AERO INDIA 2025

15TH EDITION OF AERO INDIA-2025; AN INTERNATIONAL SHOW ON AEROSPACE, DEFENCE AND CIVIL AVIATION

10th–14th FEBRUARY 2025

AIR FORCE STATION
YELAHANKA, BENGALURU

TERMS & CONDITIONS

 TERMS & CONDITIONS

I/We hereby apply to the 15th edition of AERO INDIA 2025 an Aerospace, Defence and Civil Aviation
Exhibition to exhibit at the event which has been scheduled during 10th-14th February 2025 at Air Force
Station, Yelahanka, Bengaluru.

I/We understand and agree that by this application, I/We agree to abide fully and unreservedly with the
Terms and Conditions on the face and reverse hereto and the Exhibition Regulations as contained in the
exhibitor manual, a copy of which will be uploaded on the Aero India website – www.aeroindia.gov.in,
and any amendments and additions to the Regulations which may be imposed by the owners in their
discretion from time to time. These regulations are deemed to be an integral part of this contract. In the
event of Exhibitor individually or being in Partnership/Joint Venture, then I/we being the representative,
deemed to have obtained the consent of all the individual participants to all the conditions of this contract.
[Note: Short Title- Herein after, the organizer is mentioned as Defence Exhibition Organisation (DEO) in
this document].

1. ORGANISER

Defence Exhibition Organisation (DEO) For Space Booking related Enquiry

Government of India Ministry of Defence, DPIT Division
Department of Defence Production, Ministry of Defence
Room Willow, First Floor, India Habitat Centre Department of Defence Production
Lodhi Road, New Delhi - 110 003, India 6th Floor, Konnectus Tower-2, DMRC Building
Tele: +91 11 43663320 Tele: +91 11 20836145, Extn- 207
Fax: +91 11 43663321 Email ID: [email protected]
Email ID: [email protected] [email protected]

2. VENUE, DATE &TIMING

15th edition of AERO INDIA 2025, an Aerospace, Defence and Civil Aviation Exhibition will be held from 10th -
14th February 2025, Air Force Station, Yelahanka, Bengaluru. The Business Days of the Exhibition will be from
10-12 February 2025 and Public Days on 13 & 14 February 2025. The timings of the exhibition will be as follows:-
(a) Inauguration, Official events &
10th February 2025, (0900hrs onwards)
Seminars
(b) Business Hrs on Inaugural Day 1300-1800hrs
(c) Business Hours on other 0900 – 1800hrs
Business Days
(d) Public Days 13th -14th February 2025 (0900-1800hrs)
A company/organization/association booking space for participation will be termed as an Exhibitor.
3. PARTICIPATION CHARGES *(Charges for Space per square meter + GST)

MSME will be given a 50% discount for Booking shell space on 12Sqm at time of making final payment. MSME
booking >12Sqm is not eligible for any discount. MSME is to submit proof of MSME to avail the discount which
will be given post verification of documents (documents to have UAM No).

An Early bird discount for Bookings upto 30th November 2024

Type of Exhibitor Indoor Raw Indoor Shell Outdoor

Indian Participants (in INR) 35150 45600 17100

Foreign Participants(in USD) 760 902 475
 – For Bookings from 1st December 2024 onwards
Type of Exhibitor Indoor Raw Indoor Shell Outdoor

Indian Participants (in INR) 37000 48000 18000

Foreign Participants(in USD) 800 950 500

3.1. Aircraft Display (Rates per aircraft depending on tonnage)

- For Bookings upto 30th November 2024
Aircraft Weight Indian Participants (in INR) Foreign Participants (in USD)
Upto 1 ton 110200 2090
Upto 3 tons 228950 4465
Upto 10 tons 304000 5890
Upto 25 tons 454100 8740
Upto 40 tons 606100 11685
Upto 60 tons 758100 14630
Above 60 tons 773300 14915

- For Bookings from 1st December 2024 onwards

Aircraft Weight Indian Participants (in INR) Foreign Participants (in USD)
Upto 1 ton 116000 2200
Upto 3 tons 241000 4700
Upto 10 tons 320000 6200
Upto 25 tons 478000 9200
Upto 40 tons 638000 12300
Upto 60 tons 798000 15400
Above 60 tons 814000 15700

3.2. Conference Hall & B2B Meeting Room (Rate per two hrs for Conference & per hour for B2B)
- Rate for Conference Hall Bookings
Hall Indian Participants (in INR) Foreign Participants (in USD)
Conference Hall (30 seater) 100000/- 2000
Conference Hall (50 seater) 200000/- 4000

- Rates for Booking of B2B Meeting Table- 01 hours Slot

Category Indian Participants (in INR) Foreign Participants (in USD)
8 PAX 12000 200
12 PAX 15000 300

ForHospitality
3.3. BookingsChalet 31st x12m)
upto (6m
October2018
- For Bookings upto 30th November 2024
Category Indian Participants (in INR) Foreign Participants (in USD)
Single Storey 2600000 50620
Double Storey 5200000 100500

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 - For Bookings from 1st December 2024 onwards
Category Indian Participants (in INR) Foreign Participants (in USD)
Single Storey 2733000 53000
Double Storey 5466000 106000

*Goods and Services Tax (GST) @ 18% will be extra applicable on above rates
Note:-
(a) The space can be booked subject to a minimum area of 12 sq. meters.
(b) Shell-space will include three sides partition, fascia name, floor covering, six lights, one 5/15 AMP
socket, one trash bin, table with three chairs and carpeting.

(c) Electricity Charges will be extra.

(d) In case Online Payment Gateway Service Provider or Bank imposes any taxes or charges over and
above the booking amount, the same shall be borne by the exhibitor/client/person using such a service
and shall make payment as per applicable charges to DEO.

(e) Display of Foreign Exhibits on Space/Booth Booked by Indian Exhibitor – Aero India has dual rental
policy to promote Indian exhibitors. The rates in INR are only applicable to companies registered in India
(as defined under the Companies Act, 2013) and shall be displaying products manufactured in India. All
other companies are liable to pay in USD at the rates prescribed for Foreign Participants (International
exhibitors). Any Indian company/exhibitor(s) found subletting or facilitating display of foreign exhibits on their
space booth (as also displaying products/banners/promotion material of any other Foreign/Indian
unregistered firm at Aero India-2025) will penalty of INR 50 Lakhs or USD 70,000 on the Indian
company/exhibitor that has booked the said space. The Organisers also reserve the right to order closure
of such errant companies/exhibitors.
(f) Sub-Letting: The Exhibitor must not transfer, dispose of or part with or otherwise sublet the whole or any
part of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent,
distributor or licensee, state at the time of contract or through Exhibitor Manual forms, the names of the
principals to be represented. This does not prohibit an Exhibitor displaying the products of a principal for
whom he becomes an agent, distributor or licensee after the time of contract, with the prior written
permission of DEO and after paying relevant charges, if/as applicable. However, if the Exhibitor brings in a
Co-exhibitor with them, the exhibitor shall have to register their Co-exhibitor after paying registration fee
for Co-exhibitor in addition to their registration fee. If any exhibitor is found to have defaulted, the exhibitor
shall have to pay double the rate of their rental charges as penalty at the maximum rates of the space
allotted.
“Any Subsidiary/Division of Company/Exhibitor will be considered as part of the Principal exhibitor.
However each Subsidiary/Division will be enrolled separately under the Principal’s login free of
charge”
(g) Discount for Bulk Booking:
i Booking 100Sqm - 499 Sqm: 2%
ii. Booking 500 sqm - 999 sqm: 3%
iii. Above 1000 sqm - 5%

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- Electricity Charges
3.3
– For Event Duration
Participants Rate Per Kw for For 12 hrs For 24 hrs
Event Duration
Foreign Participants Payable in INR 11000 22000
Indian Participants Payable in INR 7000 14000

– For Pre / Post Event Days on Per Day basis

Participants Rate Per kW Per Day
(Working Hours)
Foreign Participants Payable in INR 3600
Indian Participants Payable in INR 3600
* Electricity charges are inclusive of GST

4. Space Booking and Payment Terms

REGISTRATION FOR SPACE BOOKING

The interested participants may register online on official website by payment of registration fee of
INR 40,000/- or USD 700 (inclusive of GST) for Indian & Foreign Companies respectively, which
would be adjusted against space booking charges. On acceptance of registration, participating
organization will be allocated an Aero India reference number, Login Id and password. Aero India
reference number should be quoted by the registered participant in all the future correspondences.
Registration fee is non-refundable unless the Organisers are unable to provide space due to complete
sale of space.

Application for space booking / participation will be done online through Aero India website 2025. On
acceptance of the application for space booking, DEO will allocate the space and raise invoice for
space booking. All request and allocation will be online only. No offline submission of application and
manual allotment of space will be done.
Part payment of space booking charges is not acceptable and will render disqualification from Aero
India with forfeiture of deposited amount. Upon payment, it shall be construed that the
participant/Exhibitor have agreed to the Contract / Terms & Conditions. Option for making online
payment will also be provided on official website www.aeroindia.gov.in. Participation will be accepted
on first-come-first served basis.
Upon acceptance of an application by the Organisers, the application shall ipso facto become a
contract binding on the Exhibitor and the Organisers (DEO) on the terms and conditions contained
herein and in the Exhibition Regulations, as contained in Exhibitors Manual. On any failure to comply
with payment terms, the organisers reserve the right to cancel the contract and to deny access into
exhibition area to such exhibitors. DEO will have sole discretion in allocation of space. However, due
consideration will be given to the choice and requirement of all applicants, subject to availability
thereof.
The Exhibitor agrees and understands that, upon allocation of the requested space at no instant the
allocated space shall be liable to be reduced in size. Participants registering for static and flying
display of Aircraft on Aero India website would be required to take necessary clearances/permissions
from the competent authorities to bring their aircraft for exhibition in Aero India 2025, acceptance of
registration does not automatically entitle clearance for the same.

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5. Payment Schedule
(a) The payment schedule for space booking is as follows:
i. Payment of Space booked upto 30th November 2024. 100% space booking charges
within 07 days from the date of online provisional booking, else Provisionally booked space will
be auto cancelled post 07 days and space would be made available for other exhibitors. For
booking made on 30th November 2024, 100% payment to be made by 07 December 2024.
Applicable rates thereafter will be on the basis of rates applicable w.e.f 01 December 2024
onwards and not on the date of provisional booking.
ii. Payment for Bookings made between 1st December 2024 to 15th January 2025. 100%
of the space charges are to be paid within 07 days of making provisional booking as per the
booking rates w.e.f 1st December 2024, else provisional booking will get auto cancelled and
space would be made available for other exhibitors.
(b) All sums payable under this contract shall be paid together with the addition of such Goods and
Services Tax (or such other government tax or levy) as is legally payable on those sums. Providing the
GST number is the responsibility of the participant. Currently, the Goods & Services Tax applicable is
18% of the total invoice value. The total cost represents the payment for the space at the site, details of
which would be mentioned in the Tax Invoice provided by DEO. All other Goods and Services required
by the Exhibitor shall be paid for by the Exhibitor in addition thereto. These additional services include,
and are not limited to electricity, horticulture, telephone, internet, security etc. Exhibitors will not be
allowed to occupy their space or stands if the payment terms specified on the contract are not followed.
These terms cannot be varied under any circumstances.
(c) Interest at the rate of 2% will be charged on any amount outstanding after 23 January 2025 the
due date for payment until payment is made. The stand would be closed if full payment is not made
before commencement of the show.
(d) Hall Layouts and Stand numbering Plans
Stand numbers and dimensions given on the exhibition layout plan are only for reference purpose
and should not be used for any publicity purposes. DEO reserves the right to change the numbering plan
and/or alter the layout plans at any given time.
(e) Catalogue Entry Charges
Each exhibitor will be entitled free catalogue entry (excluding LOGO) upto 150 words. Exhibitors
can also get the name of their collaborator / principal / agent / Group Company included in the directory
provided they fall in the same line of business. However, for additional entry an amount of Rs 1000 /
USD 25 (inclusive of GST) will be charged from Indian and foreign exhibitor respectively. Exhibitors who
wish listing more than 150 to 300 words including full color LOGO is required to pay Rs 2000 / USD 50
(inclusive of GST) for catalogue entry respectively. This payment will be made along with space booking
charges.

6. Cancellation of Booked Space

Without prejudice to the rights and remedies available under this contract and in the event of
DEO agreeing in writing to any Exhibitor’s written request for release from the contract, then the
Exhibitor will be liable for all or any part of the cost (including GST) as stated in the contract and shall
be on the following scale:-
(i) 50% Cancellation charges of the total space charges including IGST, on or before 10
Jan 2025.
(ii) 100% cancellation charges of the total space charges including IGST, if cancellation is
done 11 Jan 2025 onwards.
These terms cannot be varied under any circumstances.
7. Failure to Exhibit
(a) Any exhibitor or firm which, having entered into the contract for exhibition space, fails to exhibit
whether or not for any reason of the Exhibitor’s own choosing and has not been released from the contract
by DEO shall be liable for payment of the full amount stated in the contract plus any additional costs
incurred by DEO as a result of such failure to exhibit.

(b) DEO will not be liable in any way in the event that Immigration Authorities or any other Govt
Security Agency prevent the attendance of any personnel at the exhibition.
8. Limitation of Liability and Indemnity

(a) To the extent permissible under the Indian law, DEO, its officers, Directors, employees, workers
or agents shall not be liable for:-
(i) The safety of Exhibitor, its staff, workers, agents, contractors or invitees during the
exhibition;
(ii) Any damage to or loss of exhibits, articles or other property of whatever kind brought in
to the exhibition by Exhibitor, its staff, workers, agents, contractors or invitees or members of the
public; or
(iii) Any other damages or loss (including, without limitation, to loss of goodwill or business
profits, interruption due to work stoppage, data loss, computer failure or malfunction, and all other
commercial damages or losses or exemplary, aggravated, punitive or such similar damages
whether arising out of contract, tort or any other legal theory).

(b) DEO shall not in any event be held responsible for any restrictions or conditions which prevent
construction, erection, completion, alteration or dismantling of stands or the entity, sitting or the removal of
exhibits, or for the failure of any services or amenities provided by AFS Yelahanka, Owners or other third
parties.

(c) While DEO may provide information on the relevant legal requirements applicable to the Exhibitor
including the licenses and permits which the Exhibitor has to obtain, DEO shall not be responsible for any
errors or omission and the Exhibitor is solely responsible for ensuring that it has complied with all legal
requirements.

(d) The Exhibitor shall be exclusively responsible for obtaining any such Visas as may be required
to enable him, his personnel, agents, representatives, invitees or others to attend the exhibition and in no
event shall there be any claim for loss, damage or otherwise against the organizers for the same.

(e) DEO shall not be responsible for the acts or omission of any contractor appointed by DEO
to provide any products or services to the Exhibitor.

(f) In the event that DEO is found by a court of competent jurisdiction or any other competent authority
or tribunal to be liable notwithstanding the provision of this clause, the aggregate liability of DEO for all
claims made by the Exhibitor in respect of any loss or damage incurred or suffered shall not exceed the
amount paid by the Exhibitor to DEO for the space at the event at or during which the loss or damage was
incurred or suffered.
(g) The Exhibitor shall indemnify and hold DEO harmless in respect of any and all loss, damage,
expense (including legal costs on a solicitor and clients basis), or liability (whether criminal or civil) and
costs of settlement suffered or incurred due to any act, omission, neglect or default of the Exhibitor, its
staff, workers, agents, contractors or invitees, and any claim by any third party that any exhibit, service or
other material or information exhibited, provided or used by the Exhibitor infringes the Intellectual Property
Rights or any other rights of any party. The indemnity provided under this clause shall survive the
termination of this contract and is in addition to any other remedy which DEO is entitled to under the law.

9. Penalty
Any Indian company/exhibitor(s) found subletting or facilitating display of foreign exhibitors on space
booth (as also displaying products/banners/promotion material of any other Foreign/Indian unregistered
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 firm at Aero India-2025) will attract a penalty of INR 18 Lakh or USD 25000 on the Indian
company/exhibitor that has booked the said space. The Organisers also reserve the right to order
closure of such errant companies/exhibitors.
10. Insurance

Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all
risks of their property, exhibits or articles of any kind, public liability and comprehensive protection
against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water,
theft, accident or any other cause. The Exhibitors shall insure against, indemnify and hold DEO
harmless in respect of the Exhibitor’s liability to DEO. If DEO so demands, the Exhibitor shall provide
proof to DEO that the Exhibitor has adequate insurance cover. Exhibitors shall ensure that their
temporary staff and the staff of their workers, agents or contractors are insured against claims for
workman’s compensation. The period for which such insurances shall be maintained shall be from the
time the Exhibitor or any of his workers, agents or contractors first enters the exhibition grounds until
he has vacated the exhibition grounds and all his exhibits and property have been removed. More
details of Insurance related terms and conditions are mentioned in Exhibitor’s Manual.

11. Construction, Maintenance and Operation of Stands

(a) Possession of Space – Possession to exhibitors taking raw stand space will be given 10:00 am
onwards on 27 Jan 2025. For exhibitors under shell scheme, possession will be given 10:00 am onwards
on 04 Feb 2025. For Chalet bookings / Outdoor display area, the same will be handed over to the
exhibitor for activities 10:00 am onwards on 27 Jan 2025. The handing over of possession will be subject
to final payment to DEO for participation & space charges, catalogue entry fee, electricity and water
charges, etc. Electricity & water charges are to be paid directly to the Official Fabricator.
(b) Construction of Stands – The interior design of the stand will have to be within the architectural
controls laid down by DEO and design of the stand will have to be approved from DEO prior on 20 Jan
2025. The stands will abide by and conform to IS 8758:1993. Exhibitors (Indian / Foreign) who do not
comply with these guidelines and regulations will have to pay a penalty of Rs 50,000/- / USD 1000
(inclusive of GST) and will run the risk of closure of the stand by DEO. All construction material, waste
and empties etc. will be removed by 18:00hrs on 15 Feb 2025. Work on construction of stands will be
permitted within the stand area only or outside the hall and in no case in the walk-ways in the Halls.
Organisers reserve the right to order any changes to booths or have any item removed from the booth,
which do not comply with the laid down specifications or with international norms/conventions on
weapons/ammunition.
(c) Stand Completion – Stands are to be completed in all respect by 1800 hrs on 08 Feb 2025. Full
Dress Rehearsal of AERO INDIA - 2025 will be held on 09 Feb 2025.

(d) Operation of Stands – No stand will remain unattended. All stands must open at least half an
hour before the exhibition and shall remain open till half an hour post exhibition time on each day.

(e) Storage of Empties - No empties will be stored within or behind the exhibition stands.
(f) Stand Contractor for fabricator - Contractors other than Official contractor will be required to
pay one time royalty of Rs.2,00,000 (inclusive of GST) for Indian Contractors and USD 4000 (inclusive of
GST) for foreign contractor. For designing and construction of customized stalls, it is advised that the
exhibitors may take the services of the official stand fabricator. Details of personnel who will be
constructing/decorating stands/chalets, other than the official Stand Contractors may be furnished by
concerned exhibitor along with a letter of authority nominating contracting company for such services.

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(g) Service Provider Police Verification- It is mandatory for all Indian service providers to fill the
Police Verification Form and get their workers/staff whosoever will be entering exhibition area police
verified.

(h) Group Stands – Contracting parties for group stands are responsible for ensuring that all
Exhibitors within their group are fully aware of and agree to abide by these Terms and Conditions and by
the Rules and Regulations of the exhibition.

(i) Vacation of Space –Stands will have to be vacated under shell scheme and raw space latest by
1700 hrs on 16 Feb 2025.The site will close on 17 Feb 2025.

(j) Damages to the Hall – Exhibitors will be required to make good all damages or make payment
for damages to the Halls or any structure or gardens/land scraping caused directly or indirectly by any
exhibitor or by any agency employed by him.
(k) Sale of Exhibits- No counter sales will be permitted during the exhibition. Exhibitors may
distribute publicity material from their respective booth. Publishing and distribution of Defence Magazines
is not permitted unless the Media Houses are registered as Associate Media Partners duly paying the
media partner charges.
(l) Associate Media Partners/– No counter sales will be permitted during the exhibition. Exhibitors
may distribute publicity material from their respective booth. Publishing and distribution of Defence
Magazines is not permitted unless the Media Houses are registered as Media Partners duly paying the
media partner charges of INR 10 Lakh plus GST and will be provided 12 Sqm space and 10 passes to
facilitate distribution of print material against the payment for registration as Associate Media Partners on
the Aero India-2025 website. Associate Media Partners are required to register with 100% payment by
15 January 2025.
Media houses are prohibited to seek advertorials as Media Partners/Associated Media Partners of the
event prior registration with payment of the stated charges. Organisers have the right to represent to all
exhibitors in their database to bar such wilfully errant Media Partners.

(m) Handling of Exhibits, Customs and Import – Exhibitors can avail the services of only the
appointed/nominated cargo agent selected by DEO. No other cargo agent will be allowed to enter/operate
in the exhibition under any circumstances.
(n) Entry/Exit and passes- Entry into Exhibition site/area will be on the basis of passes issued by
Organiser/DEO. Each exhibitor will be entitled to 3 passes (Exhibition days validity) for 12 Sqm space
booked and in multiples of space booked thereof and 01 pass (single entry & 01 day validity) per 02 Sqm
thereof on Complimentary basis. For additional exhibitor passes beyond the number of gratis passes
provided to the exhibitor, passes are to be purchased at the price of INR 5000/- by Indian Exhibitors or
USD 150 by Foreign Exhibitors (inclusive of GST). Entry of vehicles in the Exhibition Complex will not be
permitted during exhibition hours and other hours specified separately. Car passes for parking in the
designated locations will be available for INR 3500 for Indian nationals and USD 80 for Foreign Nationals
(inclusive of GST). For 12 Seater & above vehicles, the vehicle passes will be available for INR 5000 for
Indian nationals and USD 130 for Foreign nationals (inclusive of GST). Exit passes along with no dues
certificate issued by DEO will be necessary for exhibits / material to be taken out of the Air Force Station,
Yelahanka, Bengaluru.
(o) Business Passes – Business passes will be available at INR 5000 for Indian nationals and USD
150 for Foreign nationals on all days as per the timings of the Exhibition. The charges for Business visitor
passes are inclusive of GST. One car pass (for Outside parking) will be provided with each Business
visitor pass.
(p) Visitor Passes. As per stipulations of the State Government and subject to Public gathering 9
being permitted and/or scheduling of Public days, the ADVA Entry to witness the Aero Display will open
post the Inaugural event viz 13:00hrs on 10th Feb 2025 and on all other days from 09:00am and ADVA
passes can be purchased at INR 1000 for Indian nationals and USD 50 (inclusive of GST) for Foreign
nationals. On public days viz 13th-14th February 2025, General visitor passes providing access to the
exhibition area and the Air Display area will be available at INR 2500 for Indian nationals and for USD 50
(inclusive of GST) for Foreign nationals. The charges for all types of passes are inclusive of GST.
(q) Inaugural Function & Dinner Invites. Each Exhibitor will receive two Inaugural Event
invites and 01 Dinner Invite. The number of invites will be increased on Pro-rata basis (as per scale above)
for multiples of 50Sqm. Additionally, for space booked by Agencies on behalf of multiple exhibitors co-
located in a Pavilion, each Indirect/Co-exhibitors will receive 01 Inaugural and 01 Dinner invite on
Complimentary basis.
(r) Refunds. The Excess amount paid by the exhibitors/visitors will be refunded only after the
exhibition. A confirmation on the Bank details is to be submitted to DEO immediately on completion of the
event and processing of the Tax Invoices thereof.
The excess amount paid by the foreign exhibitors/visitors will be refunded as per the FEMA (Foreign
Exchange Management Act) Guidelines and Exchange Rate variation would be borne by the participants.
(s) Violation of Rules – In the event of violation of any terms and conditions, DEO will reserve the
right to close down the stall of the exhibitor.
(t) Sponsorship. Sponsorship for branding and publicity of the exhibitors company is offered. The
types of sponsorship is at Annexure A. Sponsorship will be offered to the exhibitor depositing first the
sponsorship amount with DEO.
(u) Guidelines for Exhibitors

(i) The exhibitor may download participation letter from their exhibitor’s login after payment of the
full amount for their respective space booking.

(ii) The exhibitor may download their Proforma Invoice after the provisional booking of their space
from their exhibitor’s login including their payment receipts. The Tax Invoice will be made available
to the exhibitors after the completion of the show.

(iii) No TDS is to be deducted while making payment as DEO being Central Government
department is exempted under the provision of Section 196 of Income Tax Act, 1961.

(iv) The change of company name after registration is prohibited.

(v) The Business Tickets/ Visitors Tickets are not transferable/ editable once booked ie. Change
of Date, Member name etc. In case of non-receipt of the Business visitor ticket, request for refund
is to be made prior commencement of the show.

12. Force Majeure

DEO shall not be liable to the Exhibitor by reason of any cancellation, suspension or part-time opening of
the exhibition, either as a whole or in part, for any non-performance of their obligations under this
contract or for any amendments or alterations to all or any of the Rules and Regulations of the Exhibition
in each case to the extent that such occurrence is due to any circumstances not within their control. These
circumstances include but are not limited to, war, fire, national emergency, labor unrest, earthquake,
floods or other such acts of nature, acts of terror, pandemic, non-availability or cancellation of exhibition
premises or any other cause not within the control of DEO. In case the exhibition / participation in the
exhibition stands cancelled by either party because of Force Majeure reasons (including security
measures and enforcement by public authorities) an amount of 25% of the total payment will remain
with the organisers as Organisers compensation of costs.
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 13. Unforeseen Occurrences

In the event of any occurrences not foreseen in these Rules and Regulations, the decision of DEO shall
be final.

15. Copyright

The Exhibitor gives permission to DEO to publish before, during and after the exhibition any and all press
releases, photographs, product information, and brochures sent to them for the purpose of obtaining
publicity for the Exhibition and/or Exhibitor. The Exhibitor guarantees that all graphic elements, designs
and photos are either:
(i) Original material,
(ii) Paid for by the Exhibitor or,
(iii) Already in the public domain such that DEO cannot be sued for copyright
violation.
(iv) Counterfeits and Copyright Infringements 10
Copyright infringement will be vigorously policed at the exhibition. Copies or counterfeit goods
are not permitted at the exhibition. Exhibitors infringing copyright laws may have their goods
confiscated by customs and be banned from future shows.

(v) Government Ruling

The exhibitor shall have no claim against DEO should national or State Government authorities,
acting Independently or under the auspices of an international authority (e.g. the United Nations),
ban, restrict or refuse participation at the exhibition by the exhibitor or the display or promotion of
any of their products or services.
(vi) Governing Law and Disputes
Jurisdiction–These Terms and Conditions and the contract between DEO and the Exhibitor shall
be governed by the laws of India, and the parties submit to the non-exclusive jurisdiction of the
courts of Delhi, India.
Disputes – Disputes, if any, arising out of unresolved matters between exhibitor and MoD, DEO.
Shall be settled by arbitration in accordance with the Arbitration and Conciliation Act 1996. The
arbitration proceedings will be conducted in English and at New Delhi, India only. The award of the
Arbitrations shall be final and binding between the Parties to the Arbitration.

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 SPONSORSHIP PACKAGE FOR AERO INDIA-2025

1. Sponsorship Packages. The Sponsorship will be accepted on first come-first served basis.

Category Price Remarks

A. Platinum 75 Lakh + GST (i) Platinum Sponsorship package for one exhibitor
only
(ii) On the Aero India 2025 website, the sponsor will
have a scrolling logo as a platinum Sponsor
(iii) For on-site branding, the sponsor will have
(a) Logo on Individual Hall Entry gates
(b) View Cutters
(c) LED Signboards
(d) Live demo area for demonstration
(e) Static display space for advertisements
(iv) For outside venue branding, the sponsor will
have
(a) Logo as Platinum sponsor on signages in parking
lots
(b) logo as Platinum sponsor on ad boards
(v) The sponsor will also have Standees/Column
Wraps(L1) in food court/Cafeteria
(vi) The sponsor will have its Platinum sponsor on fair
Guide as well as an inner 2 full-page ad as platinum
sponsor on exhibitor Guide
(vii) 5 Inaugural Invitees(Additional if already an
exhibitor) and 5 Networking Dinner Invitees hosted by
Hon’ble Raksha Mantri(additional if already an
exhibitor)
B. Gold 50 Lakh + GST (i) Gold sponsorship package for two exhibitors only
(ii) On Aero India website, the sponsor will have a
scrolling logo as a Gold Sponsor
(iii) For on-site branding, the sponsor will have
(a) Logo on Individual Hall Entry gates
(b) View Cutters
(c) LED Signboards
(d) Live demo area for demonstration
(e) Static display space for advertisements
(iv)For outside venue branding, the sponsor will have
(a) Logo as Gold sponsor on signages in parking
lots
(b) logo as gold sponsor on fair Guide as well as
an inner 1 Back page ad as gold sponsor on
Exhibitor guide
(c) 3 Inaugural Invites(Additional if already an
exhibitor) and 3 networking Dinner Invites hosted
by Hon’ble Raksha Mantri(Additional if already an
exhibitor)
(v) Sponsor will have Standees/Column Wraps(L2) in
food court/Cafeteria
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 C. Silver 30 Lakh + GST (i) Silver Sponsorship package for three exhibitor only
(ii) On the Aero India website, the sponsor will have a
scrolling logo as a Silver Sponsor
(iii) For on-site branding, the sponsor will have
(a) Logo on Individual Hall Entry gates
(b) View Cutters
(c) LED Signboards
(d) Live demo area for demonstration
(e) Static display space for advertisements
(iv)For outside venue branding, the sponsor will have
(a) The sponsor will have Logo as Silver sponsor on
signages in parking lots
(v) The sponsor will have Standees/Column Wraps(L3)
in food court/Cafeteria
(vi) The sponsor will have its logo as Silver sponsor on
fair Guide as well as an inner ½ Mid-page ad as Silver
sponsor on Exhibitor guide.
(vii) 2 Inaugural Invites (Additional if already an
exhibitor) and 2 networking Dinner Invites hosted by
Hon’ble Raksha Mantri (Additional if already an
exhibitor).

2. Individual Sponsorship Packages:-

Category Type of Sponsorship Price

(i) Car Parking –Two Hoardings at each Rs. 15 Lakh + GST
Parking
(ii) Stair Risers/Stair Wells at Grand Rs. 10 Lakh +GST
Stand
(iii) Golf Buggy Branding (10 carts) Rs. 15 Lakh + GST

Floor Prints-10 Prints Rs. 10 Lakh + GST

(iv)
(v) Cafeterias - # 1 Hoarding at L1, L2 & Rs. 10 Lakh + GST
L3 locations
(vi) Internal Way Finding – 5 Prints Rs. 5 Lakh + GST
(vii) External Way Finding – Prints Rs. 5 Lakh + GST
(viii) Washroom Advertising -10 Washroom Rs. 10 Lakh + GST
Complexes
(ix) Registration Desk -2 R. Desks Rs. 5 Lakh + GST

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 16. COMPLIANCE BY EXHIBITOR

The Document must be signed by a duly authorized executive or partner, or upon acceptance of an
application for registration / space booking online by the Organisers, the application shall ipso facto
become a contract binding on the Exhibitor and the Organisers (DEO) on the terms and conditions
contained herein and in the Exhibition Regulations, as contained in Exhibitors Manual.

Signature

Name

Position/Designation

Date

Countersigned by an authorized representative for Aero India-2025

Signature

Name

Position/Designation

Date

Defence Exhibition Organisation (DEO)

Government of India
Ministry of Defence,
Department of Defence Production,
Room Willow, First Floor,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003, India
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