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PROOFING AND PROOFING TECHNIQUES

The document discusses proofing techniques, focusing on spell check software, validation checks, and verification methods. Spell check software identifies misspelled words, while validation checks ensure data accuracy and completeness. Verification methods, including visual verification and double data entry, help reduce errors, emphasizing the importance of both validation and verification for data quality.

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mohammed zayyad
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16 views2 pages

PROOFING AND PROOFING TECHNIQUES

The document discusses proofing techniques, focusing on spell check software, validation checks, and verification methods. Spell check software identifies misspelled words, while validation checks ensure data accuracy and completeness. Verification methods, including visual verification and double data entry, help reduce errors, emphasizing the importance of both validation and verification for data quality.

Uploaded by

mohammed zayyad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PROOFING AND PROOFING TECHNIQUES

Spell Check Software

What is spell check software?

●​ Spell check software is built into many word processing applications and
compares words typed in a document to those held in its dictionary
●​ Any words that do not match are flagged and highlighted for the user to
check
●​ Most commonly, flagged words will be underlined in red
●​ If a word is not in the dictionary but is spelt correctly, it will still be flagged
●​ Most common examples of flagged words that may be spelt correctly
include:
○​ Proper nouns
○​ Words in other languages

Considering automated suggestions


●​ Automated suggestions provided by spell-check software may not always be
accurate or appropriate.
●​ The software may not recognise some words or phrases, particularly
technical terms or jargon.
●​ Always use your judgment when accepting or rejecting these suggestions
Validation Checks

What are validation checks?

●​ A validation check is essential to ensure data is accurate, complete, and


meets specific criteria before it's processed
●​ .It helps minimise data entry errors and maintains the integrity of the data.

Verification
What is verification?
●​ Verification is a method of checking that data being copied from one medium
to another does not contain errors
●​ Verification does not prevent all mistakes, it helps to reduce the mistakes in
the data entry process
●​ The two most common verification techniques are:
○​ Visual verification
○​ Double data entry verification

A.​ Visual verification


Manual method of verifying data by comparing the source with the entered
data

B.​ Double data entry verification


A method where data is entered twice and then compared for
inconsistencies

Is there a need for validation as well as verification?


●​ While verification ensures data is entered correctly, validation ensures the
data is sensible, reasonable and within acceptable boundaries.
●​ Both verification and validation are essential in maintaining data accuracy
and quality.

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