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64_2019 04 30 Splitting instructions

The Railway Board has issued instructions regarding the floating of tenders with a splitting clause to ensure clarity and compliance with existing guidelines. It emphasizes the need for clear intentions in tender documents when splitting orders and mandates that any deviations must be documented. The instructions aim to enhance transparency and prevent arbitrary decision-making in the procurement process.

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Er Rajesh Bura
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37 views2 pages

64_2019 04 30 Splitting instructions

The Railway Board has issued instructions regarding the floating of tenders with a splitting clause to ensure clarity and compliance with existing guidelines. It emphasizes the need for clear intentions in tender documents when splitting orders and mandates that any deviations must be documented. The instructions aim to enhance transparency and prevent arbitrary decision-making in the procurement process.

Uploaded by

Er Rajesh Bura
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‘areca Fae GOVERNMENT OF INDIA ‘a tare MINISTRY OF RAILWAYS (<7 aie) (RAILWAY BOARD) No. 99/RS(G)/779/2(Vol.I1) New Delhi, dated 30.04.2019 ‘The General Managers, All Indian Railways/PUs, NF(C), CORE The DG/RDSO/Lucknow & NAIR/Vadodara CAOs, DMW/Patiala, WPO/Patna, RWP/Bela, COFMOW/NDLS Sub; Floating of tender with splitting clause - system improvement. Ref: Board’s letter No. 99/RS(G)/179/2 pt. dated 11.02.2016, Railway Board Vigilance has brought out that instances have come to notice where tenders were issued incorporating only a generic splitting clause as “purchaser reserves the right to split the procurement quantity between two or more sources depending upon the vital/critical nature of the item, quantity, delivery requirements, capacity of the firm, past performance of the firm and other terms” without declaring the clear intention of the administration for applicability of this clause for splitting of the order quantity in the tender case, ‘Thereafter, tender cases were finalized with splitting of orders in routine manner. ‘The same is not found to be in line with the spizit behind the existing guidelines on splitting of quantities. 2, Board's instructions issued vide letter of even number dated 11-02-2016 clearly lay down the instructions for splitting of tendered quantity, both in the event of pre-decided split ordering; and in case of no prior decision to split the order, It must, therefore, be ensured in the case of pre-decided split ordering that the clause in the tender schedule should clearly bring out the intention to split the quantity while ordering and the conditions mentioned in the instructions are complied with. However, if the tender quantity is not split due to some valid reasons, the same must be recorded in the tender committee proceedings/by Tender Accepting Authority. In the case of no prior decision to split the ordez, the extant provisions laid dowm in the Board’s ibid letter dated 11-02-2016 should also be specified in the tender. 3. Instructions issued vide Boards letter dated 11.02.2016 must be followed in letter and spirit to ensure complete transparency of the process devoid of any arbitrariness. ween Kumar) Joint Director Railway Stores(G) Railway Board No. 99/RS(G)/779/2(VoL.I1) New Delhi, dated 30.04.2019 1. PFAs, All Indian Railways & PUs 2, The DAI(Railways), New Delhi 3. The PCMMs, PCEs, PCMEs, PCEEs, PCSTEs, All Indian Railways & PUs, RCF/RBL/NDLS, COFMOW, CORE, WPO and RWP/Bela 4. The Directors:- Indian Railways Institute of Sig. Engg. & Telecom, Secunderabad Indian Railways Institute of Mech, & Elect. Engg., Jamalpur Indian Railvrays institute of Elect, Engg., Nasile Indian Railways Institute of Civil Engg., Pune Indian Railways Institute of Traffic Management, Lucknow Sr, Prof, (Materials Management), NAIR, Vadodara MD, CRIS, Chanakya Puri, New Delhi MD, RITES, RITES Bhawan, Sector — 29, Gurugram Director, iron & Steel, 3, Koila Ghat Street, Kolkata Executive Director (Stores), RDSO, Manak Nagar, Lucknow 1. Chief Commissioner of Railway Safety, Lucknow |. Zonal Railway Training Institute, Sukadia Circle, Udaipur oaore PSeSenoe faveen Kumar) Joint Director Railway Stores(G) Railway Board Copy to:- PSO/Sr, PPS/PPS/PS to 1. MR, MoS(S), MoS(G), ED/Co-ordination/MoS(G) 2. CRB, FC, ME, MTR, MRS, MS, MT, M(MM), M(S8&T), Secretary, DG (Personnel), DG(RHS), DG (REF) 3. All AMs and PEDs & All Executive Directors of Railway Board.

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