AFCONS INFRASTRUCTURE LIMITED

HR Policy – Kuwait Project

Applicable for employees on the rolls of AFCONS Infrastructure Ltd. and deputed to Kuwait Project
All the clauses mentioned in the HR POLICY FOR FOREIGN PROJECTS {KUWAIT}
herein shall be read, interpreted and understood as “ADDITIONS” and shall
cover clauses missed, if any and wherever necessary, to the AFCONS HR POLICY
MANUAL and the terms of appointment stipulated in the Appointment.

1. Applicability
1.1 The policy is applicable to all Management Staff of Indian Nationality who are on the rolls of
AFCONS Infrastructure Ltd coming under the jurisdiction of Indian Laws and services of whom
are transferable from Indian Project site to foreign Project site or from one foreign Project Site
to another Foreign Project site.

1.2 The policy is not applicable to Management Staff of Foreign Nationality, Expatriates, and People
of Indian Origin but born or settled abroad out of India, Management Staff appointed on Lump
sum stipulated contract for a particular period and tenure, irrespective of their appointment in
AFCONS Infrastructure or its subsidiaries.

1.3 The policy is not applicable to Management Staff presently deputed at Business Development
Office/ Regional office at foreign location.

1.4 Management Staff deputed at foreign Location shall be eligible to benefits as per in clause 2.0
to clause 14.0 and all included sub clause.

2. Computation of Foreign Deputation Allowance

2.1 Indian Salary, other benefits (including increments)
During the deputation, the Management Staff shall continue to draw the Indian salary; other
benefits (including increments) which they are entitled to, immediately before proceeding to
foreign Project Location.
2.2 When shall the Foreign Deputation allowance become due
Foreign deputation allowance for Kuwait shall become due for payment with effect from the
date; the Management Staff would report at foreign location and shall be paid in accordance
with clause 11.8.
Reporting status of the Management Staff shall be informed by Site to HR department. On
receipt of written confirmation of reporting status from foreign site, the foreign deputation
allowance shall become due and HR department shall process the foreign deputation Letter.

2.3 Exchange Rate, Currency of Payment

Site shall be informed by HO, salary of each month in Indian Rupees which shall be paid to you
in equal US$ or local currency (other than PF/SA). The rate of exchange shall be (TT) Buying rate
prevailing on the date of payment of salary given by the Company’s bankers. If the site has no
bank account, the rate of exchange shall be as per the rates given by the recognized Exchange
Dealer.
2.4 Revised Rate of computation of foreign deputation allowance
Management Staff shall be paid a foreign deputation allowance in rupees only per month for
the duration of the foreign assignments as under:

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 REVISED RATE OF COMPUTATION OF FOREIGNSALARY ALLOWANCE

CAR EMI, CAR

E1 & Above 1.75 TIMES OF INDIA CTC LESS MAINTENANCE,
MEDICAL
M4 1.75 TIMES OF INDIA CTC LESS CAR MAINTENANCE
M3 1.75 TIMES OF INDIA CTC LESS NIL
M2 2 TIMES OF INDIA CTC LESS NIL
M1 2 TIMES OF INDIA CTC LESS NIL
O4/ER4 2 TIMES OF INDIA CTC LESS NIL
O3/ER3 2 TIMES OF INDIA CTC LESS NIL
O2/ER2 2 TIMES OF INDIA CTC LESS NIL
JE/JO/O1/ER1 2 TIMES OF INDIA CTC LESS NIL

3 Tax liabilities on foreign deputation allowance

In the normal circumstances the tax liability arising from the deputation for foreign work shall be
borne by the company. However, in the following cases the tax liability shall be to the account of
the Management Staff:
i) Resignation or termination
ii) Returns to HO/another Indian site prior to the completion of the period of deputation
for the reasons attributable to the Management Staff (other than for medical reasons
which shall be approved by the Director -Operations).

4 Mobile Handset
The employees in the grade of M-1 and above shall be provided with specific mobile handset
approved by the Management and the limits for the same has been mentioned in the below
tabular format.
The employee shall return the amount given for the same, in six equal instalments as mentioned
below.

Monthly recovery in US
Amount in US Dollar or
Position Grade Dollar or Equivalent
Equivalent Currency
Currency
General Manager C1 125 20.83
Joint General Manager E4 120 20
Deputy General Manager E3 120 20
Assistant General 16.66
E2 100
Manager
Assistant General 14.17
E1 85
Manager
Sr. Manager M4 75 12.50
Sr. Manager M3 75 8.33
Manager M2 50 8.33
Manager M1 50 8.33

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Sr. Engineer ER4-04/ ER3-03
Discretion of PM as given
Engineer ER2-02/ ER1-01 Amount / 6
below
Non-Management Staff JO- JE /NM

The Project Manager shall have the discretion in providing the Mobile handset to employees
belonging to the Grade of ER4 / O4 and below, depending upon the exigencies of work and the
nature of job profile for a shorter or longer period till it justifies for the provision of the same and
can be withdrawn when the requirement ceases for the job. The permissible limits for the
aforesaid grades ER4 / O4 shall be kept by keeping a difference of at least 10 USD from M1 grade
and the same gap will be kept between ER4 / O4 and Non- Management category.

5 Mobile expense Reimbursements

Management Staff in the grade M1 and above will be reimbursed with the mobile bills. The
following will be the location wise limits up to which the reimbursement will be paid to
Management Staff concerned subject to submission of original bills to the Site Personnel and
Administration department.
5.1 Computation of Mobile Reimbursement
Eligible personnel will be provided CUG sim card approved by the competent authority and they
will be provided recharge cards as per following table

Grade Amount in USD or Equivalent Currency

C1 40
E4 40
E3 40
E2 30
E1 30
M4 20
M3 20
M2 15
M1 15
ER4-04/ ER3-03 Discretion of PM as given below
ER2-02/ ER1-01 Discretion of PM as given below
JO- JE/ NM Discretion of PM as given below

Mobile Reimbursement for Officials in Grades M1 and below, acting as departmental heads shall
be at the discretion of the Project manager. The Project Manager shall also have the discretion on
allowing reimbursement for grade ER4/O4 and below depending on exigencies of work, the
nature of job profile for a shorter or longer period till it justifies provision for the same and can be
withdrawn when the requirement ceases to exist.

The permissible limits shall be worked out that shall be below the permissible limits for M1 given
above, keeping a difference of at least 2.5 USD in-between Grades ER4/O4 and Non-
Management. The grade shall be clubbed as given above for reimbursements.

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5.2 Additional Permissible limit for position of Project Manager / Acting
Project Manager and Deputy Project Manager
The permissible limits only for the position of Project Manager shall be cumulative amount of 150
USD per month (inclusive of reimbursement amount given in clause 5.1) and for the position of
Deputy Project Manager cumulative amount of 100 USD (inclusive of reimbursement amount
given in clause 5.1). It is however clarified that during the period of leave, the computation shall
be made on a prorate basis for the actual period of deputation at Kuwait and the period of leave
shall be accordingly deducted.

6 Accommodation at foreign location

6.1 All Management Staff shall be entitled for a suitable rent free furnished Twin Sharing bachelor’s
accommodation only.
6.2 Site Personnel and Admin Department shall ensure that preferably, Management Staff of equal
grades shall share the room or clubbing of room partners shall be made as under.

Clubbing Status

C1 Individual/ Single bachelor accommodation

E3/E4 Individual/ Single accommodation

E1/E2 Individual/ Single accommodation

M3/M4 Individual/ Single accommodation

M1/M2 Twin Sharing

ER3-O3/ER4-O4 Twin Sharing

JE-JO/ ER1-O1/ER2-O2 Twin Sharing

6.3 Only Management Staff in the cadre of HO Management Staff shall be accommodated together
and Site personnel department shall ensure that other categories in Local monthly, Local Daily,
HO Non Management Staff and specialized contractual Management Staff are not clubbed with
the Management staff. They shall be provided separate accommodation as applicable to their
category of employment.

6.4 Site Personnel Department, in consultation with Project Manager, shall have an option of
revision to Clause 6.1/6.2/6.3 in accordance with the prevailing conditions, size, and layout of
accommodation available for accommodating Management Staff. However suitable care shall be
taken by Site Personnel and Admin department so that the Management Staff satisfaction is
given a top priority.

6.5 If the Bachelor accommodation facility is made available by company then, it is mandatory for
the Management Staff to avail company made accommodation.

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6.6 This clause is applicable to countries where the Project Tenure is more than a period of six
months and it is possible to take family accommodation, taking in account, the Socio- political
situation in the country. In such countries, Grade: M3 and above shall be allowed free family
accommodation computed on the basis of

a) Grade wise expenses per Bachelor Management Staff per month on Bachelor hired
accommodation.
b) Grade wise expenses per Bachelor Management Staff per month on Electricity and
Housekeeping at Bachelor hired accommodation.
c) Grade wise expenses per Bachelor Management Staff per month on food/ Meal.

The sum total of expenses for bachelor Management Staff shall be worked out to arrive at the
permissible limits and may be passed off as Benefit for acquiring family accommodation and
difference if any, shall be borne by the Management Staff seeking family accommodation. This
clause is not applicable to Liberia and other African countries.

d) Accordingly the eligibility for Family accommodation shall be as under

Currency M3/M4 E1/E2 E3 & ABOVE

KWD 225 250 350

It is clarified that Grade M2 and below shall be eligible only for bachelor accommodation in with
clause no- 6 and its sub clause.

The Management Staff with family accommodation shall not be entitled to the benefits stipulated in
clause no- 11.5. He however, is entitled to clause 11.1 b) which means he is eligible for once annual
air ticket (to and fro) for self only. The expenses on account of travel, VISA and other expenses for
spouse and dependants, if any, shall be borne by the Management Staff himself.

The Management Staff with family accommodation shall not be entitled to the benefits of Free
Meal/ food or any allowance in lieu of the same. These expenses shall be borne by him for self and
family. At Project sites where, family accommodation cannot be maintained, Management Staffs are
entitled for bachelor accommodation only.

7 Meals / mess facility for Bachelor Management Staff

All Management Staff availing bachelor accommodation shall be entitled to avail of the Company’s
mess facility and the cost of the food shall be borne by the Company.
7.1 Formation of food Committee Members
It shall be mandatory to form Food committee and the committee will supervise as under:

a) Food committee will prepare the monthly food menu which will be approved by the Project
Manager.
b) Committee will make a list of vegetarian and Non- Vegetarian members and ensure no
ambiguity will be there in food variety.

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 c) Committee shall on a Weekly basis take feedback report on the quality, variety of food,
hygiene and suggestion shall be reviewed along with the Project Manager for effective
implementation.
7.2 Purchase of Food Stuff for Mess
a) Local piecemeal purchase shall be avoided to the best possible extent and site shall attempt
wholesale/ bulk purchase wherever possible.

b) For all Bulk purchases, the food committee shall seek quotations of at least 2 vendors (but
not restricted to more than 2 vendors), shall review all aspects pertaining to quality of food
stuff, quality of service, Logistic, distance of supply, arrival time and then conclude on
placing the Purchase Order. At least 2 committee members shall accompany the Personnel
and Admin Charge and physically inspect the facility of vendor before placing an order.

c) Local Purchase shall be restricted to purchase of perishable items like Broilers, eggs and
vegetables. At least one committee member in addition to the Personnel & Admin in- Charge
shall witness and certify on the quality of stuffs.
7.3 Permissible Limits for Meal expenses per person per day for
Management Staff with bachelor forced bachelor status.
The Project Manager after review of permissible limits and after discussions with the counters
parts from neighboring sites shall fix the maximum permissible limit on per day meal per person.
The Food committee shall maintain the permissible limits and keep expenses with in the
permissible limits.

8 Transportation
Transportation shall be provided by the company to commute from your place of residence to
site and back and for all other official work related to the project. If the company transportation
facility is made available, then the Management Staff has to avail the company given facility.

8.2 Usage of Personal Vehicle

There may be cases wherein few Expat due to their presence in GCC countries for a long time
may be having valid Kuwait /GCC Driving License. In such cases, project administration shall have
tie-ups with local vendors for reimbursement of Vehicle Fuel, etc. However, it is mandatory for
such employees to furnish proof of the License and vehicle ownership documents to Site
Personnel and Administration department failing which benefits under clause 9.1 shall not be
provided.
Employees who have their own tie-up shall be reimbursed the expenses incurred subject to
submission of Original bills on a monthly basis which shall not exceed the Maximum Account of
expense limit per month given below. Maximum Account of Expense limit per month for Project
Administration for such vehicle maintenance and vehicle repair related expenses is as given
below

Maximum Account of Expense limit for Project

Administration (for vehicle fuel and vehicle maintenance and
GR Designation
vehicle repair)
Transport
C2 VP 200
C1 GM 200

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 E4 JGM 200
E3 DGM 200
E2 / E1 AGM 160
M4 / M3 SR. MGR 120
M2 / M1 MGR 120
ER4 / ER3 / ER2 / ER1 SR. ENG 55

This Maximum Account of Expense limit for Project Administration (for vehicle fuel and vehicle
maintenance and vehicle repair) shall not be interpreted as Transport Allowance and shall be
reimbursed only on employee following the provisions stipulated in Clause 9.2. For instance,
Employees who do not possess valid Kuwait/GCC license and personnel Vehicle are not eligible
for benefits stipulated under clause 9.2. Clause no -9.2 cannot be presumed as a matter of right
and Project Management shall extend this clause to few senior employees (preferably AGM and
above) or who come under the eligibility criteria. These benefits shall need sanction and approval
of Project Manager, Project Controller and Business Unit Head. The employees availing benefits
under clause no -9 shall not be provided separate Vehicle for official use and shall use the same
vehicle for all official purposes as well. In all other cases usage of company provided vehicle is
mandatory.

9 Insurance Coverage
Management Staff shall be covered under the Personal Accident and Foreign Mediclaim Policy as
per Grade eligibility that shall be fixed in tie-up with foreign insurance provider.

10 Leave Entitlements
10.1 Lock-in period for availing first Leave in a year.
All project personnel working at foreign Project location shall be eligible to proceed on leave on
mandatory completion of a period of six months (minimum) from the date of first reporting at
foreign Project Location and thereafter with the approval of Project In-charge.
Management Staff shall continue to enjoy the leave as per their present leave balance.
10.2 Procedure for availing leave
a) Leave Plan
Site Personnel and administration department shall take Leave Plan of Management Staff for the
year in appropriate format and get it approved from the EIC.
b) Sanction of Leave
Management Staff shall make an application for leave, take recommendations for Leave on the
Leave form from his immediate superior and furnish it to the site Personnel and Administration
department for final approval of the EIC and records. Sanction must be obtained at least 30 days
in advance from the EIC/ Project Manager before commencement of leave, except in case of
emergency. It is recommended that the Management Staff proceeding on leave shall be
sanctioned a maximum leave of 14 days (comprising of PL, SL and CL)
No leave can be claimed as a matter of right. Sanction of leave shall be as per the site
requirement / exigencies of work.
c) Computation of Foreign leave
Leave shall be bifurcated in two types:
i) Normal Leave (Leave accumulated in India site) including PL and CL
Normal Leave balance to the credit of Management Staff (PL) cannot be used for availing Foreign
Leave. The normal leave shall be used by the Management Staff when he return backs to India

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 and is posted at Indian Site. However, the Management Staff shall be allowed to use Sick leave
and Casual balance, if any, accumulated in India Site while availing foreign leave
ii) Foreign Leave(Leave accumulated in India site)
Foreign Leave balance including PL, SL and CL can avail during their tenure at foreign location.
Normal leave balance (Leave accumulated in India site) cannot be not be availed during foreign
deputation. Encashment of accrued foreign leave shall not be allowed and the Management Staff
shall consume the balance leave before his transfer back to India Site.
d) Prohibition on unwarranted extension while on Leave
Unwarranted extension of leave disrupts the smooth functioning at site and particularly foreign
site with optimum/scare resource. Therefore Site Personnel Department shall take undertaking
from all personnel proceeding on Leave that they he shall abide by the sanctioned leave period
and shall not extend the sanctioned leave period except medical or other personal emergencies
beyond control. Accordingly, the first Leave period shall be restricted to 2 weeks and the next
leave shall be restricted to 2 weeks, thus restricting it to 4 weeks in total .The site and Head
office deserves the right to ask for justification on extension where ever found essential.

11 Travel Entitlements
11.1 Annual Leave Travel
a) Not Applicable for Kuwait.
b) The Company shall provide only Economy class air ticket to & fro from the nearest airport of
Project location to Mumbai, Delhi, and Chennai and Kolkata once in a year only.
c) Excess fare arising on account of Air Travel to other cities, other than those mentioned
above shall be borne by the Management Staff. Additional travel of whatsoever nature (Rail,
Taxi, and Bus etc) shall be borne by the Management Staff.

11.2 To become eligible for Air fare reimbursement the Management Staff has to complete a
mandatory completion of a period of six months (minimum) from the date of first reporting at
foreign Project Location as specified in clause no-10.1
11.3 “Year” for computation of Passage coverage/ Airfare shall mean 12 months from the first
date of reporting. Accordingly,
a) The first year shall mean 12 months from the date of reporting at first foreign Project
b) The second year shall mean 24 months from the date of reporting at first foreign project,
c) The third year shall mean 36 months from the first date of reporting at first foreign
project as so.
Even if the services are transferred from first foreign project to Second foreign project, the year
for computation of passage coverage/ Airfare of shall be 12 months from the reporting at first
foreign project. (Refer clause 11.6)
11.4 Even if the Management Staff travels as per approved leave plan (approved by the
EIC), he shall be reimbursed Air tickets only once in year as per existing practice.
11.5 In the event if an Management Staff does not proceed on leave or does not avail Airfare
(To & Fro) in a whole year (year as specified in clause 11.3, then the Management Staff shall have
the following options as given below subject to prior approval of the site in-charge:

Option -1

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Spouse air ticket (to and fro) only once, for the that year (“Year” as specified in clause no 11.3) shall
be arranged by the Company, provided the Management Staff does not avail his return ticket
continuously for a period of one year .The Company shall provide accommodation for 15 days for
the spouse at the Company’s guesthouse, if available

Option -2
Those who do not wish to avail of the above facilities can get monetary compensation equivalent to
one return fare ticket for self only (only once in a year), from project site to Mumbai at the end of his
tenure in the project. In other words, the Management Staff who have not proceeded on a leave and
not availed any air ticket in a whole year are only applicable for monetary compensation equivalent
to one return fare ticket for self only. The Management Staff who have proceeded on leave once in a
year and availed air ticket once (to& fro) are not eligible.

If company guest house facility / family accommodation is not available then the Management Staff
has to avail leave a per clause no 11.1 or option -2 can be used.

11.6 Prohibition of double claims of annual passage coverage/ trip

Pursuance to all the clauses mentioned above, it is further clarified that a Management Staff cannot
claim annual passage coverage more than one time in a year. For instance, if a Management Staff
joined a foreign Project on 01/07/2013, he availed a yearly trip on 01/01/2013 after completion of
mandatory six months and subsequently got transferred to another foreign Project and joined that
project on 01/02/2013, in such case; he is eligible for Air Ticket in the next preceding year. It is
clarified that the annual passage coverage in all events is restricted to once in a year only in
accordance with clause no- 11.1.11.2 and 11.3 11.5

11.7 Clubbing of Official duty with Leave

All Personnel’s Official duty proceeding on official duty and seeking Leave in between or after
completion of official duty, leave in between official duty shall seek approval from competent
authority with 7 days of availing such leave. The travel bills shall be separately raised, thus splitting
the Bill for Leave Travel and Bill of Official Travel. The same need to be furnished to Personnel and
Administration department for scrutiny and verification.

11.8 Not Applicable for Kuwait

11.9 Not Applicable for Kuwait

11.10 Not Applicable for Kuwait

11.11 Verification of Travel reimbursement eligibility

a) Personnel and Admin Department shall make Air Ticket bookings after verification of
number of reimbursements of Air tickets claimed by the Management Staff and ascertain
the Travel reimbursement eligibility. It shall be the onus and responsibility of Site Personnel
& Admin department and Site Accounts department to jointly verify details pertaining to
previous reimbursement made to Management Staff before putting the new claim of Pass
coverage/ Air Tickets for approval of EIC.
b) Personnel And Admin Department after ascertaining the Travel reimbursement eligibility
shall take approval for Air Ticket booking from EIC. EIC shall approve the new claim of Pass

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 coverage/ Air Tickets and pass instruction for Personnel and Admin department for Economy
class Air ticket booking in accordance with clause- 11

11.12 Travel to other foreign locations during deputation at foreign work

location
It is hereby clarified that foreign travel assistance and permissible limits are applicable only for
Management Staff of HO and Site who visit foreign locations from India on short term visits and
return back to Indian sites/ HO after visit. Short Term visit shall mean, visit at Overseas/ foreign
location for a period not exceeding 15 days.

An Management Staff who is on foreign deputation is an Management Staff who has been
transferred to foreign location through official Transfer order/ MOP issued through HR Department
and receives “FOREIGNDEPUTATION ALLOWANCE” as per his grade eligibility. Therefore, such a
Management Staff is not eligible for foreign travel assistance and permissible limits specified in the
AFCONS Policy Manual. For temporary visit to foreign location from existing foreign location,
expenses on Hotel accommodation, fooding, transportations shall be reimbursed on the basis of
actuals, and such a Management Staff cannot claim dollars per day as per permissible limits specified
in AFCONS Policy manual.

12 Separation/ Resignation/ Termination at Foreign Project

12.1 Termination of Management Staff on Probation
All new Management Staff are on probation period for a period of six months from the date of
joining irrespective of their appointment in India or deputation at Foreign Project location. In case
Management Staff’s deputed at foreign locations, if their performance is not found satisfactory the
following procedure shall be followed.

a) EIC shall send report on performance of Management Staff justifying Transfer or

termination as the case may be, to the Project Controller/ BU Head and HR department.
b) BU head shall review the report, and put his comments for transfer back in India site or
Termination and forward the same to HR Department.
c) Incase of Management Staff to be terminated, the Project Site shall complete necessary
statutory formalities like Site clearance, cancellation of his employment VISA and then
repatriate the Management Staff back to India.
d) On Management Staff reporting back to India, the termination process shall be initiated
by HR department
e) In case BU recommends transfer back to India, “TRANSFER ADVICE” shall be issued by HR
department based on which Site P&A shall release his “MOVEMENT OF PERSONNEL”
note.

12.2 Notice Period on resignation of confirmed Management Staff

a) Whenever the confirmed Management Staff deputed at foreign project location wish to leave
the services, it is obligatory for Management Staff to serve three-month’s notice in writing in
case of Management Staff in Grade of E1 and above and one-month’s notice in writing in
case Management Staff in Grade M4 and below. The company reserves the right to call him
back to India for serving his notice period.

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 b) If site, requires services of resigned Management Staff during Notice period, then the
Management Staff shall be allowed to serve the Notice period which shall enable to appoint
his replacement.
c) If Site does not require services of Management Staff and intends to release him
immediately, then the following 2 options can be followed.

Option -1
If site does not require the services of Management Staff and intends to relieve immediately, EIC
shall recommend immediate release and send it to the Project Controller/ BU Head for
immediate release. BU head shall review and put his comments for transfer back in India site and
forward the same to HR Department. Accordingly Transfer order shall be issued for him to serve
Notice period at Indian Site. Incase the Management Staff does not serve the mandatory Notice
period which is required to be served, shortfall in the notice period shall be recovered from his
full and final settlement

Option -2
If site, does not require services of the Management Staff and intends to relieve immediately, EIC
shall recommend immediate release and send it to the Project Controller/ BU Head for
immediate release. If the Management Staff is ready to service notice period in India but BU does
not have posting at Indian Site, then BU head / Project Controller shall approve for his immediate
release in which case shortfall in the notice period shall not be recovered.

In both the above cases Project Site shall complete necessary statutory formalities like site
clearance, cancellation of his employment VISA and repatriation to India.

12.3 Notice Period on Termination of confirmed Management Staff

If the company decides to terminate services of a confirmed Management Staff deputed at
Foreign Project location for any reason whatsoever it is obligatory on the part of company to
serve a three-month’s notice in writing in case of Grade E1 and above and one-month’s notice in
writing in case of Grade M4 and below. Although the company reserves the right to pay three -
month’s salary in lieu of notice period to the Management Staff, following procedure shall be
followed where ever possible

Option-1:
Company serves Notice Period for Termination or pays Salary in Lieu of Notice period.

Option-2:
Services of the Management Staff shall be transferred to India Site as per procedure given below

a) EIC shall send report on performance of Management Staff justifying termination to the Project
Controller/ BU Head.

b) BU head shall review the report, and put his comments for termination and forward the same to
HR Department.

c) HR department shall issue transfer order/ MOP to India site

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d) The Project Site shall complete necessary statutory formalities like Site Clearance, cancellation of
employment VISA and repatriation to India.

e) On Management Staff reporting back to India, (their) his services (his) termination process shall
be initiated by HR

f) In case BU recommends transfer back to India, Transfer Advice shall be issued as HO idle.

12.4 Definition of Salary for Notice Period Computation.

The term “SALARY” for the purpose of Notice period computation shall mean “BASIC SALARY”
applicable to both i.e. Employer and Management Staff in event of separation/resignation/
termination.

13 Medical fitness
13.1 Medical Fitness Report
The Management Staff identified for foreign deputation shall complete the Medical Fitness Check up
as per the Medical Check list provided by HR Department. Management Staff shall report to Head
office for Medical and have Medical Check done at Clinic appointed for the purpose of Medical
Check up.
13.2 Verification of Medical Report by appointed Company Doctor
The Doctor appointed by the company shall verify the Medical Fitness and put his comments on the
Medical Fitness report. After certification from company appointed Doctor, further process for
deputation can be initiated as under.
Written consent of Management Staff shall give his written consent of acceptance of revised salary
structure. On acceptance of the revised salary structure, further process for deputation can be
initiated as under.
13. 3 Not Applicable for Kuwait

14 Passport
14.1 Passport Cost
The company shall reimburse the amount of Rs.1500 towards the fee for processing / reissue of
passport for all the management Staff. To claim the amount, the Management Staff is required to
submit the passport receipt to the P&A at sites and Admin dept at HO.

15 Not Applicable for Kuwait

16 Company’s Rules of Discipline
You shall abide by the rules of the company and maintain strict discipline at the work site and not
indulge in activities detrimental to the interest of the Company any improper conduct and or
misconduct or bad behavior shall entitle us to put an end to this employment immediately without
assigning any reason whatsoever.

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