Chapter 1 – Introduction to styles

INTRODUCTION
There are two ways of creating an attractive digital document in Writer:

1. Manual formatting a document :

LibreOffice suite

In manual formatting we select a part of a document, such as page, paragraph or words

and then applied formatting effects using the formatting toolbar. Manual formatting is
popular, as it is easy to use and requires less knowledge.

2. Formatting by applying styles:

To avoid inconsistency in formatting and reduce time and effort in formatting a document,
we use Styles in Writer.

Introduction to Styles
A style is a collection of all formatting information, which you want to save and then apply
on the document.

For example, following details of “Font” can be stored as a style with the name ‘Heading
style’

Size – 12
Name – Bookman Old Style
Weight –Bold
Alignment – Left

Now we can apply Heading style to all headings of the document

NOTE: Style allows us to shift our focus from appearance of the document to the content of
document

Styles Categories
LibreOffice Writer provides six Style categories, which are as follows:

1. Page Style:
It includes basic page layout like page size, its margin, placement of header and footer,
footnote, borders and background.

2. Paragraph Style:

Paragraph formatting includes tab stops, text alignment, line spacing and borders.

3. Character Style:

This style is used to work on block of letters, i.e. word(s) in the paragraph. Character styles
allow changing the text colour, text size, highlighting text and emphasising it.

4. Frame Style:

Frames are like containers, which can hold text, graphics and lists. Therefore, applying
Frame Styles allows to format a frame by specifying its size, position, border and how the
text is placed around the picture.

5. List Style:

It can be used to style lists by putting numbering or bullets of a different kind or specify
numeric format.

6. Table Style:

Table Style category allows to format a table by adding borders, using different text or
border colour(s), aligning text inside the table, having different patterns or text colour.

Styles & Formatting

Writer provides many options and tools to style or format a document. Styles in Writer,
can be accessed by using any of the following methods:

1. Click Style option from Menu Bar and click Manage Style.

2. Using Style Drop Down list box, from the Toolbar. If the Toolbar is not visible then, click
on View>Toolbars, and enable Formatting/“Formatting (Styles)”.

3. Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style sub-
menu.

4. Using keyboard shortcut — F11 function key

Style Window
This window can be opened by using any of the methods given above.

1. First six icons allow to select the category of style, such as Paragraph style, Character
style, Frame style, Page style, List style and Table style to work on.

2. From the bottom of the window selecting Show Preview option displays its style along
with the name in the list.

3. At the bottom of Style window, there is a Drop Down list, to select the filter for the style
list to be displayed above. By default this filter is set to Hierarchical.

Steps to apply Style in a document

1. Select the text to be formatted.

2. Choose appropriate style by clicking the button from the top of the Styles bar.

3. A list of styles for that category appears. Double click on the desired style to apply to the
selected text.

Apply Style using Fill Format mode

To apply a style on words present at different locations in the document, we can use Fill
Format mode It is the second icon from right on the Style menu. Steps to apply style using
Fill Format option is given below:

1. Open the document to be styled.

2. Open the Styles window and select the desired style category and then desired style.
3. Select Fill Format button.
4. To apply the selected style, take the mouse pointer to desired location and click.

NOTE: To quit Fill Format option, click the Fill Format button again or press the Esc key.

Creating a New(Custom) Style

There are two ways to create a custom style

A. From Selection: Steps are given below

1. Select the portion of document, such as page, paragraph, character, and change its
appearance (do formatting as required).
 2. Choose the category (paragraph, character, page, etc.) from Style menu for which a
new style is to be created.
3. Select Style action button and then click on New Style from Selection.
4. In Create Style dialog window, type the name of new style, say, ‘MyStyle’.
5. Click OK to save the name of new style.

B. Using Drag and Drop: Steps to create a new Style using Drag and Drop method are
given below.

1. Select the text from the document and change its formatting as desired.
2. Choose the desired style from Style Window under which, new style is to be created.
3. Now drag the selected portion of text to the Style Menu.
4. Create Style dialog window appears.
5. Type name of new style and press OK button to save.

NOTE:

1. Drag and Drop method cannot be used to create a Page Style.

2. While dragging the text cursor shape changes.

Updating(Modifying) a New(Custom) or Pre-defined Styles

Instead of creating a new style for a small changes in predefined style, an existing Style can
be modified. Follow the steps given below to modify an existing user defined style of page,
frame or paragraph style.

1. Select the page/paragraph to be modified.

2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.

NOTE – Ensure that the aspect modified remains same throughout the selection. For
example, in paragraph, if you are changing font face or size then, throughout the
paragraph it should remain same.

Load Styles from a template or document

It is used to copy styles from an existing template or document. Once copied, in the list of
styles, you can create a new document having same appearance as old one with no extra
efforts. steps to copy style from template or document are:

1. Click on the Load Styles from the Style menu.

2. Load Styles dialog box open and choose the category of your document.
3. Find and select the desired template to copy styles from.
 4. Also select the options for the types of styles to be copied, such as Paragraph and
Character styles, Frame, Page or List.
5. Click OK button

NOTE:

1. If you want to copy the style from file then instead of Template option, click on the
From File button. A File Selection dialog box is displayed and select the desired
document.
2. By selecting Overwrite option from the load style dialog box, the styles being copied
will replace any existing styles with the same name.

SUMMARY

A Style is collection of all formatting information, which you want to save and then apply on the document.

Writer provides six Style categories – Page,

Paragraph, Character, Frame, List and Table.

Predefined Heading style(s) act as bookmarks in a document. These bookmarks allow faster browsing in a
document.

These Style(s) tools can be accessed from Menu bar, Drop Down List and Side bar.

Fill Format is used to style scattered – Pages, Frames, Tables, Lists, Paragraphs or Characters in a document

Writer allows creating custom style and saving them for future use.

These new styles can be created using Selection method or Drag and Drop method.

Drag and Drop method cannot be used to create a Page style.

A user defined style once created, can be updated at any point of time. Steps used for updating a
style are same as creation of style.

A document can be styled using another document or a template.

 Chapter 2 - Working with images

Pictures have visual appeal, as our brain responds quickly to colors in comparison to any
other form of information. A picture can be a drawing, chart, photo, logo, graph.

In this chapter we will learn to create a document with pictures and also learn to insert and
modify images.

A picture is a digital image, which is representation of image in finite set of digital values 0
or 1, known as pixels. These are stored in various types of graphics files with the file
extension, such as GIF, JPG, JPEG, PNG, BMP, etc

Inserting an Image in a Document

The image file stored in the computer, can be inserted into a document using different ways
which are given below:

1. Using Insert Image dialog.

2. Using Drag and Drop option
3. Using Cut, Copy and Paste option
4. By Linking

1. Inserting Image Using Insert Image Option

Steps to insert an image using Insert Image dialog box, is given below

1. Open the document and click on Insert > Image from menu bar.
2. An Insert Image dialog box will open which will allow to choose the picture file to be
inserted.
3. Select the file and click on Open button to insert an image in document.

2. Inserting Image Using Drag and Drop Option

Steps to insert an image using drag and drop option are:

1. Open the document to insert an image in LibreOffice Writer.

2. Open a file browser window (Win+E) and select the image file to be inserted.
3. Drag the image into the document and drop it, where you want it to appear in the
document.
3. Inserting Image Using Copy and Paste Option

Steps to insert an image using copy paste option are:

1. Copy the image which is to be inserted.

2. Open the document and paste it where ever required.

NOTE: Inserting an image using any of the above described method saves a copy of image
file in the document wherever image is inserted, that means, the image gets embedded in
the document.

4. Inserting an Image by Linking

If multiple copies of the same image are required to be inserted in the document, it is
beneficial to save the link of image instead of inserting the image. Inserting a link, stores its
reference instead of the image itself, thereby reduces the size of the document.

To link the image file check the Link option in Insert Image dialog box

Keyboard shortcut to link an image – drag and drop the image while holding the Ctrl+Shift
keys.

Modifying an Image in a Document

We can modify the image inserted in the document according to our requirement. The
Image toolbar
is used to resize, crop, delete and rotate the image.

Using the image toolbar

The image toolbar automatically appears when an image is inserted or selected in the
document. If you want to keep it always on screen, click on View > Toolbars > Image from
the menu bar. The various tools available on Image toolbar is shown below.
Important for MCQ and 1 mark question:

Tools on Image
Description
toolbar
Image Filter There are 11 types of filters available for improving an image.
Image can be changed to black and white, gray-scale or a
Image Mode
watermark.
Crop Cuts off non-desirable part of the image.
Flip Horizontally Flips the image Horizontally by 180o.
Flip Vertically Flips the image Vertically by 180o.
Rotate 90o left Rotates the image by 90o left.
Rotate 90o right Rotates the image by 90o right.
Rotate Image can be rotated by any angle using this tool.
Makes an image transparent by using the value provided in
Transparency
percentage.
Red, Blue or Green colour can be modified or adjustment for
Colour brightness,
contrast and gamma can be made
Working with images Toolbar color

Clicking on the colour button will display the colour drop down list as shown above. It
consists of six components in the drop down list. The first components represent the three
primary colours Red, Green and Blue, respectively. The fourth component represent the
Brightness, fifth component represent the Contrast and last sixth component represent the
Gamma

Clicking on Image Filter opens up a window with 11 filters, as shown below. Following
table gives the
brief description of various tools available in the Image Filter window

Working with images Toolbar filter

Tool Name Description
Inverts the colour values of coloured image. In case image is gray-scale then its
Invert
brightness is inverted.

Smooth Softens the contrast of image. Another dialogue box appears to adjust parameter
Sharpen Increases the contrast of image
Remove Noise Removes single pixels from the image
Used in Photographs to reverse the tone. Dark appears light and light appears
Solarisation dark.
Another dialogue box appears to adjust parameter
Simulates the effect of time on picture. On clicking it, another dialogue box
Aging appears to
adjust parameter

Makes a picture appear like painting by reducing colours in the image. Another
Posterise
dialogue box appears to adjust parameter, when this icon is clicked.

Charcoal Sketch Changes image as charcoal sketch

Relief Adjusts light source to create shadow using dialogue box to adjust parameter
Joins group of pixels into a single area of one colour. Another dialogue box
Mosaic appears
to adjust parameter.

Resizing an Image in a Document

Resizing is the process of reducing or enlarging the size of the image. Quick and easy way
to resize an image is by dragging the image’s sizing handles. Steps are

1. Click on the image and observe the eight sizing handles surrounding the image.
2. Position the pointer over one of the sizing handles and drag to resize the image.
3. Release the mouse button when satisfied with the new size.

NOTE: By dragging the corner handles, one can resize both the width and the height of the
image simultaneously, while the other four handles only resize one dimension at a time.

Deleting an Image in a Document

To delete the image, just select the image by clicking on the image and press the Delete key.

Drawing Objects

If you need to draw a flowchart or a callout box in your document, LibreOffice Writer
provides the feature of
drawing tools for such work.

To display Drawing Toolbar in the Writer window, click on View > Toolbars > Drawing.
The toolbar contains various basic drawing objects of different types to create any design.
Steps to design are:

1. Place the cursor in the document where you want the drawing to be placed.
2. Select the tool from the Drawing toolbar.
3. Click-and-drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.

NOTE: To cancel the selected drawing function, press the Esc key or click the Select icon
(the arrow)
on the Drawing toolbar.

Setting or changing properties of Drawing Object

Writer provides tools in Drawing Object Properties toolbar for changing properties, i.e.
customizing an object. Properties of the object can be modified or edited, either at the time
of its creation, i.e. before you start drawing them or after its creation. When properties are
modified before creation, it is known as setting default value(s).

Drawing Object Properties Toolbar is displayed when we select the object. It is a floating
toolbar, and can be placed anywhere on the screen. To set the properties before drawing
the object, follow the given steps.

1. Select the object from the Drawing toolbar.

2. Change the various properties of object from Drawing Object Properties Toolbar.
3. Draw the selected object on the document.

To set the properties after drawing the object, follow the given steps

1. Select the object in the document whose properties are to be modified.

2. Change the various properties of object from Drawing Object Properties Toolbar.

Resizing Object

Sometimes we want to change the size of drawing object to accommodate it at a particular

place in the document. Steps to resize a drawing are given below:

1. Select the object to be resized.

2. All eight handles on the corners and edges will be visible.
3. Drag the required handle to change the shape and size.

NOTE: For resizing and maintaining original shape of drawing, use corner handles. Using
edge handles will resize drawing non-proportionally.

Grouping Objects

LibreOffice Writer allows grouping of different objects, to behave as a single entity. Once
grouped, all shapes belonging to that group become its member and a change applied on
one member works on all. Follow the given steps to group the drawing objects.

1. Select the object by clicking over it.

2. Hold the Shift key and keep on selecting all other objects by clicking on it.
3. Select a group tool from Drawing Object Properties Toolbar. Alternatively,
selecting from main menu Format > Group > Group will also do same work.

NOTE: There are four options under Group option. These are Group, Ungroup, Enter
Group, Exit Group. These options are also present in the Drawing Object Properties
Toolbar.

Positioning image in the text

Positioning of an image is controlled by four settings.

1. Arrangement
2. Anchoring
3. Alignment
4. Text Wrapping

These settings can be accessed using three ways –

1. Using Format menu.

2. Using context menu after right clicking on the object.
3. Using Drawing Object Properties Toolbar.

Let us learn how to use Drawing Object Properties Toolbar to position a drawing in the
page.

1. Arrangement: In Overlapping objects, arrangement determines the position of the

current drawing with respect to other drawings or text. The Drawing Object Properties
toolbar consists of the six arrangement tools which are briefly explained below.

Tool Effect
Bring to Front Place image on top of all objects / images
Forward One Bring image one level up, when there are overlapping images
Back One Sends image one level down in overlapping images
Send to Back Place image at the bottom of all objects/images
To Foreground Moves the drawing object in front of the text
To Background Moves the drawing object behind the text

NOTE: – First four settings can be applied on an image or drawing, but last two are
available for drawings only.

2. Anchoring: It acts as a reference point for image or drawing. Anchoring allows an image
to retain its position to a page, paragraph, character or frame.

3. Alignment: It allows the vertical or horizontal placement of the image with respect to its
anchor. An image can be aligned in six different styles – 3 horizontal and 3 vertical.

4. Text Wrapping: It allows the placement of image in relation to text. Text Wrapping tools
are available under Drawing Object Properties Toolbar. There are six choices which are
briefly explained below.
SUMMARY
• In a digital document, a graphic or image is called digital image.
• A digital image is represented in pixels.
• Predefined image can be inserted using Drag-Drop method, Copy-Paste method or using
Insert Image dialog box.
• Inserting an image embeds a copy of the image in the document.
• An image can be linked to a document using Insert Image dialog box.
• Linking an image saves only the link of the image instead of embedding the image. This
saves space in case multiple copies of the same image are required.
• Image Toolbar can be used to modify an image. Tools for filtering, resizing, cropping,
deleting and rotating an image are available in this toolbar.
• Drawing Tools are used to create pictures (objects), such as Flowchart, Call out box,
designs, etc.
• Properties of Object can be customised by resizing, rotating, moving or editing.
• Drawing object properties can be modified either at the time of creation (when you start
drawing) or after its creation.
• Properties when modified before creation, is known as setting Default values.
• An object drawn using different shapes, can be grouped to behave as single object.
• Writer provide various tools to arrange text and image or drawing on a page.

Chapter 3 Advanced Features of Writer

Introduction
LibreOffice Writer is a word processor that provides a variety of features. To give the
listing of the contents of the document, we can use the Table of Contents feature, which is
based on different types of heading styles. LibreOffice Writer also provides templates to
create professional documents. When multiple users are working on a single document, the
Track Changes feature can be used to keep a track of the editing being done by each user.

Table of Contents
Table of Contents, allows to insert an automated table of contents in a document. The
entries or contents of this table are automatically taken from the headings and sub
headings of the document. Also, by clicking on any topic in the table of contents, we can
navigate directly to the selected topic.

Creating a Table of Contents (ToC)

Before inserting the table of contents or ToC in a document, you must ensure that proper
heading styles, such as Heading 1, Heading 2, and Heading 3 and so on are inserted in the
document.

Steps to insert the TOC in the document are:

1. Open the document.

2. Place the cursor at the position where the table of contents is to be inserted.
3. From main menu, select Insert > Table of Contents and Index > Table of Contents,
Index or Bibliography.
4. The Table of Contents, Index and Bibliography dialog box will be displayed.
5. Type the title of the Table of content and click OK.

NOTE: All the headings will appear with page numbers in the ToC. The entries in the ToC
are hyperlinked. Pressing Ctrl+click the cursor will directly move on to the selected section
heading.
Table of Contents Dialog Box – Advanced features of Writer

Customisation of Table of Contents (ToC)

Right click anywhere on the ToC and select Edit Index option from the popup menu. The
Table of Contents, Index or Bibliography dialog box open. This dialog box has five tabs
Type, Entries, Styles, Columns and Background. The options in these tabs can be used to
edit the table in various ways.

Type Tab: is active by default after opening the Table of Contents, Entries or Bibliography
dialog box.

Entries Tab: contains options to set styles for various entries in the ToC.

Styles Tab: contains options to apply the desired styles to the text of each level in the table
of contents.

Steps to apply a custom paragraph style to any level

1. Click and select the level from the Levels list box.
2. Click and select the desired paragraph style from the Paragraph Styles list box.
3. Click OK button to apply the selected styles.

NOTE: To remove the applied paragraph styling, select the desired level in the Levels list
box, and then click the
Default button
Columns Tab: contains options to set the number of columns that we want to have in our
ToC.

Background Tab: contains options to change the background of the ToC. The current
background color will be displayed in the Active Color window.

Steps to change the background color of ToC

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click the Color button on the top of the dialog box.
4. Select the desired color from the Colors palette. The selected color will appear in the
New color window.
5. Click OK to apply the desired color to the ToC

Steps to remove the background color of ToC

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click None button present on the top of the dialog box.

Steps to add a graphic/image as a background of the ToC.

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click on Bitmap button in the Background tab of the dialog box.
4. Select the desired graphic option and click OK button.

Maintaining a Table of Contents (ToC)

Maintaining a Table of Contents means to update (If any changes are made to the
document section headings or page numbering) or delete the ToC.

Updating the ToC: Steps to update ToC are

1. Right click on ToC and choose Update index from the drop down menu.
2. Writer updates the ToC so as to reflect any changes made in the document into ToC

Deleting the ToC: Steps to delete ToC are

To delete the ToC, right click on the table and select Delete Index option from the pop-up
menu. The ToC will
be deleted

Template
A template in the context of this textbook refers to a preset layout used to create documents
with a consistent format.

1. Templates can be used to create a resume, chapter or project report.

2. Templates can be used to add logo of company or any product image in multiple
documents.
3. Templates can be reused, saving time and effort in document formatting.

Steps to create a document with template

1. Create a new document from File > New > Templates…

2. A template selection window will be displayed.
3. Select a template, for example, select the first template ‘Modern business letter’ and
click on Open.

How to check the template name of the created document?

Click on File > Properties and see the template name under Template caption in the
Property dialog box

Creating a Template

Steps to create and save a template in Writer are

1. Open the document in LibreOffice Writer whose template is to be created.

2. Select File > Templates > Save. The Save As Template dialog box appears.
3. Type the name of the new Template in Template Name text box.
4. Select the category.
5. Select Set as default template checkbox to make the current template as the default
template.
6. Click Save button to save the template.

Q. What do you mean by category in Save as Template

dialog box?
Ans. A category is just like a folder that helps to organise the templates. Some of the
categories that can be seen in the dialog box are My Templates, Business Correspondence,
Online Business Documents and Presentations.

Q. What is the extension of template in LibreOffice Writer?

Ans. .ott is the extension of template in LibreOffice Writer.

Q. What is the shortcut to open Template dialog box?

Ans. Ctrl + Shift + N

Using In-built/Saved Templates

Steps to use a predefined template to style a document.

1. Open the new document in LibreOffice Writer.

2. From main menu bar, select File > Templates Manage Templates.
3. The Templates dialog box will be displayed, showing a list of all available templates.
4. Select the desired template and click Open button.

Using Online Templates

Steps to view and select online templates provided by Writer are:

1. From main menu bar of LibreOffice Writer, select File > Templates > Manage
Templates.
2. Templates dialog box will be displayed.
3. Click on “Browse Online Templates” icon which is in the lower left corner of dialog
box.
4. The official templates page of OpenOffice Writer
(https://extensions.libreoffice.org/templates) will open.
1. Download the desired template and save it on your computer.
2. Open LibreOffice Writer.
3. Click File > Templates > Open Template…
4. From the Open dialog box, browse for the downloaded template and click on
Open button.
5. The template file will open.
6. Make the desired changes in the content or appearance.
7. Save the file as text file.

Importing a Template

After downloading the template, it is possible to import it so that it is visible in the list of
templates in the Templates dialog box
Steps to import the template are:

1. Open the Templates dialog box.

2. Click Import Templates button.
3. The Select Category dialog box will open.
4. Choose the existing category from the list box or type the name of new category in
New Category list box.
5. Click OK button. The Open dialog box will appear.
6. Select the downloaded template and click Open.

Editing a Template

Steps to edit a template are:

1. Click File > Templates > Manage Templates.

2. The Templates dialog box will be displayed.
3. Right click on the template file that has to be edited and select the Edit option.
4. The template file will be opened. Make the desired changes and save the file.

Setting Up a Custom Default Template

Any template can be set as a default template. Steps are:

1. Open the Templates dialog box.

2. Right click on the template that you wish to set as the default template.
3. From the popup menu, select option Set as Default.

Moving a Template from one category to another

Steps to move template from one category to another are:

1. Open the Templates dialog box.

2. Click and select the template to be moved.
3. Click Move button.
4. Select the new category where the template has to be moved.
5. Click OK button

Exporting a Template:
Exporting a template allows us to save the template file to a desired folder. This is useful
for sharing templates with multiple users, as it creates a copy of the template file that can
be transferred or sent to others.

Steps to export template are given below.

1. In the Templates dialog box, select the template to be exported.

2. Click on Export button.
3. Select the folder where you want to export the template.
4. Press on OK button and a confirmation dialog box will be displayed.

Applying Templates to a Blank Document

Steps to apply template to a blank document are given below

1. Open a new document in LibreOffice Writer.

2. Open the Templates dialog box.
3. Select the desired template.
4. Copy the entire content of the template.
5. Paste the copied content of the template to a blank document
6. Add or delete the content as desired and save it.

Track Changes Feature

Track Changes is a powerful tool that makes the process of commenting, editing and
reviewing of a document easy between multiple users. Track Changes feature of Writer
offers a method to keep a record of all the changes made in the original document. All the
changes that are recorded can be either accepted or rejected by the original author.

To view the Track Changes toolbar, from main menu bar, select View > Toolbars > Track
Changes

Track Changes Icons-Advanced Features of Writer

The various buttons present on the Track Changes toolbar are briefly explained below.

1. View Track Changes – Clicking on this button displays all the changes made in the
document by different users.
2. Record Track Changes – Clicking on this button, turns on the Track Changes
feature. Any character added to the document will be displayed in a different color
and any deletion done will be seen in strike-through.
3. Previous Track Changes/Next Track Changes – Click on these buttons to navigate
between the changes made.
4. Accept All Track Changes button will accept all the changes made to the document.
5. Reject/Reject All Track Changes – This button helps to reject a single change or all
changes made to the document.
6. Manage Track Changes – This button shows a detailed list of all changes made to
the document along with the author’s name and date and time of modification.
7. Insert Comment – This button is used to add a comment in a document.

Preparing a Document for Review

Track Changes feature is used when a document is shared with one or more users. So,
before sharing a document, one should make sure that the changes made should be
recorded for review or editing purposes. For that, select Edit > Track Changes Record
option. Alternatively, select the Record button from the Track Changes toolbar.

We can protect the document with password so that no user can disable the track changes
option. Follow the
following steps for the same

1. Create a new document in LibreOffice Writer. From the main menu, select Edit >
Track Changes > Protect option.
2. Enter the same password in Password and confirm text box and click on OK button.

Recording Changes

Click Edit > Track Changes > Record option. Alternatively select Record button from the
toolbar. The shortcut key to start recording the changes is Ctrl+Shift+C.

Once the Record option is selected, the Track Changes feature is ON. Now, any character
being deleted will be shown as strike through text and any character added will be shown
in different colour.

To stop recording, deselect the record option by selecting Edit > Track Changes > Record
or click the Record button on the toolbar.

Accepting and Rejecting Changes

Once the changes are made by all the reviewers, the original author may accept or reject
them.

To accept or reject a change

1. Click on the change made and then select Accept Track Change /Reject Track
Change button.
2. To navigate between the changes made to the document click Previous Track
Changes and Next Track Changes buttons.
3. To accept or reject all the changes made, select Accept All Tracked Changes / Reject
All Tracked Changes button respectively

If Manage Track Changes button is clicked, a Manage Changes dialog box appears. It
contains the details of all the changes made in the document. The dialog box contains
buttons to accept and reject changes as well

Adding Comments

Follow the steps given below to add comments in a document.

1. Click Insert Comment button on the Track Changes toolbar. A comment box will
appear.
2. Type the comment.
3. Once done click anywhere on the document to activate it.

comments added by different users will be shown in different coloured comment boxes.

Deleting Comments

To delete any comment, click on the down arrow of the comment box. A popup menu will
be displayed which shows the option to delete only the current comment, all comments by a
particular author and to delete all comments. Select the desired option.

Comparing Documents

Steps to compare the documents are given below:

1. Open the edited document.

2. Select Edit > Track Changes > Compare Documents option.
3. The Compare To dialog box will appear. Select the original file to be compared.
4. The Manage Changes dialog box is displayed.
5. Accept or reject the desired changes.
6. Close the dialog box when done.
7. Save the edited file
SUMMARY

1. A Table of Contents (ToC) contains a list of topics and subtopics that have been covered
in the book along with page numbers.
2. A ToC in Writer allows to insert an automated table of contents in a document.
3. The contents in the ToC are hyperlinked in the table.
4. LibreOffice Writer supports up to 10 levels of headings H1 to H10.
5. To insert a ToC, select Insert > Table of Contents and Index > Table of Contents, Index
or Bibliography.
6. To add a graphic as a background of the ToC, select the Bitmap button in the
Background tab of the
Table of Contents, Index or Bibliography dialog box.

7. Once inserted, a ToC can be edited or deleted from the document.

8. A template is a preset layout that helps to create professional and/or formal documents
easily.
9. In a template we can create and save defined headings, text formats, styles, page
numbers, headers and footers.
10. The new documents created from these templates have the same content segregation,
formatting features and appearance as that of the applied templates.
11. To create a new document with a template, select File > New > Templates …
12. To create and save your own template, select File > Templates > Save.
13. LibreOffice provides a wide range of online templates which can be downloaded from
then Internet.
14. Once these templates are installed on your computer, they will appear in Templates
window from where they can be viewed and selected.
15. Any template can be set as a default template.
16. Export template option allows to store the template file in the desired folder on your
computer.
17. Exporting a template is a very useful feature to share the templates with multiple users.
18. Track Changes feature of Writer makes the process of commenting, editing and
reviewing of a document easy between multiple users.
19. The Track Changes feature of Writer helps to record all the changes made in the
original document. All the changes that are recorded can be either accepted or rejected by
the original author.
20. The Track Changes feature also gives us the option to add comments while reviewing a
document.
21. The Track Changes toolbar contains various tools that help to track the changes made
by different users.