Libre Writer Extra Notes

Resizing an Image
Resizing is the process of reducing or enlarging the size of the image .By dragging the corner
handles, one can resize both the width and the height of the image simultaneously, while the
other four handles only resize one dimension at a time .
Sometimes you may want to change the size of drawing to accommodate it at a particular
place in the document. This can be done either by changing its size only or by changing its
shape and size
both. Follow the given steps to resize a drawing.
Step 1. Select the object to be resized. All eight handles on the corners and edges will be
visible.
Step 2. Click on any of the handles and drag it to its new place. The object will be scaled up
or down, depending on your action. Also whether object’s shape will be retained or not, will
depend on the handle you choose for resizing.
Step 3. For resizing and maintaining original shape of drawing, use corner handles.
Step 4. Using edge handles will resize drawing non-proportionally.
Use SHIFT key, while resizing the object, in both the cases and observe the difference in
action.
Drawing toolbar

It is also possible to change the properties of the object

on which you are working. Writer provides tools in
Drawing Object Properties toolbar for changing
properties, i.e. customising an object. Using these tools
the object can be moved, resized, rotated, edited and
conFig.d on various aspects.
Properties of the object can be modified or edited, either at the time of its creation, i.e. before
you start drawing them or after its creation. Drawing Object Properties Toolbar modified
before creation, it is known as setting default value(s).
To work on properties, you can use tools from the toolbar and change the desired aspect of
the object. Properties can also be modified by right clicking on the object

Changes done in properties of an object, before creating it, are available only for current
session.
Use SHIFT key, while resizing the object, in both the cases and observe the difference
in action.
There are four options under Group option. These are
Group,
Ungroup,
Enter Group,
Exit Group
Positioning Image in the Text
Positioning of an image is controlled by four settings.
(i) Arrangement (ii) Anchoring
(iii) Alignment (iv) Text Wrapping
These settings can be accessed using three ways –
1. by using Format menu,
2. by using context menu after right clicking on the object,
3. by using Drawing Object Properties Toolbar for changing the properties of the
drawings.

Let us learn how to use Drawing Object Properties Toolbar to position a drawing in the
page

Arrangement
In Overlapping objects arrangement determines the position of the current drawing
with respect to other drawings or text.
The Drawing Object Properties toolbar consists of the arrangement tools as shown in. These
are the six tools in the order of appearance from left to right, namely

1. Bring to Front -Place image on top of all objects / images

2. Forward One ---Bring image one level up, when there are overlapping images
3. Back One--- Sends image one level down in overlapping images
4. Send to Back ----Place image at the bottom of all objects/ images
5. To Foreground--- Moves the drawing object in front of the text
6. To Background ---Moves the drawing object behind the text
Note – First four settings can be applied on an image or drawing, but last two are
available for drawings only.
It acts as a reference point for image or drawing. Anchoring allows an image to
retain its position to a page, paragraph, character or frame.
Anchoring in LibreOffice Writer is the process of attaching an object, like an image, table, or
text box, to a specific location in a document. This ensures that the object stays in
place relative to the text or other content, even when the document is edited or
formatted.
Clicking on the downward arrow you can observe that an image can be anchored to
Page, Paragraph, Character or Frame.
So whenever a page, paragraph, character or frame is aligned, the anchored image
moves along with it.
Alignment

It allows the vertical or horizontal placement of the image with respect to its anchor.
An image can be aligned in six different styles – 3 horizontal and 3 vertical.

Text Wrapping
It allows the placement of image in relation to text. Text Wrapping tools are available under
Drawing Object Properties Toolbar. There are six choices, namely
 1. Wrap off ----Text is placed above and below the image
2. Page Wrap -----Text flows around the image. Moving an image will rearrange the text
on the page
3. Optimal Page wrap ---In Page Wrap, if the space between image and margin is less than
2 cm then text will not be placed on that side
4. Wrap left ---Text is placed on left side of the image
5. Wrap right ----Text is placed on the right side of the image
6. Wrap through ----Superimposes the image on the text

TOC

Table of Contents, allows to insert an automated table of contents in a document. The entries
or contents of this table are automatically taken from the headings and sub headings of the
document.Also, these contents are hyperlinked in the table. So by clicking on any topic in the
table of contents, we can navigate directly to the selected topic.

By default, the checkbox for Protected against Manual Changes option is selected. This
protects the ToC from any accidental change. If this box is unchecked, then the contents of
ToC can be changed directly on the document page, just like any other text on the document.
The entries in the ToC are hyperlinked. Moving a mouse pointer over any of the entries will
show a tool tip stating to press Ctrl+click to open hyperlink followed by the heading title.
Pressing Ctrl+click the cursor will directly move on to the selected section heading.

A table of contents is a snapshot of the entire document at any given point in time.

Using Templates
A template is a preset layout that helps to create professional and/or formal documents easily .
Instead of adding and then formatting the objects in all documents, we can use templates. For
example, templates can be used to create a resume, chapter or project report. At the same
time, Writer also allows us to edit the styles and contents of the document to which the
template is applied. All documents in Writer are based upon templates. If no specific template
is specified, then Writer uses the default template as blank document template for the file
being created.
Exporting a Template
Export template feature allows to store the template file in the desired folder on your
computer. It is different from moving a template from one category folder to another. When a
template is exported, it is saved as a template file at any desired location. Exporting the
template is a useful feature for sharing the templates with multiple users. Follow the steps
given below to export a template:
Step 1. In the Templates dialog box, select the template to be exported.
Step 2. Click on Export button located in the bottom right of the dialog box
Step 3. Then the Select Path dialog box appears as to
select the folder where you want to export the template

Once a template is created, it can be applied to an existing document by selecting

Insert >Text From File option. Browse and select the template file that has been saved on
the computer. The selected template will be inserted in the document.

Track Changes Feature

Track Changes is a powerful tool that makes the process of commenting, editing and
reviewing of a document easy between multiple users. A document created by one user need
to be reviewed and edited by self or other users. If any modifications are made in the
document directly, the original document might get lost.
Instead, the Track Changes feature of Writer offers an alternative method to keep a record of
all the changes made in the original document. All the changes that are recorded can be
either accepted or rejected by the original author.
Furthermore, the Track Changes feature also gives us the option to add comments while
reviewing a document. The Track Changes toolbar contains various tools that help to track
the changes made by different users. To view the Track Changes toolbar, from main menu
bar, select View > Toolbars > Track Changes.

The various buttons present on the Track Changes toolbar shown in the Fig. 3.33 are briefly
explained below.
(a) View Track Changes – Clicking on this button displays all the changes made in the
document by different users.
(b) Record Track Changes – Clicking on this button, turns on the Track Changes feature.
After this, any sort of editing done will be marked. Any character added to the document will
be displayed in a different color and any deletion done will be seen in strike-through style.
(c) Previous Track Changes/Next Track Changes – Click on these buttons to navigate
between the changes made.
(d) Accept/Accept All Track Changes – Once the editing is done, the original author may
accept the change made to the document by clicking Accept All Track Changes button will
accept all the changes made to the document.
(e) Reject/Reject All Track Changes – The original author of the document may reject a
single change or all changes made to the document by clicking Reject Track Changes or
Reject All Track Changes button, respectively.
(f) Manage Track Changes – By clicking on this button the Manage Changes dialog box is
displayed, which contains a detailed list of all changes made to the document along with the
author’s name and date and time of modification.
(g) Insert Comment – This button is used to add a comment in a document.

Preparing a Document for Review

Track Changes feature is used when a document is shared with one or more users for review
or editing purposes. So, before the document is shared, one should make sure that the
changes made should be recorded.
This will ensure that after the review is done, the original author of the document has the
option to accept or reject the changes made.
Hence, before the document is sent for review, the original author should prepare the
document for review and start recording the changes being made.
For that, select Edit > Track Changes >Record option. Alternatively, select the Record
button from the Track Changes toolbar.
To make sure that no user is able to disable the track changes option, we can protect the
document with password. Follow the following steps for the same

1. Create a new document in LibreOffice Writer. From the main menu, select Edit >
Track Changes > Protect option.
The Enter Password dialog box will appear
Alternately, you can click on Protect Track Changes button located on the Track Changes
Toolbar to protect the document.
2. Enter the same password in Password and confirm text box and click on OK button.
After protecting the document with password, if any user tries to disable the Track Changes
feature, Writer will prompt to enter the password

Recording Changes
Once the Track Changes features is ON, the reviewers can begin recording the changes in
the document. For that, click Edit > Track Changes > Record option. Alternatively select
Record button from the toolbar. The shortcut key to start recording the changes is
Ctrl+Shift+C. Once the Record option is selected, the Track Change
feature is ON. Now, any character being deleted will be shown as strike through text and any
character added will be shown in different colour .
Also when you place the mouse pointer over any of the changes, a tool tip is displayed giving
details of the author, change made, date and time of change done
To stop recording, deselect the record option by selecting Edit > Track Changes > Record
or click the Record button on the toolbar.
Accepting and Rejecting Changes Once the changes are made by all the reviewers, the
original author may accept or reject them. Open the document and follow the steps given
below.
Step 1. To accept or reject a change, click on the change made and then select Accept Track
Change / Reject Track Change button.
Step 2. To navigate between the changes made to the document click Previous Track
Changes and Next Track Changes buttons.
Step 3. To accept or reject all the changes made, select Accept All Tracked Changes / Reject
All Tracked Changes button respectively. Step 4. If Manage Track Changes button is clicked,
a Manage Changes dialog box appears . It contains the details of all the changes made in the
document. The dialog box contains buttons to accept and reject changes as well.
Adding Comments
To add comments while reviewing, we can use the Track Changes toolbar as well. Click at the
place in the document where the comment is to be placed. Thereafter, follow the steps given
below to add comments in a document.
Step 1. Click Insert Comment button on the Track Changes toolbar. A comment box will be
inserted on the right side of the window. It will have the name of the author or reviewer and
date and time of the comment being made, as shown in Fig. 3.38.
Step 2. Type the comment.
Step 3. Once done click anywhere on the document to activate it. If more than one or two of
users add comments then the comments by different users will be shown in different coloured
comment boxes.
Comparing Documents
Once the reviewers have made the changes and given their comments, Writer allows to
compare the original document with the reviewed document and then choose the option(s)
that suits the best. Follow the steps given below to compare the documents.
Step 1. Open the edited document.
Step 2. Select Edit > Track Changes > Compare Documents option. Alternatively, click
Compare Non-Tracked Changed Document from the toolbar.
Step 3. The Compare To dialog box will appear. Browse and select the original file to be
compared
step 4. The Manage Changes dialog box is displayed . Accept or reject the desired changes.
Step 5. Close the dialog box