S.B.

Order 3212020
e.F.No. FS-13/1/2020-FS
Government of India
Ministry of Communications
Department ofPosts
(F.S. Division)
Dak Bhawan, New Delhi
Dated :- 23 .09.2020

To,
All Head of Circles,/Regions,

Subigctr Regarding acceptance of withdrawal form (SB-7) with passbook for subsequent deposit/
opening of new account for National (Small) savings Schemes in GDS Branch post dffices.

Sir/Madam,

Kindly refer to the SB Order No. 27 /2020, issued vide this office letter No. FS- l3l01/2020-FS
dated 23.01 .2020 for acceptance of cheque in GDS Branch Post Offices. This office has been receiving
various references to allow subsequent deposit/opening of account through withdrawal form(SB-7) ai
many depositors in GDS Branch Post Offices does not have cheque facility in their PO Savings Account.

2. The issue has been examined in this office in the light ofrule 7 of Government Savings promotion
General Rules 2018 and relevant procedural rules of POSB (CBS) Manual and the compet-ent authority
has decided to allow acceptance of withdrawal form along with SB passbook for subsequent deposit and
opening of new accounts in GDS Branch post Offices.

3. However, the process for necessary modification in RICT CBS application/Finacle may take
time. So, in order to facilitate rural customers to open account/Subsequent deposit at the GDS Branch
Post Offices through withdrawal form (SB-7) with passbook, the foliowing guidelines are issued for
further necessary action, till the provisions are made available in DARPAN (ntCf CeS Application/
Finacle).

a) For subsequent deposits in SB/RD/SSA/PPF:-

i) Subsequent deposit up to Rs.5000/-in SB/RD/SSA/PPF account through withdrawal form (SB-7)

procedure prescribed in POSB (CBS) Manual Appendix II para lc(3) should be followed at GDS
Branch Post Office.

ii) For subsequent deposit above Rs. 50001, the depositor should submit withdrawal form (SB-7)
along with POSB passbook and pay-in-slip along with passbook of SB/RD/SSA or PPF account (for
all subsequent deposits).

iii) On the acquaittance portion (receipt side) of the withdrawal form, the depositor has to write ..For
credit in the Account No in the narne of
......... (Signature of depositor)"

vi) GDS BPM will check withdrawal form and pay-in-slip and with passbooks and check that
withdrawal form and pay-in-slip are complete in all respect.

v) GDS BPM will examine the withdrawal form and follow the procedure laid down for handling
high value withdrawal from savings account in para 4 ofAppendix II ofpoSB cBS Manual and send
both passbooks, withdrawal form and pay-in-slip to account office duly entered in Bo Journal and
BO Daily Account on the date ofreceipt through BO Account Bag.

vi) Receipts from SB-28 are to be issued for both the passbooks collected by the GDS Branch
Postmaster.

vi) on receipt of passbooks from Account office, GDS Branch Post office will hand over the
passbooks to the depositor after updating details in BOSB Joumal and Bo Journal of relevant
scheme. Depositor's copies ofSB-28 should be taken back and pasted with the office copy.
Procedure to be followed by Account Office.

i) On receipt of withdrawal form (SB-7), pay-in-slip and passbooks, the account office will follow
tire p.o"edure p.escribed for credit through transfer from Savings Account laid down in Rule 26(3) of
POSB (CBS) Manual.

ii) Account office should ensure that on acquittance portion (receipt side) of the withdrawal form
depositor has written "For credit in the Account No............... '..... in the name of ......'."""".'
(Signature of depositor)" and signature of depositor tallied with the signatures on application side of
th&ithdru*ul iorm and signatures available in office record/Finacle and both account under same
CIF or minor under same guardian CIF.

iii)Account office should ensure name of depositor in POSB account tallies with the name of
depositor ofthe account in which subsequent deposit is applied.

iv) After the transaction is complete, Account office will print both passbooks and send back to
concerned GDS Branch Post Office duly entered in BO slip on the same day'

(b) For Opening ofNew Account

i) For opening of new accounr (SB/RD/TD/SSA) up to Rs. 50001 through withdrawal form,
procedure prescribed in POSB(CBS) Manual Appendix II para 1(A) should be followed'

ii) For opening of new account in SB/RD/TD/SSA above Rs. 5000/- or opening of account in
ppF/MtS/aCSSiKVpNSC, the depositor has to submit account opening form, KYC form, KYC
documents (if not already submitted), pay in slip along with passbook of POSB account and
withdrawal form (SB-7).

iii) on the acquittance portion (receipt side) of the withdrawal form (sB-7) depositor has to write
"for opening' of new ........ (Name of scheme) Account in the name of
........ (Signature of depositor)".

iv) GDS BPM will check withdrawal form and POSB passbook as well as Account Opening Form,
ryc form, KYC documents and pay-in-slip and ensure that these are complete in all respect.

v) While examining withdrawal form, GDS BPM will follow the procedure laid down for high value
withdrawal from savings account in para 4 of Appendix II ofPOSB CBS Manual'

vi) Preliminary Receipt, 58-26 is to be issued for opening ofnew account and receipt from SB-28 is
to be issued for the SB passbook collected by the GDS Branch Postmaster'

vii) GDS BPM will send withdrawal form (SB-7), POSB passbook, Account opening Form, KYC
form, KYC documents and pay-in-slip duly entered in BO Joumal and BO Daily Account on the
date
of receipt through BO Account Bag.

viii)on receipt of both passbooks (PoSB and New Account) from Account office, GDS Branch Post
office will hand over ihe passbooks to the depositor after updating SS Book, BOSB Joumal. BO
Joumal ofthe relevant scheme and depositor's copy of 58-26 and SB-28 should be taken back
and
pasted with the office coPY.

Procedure to be followed at Account Office

i) on receipt of withdrawal form (SB-7), Account Opening Form, KYC form, KYC documents, pay-
in-slip and passbook of SB account, Account office should ensure that the depositor is eligible to
Form must
open new account and name of depositor in PoSB Account and in the Account opening
be tallied.
 ii)Account office has to ensure that on the acquittance portion (receipt side) ofthe withdrawal form,
..For opening of new ...... ...............(name of scheme) Account in the name
depositor has written
of ...... ............ lsignutrre of depositor)" and signature of depositor is tallied with the
signatures on application sidJ of the withdrawal form and signatures available in the office
record/Finacle and both account under same CIF or minor under same guardian CIF'

iii) Account office will follow procedure prescribed for opening of account and funding through
transfer from Savings Account ai per Rule 22 of POSB (CBS) Manual. Account should be linked
with relevant BO in Finacle CBS Application

iv) After opening of account is completed, the Account Office will print new passbook and update
Sg passbooi through Passbook printer and send back both passbooks to concemed GDS Branch Post
Office duly entered in BO slip on the same day.

v) All accounting entries will be done in Account Office.

4. requested to circulate this SB Order along with copy of Forms enclosed to all concemed for
Itis
information and necessary action. The same may alsJbe placJ on the notice boards of the Post Offices
in public area.
a)
This issues with approval of the Competent Authority. ffi*vozo'
(Deventlra Sharma)
Assistant Director (SBJI)
Copy to:-
1. Sr. PPS to Secretary (Posts)

2. PS to Director General Postal Services.

3. PPS/ PS to Addl. DG (Co-ordination)/Member (Banking)/ Member (O)/ Member (P)/ Member

(Planning & HRD)/ Member (PLl)/ Member (Tech)/AS & FA

4. Addl. Director General, APS, New Delhi

5.ChiefGeneralManager,BDDirectorate/ParcelDirectorate/PLIDirectorate

6.Sr.DeputyDirectorGeneral(Vigilance)&CVo)/Sr.DeputyDirectorGeneral(PAF)

7. Director. RAKNPA / GM, CEPT / Directors of all PTCs

8. Director General P & T (Audit), Civil Lines, New Delhi

9. Secretary, Postal Services Board/ AII Deputy Directors General

1.0. All General Managers (Finance) / Directors Postal Accounts / DDAP

11. Chief Engineer (Civil), Postal Directorate

12. All Sections of Postal Directorate

13. A1l recognized Federations / Unions/ Associations

14. GM, CEPT for uploading the order on the India Post website'

15. MOF (DEA), NSJI, North Block, New Delhi.

16. Joint Director & HOD, ICCW Building, 4 Deendayal Upadhyay Marg, New Delhi-l10002

17. Guard File

18. Spare copies.