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Alothman CM TTT V1

The document outlines a training session on cash management, covering topics such as managing bank accounts, importing bank statements, manual and auto reconciliation, and creating accounting entries. It emphasizes the importance of streamlining cash management processes and provides step-by-step instructions for various tasks. The training aims to enhance participants' skills in effectively managing liquidity and cash cycles.

Uploaded by

maha Ahmed
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
8 views53 pages

Alothman CM TTT V1

The document outlines a training session on cash management, covering topics such as managing bank accounts, importing bank statements, manual and auto reconciliation, and creating accounting entries. It emphasizes the importance of streamlining cash management processes and provides step-by-step instructions for various tasks. The training aims to enhance participants' skills in effectively managing liquidity and cash cycles.

Uploaded by

maha Ahmed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Cash Management

Train the Trainer

Aravinda G
November 2019

1 © Copyright 2007-2019 Inspirage. All rights reserved.


AGENDA

•Manage Bank Accounts


•Bank Statement Import – Spreadsheet
(Payments, Receipts & Bank Charges)
•Manual Reconciliation
•Auto Reconciliation
•Bank Statement – Manual creation
•Create External Transaction
•Bank Account Transfer – with Approval.
•Create Accounting

2 © Copyright 2007-2019 Inspirage. All rights reserved.


Cash Management
•Enterprise-wide solution for managing liquidity and controlling cash
•Streamlines the reconciliation process (automated and manual options)
•Automate reconciliations, manual reconciliations can be time consuming
•Forecasting based on historical and/or future transactions
•Manage cash cycles more effectively
•Handles foreign currency

© Copyright 2007-2019 Inspirage. All rights reserved.


Processes

Banks External Bank


Statement Reconciliation
Transactions Transfers

Manual Manual Manual Manual

Auto Bank
Import Charges Automatic

Fees
Or both

© Copyright 2007-2019 Inspirage. All rights reserved.


CREATE THE BANK
ACCOUNTS
Then we Transact

5 © Copyright 2007-2019 Inspirage. All rights reserved.


MANAGE BANK ACCOUNTS

6 © Copyright 2007-2019 Inspirage. All rights reserved.


Bank Accounts

Manage

Manage Banks
Create, edit and view the bank, branch and
account information.

7 © Copyright 2007-2019 Inspirage. All rights reserved.


8 © Copyright 2007-2019 Inspirage. All rights reserved.
Manage Bank Accounts

9 © Copyright 2007-2019 Inspirage. All rights reserved.


Bank Account Details

10 © Copyright 2007-2019 Inspirage. All rights reserved.


Bank Account Controls

11 © Copyright 2007-2019 Inspirage. All rights reserved.


Bank Account attached to a BU

12 © Copyright 2007-2019 Inspirage. All rights reserved.


IMPORT BANK
STATEMENTS

1 © Copyright 2007-2019 Inspirage. All rights reserved.


3
Import Bank Statements

© Copyright 2007-2019 Inspirage. All rights reserved.


Bank Statement Upload 3 stage process
Schedule process 1
File import and export – pulls the file from your desktop to the interface
table

Schedule Process 2
Load Interface file for import

Schedule Process 3
Import Bank Statements

15 © Copyright 2007-2019 Inspirage. All rights reserved.


Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Generate bank statements- spreadsheet


Open the Excel Template that is
already saved on your local
computer or download from
“Import Cash Positions”

Input the relevant details


in this file and then click
on Generate CSV File

1 © Copyright 2007-2019 Inspirage. All rights reserved.


6
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Generate bank statements

This is the files that are created

Save the Zip file which


gets generated and saved
on the Desktop

Note: This file will be uploaded


later.

1 © Copyright 2007-2019 Inspirage. All rights reserved.


7
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Generate bank statements

3. Click on
Submit and then
click on OK

1. Open the file


from your local
computer

2. Click on OK

1 © Copyright 2007-2019 Inspirage. All rights reserved.


8
Schedule 1
•Load the file

19 © Copyright 2007-2019 Inspirage. All rights reserved.


Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Schedule 2
Load Interface file for import

Click on Tools and then


click on Schedules
Processes
2 © Copyright 2007-2019 Inspirage. All rights reserved.
0
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Load Interface file for import

Click on Schedule New


Process

2 © Copyright 2007-2019 Inspirage. All rights reserved.


1
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Load Interface file for import

Select the Job Type and then select


Load Interface File for Import

Click on OK

2 © Copyright 2007-2019 Inspirage. All rights reserved.


2
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Load Interface file for import

1. Select Import Process as


Import Bank Statements
from a Spreadsheet

2. Search for the


file from list

2 © Copyright 2007-2019 Inspirage. All rights reserved.


3
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Schedule 3
Import bank statements

Note: Once the Import Bank Statements


from a Spreadsheet job completes
normal the bank statement is loaded

2 © Copyright 2007-2019 Inspirage. All rights reserved.


4
Bank Statement

Bank statement transaction codes are the internal


codes that are used on a bank statement line to identify
the type of transaction being reported. These are also
referred to as:
•Transaction codes
•Statement codes

© Copyright 2007-2019 Inspirage. All rights reserved.


Bank Codes
Transaction Code Description Transaction type

CLBD Closing Balance Zero Balancing

OPBD Opening Balance Opening Balance

NADV Counter Deposit Account Credit

NBGC Bank Giro Credit Account Credit

NDDT Direct Debit Automated Clearing House

NFPI Faster Payment Automated Clearing House

NMSC Bill Payment Miscellaneous

NSEC Direct Debit Initial Payment Automated Clearing House

NSTO Standing Order Automated Clearing House

© Copyright 2007-2019 Inspirage. All rights reserved.


Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

LAB TIME

• Please execute the instructions just discussed using your


respective logins.
• Expected Duration: 15 mins

2 © Copyright 2007-2019 Inspirage. All rights reserved.


8
RECONCILIATIONS

2 © Copyright 2007-2019 Inspirage. All rights reserved.


9
Reconciliations

•Submit auto-reconciliations
(match and reconcile bank
statements with system
transactions) or manual
reconciliation

© Copyright 2007-2019 Inspirage. All rights reserved.


Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Manual reconciliation

Click on Cash Management and


then click on Bank Statements
and Reconciliation

3 © Copyright 2007-2019 Inspirage. All rights reserved.


1
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Manual reconciliation

Click on the Menu List and then click


on Manual Reconciliation

3 © Copyright 2007-2019 Inspirage. All rights reserved.


2
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Manual reconciliation

Input Relevant details


and click on Search

3 © Copyright 2007-2019 Inspirage. All rights reserved.


3
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Manual reconciliation

Tick the Checkbox and


then click on Reconcile

Click Reconcile

3 © Copyright 2007-2019 Inspirage. All rights reserved.


4
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Auto-reconciliation

Click on Cash Management and


then click on Bank Statements
and Reconciliation

3 © Copyright 2007-2019 Inspirage. All rights reserved.


5
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Auto-reconciliation

Click on the Menu List and then click


on Submit Autoreconciliation

3 © Copyright 2007-2019 Inspirage. All rights reserved.


6
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Auto-reconciliation

Click on Down Arrow and


Search for the relevant
Account Number

3 © Copyright 2007-2019 Inspirage. All rights reserved.


7
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Auto-reconciliation

1. Input all relevant details


and click on Submit

2. Click on OK

3 © Copyright 2007-2019 Inspirage. All rights reserved.


8
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

LAB TIME

• Please execute the instructions just discussed using your


respective logins.
• Expected Duration: 15 mins

3 © Copyright 2007-2019 Inspirage. All rights reserved.


9
BANK ACCOUNT
TRANSFERS

4 © Copyright 2007-2019 Inspirage. All rights reserved.


0
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Create Bank account transfer

Click on Cash Management and


then click on Cash Balances

4 © Copyright 2007-2019 Inspirage. All rights reserved.


1
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Create Bank account transfer

Click on the Menu List and then click


on Create Bank Account Transfer

4 © Copyright 2007-2019 Inspirage. All rights reserved.


2
Transfer Between Bank Accounts
•Transfer between the bank accounts

© Copyright 2007-2019 Inspirage. All rights reserved.


Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

LAB TIME

• Please execute the instructions just discussed using your


respective logins.
• Expected Duration: 10 mins

4 © Copyright 2007-2019 Inspirage. All rights reserved.


4
CREATE ACCOUNTING

4 © Copyright 2007-2019 Inspirage. All rights reserved.


5
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Create accounting

Click on Cash Management and


then click on Bank Statements
and Reconciliation

4 © Copyright 2007-2019 Inspirage. All rights reserved.


6
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Create accounting

Click on the Menu List and then click


on Create Transaction

4 © Copyright 2007-2019 Inspirage. All rights reserved.


7
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

Create accounting
Create accounting
is run by ledger
1. Input the relevant data and
click on Submit

2. Click on OK

4 © Copyright 2007-2019 Inspirage. All rights reserved.


8
Import Bank Statements Reconciliation Generate Cash Transactions Review Journal Entries Create Bank Account Transfer Create Accounting

LAB TIME

• Please execute the instructions just discussed using your


respective logins.
• Expected Duration: 10 mins

4 © Copyright 2007-2019 Inspirage. All rights reserved.


9
CASH FORECASTING

5 © Copyright 2007-2019 Inspirage. All rights reserved.


0
Cash Forecast

51 © Copyright 2007-2019 Inspirage. All rights reserved.


Cash Positions, Make Payments and Forecast

•Update, Manage and View Cash Positions


•Make payments and transfer between accounts
•Manage your money: view cash balance, variance
•and statements
•Forecast your cash and balance

© Copyright 2007-2019 Inspirage. All rights reserved.


Q&A

53 © Copyright 2007-2019 Inspirage. All rights reserved.


THANK YOU

© Copyright 2007-2019 Inspirage. All rights reserved.

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