Department of Education

SCHOOLS DIVISION OF CITY OF MEYCAUAYAN

Pag-asa St., Malhacan, City of Meycauayan, Bulacan

Senior High School

Activity Performance 11/12

Worksheet in
EMPOWERMENT TECHNOLOGY
Third Quarter – Week 2B
Uses Common Productivity Tools
Effectively by Maximizing Advanced
Application Techniques
CS_ICT11/12-ICTPT-Ia-b-4
 ADVANCED WORD PROCESSING SKILLS

I. Introduction
Nowadays, sending out important information is vital. Because of ICT, things
are now sent much faster than the traditional newsletters or postal mail. Now you
can use the Internet to send out the information you need to share. What if we could
still do things much faster – an automated way of creating and sending uniform letters
with different recipients? Would that not be more convenient?

II. Learning Competency/ Unit of Competency

Lesson 4 MELC 3: Uses common productivity tools effectively by maximizing advanced
application techniques
(CS_ICT11/12-ICTPT-Ia-b-4)

III. Nominal Duration

4 Days

IV. Objectives/ Learning Outcomes

1. Define mail merge.
2. Follow the steps in creating mail merge.
3. Distinguish the different image placement.
4. Integrate images into the word processor.

V. Content/ Lesson
Advanced Word Processing Skills

Materials:
PowerPoint Presentation
Information Sheets
URL reference

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VI. Procedure (Knowledge)

MAIL MERGE
Mail Merge is a feature within most data processing applications that enables
users to send a similar letter or document to multiple recipients. It enables connecting
a single form template with a data source that contains information about the
recipient's name, address and other predefined and supported data.
Mail Merge is the automatic addition of names and addresses from a database
to letters and envelopes in order to facilitate sending mail, especially advertising, to
many addresses.
Mail merging needs 2 components: the first document which has the message,
and the document or file which has the list of names and addresses. When these two
documents are merged (combined) during mail merging, the printed results contain
the individual names and addresses you must send it to.

Label Generation
The Label Generator, which is included in the mail merge feature of Microsoft
Word, creates a blank form document and will use the data file that you selected to
print the information, typically individual addresses. This feature also involves the 2
components of mail merge: the form document and the data file. All you need to do is
select the appropriate size for the label or envelope and select the data file that
contains the addresses to be printed.

Steps in Creating Mail Merge in Microsoft Word

1. In a blank Microsoft Word
document, click on
the Mailings tab, and in
the Start Mail Merge group,
click Start Mail Merge.

https://www.webucator.com/how-to/how-use-
mail-merge-microsoft-word.cfm

2. Click Step-by-Step Mail Merge

Wizard.

3. Select your document type. In

this demo we will select Letters.
Click Next: Starting document.

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4. Select the starting document. In this demo we will use
the current (blank) document. Select Use the current
document and then click Next: Select recipients.

• Note that selecting Start from existing

document (which we are not doing in this demo) changes the
view and gives you the option to choose your document. After
you choose it, the Mail Merge Wizard reverts to Use the
current document.

5. Select recipients. In this demo we will

create a new list, so select Type a new list and then click Create.

• Create a list by
adding data in
the New Address
List dialog box and
clicking OK.
• Save the list

• Note that now that a list has been created, the Mail Merge
Wizard reverts to Use an existing list and you have the
option to edit the recipient list.

• Selecting Edit recipient

list opens up the Mail
Merge
Recipients dialog box,
where you can edit the
list and select or
unselect records.
Click OK to accept the
list as is.

• Click Next: Write your letter.

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6. Write the letter and add custom fields.
• Click Address block to add the recipients'
addresses at the top of the document.

• In the Insert Address Block dialog box, check or

uncheck boxes and select options on the left until
the address appears the way you want it to.

• Note that you can use Match Fields to

correct any problems. Clicking Match
Fields opens up the Match Fields dialog
box, in which you can associate the fields
from your list with the fields required by
the wizard.

7. Press Enter on your keyboard and click Greeting line... to enter

a greeting.

8. In the Insert Greeting

Line dialog box, choose the
greeting line format by clicking the
drop-down arrows and selecting
the options of your choice, and
then click OK.

9. Note that the address block and greeting

line are surrounded by chevrons (« »). Write
a short letter and click Next: Preview
your letters.

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 • Preview your letter and click Next: Complete
the merge.

• Click Print to print

your letters or Edit
individual letters to
further personalize some
or all of the letters.

https://www.webucator.com/ho
w-to/how-use-mail-merge-
microsoft-word.cfm

INTEGRATING IMAGES AND EXTERNAL MATERIALS

Integrating or inserting pictures in your document is fun and it improves the
impression of your document. There is a lot of use of inserting a picture on a document
that makes your document more interesting and visual presented. Different kinds of
material that you can insert or integrate into a Word document and its characteristics
can help you create a more efficient, richer document not only in content but also in
physical form. A better understanding of the physical form of your document as well
as the different materials you integrate into it would allow you to be more efficient and
versatile in using Microsoft Word.

Kinds of Materials
There are various kinds of
materials Microsoft Word is capable of
integrating to make your documents
richer, more impressive, and more
informative.
The screenshot above shows the
This is the Illustrations Ribbon Group under the
kinds of materials that can be integrated or Insert tab of Word 2016
inserted in your Microsoft Word document
and they used it to enhance or improve the effectiveness of the message you want to
convey. Let us describe each of them.

1. Pictures – These are digital pictures you have saved in any local storage device.
There are three commonly used types of pictures files. You can identify them by
the extension of their names.
a. .JPG/.JPEG (“jay-peg”, Joint Photographic Experts Group) – an image file
extension that identifies the kind of data compression process that it uses
to make it more compatible and portable through the Internet.
b. .GIF (Graphics Interchange Format) – This type of image file is capable of
displaying transparencies. Therefore, it is good for blending with other
materials or elements in your document. It is also capable of displaying
simple animation.
c. .PNG (“ping”, Portable Network Graphics) – It was built around the
capabilities of .GIF. Its development was basically to transport images on

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 the Internet at faster rates. The .PNG allows the control of the transparency
level or opacity of images.

2. ClipArt – This is generally a .GIF type; line art drawings or images used as a generic
representation for ideas and objects that you might want to integrate into your
document. There are still other clip arts that you can either purchase or free
download and use that come from third-party providers.

3. Shapes – These are printable objects that you can input in your document to
enhance its appearance or to allow you to have some tools to use for composing
and representing ideas or messages.

4. SmartArt – These are predefined sets of shapes grouped to form ideas that are
organizational in nature. If you want to graphically represent flow, relationships,
or process for infographic documents, then you will find this handy to use.

5. Chart – This allows you to represent data characteristics and trends. This is quite
useful when you are preparing reports that correlate and present data using
graphs. You can create charts that can be integrated either directly in Microsoft
Word or imported from external files like Microsoft Excel.

6. Screenshot – This tool lets you take a screenshot of what you are discussing in
your report. Microsoft Word even provides a snipping tool for your screenshots so
you can select only the parts that you want to present in your screenshot.

VII. Assessment
Activity 1 (Knowledge)
Multiple Choice. Choose the letter of the correct answer. Write your answer on your
answer sheet.

1. This creates a blank form document and will use the data file that you selected
to print the information, typically individual addresses.
A. Label Generator C. List File
B. Mail Merge D. Form Document
2. This is where the individual information or data that needs to be merged to
the form is placed.
A. Label Generator C. List File
B. Mail Merge D. Form Document
3. What is the first step in making a mail merge?
A. Click Start Mail Merge C. Click Starting a Document
B. Click the Mailing Tab D. Click Select Recipients
4. The following are choices under the Select Recipient list except to
A. Select from Outlook contact C. Use an existing list
B. Type a new list D. Start from a template
5. These are digital images you have saved in any local storage device.
A. ClipArt C. Screenshots
B. Pictures D. SmartArt
6. These are predefined sets of shapes grouped to form ideas that are
organizational in nature.
A. ClipArt C. Screenshots

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 B. Pictures D. SmartArt
7. These line art drawings or images used as a generic representation for ideas
and objects
A. ClipArt C. Screenshots
B. Pictures D. SmartArt
8. This image placement conforms the text to the general shape of the image.
A. In line with text C. Tight
B. Square D. Top and Bottom
9. It treats your image as a text font with the bottom side aligned with the text
line.
A. In line with text C. Tight
B. Square D. Top and Bottom
10. This type of image file is capable of displaying transparencies.
A. .GIF C. .TIFF
B. .PNG D. .JPEG

Activity 2 (Understanding)
Directions: Answer the following based on your own comprehension.
1. What are the importance of using mail merge?

2. Compare the different image file formats from one another.

3. Explain briefly how to insert image in the word processor.

Activity 3 (Performance)
Integrating Images and External Materials
1. Open a blank document in the MS Word. Set the paper size into letter size.
2. Insert the picture my background that you captured located in the picture folder.
3. Set the image behind text. Placing the picture into the center of the page.
Stretch the picture as it covers the entire space of the paper leaving only the 1”
margin (left, right, top and bottom)
4. Insert your picture named using your nickname. Crop the picture to 2" wide x 2”
height. Make sure that the picture is still in proportion. Format the border of the
picture using a dark blue (weight of 3 pt.).
Set the image in front of text and place this at the center of your background.
5. Save your output using filename Activity 3.2.

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 6. Make a screenshot of your activity.

Performance Rubrics
Exemplary Accomplished Developing Beginning
Category Score
5 4 3 2
All skills in Most skills in Some skills in Few or no skills
Advanced Word Advanced Word Advanced from Advanced
Skills Processing are Processing are Word Word Processing
applied. applied Processing are are applied.
applied.
The output The output is The output has The output
Content exceeds complete. several errors. contains many
expectations. errors.
The output is The output The output has The output
Correctness free from errors. contains several errors. contains many
minimal errors. errors.
The student The student The student The student was
was able to was able to was able to able to finish the
finish the task finish the task finish the task task using the
most effectively in the projected but used least efficient
Efficiency
without wasting amount of time. methods that method in
time and effort. consumed finishing the
more time or task.
resources.

References
Dunn, Dave. “How to Use Mail Merge in Microsoft Word.” Webucator. Accessed September
1, 2020. https://www.webucator.com/how-to/how-use-mail-merge-microsoft-
word.cfm.

Estrada, Theresa. “Understanding Images: Part 1 - The Basics.” Microsoft 365 Blog, May 20,
2011. https://www.microsoft.com/en-us/microsoft-
365/blog/2011/05/19/understanding-images-part-1-the-basics/.

Estrada, Theresa. “Understanding Images: Part 2 - Wrapping Styles.” Microsoft 365 Blog,
May 26, 2011. https://www.microsoft.com/en-us/microsoft-
365/blog/2011/05/26/understanding-images-part-2-wrapping-styles/.

Regis, Joyce. “Empowerment Technologies LESSONS 1-15.” Empowerment Technology,

April 1, 2018. https://ictcom444251764.wordpress.com/2018/03/31/empowerment-
technologies-lessons-1-15/.

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 All Rights Reserved
2020

ACKNOWLEDGEMENT
CAROLINA S. VIOLETA EdD
Schools Division Superintendent

JERRY DIMLA CRUZ, PhD, CESE

Asst. Schools Division Superintendent

DOMINADOR M. CABRERA EdD

Chief, Curriculum Implementation Division

EDWARD C. JIMENEZ PhD

Education Program Supervisor- LR Manager

RAMILO C. CRUZ PhD

Education Program Supervisor-EPP/TLE/TVL

MA. LEONORA S. CHOU

Developer/Writer

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