FORMATTING AND ORGANIZING INTERNSHIP REPORT

A Manual

Prepared by:

Ashma Gautam

Prepared for:

Writing Internship Report

Central College

Kathmandu, Nepal
 CONTENTS

Structure of the Internship Report................................................................................................... 4

Preliminaries/Front Matter.............................................................................................................. 4

TITLE Page..................................................................................................................................4

DECLARATION (By the report writer)...................................................................................... 4

ACKNOWLEDGEMENTS......................................................................................................... 5

EXECUTIVE SUMMARY..........................................................................................................5

TABLE OF CONTENTS............................................................................................................. 5

LIST OF TABLES, FIGURES, ABBREVIATIONS, ACRONYMS (if any)............................. 5

Structure of the Body Chapter......................................................................................................... 5

CHAPTER I: INTRODUCTION.................................................................................................6

CHAPTER II: JOB PROFILE AND ACTIVITIES PERFORMED............................................6

CHAPTER III: LESSONS LEARNT AND FEEDBACK...........................................................6

The Back Matter.............................................................................................................................. 6

REFERENCES.............................................................................................................................6

APPENDICES..............................................................................................................................6

Other Considerations: Layout and Format on Font and Line Spacing, Chapter and Page Layout,

Margins, Headings and Subheadings...............................................................................................7

Font and Line Spacing................................................................................................................. 7

Chapter and Page Layout............................................................................................................. 7

Margins........................................................................................................................................ 8

Use of Headings and Subheadings...............................................................................................8

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Samples of Pages on........................................................................................................................ 9

A sample of TITLE page........................................................................................................ 10

A sample of DECLARATION page by the report writer....................................................... 11

A sample of page on INTERNSHIP CERTIFICATE ISSUED BY THE ORGANIZATION......12

A sample of ACKNOWLEDGEMENT page......................................................................... 13

A sample of EXECUTIVE SUMMARY page....................................................................... 14

A sample of TABLE OF CONTENTS................................................................................... 15

A sample of LIST OF TABLES page..................................................................................... 16

A sample of LIST OF FIGURES page................................................................................... 17

A sample of ABBREVIATIONS AND ACRONYMS page.................................................. 18

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 Structure of the Internship Report

The magnitude and number of components of an internship report are always relative to type and

nature of the job and organizations. However, some components are often considered essential

parts of internship reports. Generally, an internship reports consists of three types of matters: the

front matter, the body, and the back matter. The front matter or the preliminaries are composed of

the Title Page, Acknowledgement, Executive Summary, Table of Contents, List of Tables, List of

Figures, List of Abbreviations, and Acronyms. Likewise, the arrangement and number of

components in the body also depends on the type and nature organizations.

Preliminaries/Front Matter

The arrangement of the materials in the preliminaries appears in the following order:

TITLE Page

The first component of an internship report is the title page. It gives the title of the internship

works, student's full name, registration number, exam roll number and submission date (with

month and year). A title should be typed in uppercase letters, center between the left and

right margins, with inverted pyramid shape.

DECLARATION (By the report writer)

Declaration is the claim made by the students in which s/he asserts that this work has not

been previously published nor was it used to get sort of award or degree, and whatever is

cited/used has properly been acknowledged (See sample page ).

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ACKNOWLEDGEMENTS

The acknowledgement section contains expressions of appreciations for guidance. The

recognition of persons' generosity with their time and knowledge is a courtesy that is widely

appreciated. The language of acknowledgements should be simple, polite and tactful.

EXECUTIVE SUMMARY

The executive summary is a concise descriptive summary of the internship work after

completion of the internship. It aims at providing an overview of the study. It should be no

more than 300 words.

TABLE OF CONTENTS

The table of contents should list all the elements of the preliminaries- the chapter titles, the

main headings and subheadings in the text, and references as well as appendices.

LIST OF TABLES, FIGURES, ABBREVIATIONS, ACRONYMS (if any)

Students should show lists of tables, figures, abbreviations, and acronyms in the front matters

if they use them in the body texts.

Structure of the Body Chapter

The body of an internship report begins with the first page of the first chapter which

follows the preliminaries. Each chapter must begin in a new page. The body should be

divided into chapters which can be further divided into sections, and sections into

subsections with headings in accordance with necessity of the writings. Chapters are often

divided into the categories: Introduction, Job Profile and Activity Performed, and Lessons

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Learnt and Feedback. It is also notable that the chapters can be reframed in accordance with

own job profile.

CHAPTER I: INTRODUCTION

An internship report should normally begin with the general introduction. The introduction

should show why the internship required and the reason of selecting organization. The objectives

of the internship, organizational detail profile, products, service, location, branches/ outlets,

financial performance and detail SWOT analysis of the organization.

CHAPTER II: JOB PROFILE AND ACTIVITIES PERFORMED

It consists the activity performed during the internship period. Under this chapter details of

your section, department along with the activity performed. During performing the job what

problem you faced and mitigation of the problem. Finally interns key observation during the

period.

CHAPTER III: LESSONS LEARNT AND FEEDBACK

It is the third and last chapter of the report, which includes key skill and attitude learnt,

feedback to the organization and university.

The Back Matter

REFERENCES

Use APA style of referencing.

APPENDICES

Within appendices, you can include the Annual report, detail calculations, different schedules, if
any.
6
Other Considerations: Layout and Format on Font and Line Spacing, Chapter and
Page Layout, Margins, Headings and Subheadings

Font and Line Spacing

The internship report should be written in English. It must type-written on A4 size paper in a

clear and legible font (Times New Roman 12). As far as possible use the same font for the entire

report but, if necessary, the different font may be used within Tables, Figures, Appendices, and

the words to be focused (such as italics). The internship report has to be printed single-sided.

Double- line spacing should be used in the executive summary and text of the research. Single

line spacing can be used in the long table, block quotation separated from text, foot notes, and

bibliographical entries. The paragraph should be intended or an empty line left between

paragraphs. The internship report should be free from grammatical, lexical and punctuation

errors. In addition, use the computer spellchecker. The internship report should consistently use

either American or British spelling but should not alternate between the two. This is also

encouraged to use British spelling.

Chapter and Page Layout

Begin each chapter on a new page. Do the same with each element of the front matter

(Acknowledgement, Table of Content, List of Table and Figures, etc.), the Reference section and

each appendices. Avoid typing heading near to the bottom of a page unless there is room for at

least two lines of text following the heading. The chapter should begin on a new page, but

sections and sub sections should not. A “display” page (a page that shows only the Chapter title)

can be placed at the beginning of the chapters or references or appendices. Pages should be

numbered at the bottom in the center, using Arabic numerals (1, 2, 3) beginning with 1 on the

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first page of the introduction and continuing consecutively to the end of the manuscript including

references. The preliminary pages are numbered in upper-case Roman numeral, beginning with

the declaration page. The body of the report must have a minimum 15 pages.

Margins

A margin of at least 4 cm must be left at the top and left-side of each page and at least 2.5cm on

the right and bottom. The last letter or character in the longest line on the page determines the

margins.

Use of Headings and Subheadings

Headings should be distinguished from surrounding text by a larger font size, a different font,

bolding, italics, or a combination of these. All the headings of the same level should use the same

style, and heading at a lower level should be less prominent than those at higher levels. For

example:

Chapter Title (Times New Roman 14 point –Bold, Caps)

Heading for section (Times New Roman 12 point – Bold)

All headings should be left aligned, except chapter heading, which is centered. The Headings and

subheadings can be numbered, if necessary.

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 Samples of Pages on

TITLE Page

DECLARATION (By the report writer)

INTERNSHIP CERTIFICATE ISSUED BY THE ORGANIZATION

ACKNOWLEDGEMENTS

EXECUTIVE SUMMARY

TABLE OF CONTENTS

LIST OF TABLES

LIST OF FIGURES

ABBREVIATIONS AND ACRONYMS (If any in alphabetical order)

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 A sample of TITLE page

TITLE OF REPORT (Capitals, Bold and Centered)

For Example;

AN INTERNSHIP REPORT ON STANDARD

CHARTERED BANK LIMITED
NEW BANESHWOR BRANCH, KATHMANDU, NEPAL

Submitted to:
Pokhara University
Central College
Kathmandu, Nepal

Submitted by:
Full Name of Student
Registration No:
Exam Roll No:
Month Year
 A sample of DECLARATION page by the report writer

DECLARATION

I hereby declare that this research report is my/our own work and that it contains no materials

previously published. I have not used its materials for the award of any kind and any other

works. Where other authors' sources of information have been used, they have been

acknowledged. Ideas/Views expressed in this report not necessarily represent the views of School

of Business.

Signature:

Name of student:

Date:
 A sample of page on INTERNSHIP CERTIFICATE ISSUED BY THE ORGANIZATION

INTERNSHIP CERTIFICATE ISSUED BY THE ORGANIZATION

Scan the internship certificate issued by the organization

 A sample of ACKNOWLEDGEMENT page

ACKNOWLEDGEMENTS

Acknowledge the people/organization who helped you during the entire process of internship

Such as,

I would like to thank ……

 A sample of EXECUTIVE SUMMARY page

EXECUTIVE SUMMARY

Thrust of internship report: Not more than one page

 A sample of TABLE OF CONTENTS

TABLE OF CONTENTS

Page
TITLE Page I
DECLARATION II
INTERNSHIP CERTIFICATE ISSUED BY THE ORGANIZATION
ACKNOWLEDGEMENTS
EXECUTIVE SUMMARY
TABLE OF CONTENTS
LIST OF TABLES
LIST OF FIGURES
ABBREVIATIONS AND ACRONYMS
CHAPTER I: INTRODUCTION 1
​ Background
​ Objective of the Internship
​ Organizational Profile
​ Organization's Missions and Objectives
​ Major Markets and Customers
​ Products and Services
​ Organization Design and Structure
​ Financial Structure
​ Organization Performance
CHAPTER II: JOB PROFILE AND ACTIVITIES PERFORMED

​ Activities Performed in the Organization

​ Problems Faced and Solved
​ Intern's Key Observation and Analyses

CHAPTER III: LESSONS LEARNT AND FEEDBACK

​ Key Skill and Attitudes Learnt

​ Feedback to the Organization
​ Feedback to the College/ University and Future Interns
REFERENCES
APPENDICES
 A sample of LIST OF TABLES page

LIST OF TABLES

Page

Table 2.1: Summary of Sample Characteristics …..

Table 2.2: Number and Percentage Distribution of the Respondents by …… …..

Table 3.1: ………………………… ….

Table 3.2: …………………….. …..

 A sample of LIST OF FIGURES page

LIST OF FIGURES

Page

Figure 2.1: Conceptual Framework …..

Figure 2.2 : Organization Chart of the Company …..

Figure 3.1: ………………………… ….

Figure 3.2 : …………………….. …..

 A sample of ABBREVIATIONS AND ACRONYMS page

ABBREVIATIONS AND ACRONYMS

ANOVA Analysis of Variance

CBS Central Bureau of Statistics

NBL Nepal Bank Limited

NEPSE Nepal Stock

Exchange

…. …………….

Note: List the abbreviations and acronyms (if any in alphabetical order)