Forecast Budget

and
Cashflow
Course Notes

March 2019
 Version 2.01e 03.2 on Windows 10 was
used for the screen shots in these notes.

We enhance & update the software on a regular basis and

minor deviations of the screen and menus
might be encountered in the current software versions you are using.

ii.
Chapter 1 Downloading from the Internet .................................................................................................................. 1
Introduction .................................................................................................................................................................... 1
System Registration........................................................................................................................................................ 1
Chapter 2 Starting Candy............................................................................................................................................... 2
Chapter 3 Candy User Interface .................................................................................................................................... 3
Candy Navigation............................................................................................................................................................ 3
Document Navigation .................................................................................................................................................... 4
Menus on the documents .............................................................................................................................................. 5
Customising the System ................................................................................................................................................. 5
Keystrokes, Icons and Mouse Functions ....................................................................................................................... 7
Simple Keystrokes .......................................................................................................................................................... 7
Combination Keystrokes ................................................................................................................................................ 8
Chapter 4 Introduction .................................................................................................................................................. 1
Three methods of linking bills and programs ............................................................................................................... 1
Chapter 5 Check & Review ............................................................................................................................................ 2
Confidence Check ........................................................................................................................................................... 2
Final Quantities............................................................................................................................................................... 3
Chapter 6 Establishing the link ...................................................................................................................................... 6
Bill of Quantities to Program ......................................................................................................................................... 6
Chapter 7 View and edit the links ............................................................................................................................... 10
Chapter 8 Onscreen Resource Histograms................................................................................................................. 13
Histogram...................................................................................................................................................................... 13
Cumulative Histogram.................................................................................................................................................. 14
Chapter 9 Onscreen Budget Forecasts ....................................................................................................................... 16
BOQ with Budget Forecast .......................................................................................................................................... 16
BOQ with Client’s Forecast Budget ............................................................................................................................. 17
Forecasting the BOQ Quantities .................................................................................................................................. 18
Forecasting the Program.............................................................................................................................................. 18
BOQ with Resource usage forecast ............................................................................................................................. 19
Cost code Budget Forecast .......................................................................................................................................... 19
Bill Code Budget by Cost Code .................................................................................................................................... 20
Chapter 10 Methods to verify items are fully linked............................................................................................... 21
Over/under allocations ................................................................................................................................................ 21
Estimate Histogram ...................................................................................................................................................... 22
Chapter 11 Forecast Reports .................................................................................................................................... 24
BOQ with Budget forecast ........................................................................................................................................... 24
BOQ with Client’s Forecast Budget ............................................................................................................................. 25
BOQ with Resource Usage Forecast ............................................................................................................................ 25
Program with Net Forecast .......................................................................................................................................... 26
Estimate-linked Histogram Net S-Curve ..................................................................................................................... 27
Numeric Estimate-linked histogram – Net Totals ...................................................................................................... 29
Changing Financial Periods .......................................................................................................................................... 29
Numeric Estimate-linked Histogram Sell Split ............................................................................................................ 31
Estimate-linked labour Histogram .............................................................................................................................. 31
Chapter 12 Cashflow.................................................................................................................................................. 34
Create new Cashflow ................................................................................................................................................... 34
Import Cashflow data from Estimate link to program ............................................................................................... 35
Cashflow data ............................................................................................................................................................... 36
Cashflow Settings ......................................................................................................................................................... 37
Interest Rates................................................................................................................................................................ 40

iii.
 Calculate the Cashflow................................................................................................................................................. 41
Chapter 13 -Progress ................................................................................................................................................. 42
Valuation Setup and Program Time Now ................................................................................................................... 42
Program Time Now ...................................................................................................................................................... 43
Program Update ........................................................................................................................................................... 44
Update valuation and allocated quantities ................................................................................................................ 44
To-Date forecast budget .............................................................................................................................................. 45
Chapter 14 - Estimate linked to an existing Program .............................................................................................. 47
Create a Simple program ............................................................................................................................................. 47
BOQ with Bar chart allocation - method 1 for the linking process ........................................................................... 48
Bar chart with BOQ allocations – method 2 for the linking process......................................................................... 49

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Candy Forecast Budget and Cashflow
Chapter 1 Downloading from the Internet
Introduction
The latest version of the Candy may be downloaded from the Internet. The files may
be used for a new Candy installation or to update the existing system.
The files can be copied onto a removable disk and installed onto any computer.

Create a folder on your hard disk named c:\ccsdownloads.

From the windows desktop click Start, Programs and Windows Explorer. On pull down
menu select File, New, Folder, type ccsdownloads and press enter.

Load an Internet Web browser and search for the CCS web page.
In your browser’s Address/Location text box, type
http://constructioncomputersoftware.com/solutions/solution-candy

Click on the link Downloads and you will be able to download the Candy System files.

Download the system files to the c:\ccsdownloads folder.

Candy consists of a “setup.exe” installation file. The file should be downloaded. Click
on the installation file. There will be an option to either Run/ Open the file or Save to
disk.
Select the option Save this Program to disk.

Install or upgrade the CCS system

Only install CCS once the installation file has been successfully downloaded.
Start installation by clicking on the setup.exe file.

System Registration
In order to use Candy, the system must be registered with CCS.
If your system has not been registered, the system registration dialogue will be
displayed with a broken key.

The registration process is completed telephonically using a set of unlocking codes.

If the system has been registered the job selector will be displayed.
CCS will allow prospective clients a free trail licence to assess the software.
Please contact the nearest CCS office.

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Candy Forecast Budget and Cashflow
Chapter 2 Starting Candy

When Candy is open create the company CCS training company by right
clicking in the company manager > Add new Company>Insert company name

Access this company by clicking on . The Job manager will open, recover
the Job or create a new job.

Do this:

Click on “Job” select Recover Job(s)>from Folder.

Navigate to the relevant area, Select the job>Open and recover the data from
folder.

Open the Job by Selecting or double clicking

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Candy Forecast Budget and Cashflow
Chapter 3 Candy User Interface

Candy Navigation

The Candy user interface consists of four main sections namely: Title bar,
Application Tabs, Application Menus & Toolbars.

• Candy Button: -To select the job manager, system settings and to
exit the software

• Title bar: -Displays the company and job you

are working in

• Application Tab: -To select the

Various Candy applications

• Candy Version: -Displays the software version installed on the

computer and displays the system information

• General toolbar: -Displays general tool buttons for use on all

applications.

• Application menu: -Displays the menus

of the application selected

• Application toolbar: -Displays shortcuts

specification to the application selected. This tool bar changes when a
different application tab is selected

• General menu: - Menu for Utilities & Help including telephone

list, daily dairies, card games, help files, licence registration, support
information & a website link to Update the Candy version

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Candy Forecast Budget and Cashflow
Document Navigation

Do this
To add the Standard Bill of Quantities Document to the Document Manager
click on
Document Manager >Estimating Bill, click and Select 1.
Pricing Bill> 1.1 Standard Bill of Quantities

Access this document by clicking on

The various areas in the document are identified as follow

• Document Title: - Name of the document

• Split screen buttons: - Resizes the document to the top or
bottom half of the screen.
• Escape: - Go back to the previous menu.
• Document menu: - The menus available for this document

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Candy Forecast Budget and Cashflow
• Document toolbar: - Tool buttons for larger or
smaller screen fonts, line deletion, find & replace, export to Excel
and print screen.
• Select all records: - Selects all records in the Bill of Quantities.

• Record selector: - Selects the entire record. Right click to display

the record menu
• Column Selector: - Selects the entire
column. Right click to display the column menu
• Page Navigation Buttons: -Scrolls between
different pages namely; first page, previous page, next page and
last page of the bill.
• Function Buttons: - These buttons relate to the
function keys on the keyboard. Calculate (F12), Worksheet (F11)
and Go to Page (F10). NB: If the rates and heading totals require
re-calculation, click the red calculate button.

Menus on the documents

The menu functions in Candy are context sensitive, i.e. the relevant functions
associated with specific data will be available at the data.
There are four menu selection methods
• Document menu bar
• Record button right-click menu
• Column right-click menu
• Cell right click menu

Customising the System

The Candy desktop may be configured individually to your requirements. To open and
configure
the global settings, click on the General menu Support > System settings or use the icon
on the System tool bar. In a job you can right-click on the Candy button > System settings

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Candy Forecast Budget and Cashflow

Desktop Set desktop images and/or calendars to display in the document area
Fonts Select the fonts for the screen display. Note report fonts are set when
customizing the reports.
Interface Change the appearance of the Candy screen interface.
Document styles Set heading colours and styles to display on the screen documents.
Folders and paths Set the folders and network path for backups and network masters. If Excel
is installed on the computer, the executable command can be located here
for exporting document information direct into Excel.
Number & date Set number and date styles to display.
formats
Keyboard Set text input and Enter key direction
Languages Set the langue file to use (other than English)
Job start up Set the start tool button document to open immediately when a job is
selected.
Tool buttons Set tool buttons to display in each application toolbar.
Macro keys Set keyboard shortcuts to activate recorded keystrokes in sequence
Toolbar hotkeys Set keyboard short cut commands to activate tool button functions

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 Candy Forecast Budget and Cashflow
Keystrokes, Icons and Mouse Functions

Mouse Functions
Note that this table assumes that the mouse buttons are configured for a right-handed user.

Mouse action Function

Left-click On an Active Document - moves the cursor line to and positions the
editing cursor at the mouse pointer. On an Inactive Document -
Turns the document Active and acts as above.

Right-click On an Active Document calls up the context menu.

Double Click Fetch another document, i.e.: Double Click on a Nett Rate calls up the
Worksheet.

Row Record >Left-click Select a line of data for Dragging and Dropping.

Row Record > Shift+Left- Marks the Start and End of a Range of records for Dragging and
click Dropping.

Alt+Left-click Set an Alternate document.

Simple Keystrokes
This is a list of the major Editing and Cursor Movement Keystrokes, with a brief explanation of
the function, and the equivalent Icon if available.

Shift+Esc(ape) Returns to the job selector

Esc(ape) Returns to the company selector

Scroll Lock Moves the document currently on top of the pile behind all other documents.
(Ctrl+Tab)

Ctrl+insert Inserts a space at the cursor position

Ctrl+Del Deletes the character at the cursor

Tab Move the cursor from Field to Field. Shift+Tab jumps backwards.

Home Cursor goes to Left Edge of current field.

Page Up Cursor to Top line of the Screen, or if already at the top of the screen, scrolls a
full screen up.

Page Down Cursor to Bottom line of the Screen, or if already at the bottom of the screen,
scrolls a full screen down.

Arrow Left Move cursor one character to the left.

Arrow Right Move cursor one character to the right.

Arrow Up Move cursor Up one line.

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Candy Forecast Budget and Cashflow
Arrow Down Move cursor Down one line.

Enter Normally moves the cursor to the first field of the next line. If the direction for
Enter has been set, then the cursor is moved accordingly.

Combination Keystrokes
A combination keystroke involves holding down the Ctrl, Alt or Shift key and using another at
the same time. These keystrokes will generally perform the same function if used anywhere in
the System.

Ctrl+Del(ete) Delete the current Line

Ctrl+Insert Insert a Line above the current line

Ctrl+Page Up Position the cursor on the very top line of a document

Ctrl+Page Down Position the cursor on the very bottom line of a document

Ctrl+Enter Split the line at the cursor position

Ctrl+Backspace Bring text up from the line below and place it at the cursor position - i.e.
un-split

Ctrl+Left-arrow Bubble Up - move the current line up

Ctrl+Right-arrow Bubble Down - move the current line down

Ctrl+Up-arrow Close into a Family, if there is one

Ctrl+Down-arrow Open a Family one level

Shift+Ctrl+Downarrow Open All levels in the family

Ctrl+Space Bar Open All Families completely

Shift+Ctrl+Space Close All Families completely

Bar

Ctrl+R Pick Up the current Line

Shift+Ctrl+R Drop (insert) Lines picked up using Ctrl+R at the current line
(Ctrl+D)

Ctrl+U Turn current line to UPPERCASE letters

Ctrl+L Turn current line to lowercase letters

Ctrl+T Turn current word to Proper case

Ctrl+K Copy the Field above

Shift+Ctrl+K Copy the Word above and position cursor for the next word

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Candy Forecast Budget and Cashflow
Ctrl+J Copy the Field above and Jump Down to the line below.

Ctrl+End Clear the line from the cursor position to the end of the current field.

Alt+Del Close the Top Document.

Shift+Alt+Del Close All Documents.

Ctrl+Z Usually reinstates the current line. If a mistake is made on a line, Ctrl+Z
will re-display the line as it was before the mistake was made. As soon as
the cursor is moved off the line, the line is stored and cannot be
reinstated.

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Candy Forecast Budget and Cashflow

10.
Forecast Budget and Cashflow

Chapter 4 Introduction

Three methods of linking bills and programs

Depending on the information and time available the link can be established
using the following methods.

Bill of Quantities to Program - A Bill of Quantities will be established and

activities will be created from the Bill of Quantities. The BOQ is not an indication
of how the work is to be done but only a measurement of the work.

Program to Bill of Quantities - Design and build where a BOQ can be priced
and created from a program. This process automatically links the activities to
the bill items

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Forecast Budget and Cashflow

Chapter 5 Check & Review

Before starting the integration process, the priced Bill of Quantities has to
be checked, to ensure that it is ready to be integrated with the Program.
The quickest way to get an accurate assessment on the pricing status of
the Job is to carry out a confidence check.

Confidence Check

Do this:
In the Estimating application, select Check & Review > Confidence check
The following analysis will appear,

If an error report appears, the errors will have to resolved before viewing
the above analysis.
Take note of the following:
Plugged and Split rates – the presence of these rates will not restrict the
integration process but will limit the benefits of the integration.
Selling Rates – “Zero selling” rates and rates with “No Selling” will not
restrict the integration process but will limit the benefits of the integration.

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Forecast Budget and Cashflow

Final Quantities

Final quantities will be the anticipated final measured quantities. This needs
to be done, ensuring there is an anticipated quantity and amount to use in
the forecast.

Do this:
In the Estimating application, select Document Manager then single click on
document 2.1 Net vs Gross vs Selling and then select New Document > 2.2
Bill with final quantities

Access document 2.2 Bill with final quantities.

Copy the Final Quantities from the Bill Quantities by right clicking on the >
Final quantity column header and selecting > Copy final quantities from bill.

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Forecast Budget and Cashflow

The option to overwrite items will appear. This function will overwrite all
existing items in the column. The dialog box will appear and confirm the
items copies.

The selling rates will also need to be copied and locked. The selling rates
will use the Gross rates; however, the Selling rates will be locked, this will
be the rate the contractor claims and the client pays for.

Do this:
In the Estimating application, select Document Manager then click on
document 2.1 Net vs Gross vs Selling

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Forecast Budget and Cashflow

Right click on the selling rate column and select Copy selling rate from gross.

The following appears, this indicates various option regarding the copying of
the rates.

In this instance we will overwrite and lock the rates. A dialog box will appear
confirming rates copied over.

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Forecast Budget and Cashflow

Chapter 6 Establishing the link

Bill of Quantities to Program

A Bill of Quantities will be established and activities will be created from the Bill
of Quantities. The BOQ is not an indication of how the work is to be done but
only a measurement of the work.

Do this:

In estimating application open 1.2 Pricing Bill

Analyse the Bill of Quantities ensuring items are correct, take in mind the:
• Heading levels
• Item numbers
• Net rates
• Worksheets

Switch to the application. Select the Program manager , select

New and create a new program called BOQ Import

Access this Program by clicking on Select.

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Forecast Budget and Cashflow

Select the document manager in planning and select 1.1 Standard Bar
chart

Activities in the program can be created from bill items and imported as
follows:

• At section headings above bill items

• At a specified section level
• For every bill item

Do this:

In the standard Bar chart-select Estimate> Import Estimate Bill

Select the option at section headings above bill items in this exercise

A dialog box will confirm the number of items imported

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Forecast Budget and Cashflow

The following items have been imported from the Bill of Quantities to the
program

Do this:
The Bill of Quantities items and planning items might differ, as in this
instance. In the bill the concrete is priced and thereafter the formwork,
however logically this is not how the work will be done. In both instances
move the Concrete items after the Reinforcement items and adjust the
durations.

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Forecast Budget and Cashflow

Do this:

These activities will now need to be linked. Start logic links between
activities A060 to A140 by selecting the activity range using, shift click and
right click on the selected activities, select link, and select link end to start.

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Forecast Budget and Cashflow

Chapter 7 View and edit the links

The bill items are automatically linked to the activities, should a rate of a
BOQ item change, the value on the activity to which it is linked will change.

In the Link & Forecast Application, two views exist. These views can be
used to see and edit the linked data.

3.1 BOQ with Bar chart Allocations.

This document may be used to link activities to the Bill items.

3.2 Bar chart with BOQ Allocations.

This document may be used to link Bill Items to activities.

Do this:

Access Link and Forecast application select the Document manager ,

Select 3.1 BOQ with Activity Allocations.

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Forecast Budget and Cashflow

Bill Items A to J are linked to activity A020-Earthworks. The start and end
offsets are used to adjust the allocation of the Bill Items quantity on the
activity.

Change the offsets for clear site to 0 – 20% and Excavate to Bulk to
20% - 80% by entering the % offsets in the relevant columns.

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Forecast Budget and Cashflow

Do this:

Open Document manager , Select 3.2 Activities with BOQ Allocations.

Adjust the offsets for the rest of Earthworks items using the activity list and
the Planning tool.

Item 1/A will occur during the first 20% of the earthwork’s duration
Item 1/B will occur during the next 60% of the earthwork’s duration
Item 1/C to 1/J will occur during the last 20% of the earthwork’s duration

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Forecast Budget and Cashflow

Chapter 8 Onscreen Resource Histograms

On the Standard Bar chart, a histogram can be done using an Estimate

resource

Histogram

Do this:

Access the Document manager in Link & Forecast. Select 2.1 Standard Bar
chart. Click on select Histograms >Estimate Resource.

In the estimate resource selection, select (2211) Labourer

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Forecast Budget and Cashflow

The green histogram line represents a histogram for resource Labourer.

This shows the usage of the estimating resources required at a specification

time during activities

The Histogram Type can be changed to show daily or cumulative values

Cumulative Histogram

Do this:

Click Histogram > Histogram options. Select cumulative values

Plot cumulative values to adjust the histogram between daily or cumulative

values and histogram style

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Forecast Budget and Cashflow

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Forecast Budget and Cashflow

Chapter 9 Onscreen Budget Forecasts

The Bill and program have now been linked an onscreen budget forecast can be
done.

BOQ with Budget Forecast

Do this:

Select Document 4.1 BOQ with Budget Forecast.

This document includes the net billed amount and net forecast amounts
and, therefore, reflects the internal budget forecast.

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BOQ with Client’s Forecast Budget

A forecast budget may also be done for the client based on the selling
rates, this reflects what the client is advised to budget for payment.

Do This:

Duplicate Document 4.1 and rename to 4.1a BOQ with Client’s Forecast
Budget

Click on to and include 8.4 Selling bill amount and 10.4 Forecast
selling amounts

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Forecasting the BOQ Quantities

Additionally, the Bill quantity may be used to view the Forecast budget

Do this:

Duplicate the previous document and rename to 4.1b BOQ with quantity
forecast and customise to include 10.1 Forecast Quantities.

Forecasting the Program

A forecast may also be done on the Program

Do this:

Select Document 4.2 Program with Forecast.

This document shows the monthly net values for each program activity.

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Forecast Budget and Cashflow

BOQ with Resource usage forecast

Do this:

Select Document 4.3 BOQ with Resource Usage Forecast

This document shows the total resource usage for each bill item and the
resource usage forecast. Tab between the month columns to look at the
months off screen.

Cost code Budget Forecast

By allocating a Cost code to each simple resource in the BOQ.

Candy cost code should be the same as the accounting cost code. Your
company can now forecast your cost code budget

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Forecast Budget and Cashflow

Do this:

Select Document 5.2 Cost Code Budget.

Bill Code Budget by Cost Code

By allocating Bill codes to the relevant BOQ Items, a cost code forecast
budget is sub-divided into various locations in Document 5.3 Bill code
budget by cost code.

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Forecast Budget and Cashflow

Chapter 10 Methods to verify items are fully

linked

For an accurate forecast budget, it is crucial that all Bill Items within the
BOQ is linked to the program. Various methods may be used to verify that
all Bill Items have been fully allocated.

Over/under allocations

Do this:

Select document 3.1 BOQ with Bar chart Allocations.

To verify if the total bill quantity has been allocated, ensure the Bill
allocated quantity difference column is blank. A filter may be used to filter
out any over/under allocated quantities.

Do this:

Select View>filter>Over/under allocation.

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Forecast Budget and Cashflow

Estimate Histogram

To verify all Bill Items are linked accurately, utilise the resource list usage
for example (2211) Unskilled Labour and match it against the histogram
cumulative total.

Do this:

Select document 2.1 Standard Bar chart >Histogram>Estimate Resources,

select resource 2211. The Histogram defaults to daily type histogram, to
change to cumulative type histogram, select Histogram>Histogram
options>Select Plot cumulative values. Size this to the top of Candy
window.

Select the Estimating application>Document manager and select

Resources> 1.4 Utilisation and value-Bill quantity

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Navigate to Labourer

The usage in the cumulate histogram will be in line with the usage of the
resources.

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Chapter 11 Forecast Reports

Revert to the Link and forecast application.

The Link and Forecast Report Manager is used to print all the forecasting
reports

Do this:
Select Reports

BOQ with Budget forecast

The BOQ with Budget forecast report is available as a default report under
the heading Forecasting with BOQ links.

Do this:

Print and preview the BOQ with Budget Forecast report.

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BOQ with Client’s Forecast Budget

Do this:

Duplicate Report BOQ with Budget Forecast report and rename to BOQ with
Client’s Forecast budget and customise the report- select columns>add and
remove columns and include 8.4 Selling bill amount and 10.4 Forecast
selling amount. Remove 8.2 Net bill amount.
Preview the document

BOQ with Resource Usage Forecast

The BOQ with Resource Usage Forecast is available as a default report in

the heading Forecasting with BOQ links

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Program with Net Forecast

The Activities with Budget Forecast is available as a default report in the

heading Forecasting with BOQ Links.

Do this:

Print the Activities with Budget Forecast

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Histogram Reports

Estimate-linked Histogram Net S-Curve

This report represents the contractors forecast expenditure over time.

Do this:

Duplicate Report Estimate Resource Histogram report and rename to

Estimate- linked histogram Net S-Curve. Customise the Report to access
the following tab options

Customise the report

Estimate Links Tab - Select Net split rates and under Data options, select
Cumulative curve.

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Forecast Budget and Cashflow

Histograms Tab - Under Histogram options, select Summed graph and

Weekly totals then select Numeric strip and the Totals option.

Preview the report.

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Forecast Budget and Cashflow

Numeric Estimate-linked histogram – Net Totals

This report represents the contractor’s forecast numerically over time.

Duplicate Report Estimate Resource Forecast-Inverted report and rename to

Numeric Estimate-linked histogram-Net Totals.

Customise the Report

Estimate Links Tab - Under the Data options, tick Print Totals Only.

Then select the Options Tab

Options Tab - Under the calendar option, select Months.

Preview the report

Changing Financial Periods

Should the contractor be closing off their costs on the 25 th of each month,
the setting may be changed on the Planning Program Manager.

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Do this:

Go to the Planning application>Main menu>Definitions & settings>1.

Program setting - 1.2 Financial periods. Change the Financial month end
to Fixed date and the 25th.

Now go back to the Link & Forecast application and redo the Numeric
Estimate Linked
Histogram report and preview the report

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Numeric Estimate-linked Histogram Sell Split

This report represents the selling forecast of labour, plant, material etc.
over time.

Duplicate the Numeric estimate-linked histogram Net Split report and

rename to Numeric Estimate-linked histogram Selling Split. Customise the
Report to access the following tab options: -

Estimate Links Tab - Select Selling split rates

Preview the report

Estimate-linked labour Histogram

This report represents the Labour histogram.

Duplicate the Estimate Resource Histogram report and rename to

Estimate-linked labour Histogram. Customise the Report

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Forecast Budget and Cashflow

Estimate links Tab - Select resource, select resource 2211 Labourer. Under
Data Select Histogram and cumulative curve, select resource utilisation.

Histograms Tab
In the histogram options, select Separate graphs and weekly totals. In the
Values section, select Numeric strip and Totals option.

Preview the report

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Forecast Budget and Cashflow

Chapter 12 Cashflow

Basis of the cashflow is money spent over time. From the link we have both
money and time components.

Create new Cashflow

Do this:

Access the Cashflow application, selects Documents>Cash flow Manager.

Create a new Cashflow, select and a New Cashflow will be created

Open the New Cashflow.

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Import Cashflow data from Estimate link to program

Do this:

Click on Tools>Import/Export>Program imports

The system will require if you would like to import the current program

In this instance we will as we have already selected it earlier. If No is

selected a dialog box will appear where the program can be chosen from.
In the Import from BOQ Import dialogue box select as per screen below.

Settings such as direct and indirect cost can be imported here the type of
amounts or the currency.

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Forecast Budget and Cashflow

The following message will appear, indicating this is a post tender cashflow

Cashflow data

The start-off data for the Cashflow has been imported from the
estimate-linked program. The imported data includes the planning
activities which reflect the time information in days and the Bill Items
that contribute the monetary information; therefore, money over time.

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Cashflow Settings

There are various settings that affect the forecast Cashflow, namely,
interest rates, payment lags, retentions etc. General Specifications

Do this:

Click on Edit>Cashflow Settings

Under General specifications, enter the unique information suited to your

project. In this instance enter as below .

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Resource Specifications

The Cashflow settings window below reflects the Resource Specification for
Labour.

Do this: Enter the various Resource Specification

Labour
Pay Labour every 14 days.
Click Next Resource to access the next resource specification
Plant
Payment lag in days 30.
Click Next Resource to access the next resource specification
Material
Payment lag in days 30.
Click Next Resource to access the next resource specification

TEMP MAT (Temporary Materials)

Payment lag in days 30.
Click Next Resource to access the next resource specification
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OVERHEAD
Payment lag in days 0.
Click Next Resource to access the next resource specification
PROV SUM
Payment lag in days 0.
Click Next Resource to access the next resource specification
SUBCONTR

Payment lag in days 30.

Tick the Subcontractor option

Retention will apply to the subcontractor resource specification; therefore,

it is imperative to tick the subcontractor option. Retention % is specified
in the following section.

Retention

Main contractors and subcontractor’s retention may be specified. If the

subcontractor’s retention is the same as the main retention, specify the
main retention only as the subcontractor’s retention will default to main
contractor’s retention when not specified.

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Do this:
Select Retention-Main Contract

Enter Retention specifications as per screen below: and click to

save.

Interest Rates

Interest Rates on savings and borrowings may be specified.

Do this:
Select 1.3 Interest rates
Insert as follow

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Calculate the Cashflow

Once all Cashflow settings have been entered a Cashflow analysis

summary may be calculated. The Cashflow summary reflects the project
cost, profit and effective mark-up % at tender and completion stage.
Additionally, a weekly and monthly Cashflow analysis may be analysed at
the top of the Cashflow analysis.

Do this:

Click on Tools>Calculate Cashflow

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Forecast Budget and Cashflow

Chapter 13 -Progress

Throughout of the project the To-Date and Remaining budget may be

calculated using the To-Date valuation quantities or proposed quantities
from the updated program. It is imperative to have the valuation date
and program Time Now date in sync enabling the above analysis.

Valuation Setup and Program Time Now

Setting up the Valuation is required before entering any new valuation

quantities, therefore, must be done before doing any new monthly
Valuations.
The initial valuation and every Valuation thereafter commence at the
Valuation Setup process listed below:
Step 1: Duplicate and rename
the Job. Step 2: Valuation
Setup.

Step 1 – Duplicate and rename the job.

It is good practice to copy the job before entering the new monthly
valuation quantities. Eventually the Q.S will have and electronic copy for
each Valuation in Candy, and if required, can back track to previous
valuations.

Do this:

Click on Candy and access the Job Manager, duplicate Tender BOQ and
program, rename to Ventsha & Subs Tender Boq -Valuation 1.

Step 2- Valuation Setup

Ventsha & Subs Tender Boq -Valuation 1
Access the Valuation application>Main and setup the first valuation

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Forecast Budget and Cashflow

Once the Calendar is setup in Valuation 1, step 2 for every Valuation

thereafter will be as below.
Access Main>Valuation setup>Setup next valuation
Program Time Now

Do this:

Access the Planning application, select Main>Program manager.

Duplicate BOQ Import, rename to BOQ Import - Update 1

Access BOQ Import – Update 1, select Update>Record Time Now

In the Time Now option, Enter the date, this must be the same as Valuation
current quantity date.

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Forecast Budget and Cashflow

Click OK and access the time now again it will appear

Program Update

Access the Planning Document Manager>Documents>Planning Documents.

Open Document 5.1 Progress Bar chart and progress the activities as
predicted and calculate.

Update valuation and allocated quantities

The updated program generates the Program Qty to date, forecast to date
(allocated Qty to date qty and the forecast remaining quantity. These are
used to generate the to-date budget and the remaining budget

Access the Link & Forecast application, select Documents> Forecasting

documents Manager>6.3 Update Valuation and Allocated Quantity.

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Forecast Budget and Cashflow

Do this:

Click Tools>Update Valuation from program

To-Date forecast budget

All the forecasting reports now reflect the To- Date and remaining forecast
Values.

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Forecast Budget and Cashflow

Do this:

Select Reports> Forecasting Report Manager. Print the BOQ with Budget
Forecast

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Forecast Budget and Cashflow

Chapter 14 - Estimate linked to an existing

Program

Bill of Quantities to Program to Bill of Quantities - The Candy estimate

includes the money/resource, and the program includes the activity durations
and sequence

Create a Simple program

Do this:

In the planning application- Duplicate the program Manager and open the
Ventshaft & Substation Tender -C301. Rename to Ventshaft & Substation
Boq & Program
Access Planning application and create a new program called Simple
Program

Create and link the following items

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Forecast Budget and Cashflow

BOQ with Bar chart allocation - method 1 for the linking process

BOQ with Bar chart allocation will link the bill to the program by allocating
activity numbers to the Bill Items.

Do this:

Access the Link & Forecast Application, select Documents>Link & Forecast
Documents and open Document 3.1 BOQ with Activity Allocation and place
the document on the bottom half of the screen.
Open Document 2.1 Standard Bar chart and place the document on the top
half of the screen.
Drag and drop the Earthworks activity A010 onto Bill Item 1/A Clear and
strip site.

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Forecast Budget and Cashflow

Bar chart with BOQ allocations – method 2 for the linking process

Bar chart with BOQ allocation may be used to link the bill to the program by
allocating Bill Item numbers to the activities in the program.

Do this:

Open Document 3.2 Activities with BOQ Allocations and place the document
on the bottom half of the screen.
Open Document 1.1 Standard Bill of Quantities and place the document on
the top half of the screen.
Drag and drop the Bill Item 1/A Clear site…to activity A100.

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