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13-Excel-2016_-Basic-Tips-for-Working-with-Data

The document provides basic tips for working with data in Excel 2016, including features like freezing rows and columns, sorting, filtering, and summarizing data. It also covers formatting data as tables, visualizing data with charts, using conditional formatting, and utilizing the Find and Replace function. These features help users organize and analyze large amounts of information effectively.

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aimansobair2
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3 views

13-Excel-2016_-Basic-Tips-for-Working-with-Data

The document provides basic tips for working with data in Excel 2016, including features like freezing rows and columns, sorting, filtering, and summarizing data. It also covers formatting data as tables, visualizing data with charts, using conditional formatting, and utilizing the Find and Replace function. These features help users organize and analyze large amounts of information effectively.

Uploaded by

aimansobair2
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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3/13/24, 9:01 AM Excel 2016: Basic Tips for Working with Data

Excel 2016
Basic Tips for Working with Data

Introduction
Excel workbooks are designed to store a lot of information. Whether you're working with
20 cells or 20,000, Excel has several features to help you organize your data and find
what you need. You can see some of the most useful features below. And be sure to
check out the other lessons in this tutorial to get step-by-step instructions for each of
these features.

Freezing rows and columns


You may want to see certain rows or columns all the time in your worksheet, especially
header cells. By freezing rows or columns in place, you'll be able to scroll through your
content while continuing to view the frozen cells. In this example, we've frozen the top
two rows, which allows us to view the dates no matter where we scroll in the
spreadsheet.

Sorting data
You can quickly reorganize a worksheet by sorting your data. Content can be sorted
alphabetically, numerically, and in many other ways. For example, you could organize a
list of contact information by last name.

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Filtering data
Filters can be used to narrow down the data in your worksheet, allowing you to view
only the information you need. In this example, we're filtering the worksheet to show
only rows that contain the words Laptop or Projector in column B.

Summarizing data
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The Subtotal feature allows you to quickly summarize your data. In our example, we've
created a subtotal for each T-shirt size, which makes it easy to see how many we'll need
in each size.

Formatting data as a table


Just like regular formatting, tables can improve the look and feel of your workbook, but
they'll also help you organize your content and make your data easier to use. For
example, tables have built-in sorting and filtering options. Excel also includes several
predefined table styles, allowing you to create tables quickly.

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Visualizing data with charts


It can be difficult to interpret Excel workbooks that contain a lot of data. Charts allow
you to illustrate your workbook data graphically, which makes it easy to visualize
comparisons and trends.

Adding conditional formatting


Let's say you have a worksheet with thousands of rows of data. It would be extremely
difficult to see patterns and trends just from examining the raw information.
Conditional formatting allows you to automatically apply cell formatting—such as
colors, icons, and data bars—to one or more cells based on the cell value.

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3/13/24, 9:01 AM Excel 2016: Basic Tips for Working with Data

Using Find and Replace


When working with a lot of data, it can be difficult and time consuming to locate specific
information. You can easily search your workbook using the Find feature, which also
allows you to modify content using the Replace feature.

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