergency John Ray Yap / Safety Officer 9464771667 [email protected]
Response
Team Leader
Annabella Castro / Toolkeeper 9631171448 [email protected]
3. First Aider

William Dave Domasin / Product 9457125904 [email protected]

4. Evacuation
Marshall
If the main store/facility is damaged, where can your team meet to continue
operations?
Armea Residence, Sesame St., Purok Sampaguita, Lila Ave., Brgy. Cogon, Ormoc City

References :
MSME Guide to Disaster Resilience
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1
Work Book for BC Planning Workshop, except from the MSME Guide to Disaster Resilience by @ DTI Leyte Provincial Office /drfvgayasjrdmt (6.30.2021)
RESILIENT BUSINESS TOOLKIT
SECTION 3: KNOWING YOUR RESOURCE REQUIREMENTS AND IMPORTANT
BUSINESS ACTIVITIES (PRIORITIZED ACTIVITIES)
3.2 What is the Recovery
3.1 What are your prioritized activities? (Top 5) Time Objective (RTO)1 per
activity? (Days)
3 days
1. Production: Making sure product is up to standard
2. Costing and Procuring of Raw Materials 3 days
3. Sales and Delivery 3 days
4. Marketing: Meeting Customer Specifications and Deadlines 3 days

1
Recovery Time Objective (RTO) - minimum time needed to resume
prioritized activities, estimated restoration 12 days

3.3 What is your critical products / services of your enterprise?

Stainless Kitchen Equipments, Bakery Equipments

3.4 In order to deliver critical service / product, the enterprise needs the following:
A. INTERNAL RESOURCES
35 Personel (25 Production, 5 Sales and Marketing, 5 Admin)
Employees
Building 2 Bldgs. (1 Production, 1 Office)
Inventory RM ( P50, 000 for 1 cycle)
1 Shearing Machine, 1 Bending Machine, 1 CNC Machine
Equipment
IT System none
Finances Cash (50k); Cash in Bank (250k)
Office Documents Employee 201 Files
Others
B. ESSENTIAL UTILITIES
Water ORWASA
Electricity LEYECO V
Comm. Network GLOBE and SMART
Internet Connection PLDT
Transpo / Equipment JMC Delivery Truck
Others Generator Set
C. BUSINESS PARTNERS
Ormoc Mercury Hardware, Citi Hardware
Suppliers

Logistics Service AP Cargo

Prime Clients RBBC,
Distributors none
Others none
 RESILIENT BUSINESS TOOLKIT
SECTION 4: THREAT IDENTIFICATION AND RISK ASSESSMENT
What is the If it happens, how
What are possible How will this affect my likelihood that this badly will it affect Risk Score
What is my business currently doing to control
threats to my business? (What will be will happen? my business? (Likelihood
these risks?
business? the risk?) (Likelihood; (Impact; Rating of x Impact)
Rating of 1-5)1 1-5)2 & 3
Fire Damage and Loss of Tools and Provision of Fire Extenguisher, posting of Smoking Area signs in
Equipments which can lead to 4 4 16 all Area, unplugging of unused plugs.
business closure.
Earthquake Employee will be affected and may Monitoring of Weather News, Topic of Disscusion in Toolbox
not be able to go to work. 1 4 4 Meetings
Tropical Cyclone/ Monitoring of Weather News, Topic of Disscusion in Toolbox
Typhoon Damage and Loss of Tools and Meetings
Equipments which can lead to 3 4 12
business closure.

Flood Damage and Loss of Tools and Monitoring of Weather News, Topic of Disscusion in Toolbox
Equipments which can lead to 3 3 9 Meetings
business closure.
Landslide Employee will be affected and may Monitoring of Weather News, Topic of Disscusion in Toolbox
not be able to go to work. 2 4 8 Meetings
Drought Employee will be affected and may Monitoring of Weather News, Topic of Disscusion in Toolbox
not be able to go to work. 1 4 4 Meetings
Tsunami Monitoring of Weather News, Topic of Disscusion in Toolbox
Damage and Loss of Tools and Meetings
Equipments which can lead to 1 3 3
business closure.
Data Loss Loss of important Information. 3 3 9 Provision of Backup External Drive
Theft/Crime Loss of tools or Rm 4 3 12 Provision of CCTV
Prolonged Power Use of tools and equipments will be Monitoring of News, Topic of Disscusion in Toolbox Meetings
Outage affected and continuity of work is 2 3 6
affected greatly.
Civil Disorder/ Employee will be affected and may Monitoring of News, Topic of Disscusion in Toolbox Meetings
Terrorism not be able to go to work. 1 4 4
Supplier Failure Lack of RM which will lead to
problem in production. 3 3 9 Advance maximizing of stocks
 SECTION 4: THREAT IDENTIFICATION AND RISK ASSESSMENT
What is the If it happens, how
What are possible How will this affect my likelihood that this badly will it affect Risk Score
What is my business currently doing to control
threats to my business? (What will be will happen? my business? (Likelihood
these risks?
business? the risk?) (Likelihood; (Impact; Rating of x Impact)
Rating of 1-5)1 1-5)2 & 3
Others: Pandemic Employee will be affected and may Implementing Safety Protocols (E.G, providing masks, Alcohol &
not be able to go to work. 1 4 4 Temp. Check).

DISASTER SCENARIO Fire

1
Likelihood: 5 (Almost Certain); 4 (Likely), 3 (Possibly), 2 (Unlikely), 1 (Rare)
2
Impact: 5 (Catastrophic), 4 (Major). 3 (Moderate), 2 (Minor), 1 (Insignificant)
3
Some examples of impact: incur financial loss, restrict productivity, major loss of reputation, give rise to regulatory / legal concerns, impair quality of
service delivery, etc

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Work Book for BC Planning Workshop, except from the MSME Guide to Disaster Resilience by @ DTI Leyte Provincial Office /drfvgayasjrdmt (6.30.2021)
 RESILIENT BUSINESS TOOLKIT
SECTION 5: UNDERSTANDING IMPACT TO BUSINESS
DISASTER SCENARIO Fire

What will happen to these resources if my business activities get disrupted?

No. of Hours/Days of Disruption

or Downtime of Business Impact to Delay in Impact to Impact on Impact on
Activities Employees’ Operations Customer Loss of Business Reputation
Wellbeing/ or Service Sales Partners or Brand
Livelihood Production Image

Less than 12 hours 3 2 2 2 1 1

Within 24 hours or 1 day 3 4 2 2 1 1

Around 2 – 5 days 4 4 3 3 2 2
1 week 4 5 4 3 3 2
2 weeks 4 5 4 4 3 3
1 month 5 5 5 4 4 3

2 months 5 5 5 5 5 5
More than 3 months 5 5 5 5 5 5
0 1 2 3 4 5
Not at all Rare Unlikely Possible Likely Almost Certain
zero chance of There is 1%- There is 21%- There is There is 61%- There is 81%-
INDICATE WHETHER: the event 20% chance of 40% chance 41%-60% 80% chance 100% chance
occuring the event of the event chance of of the event of the event
occuring occuring the event occuring occuring
occuring

______
Work Book for BC Planning Workshop, except from the MSME Guide to Disaster Resilience by @ DTI Leyte Provincial Office /drfvgayasjrdmt (6.30.2021)
 RESILIENT BUSINESS TOOLKIT
SECTION 6: DISASTER PREPAREDNESS AND CONTINUITY STRATEGIES
DISASTER RESPONSE BUSINESS CONTINUITY AND RECOVERY
DISASTER PREPAREDNESS
RESOURCES TO PROTECT MEASURES (What to do (What to do to recover and continue the
MEASURES (What to do before?)
during?) business?)
Internal-Personnel, Building, Equipment, Planning of where to transfer important Implementing of the said plan Checking the extent of damage and effectivity of the
etc. documents and tools and equipments. plan.

Internal - Finances Finance Manager to maintain Cash Secure Cash on Hand. Purchase Necessities and Distribute it to affected
Fund and concut regular cash count. personnel.

Essential Utilities Maintain a 3 day food and water Ensure the food and water Distribute food and water supplies to affected
supplies; Prepare solar powered supply are secured. personnel. Check up on the supplies
emergency lights

Business Partners & Suppliers Have a masterlist for all the clients with Secure the Masterlist. Notify Clients / Customers regarding work stoppage
complete details. due to calamity and possible delays of orders.
 RESILIENT BUSINESS TOOLKIT
SECTION 7: EMERGENCY TOOLS AND EQUIPMENT & EMERGENCY CONTACTS
EMERGENCY EQUIPMENT AND QUANTITY QUANTITY
EMERGENCY EQUIPMENT EMERGENCY SUPPLIES QUANTITY NEEDED
TOOLS NEEDED NEEDED

Batteries 3 Packs Tape (duct, masking, electric) 1 Sets Whistle 5 Units

Fire Extinguisher 3 Units Extension Cord/s 1 Unit Malong or Sarong 5 Units

Communication-devices (two-
Ropes 1 Set 1 Set Toothpaste and Toothbrush 2 Set
way radio, cellphone)
Battery-powered items (fans,
Hard Hats/ Helmet 5 Units 1 Sets Soap and Shampoo 3 Set
lamps, etc.)
QUANTITY Support for Getting People
Utility Knives 3 Units EMERGENCY SUPPLIES 1 Unit
NEEDED Home
Drinking Water (3 liters/person
Hammer 2 Units 5 Units Local Maps 1 Unit
for 3 days)
Emergency Food Supply (3
Pliers 1 Unit 5 Units Notepad and Pencil 1 Set
day-supply per person)
Sanitation Supplies (toilet IMPORTANT OFFICES TO ADDRESS/ MOBILE
Crow Bar 1 Unit 5 Sets CONTACT: NUMBER/ LANDLINE
paper, sanitary napkin, etc.)
Eating Utensils (plates, cups,
Spill Kit 1 Unit 5 Sets Bureau of Fire Protection 9072726943
spoon and fork)
Local Water District
Broom and Mop 1 Set Plastic or Garbage Bag 1 Bag 9334591634
09178363895 ,
Bucket and Pail 1 Set Blankets or Sleeping Bag 1 Set Electric Cooperative
09989643804, 09328825059

Disinfectant 1 Unit First Aid Kit 1 Set Hospital/Clinic 09380370876 , 09518105681

Local DRRM Office
Shovel 1 Unit Flashlight 3 Units 09982412991, 09774593460

Cloth Rags 1 Unit Can Opener 1 Unit Police Station 9985986691

Gloves 5 Boxes AFP Hotline (02) 911 6001

Ladder 1 Unit Red Cross 561 - 3254

IMPORTANT DOCUMENTS 1 Unit Barangay

EMERGENCY EQUIPMENT AND QUANTITY QUANTITY
EMERGENCY EQUIPMENT EMERGENCY SUPPLIES QUANTITY NEEDED
TOOLS NEEDED NEEDED

Insurance (All-Risk, TPL, HMOs, Life), 1 Set Others

Payment Options 1 Unit Equipment &
Line of Credits 1 Unit Maintenance Contacts
Supply Agreements 1 Unit Electrician / Plumber
 RESILIENT BUSINESS TOOLKIT
SECTION 8: BC PLAN EXERCISE
Type of Exercise Methods Target Participants Schedule Needed Resources
BCP Workshop 1. Clark Daniel Y. Armea June 22, July 01, July Laptop and Supplies
2. William Dave Domasin 07 and July 14, 2021
3. John Ray Yap

Finalizing Resilient Business Toolkit & 1. Clark Daniel Y. Armea June 22, July 01, July Laptop and Supplies
Business Continuity Plan (BCP 2. William Dave Domasin 07 and July 14, 2021
Roadmap) Tabletop Exercise 3. John Ray Yap

Participation to Fire Drill Exercise by 1. Clark Daniel Y. Armea To be determined To be determined

Local City / Municipal DRRMO 2. William Dave Domasin
3. John Ray Yap

Participation to Earthquake Drill by Local 1. Clark Daniel Y. Armea To be determined To be determined

City / Municipal DRRMO 2. William Dave Domasin
3. John Ray Yap

_______
Work Book for BC Planning Workshop, except from the MSME Guide to Disaster Resilience by @ DTI Leyte Provincial Office /drfvgayasjrdmt (6.30.2021)
BUSINESS CONTINUITY BC Team Name & Position Contact Number Email Address
PLANNING (BCP) ROADMAP 1. BC Team Leader Clark Daniel Y. Armea / Manager 9060937208 [email protected]
2. Alternate BC Leader John Ray Yap / Safety Officer 9464771667 [email protected]
Name of
Enterprise: Armea Enterprises 3. First Aider Annabella Castro / Toolkeeper 9631171448 [email protected]
Location: Apo St. Brgy. Cogon, Ormoc City, Leyte, 6541 4. Evacuation Marshall William Dave Domasin / Production Ass 9457125904 [email protected]

Prepared by: William Dave Domasin Business Continuity Objective: To detail steps to be taken before, during and after an unexpected event; and to maintain
Approved by: Clark Daniel Y. Armea the financial viability of the organization and sustain its operation to serve its customers
Effective Date: July 01, 2021
What is the critical product or service of your business? What are the resources needed to do these activities? What are the risks to these resources? (Top 7)
Stainless Kitchen Equipments, Bakery Equipments A. Internal Resources (Section 3.4 of Resilient Business toolkit) Hazard Likelihood (1-5) Severity (1-5) Risk Score (LX5)

Tropical Cyclone/ 3 4 12
What are your company’s major activities? 35 Personel (25 Production, 5 Sales and Marketing, 5 Admin) Typhoon
1. Production: Making sure product is up to standard 2 Bldgs. (1 Production, 1 Office)
Fire 4 4 16
2. Costing and Procuring of Raw Materials B. Essential Utilities (Section 3.4 of Resilient Business toolkit) Landslide 2 4 8
3. Sales and Delivery Water, Electricity, Internet Connection, Delivery Truck, Gen set Data Loss 3 3 9
4. Marketing: Meeting Customer Specifications and Deadlines C. Business Partners (Section 3.4 of Resilient Business toolkit) Landslide 2 4 8
0 Suppliers, Logistics Providers and clients Pandemic 1 4 4
What is my target time for recovering these activities? 12 days Supplier
Failure 3 3 9
Disaster Scenario: Tropical Cyclone/ Typhoon
f
EMERGENCY CONTACT LIST
What should be done to prepare for respond, during and recover after a disaster?
AGENCY CONTACT NUMBER DISASTER RESPONSE MEASURES (What BUSINESS CONTINUITY AND RECOVERY
RESOURCES TO PROTECT to do during?) (What to do to recover and continue the
DISASTER PREPAREDNESS MEASURES business?)
Bureau of Fire Protection 9072726943 (What to do before?)
Internal-Personnel, Building, Equipment, etc. Planning of where to transfer important documents Implementing of the said plan Checking the extent of damage and effectivity of the plan.
Local Water District 9334591634 and tools and equipments.

Electric Cooperative 09178363895 , 09989643804, 093288250

Hospital/Clinic 09380370876 , 09518105681
Local DRRM Office 09982412991, 09774593460 Internal - Finances Finance Manager to maintain Cash Fund and Secure Cash on Hand. Purchase Necessities and Distribute it to affected
concut regular cash count. personnel.

Police Station 9985986691

Essential Utilities Maintain a 3 day food and water supplies; Prepare Ensure the food and water supply are secured. Distribute food and water supplies to affected personnel.
AFP Hotline (02) 911 6001 solar powered emergency lights Check up on the supplies

Red Cross 561 - 3254

Barangay 0
Business Partners & Suppliers Have a masterlist for all the clients with complete Secure the Masterlist. Notify Clients / Customers regarding work stoppage due to
Others: details. calamity and possible delays of orders.
Business Partners & Suppliers Have a masterlist for all the clients with complete Secure the Masterlist. Notify Clients / Customers regarding work stoppage due to
details. calamity and possible delays of orders.
BUSINESS CONTINUITY BC Team Name & Position Contact Number Email Address
PLANNING (BCP) ROADMAP 1. BC Team Leader
2. Alternate BC Leader
Name of
Enterprise: 3. First Aider
Location: 4. Evacuation Marshall
Prepared by: Business Continuity Objective:
Approved by:
Effective Date:
What is the critical product or service of your business? What are the resources needed to do these activities? What are the risks to these resources? (Top 7)
A. Internal Resources (Section 3.4 of Resilient Business toolkit) Hazard Likelihood (1-5) Severity (1-5) Risk Score (LX5)

What are your company’s major activities?

B. Essential Utilities (Section 3.4 of Resilient Business toolkit)

C. Business Partners (Section 3.4 of Resilient Business toolkit)

What is my target time for recovering these activities?

Disaster Scenario:
f
EMERGENCY CONTACT LIST
What should be done to prepare for respond, during and recover after a disaster?
AGENCY CONTACT NUMBER DISASTER RESPONSE MEASURES (What BUSINESS CONTINUITY AND RECOVERY
RESOURCES TO PROTECT to do during?) (What to do to recover and continue the
DISASTER PREPAREDNESS MEASURES business?)
Bureau of Fire Protection (What to do before?)
Internal-Personnel, Building, Equipment, etc.
Local Water District
Electric Cooperative
Hospital/Clinic
Local DRRM Office Internal - Finances

Police Station
Essential Utilities
AFP Hotline
Red Cross
Barangay
Business Partners & Suppliers
Others:
Business Partners & Suppliers